Nelson County Regular Meeting
November 18, 2008 05:00PM
Central Office, Bardstown, Ky.
The Nelson County Board of Education held a regular session at the District Central Office, 288 Wildcat Lane, Bardstown, Ky., beginning at 5 p.m. on Tuesday, November 18, 2008 with the following members present: Mr. Frank Hall, Mr. Damon Jackey, Ms. Judy Jett, Mr. Nicky Rapier, Mr. Adam Wheatley 
I. Call to Order: The meeting was called to order at 5:00 PM by Chairperson Judy Richardson Jett.   At this time, Ms. Richardson-Jett read and affirmed the District’s Mission Statement and Vision Statement.

II. Changes to the Agenda: No changes to the agenda were requested.  

III. Student/Employee Performance: OKHIS  
Old Kentucky Home Intermediate School students, under the direction of art teacher Micki Yonts, challenged board members to a Jeopardy competition, featuring questions about the elements of art.
Fifth grade students Lakin Walls and Brittany Woodward, and fourth grade students Hoover Hockensmith, Ashleigh Bowman, Alexis Devers, and Zachary Downs participated in the challenge.

IV. Student/Employee Recognition  
Foster Heights: The Leadership Nelson County Readers are Leaders program notified Foster Heights that Minnie Zurkhulen’s class took 1st place and Emily Hunt’s class took 2nd place, and  both have won prize money because of their student participation.  
Bloomfield Elementary School: 2008 Jim Claypool Conservation Art Contest Winnerswere Daeton Pennington; Megan Morris; Tyler Bradley
Bloomfield Middle School: Students of the Month for November were Jennifer Jackey, 6th Grade;
Spencer Chowning, 7th Grade; Sladjana Behaderovic, 8th Grade;
New Haven: Teachers Martha Hall and Sharon Mabe collaborated on a music performance. The Guitar Club is learning Christmas music to accompany the Mustang Chorus on December 9. Eight New Haven students competed in the National FFA Agriscience Fair contest in October in Indianapolis at National FFA Convention.  They were the only middle school represented in Kentucky. In December, students Chelsey Davis and Katelyn Thomas will travel to the Kentucky Farm Bureau Convention to compete in the Farm Bureau Science Fair for Middle School Students.
The FFA group packed 39 shoe boxes for Operation Christmas Child to be shipped to children all around the world at Christmas time.
Vocational School: Mr. Cantrill took a team from his Skills USA club to build and compete in the Kentucky Bluegrass Robotics Competition on Nov. 8 at WKU, finishing 1st overall with most points scored. 
Boston: Boston School raised $412 for the St. Jude Math-A-Thon. Boston has raised over $14,000 for St. Jude.
Christy VanDeventer, Boston FRYSC, reported that students collected old glasses on Halloween Night for the Sight Night project, collecting 32 pairs of glasses.  The winners are 1st place: Brooke & Garrett Yocum; 2nd place: Isaac Cothern; 3rd place Jake Humphrey.  
Nelson County High School: The girls’ cross country team ended their historic season in the State’s top 25.  Led by senior captain Annie Wigginton, the girls captured the 23rd spot at the state championships.   The Nelson County Swim Team opened its season on Saturday with a fourth place finish in the 11 team, 200 Swimmers’ Green Wave Invitational at Fort Knox.  Callie Ethington took first place in the 50 meter Butterfly and the 50 meter Freestyle with Rebekah Price taking second in the 100 freestyle and the 50 back stroke.  Other great times and efforts were turned in by Jill Adams, Sam Olliges, Ezel Reece, Chris Alexander, Alex Rapier, Devin Sympson, Megan Miles, and Shay Riggs. The NC Dance team competed in Louisville, won 1st place and received a bid to compete at Canann @ Myrtle Beach. HOSA placed 1st in the Youth division for the March of Dimes and 5th overall. The volleyball team won their 2nd district championship in a row
Old Kentucky Home Middle School: 6th grade students completed a mural honoring Veterans Day that will be permanently displayed in the school. Daniella Godenzi 8th grade, is going to the State Cross Country meet this month.  This is an honor and is the first time in Nelson County High School’s history that an 8th grader will go to state in cross country!  OKHMS is currently hosting its third annual Thanksgiving Book Drive.   All proceeds go to buy warm clothes for students in need.  The books that are not purchased from the book drive will be donated to the Communicare which started building a library with the book donations from last school year. 

