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I.
Call to Order
Board Chair
BOARD MISSION STATEMENT
The NELSON COUNTY BOARD of EDUCATION, representatives of our citizens
and entrusted with their children,
pledges to support the mission of the NELSON COUNTY SCHOOL DISTRICT
by setting visionary direction through effective policy, oversight
and efficient resource management.
VISION STATEMENT
QUALITY EDUCATION NOW-LEARNING FOR LIFE
II.
Student/Employee Performance: Boston
Supt. Lantz
III.
Student/Employee Recognition
Supt. Lantz
IV.
Operations Consent Agenda
Board Chair
Motion Passed: Motion to approve consent items as presented passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.
IV.A.
Information: Notification of Personnel Actions
IV.B.
Updated Job Descriptions
The terminology on the following positions was updated, with reference to KIRIS (replaced with formative and summative assessments) and site-based (replaced by school based council) changed. Added are references to RTI’s and ILP’s for modified instruction and services for students. Other changes were included to make terminology parallel and consistent throughout each description. No major responsibilities added or deleted in any—just updated.
· Director of Budget/Finance
· Director of Special Education Services, Early Childhood Education and 504 Programs
· School Psychologist
· Speech-Language Pathologist
· Secretary to the Superintendent
· Food Service Manager I
· Food Service Manager II
· Food Service Assistant I
· Cook/Baker
· Cafeteria Monitor
IV.C.
Treasurer's Report
IV.D.
Bills and Claims
IV.E.
MUNIS Report
IV.F.
Leaves of Absence
IV.G.
Minutes from Previous Meeting
IV.H.
Overnight/Out-of-State Trips
V.
Student Support Services
Board Chair
V.A.
Construction Update
V.B.
Change Orders
V.B.1.
Change Order # 53: NCHS
The electrical inspector and code regulations require all cabling to be installed in bridle rings. As above ceiling work began at the high school it was discovered that existing computer cabling was not installed correctly. J George Electric will provide all labor and materials to bring existing cabling to code requirements for a cost of $16,928.99.
Motion Passed: Action to approve Change Order #53, Nelson County High School, was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.
V.B.2.
Change Order # 55: Vocational School
Extensive changes were completed at the welding shop due to dissatisfaction of vocational school staff of original design. Walker Mechanical Contractors, Inc. will provide all labor and materials to complete requested changes for a cost of $18,996.00.
Motion Passed: Action to approve Change Order #55, Vocational School, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.
V.B.3.
Change Order #57: Vocational School
The waste oil tank for the auto tech addition was provided by surplus from Nelson County School’s Maintenance Department. Due to deletion of tank a credit of $1,014.08 from Walker Mechanical resulted.
Motion Passed: Action to approve Change Order #57, Vocational School, was passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.
V.B.4.
Change Order # 58: NCHS
After further review, it was determined that the tennis court fencing be reduced from 15’ to 10’ tall. The reduction in height resulted in a credit of $4,500 from Stephens Pipe and Steel.
Motion Passed: Action to approve Change Order #58, Nelson County High School, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Frank Hall.
V.B.5.
Change Order # 59: NCHS/Vocational School
Various electrical issues, both credits and additions, have occurred at the high school and vocational school. A total of $833.00 worth of credits resulted with reduced labor costs. All materials and labor were provided by J George Electric for the following; relocation of light fixtures at the vocational, revision of canopy lights at the high school and vocational, installation of a 120V to roof unit at the high school, and providing power to hot water heater at the high school for a cost of $3734.00. After credits are deducted a final cost of $2901.00 remains.
Motion Passed: Action to approve Change Order #59, Nelson County High School and Vocational School, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.
V.C.
Final Payment: Howell and Howell Contractors, Inc.
Howell and Howell Contractors, Inc. has completed all contract requirements. Areas painted at the high school, vocational school, and athletic facilities have been inspected and found acceptable by architect, construction manager, and owner. Final payment to vendor is $33,926.73.
Motion Passed: Action to approve final payment to Howell and Howell Contractors, Inc., in the amount of $33,926.73, for completion of work at Nelson County High School, Vocational School and athletic facilities, was passed with a motion by Mr. Frank Hall and a second by Mr. Damon Jackey.
V.D.
Final Payment: Bid #1 - BCD, Inc.
BCD, Inc. has completed all contracted obligations for Bid Package #1, site work. All work has been inspected by architects, construction manager, and owners and found acceptable. Final payment is $22,062.70.
Motion Passed: Action to approve final payment for bid package #1, Site Work, to BCD, Inc. in the amount of $22,062.70, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.
V.E.
Final Payment: Bid #3 - BCD, Inc.