V. Operations Consent Agenda  

Primary Motion Passed:  Motion to approve consent items as presented passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.  Motion carried unanimously.

V.A. Information: Personnel Actions
Offers of employment were extended to the following: Anita Smith, part-time Instructional Assistant I, OKHIS; Michael Hines, Academic Coach, Bloomfield Elementary; Susan Key, Academic Coach, Bloomfield Elementary; Heather Warrell, Think Tank, OKHMS; Gladys Greene, Bus Monitor, Transportation; Kathy Walker, School Public Relations, Bloomfield Elementary; Denise Harned	, +15 days (Drug Grant), Nurse; Gayle Thompson, +15 days (Drug Grant), Nurse;
Cindy Roby, Bus Driver, Transportation; Patrick Delaney, Assistant Boys’ Soccer Coach, NCHS	
	Classified Subs:  Jennifer Anderson; Trina Frink; Lindsey Pennington-Wright, Emergency Substitute; Tabitha Mattingly, Certified Substitute Teacher; Ryan Taylor and Stephanie Miller, Student Workers - Bus Monitors
	The following resignations were accepted: Kara Kays, Academic Coach, Bloomfield Elementary;
Kathy Walker, Academic Coach, Bloomfield Elementary; Leah Shewmaker, School Public Relations, Bloomfield Elementary; Camile Nalley, Cheerleading Coach, New Haven;
The following suspensions and or reprimands were issues: Jeremy Scott; Chuck Dickerson;
  
V.B. Job Description Updates  
The terminology on the following positions was updated, with reference to KIRIS (replaced with formative and summative assessments) and site-based (replaced by school based council) changed. Added are references to Rti’s and ILP’s for modified instruction and services for students.  Other changes were included to make terminology parallel and consistent throughout each description. No major responsibilities added or deleted in any—just updated: Teacher – Classroom (Primary – 12); Director of Human Resources; Teacher – Preschool; Instructional Assistant I; Middle School Guidance Counselor; Media Specialist; Director of Food Service; Director of Transportation;

V.C. Treasurer's Report  

V.D. Bills and Claims  

V.E. MUNIS Report  

V.F. Leaves of Absence  
The following personnel are presently taking leaves of absence with board approval:
Medical Leave: Mona Miller, Custodian, Old Kentucky Home Middle School; Kathy Mudd, Bus Monitor, Bus Garage
Maternity Leave: Jessica Sparrow, Teacher, Nelson County High School

V.G. Minutes from Previous Meeting: Minutes from the meeting of October 21, 2008 were approved as presented.  

V.H. Overnight/Out-of-State Trips  
	The following Overnight/Out of State Trip was approved: Chad Sweeney, FCA Sponsor, NCHS, to hold a lock-in for 30 students, grades 9-12, December 6, 2008, at Nelson County High School.

V.I. Shortened School Day: Elementary Student  
A student with traumatic brain injury due to an accident requires a shortened school day and shortened school week. The Admissions and Release Committee (ARC) has determined it necessary to modify the Individual Education Program (IEP) and the school day for an elementary school student identified with a disability. All proper documentation has been received and will be forwarded to the Kentucky Department of Education (KDE) as required by the Nelson County Special Education Procedures. 

V.J. Board of Education Locally Approved Hours  
	On Tuesday, November 11, 2008, Board of Education members participated in a “Results” Forum for three hours with the members of the SBDM Councils from each of the schools. As noted in 702 KAR 1.115, the Board needs to take formal action to approve the earning of three (3) hours of local in-service credit for this educational endeavor.

VI. Student Support Services  

VI.A. Construction Update  
Michael Salsman, BCD, presented information about the renovations and addition at the high school and vocational school.   Board member Nicky Rapier noted than an energy audit had been conducted at the vocational school and that the results were impressive. He commended BCD for the excellent construction work which resulted in much greater energy efficiency. Superintendent Lantz also noted at this time that, as a result of energy use management, the district has decreased costs by 22% overall.
Steven Ward addressed the renovations and addition at Foster Heights and the construction of a new high school, indicating that Foster Heights is in the design development stage and reviewing the schematics for the new high school.  Schematics for the new high school building and grounds were reviewed.