BCD, Inc. has completed all contract requirements for Bid Package #3. All concrete and carpentry work at the high school and vocational school has been completed, inspected, and found acceptable by architect, construction manager, and owner. Final payment is $77,800.45.
Motion Passed: Action to approve final payment for bid package #3, Concrete and Carpentry, to BCD, Inc. in the amount of $77,800.45 was passed with a motion by Mr. Damon Jackey and a second by Mr. Nicky Rapier.
V.F.
Final Payment: Bid #9 - Bennett's Carpet
Bennett’s Carpet has completed all contract obligations for Bid Package 9, Acoustical and Drywall. All work has been inspected and found acceptable by architect, construction manager, and owner. Final payment is $41,933.00.
Motion Passed: Action to approve final payment for bid package #9, Accoustical and Drywall, to Bennett's Carpet in the amount of $41,933.00 was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.
V.G.
Final Payment: Bid #11: Joe Filiatreau Floor Covering
Joe Filiatreau Floor Covering has completed all contract obligations for Bid Package #11, Floor Coverings. All floor covering work at the high school and vocational school has been completed, inspected and found acceptable by architect, construction manager, and owner. Final payment is $9,631.56
Motion Passed: Action to approve final payment for Bid Package #11, Floor Coverings, to Joe Filiatreau Floor Covering in the amount of $9,631.56, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Nicky Rapier.
V.H.
Budget Review
In view of the recent financial issues facing the Commonwealth of Kentucky and their impact upon education and upon our school district, this is an appropriate time to review our current status.
V.I.
Amendment to Calendar for 2008-2009: Snow Makeup Day(s)
Due to the cancellation of school due to a snow day on Tuesday, December 16, 2008, and possibly Wednesday, December 17, it is recommended that Friday, February 13, 2009, be designated as a school makeup day and that Monday, February 16, 2009 also be designated a school day if necessary.
Motion Passed: Action to approve February 13, 2009 as a school makeup day to replace December 16, 2008, and Monday, February 16, 2009 to replace December 17, 2008 if necessary, was passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.
V.J.
Early Release Days
In light of the fact that we are facing budgetary constraints professional development activities have been limited for our staff. As a means of providing professional development, two instructional days will be changed to early release days on February 4, 2009 and March 4, 2009. The students will be released from school two hours early. These days will provide staff opportunities for professional development activities. Chuck Thompson has verified that with the inclusion of the two Early Release days that our schools will still meet the minimal number of required instructional hours (1062 hours).
Motion Passed: passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.
V.K.
Policy Review: 8.2323 "Access to Electronic Media"
NCEA proposes that Nelson County Schools Policy 8.2323 be amended by removing item five (5) of the EMPLOYEE USE section of the Access to Electronic Media (Acceptable Use Policy).
Employee Use
Employees shall use electronic mail only for purposes directly related to work-related activities. Activities that employees may not use electronic media to perform include, but are not limited to:
1. Engaging in illegal activity;
2. Promoting a commercial purpose for a nonschool-related reason;
3. Pursuing personal gain;
4. Advancing personal propaganda; or
5. Conducting teacher association/union business.
VI.
Student Instructional Services
Board Chair
VI.A.
Staff Member Appointment: Appeal Panel
INFORMATION
The evaluation panel elected for 2008—2010
Evaluation Panel for 2008-2009:
Cathy Simms and Dan Flanders
Alternates: Pam Johnson and Trista Wheatley
The Evaluation Panel for 2009-2010
Pam Johnson and Trista Wheatley
Alternates: Cathy Simms and Dan Flande
DECISION
ISSUE: The district representative for the Evaluation Panel will be Sara Wilson, Interim Director of Human Resources.
Motion Passed: Action to approve the appointment of Sara Wilson as district staff member for the Appeals Panel was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.
VI.B.
Gifted/Talented Program
A district instructional update regarding the Gifted and Talented program (power point) will be provided in the board packet to provide the board with an update regarding the current status and initiatives of this program.
VI.C.
Response to Intervention: Training and Data
The submitted documents are being presented for approval as the RtI framework for Nelson County Schools to use as guidance in development of school plans for RtI.
VI.D.
Additional ARC Chairperson
Addendum to the list of approved Nelson County District Representatives for 2008-2009 to serve as an ARC Chairperson: Vicky Morgan
Motion Passed: Action to add Vicky Morgan to the list of approved district representatives to serve all schools as an ARC Chairperson was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.
VII.
Guest Comments
Board Chair
VIII.
Adjourn
Board Chair
Motion Passed: Motion to adjourn passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.
IX.
Convene Executive Session
X.
Adjourn Executive Session
XI.
Reconvene Regular Session
XII.
Adjourn Regular Session
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