VI.B. Change Orders  

VI.B.1. Change Order # 49: NCHS/Vocational School  
It was found that welding booth lights must be revised in order to accommodate use, it was also found that electrical layout in high school science rooms needed to be changed in order align with new cabinets. Finally, electrical circuits embedded in concrete floor were cut when plumbing work was completed.  J George Electric will provide all labor and materials for a cost of $6,754.86.
Primary Motion Passed:  Action to approve Change Order #49 for Nelson County High School and the Vocational School was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VI.B.2. Change Order # 50: NCHS  
As the foam roof at Nelson County High School was removed it was found that large areas of the existing metal decking was rusted beyond use or had been irreparably damaged by previous re-roofing efforts. Architects, Construction Manager, roofing vendors, and owners were all involved with decking evaluation and formulation of solutions.  The Zero Company can provide all labor and materials to replace the deteriorated decking for a cost of $94,141.21.
Primary Motion Passed:  Action to approve Change Order #50 for Nelson County High School was passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.  Motion carried unanimously.

VI.B.3. Change Order # 51: Vocational School 
A room scheduled for painting at the vocational school has panel walls and VCT flooring.  With that confirmed, painting was deleted.  With that deletion a credit of $1794.00 from Howell and Howell Painting was realized.
 Primary Motion Passed:  Action to approve Change Order #51 for the Vocational School was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VI.B.4. Change Order #52: NCHS  
The new roof at Nelson County High School developed a ponding area adjacent to the hall doors at cafeteria.  In order to divert water a scupper was found to be necessary.  The Zero Company will provide all materials and labor for $1,600.00.
Primary Motion Passed:  Action to approve Change Order #52 for Nelson County High School was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.  Motion carried unanimously.

VI.B.5. Change Order # 56: NCHS  
During the installation of the cabinets in the science rooms the school staff requested a reconfiguration of cabinetry in order to have a more efficient use of the facility.  All cabinets were reused but the change required additional end panels.  US Specialties will provide all labor and materials for installation of panels for a cost of $597.00.
Primary Motion Passed:  Action to approve Change Order #56 for Nelson County High School was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.  Motion carried unanimously.

VI.C. Approval of Nelson Co. West High School Design Drawings  
KDE requires that Board approval for the new high school schematics are reflected in Board minutes.  The attached schematics have been presented to the high school design team for approval. Board member Frank Hall questioned the limited parking that was indicated on the schematics, and some discussion was held as to how more parking might be incorporated into the design and the flexibility of the site plan.
Primary Motion Passed:  Action to approve the design drawings as presented for the new Nelson County West high school was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.  Motion carried unanimously.

VI.D. Redistricting Committee Recommendations: High School Student Reassignments  
In March, 2008, the Board of Education asked the Superintendent to convene a Committee to gather data regarding the redistricting of students once the new high school was built. The Committee met 9 times during the past 8 months and presented recommendations to the Board (see attached Power Point Presentation). Parent Aaron Cummings and teacher Meredith Travis, members of the Redistricting Committee, presented the committee’s proposal, which was based on their research into growth patterns in the district, capacity information, and transportation needs.   The committee recommended the following redistricting pattern for high school students only: Current high school: from Hwy. 31E North (inclusive) clockwise through Hwy. 46 inclusive; New high school: Hwy. 31 E North (exclusive) counterclockwise through Hwy. 46 (exclusive)
Primary Motion Passed:  Action to receive information from the Redistricting Committee regarding a proposed redistricting plan was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VI.E. Out-of-District Contracts  
In order to receive state transportation and attendance funding for non-resident pupils, a reciprocal contract must be completed between districts concerned.  The Kentucky Department of Education (KDE) has stipulated that contracts for the 2009-2010 school year must be submitted to KDE before February 1, 2009.  The following districts have or will submit contracts for signature:
Anderson County; Bardstown Independent; Boyle County; Bullitt County; Elizabethtown Independent; Fayette County; Hardin County; Hart County; Jefferson County; Larue County; Marion County; Spencer County; Taylor County; Washington County;
Primary Motion Passed:  Action to approve the out-of-district district contracts for non-resident pupils as presented was passed with a motion by Mr. Frank Hall and a second by Mr. Damon Jackey.  Motion carried unanimously.

VI.F. Final Payment: U.S. Specialties  
US Specialties has completed all required casework for the renovations/additions at Nelson County High School and the Vocational School.  All work has been inspected and found acceptable by architects, construction manager, and owners.  The final payment is $2,100.00.
Primary Motion Passed:  Action to approve final payment to U.S. Specialties in the amount of $2100.00 for renovations/addition at Nelson County High School and Vocational School was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VI.G. Final Payment: PCM Construction, Inc.  
PCM Construction, Inc. has completed all contracted masonry work for the renovation/additions at Nelson County High School and the Vocational School.  All areas have been inspected and found acceptable by architects, construction manager, and owners.  The final payment to PCM is $30,637.20.
Primary Motion Passed:  Action to approve final payment to PCM Construction, Inc., in the amount of $30,637.20 for renovations/addition at Nelson County High School and the Vocational School was passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.  Motion carried unanimously.

VII. Student Instructional Services  

VII.A. Approval of CSIPS/Achievement Gap Targets  
Each year schools prepare a Comprehensive School Improvement Plan (CSIP) as a guide to goal setting and decision making in order to increase student achievement.  An instructional team at each school considered all planning areas including:  assessment, curriculum, instruction, equity, leadership, school culture, family and community involvement, professional development, and technology.  Each plan is a reflection of top priorities and initiatives that will guide their work throughout the school year.   Superintendent Lantz noted that all board members had met with the district’s Site-Based Decision Making Council members and school and district administrators on November 4, 2008, to review each school’s Consolidated Improvement Plan, and to review data and strategies for school improvement at the W.O.W. “Results Café.”   
Primary Motion Passed:  Action to approve the Comprehensive School Improvement Plans for Bloomfield Elementary, Bloomfield Middle, Boston, Cox's Creek, Foster Heights, Nelson County High School, New Haven, Old Kentucky Intermediate and Old Kentucky Home Middle Schools was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.  Motion carried unanimously.

VII.B. Grants  
VII.B.1. 21st Century Grant: Bloomfield Middle  
Bloomfield Middle School is seeking a 21st Century Community Learning Center (21CCLC) grant to launch a program that would deliver academic and cultural enrichment programs during non-school hours. This program will provide students with a broad array of activities designed to help boost test scores and add depth to the curriculum while providing positive youth development activities.
Primary Motion Passed:  Action to approve the 21st Century Community Learning Center grant application for Bloomfield Middle School was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VII.B.2. 21st Century Grant: Childcare Program  
The Nelson County Childcare Program is seeking continuation funding through the Kentucky Department of Education as part of the 21st Century Community Learning Center federal grant Program. The program originally received a CCLC grant in 2002 and has the opportunity to apply for continuation funding for the next five years. The purpose of the continuation grants are to assist grantees with seed money to continue successful 21st CCLC programming that has been funded in the past.
Primary Motion Passed:  Action to approve the 21st Century Community Learning Center grant application for the Nelson County Childcare Program was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VII.C. 504 Plan: New Regulations  
The Rehabilitation Act of 1973 was recently reauthorized and therefore district procedures must be revised to reflect the changes. There are no state regulations for Section 504 of the Rehabilitation Act of 1973.  Therefore, procedural guidance from Kentucky School Boards Association is provide in conjunction with federal law
The primary changes are:
1)	The addition of a DSM-4 or ICD-9 diagnosis to verify any physical or mental impairment. (Page 9)
2)	The revision of the disciple section regarding disciplinary removals that may constitute a pattern. (Page 17)
3)	The revision of the manifestation determination review adding that the conduct in question has a “direct and substantial relationship to the child’s disability” and the addition of “if the conduct in question was the direct result of the LEA’s failure to implement the 504 plan” (Page 18)
4)	Minor changes in the forms to update terminology in the 2008 reauthorization.
Primary Motion Passed:  Action to adopt new 504 procedures as required by Federal Statute and rescind prior procedures dated March 2003 was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.  Motion carried unanimously.

VIII. Guest Comments  
Superintendent Lantz commended the Redistricting committee members for their time and effort in determining a fair and equitable redistricting plan. Board member Nicky Rapier made a motion to officially thank the committee members for their service, and all members were unanimous in seconding and approving the motion.
IX. Adjourn  
Primary Motion Passed:  Motion to adjourn the regular meeting of the Nelson County Board of Education passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.  Motion carried unanimously.

XIII. Adjourn Regular Session
At this time it was determined that there was no necessity to convene an Executive Session of the Nelson County Board of Education.
Primary Motion Passed:  Motion to adjourn the regular meeting of the Nelson County Board of Education passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.  Motion carried unanimously. 

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Chairperson
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Superintendent