Meetings are streamed live and archived through the District's YouTube channel at the following link: 

JCBE Meeting Videos

This meeting will be conducted via video teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live stream.

• 5 13 25 Board Q&A
• 5 13 25 Meeting Notice

Order #2025-78 - Motion Passed:  Superintendent Martin Pollio recommends that the Board of Education receive the May 13, 2025, recognitions. The recommendation passed with a motion by Mr. Trevin Bass and a second by Ms. Gail Logan Strange.

Doss High School Spanish teacher Yuriany Beitia was one of 12 winners nationwide in the 2025 Disney Imagination Campus Teacher Celebration.

In recognition of her dedication to inspiring students every day, she earned an all-inclusive 4-day, 3-night stay at Walt Disney World in May during National Teacher Appreciation Week! The trip included special park experiences, a celebratory parade, and sessions with Disney leaders and entertainment professionals.

Yuriany said, "When I hear ‘Disney,’ I think of magic, adventure, and fun, and that's what I try to convey in my classes. I believe in each of my students. I encourage them every day and let them know how important they are to me. I remind them that their future is in their hands and that they should use their imagination, explore possibilities, and develop every innovative idea they have, because success is built day by day.”

Superintendent Martin Pollio recommends the Board of Education recognize Doss High School Spanish teacher Yuriany Beitia for being selected to participate in the 2025 Disney Imagination Campus Teacher Celebration.

Tim Jones, the dedicated Library Media Specialist at John F. Kennedy Elementary School, was named the 2025 School Librarian of the Year by the School Library Journal. Tim's exceptional work showcases the transformative role librarians play in enhancing student learning and fostering academic success.

Tim once dreamed of making it big as a comedy writer, studying at The Second City in Chicago—one of the most iconic comedy institutions in America. But when he took a day job as a library clerk at a local high school to “help pay the bills,” he discovered a new passion that changed the course of his life.

Tim has now worked in school libraries for 18 years. Beyond his school, Tim has also provided exemplary leadership as a past president of the Kentucky Association of School Librarians (KASL), advocating passionately for libraries across the state. 

This national recognition is just the latest in a string of honors for Tim, including being named the 2023 National K-12 Media Literacy Teacher of the Year by the National Association for Media Literacy Education (NAMLE). In 2022, he was awarded the Kentucky School Librarian of the Year by the Kentucky Association of School Librarians (KASL). His success highlights the excellence we continually strive for in JCPS school libraries.

Superintendent Martin Pollio recommends the Board of Education recognize JCPS Library Media Specialist Tim Jones for being named the 2025 School Librarian of the Year by the School Library Journal.

Butler Traditional High School student Jorge Blas Bautista has been selected as a Gates Scholar. Out of more than 35,000 applicants, only 300 students (less than 1%) nationwide were chosen for this incredible honor, and Jorge is one of them. This achievement is a reflection of his exceptional academic performance, leadership, resilience, and dedication to making a meaningful impact.

In addition to the Gates Scholarship, Jorge was chosen as a Vogt Scholar for the 2024-25 school year. This special award honors exceptional students throughout Jefferson County who have demonstrated high standards of scholarship, leadership, character, and citizenship. 

These milestones are not only a personal achievement for Jorge, but also a reflection of the support and guidance provided by JCPS educators throughout his educational journey.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Butler Traditional High School student Jorge Blas Bautista for being selected as a Gates Scholar.

Two JCPS schools came away from the Student Technology Leadership Program (STLP) State Championship in April as project champions. Kammerer captured the middle school division while Fairdale won the high school division. Sixty-seven JCPS schools presented projects with dozens of winners across multiple competition categories.

The STLP competition was held in Lexington and is the technology equivalent of the Sweet Sixteen in basketball.

Superintendent Martin Pollio recommends the Board of Education recognize Student Technology Leadership Program (STLP) State Championship winners from Kammerer Middle School and Fairdale High School.

Thirty-three Hawthorne Elementary Spanish Immersion Magnet students proudly represented JCPS at the Kentucky World Language Association (KWLA) Student Showcase in April, earning awards in timed writing and speaking across heritage and non-heritage categories, as well as in visual arts. Their achievements are a testament to their dedication and the strength of the school’s language immersion programs.

The students were accompanied and supported by their teachers, Ms. Ashleigh Glickley and Ms. Stephanie Bellot-Donaldson. Notably, Ms. Bellot-Donaldson is currently one of five finalists for the prestigious National Teacher of the Year in World Languages award, sponsored by the American Council on the Teaching of Foreign Languages (ACTFL).

Congratulations to the following students who placed in the KWLA Student Showcase:

Visual Arts Winners

Izzy Blandford

Blakely Hart

Brennan Prentice

Alyssa Ruiz

Adam Sdiri 

Virtual Writing Winner

Alyssa Ruiz 

Non-Heritage Timed Speaking

Second Place: Taylor Derricho 

Third Place: Ezra Cisnero 

Heritage Timed Speaking

First Place: Isa Figueroa 

Second Place: Jayden Araque 

Third Place: Diego Valenzuela 

Heritage Timed Writing

First Place: Isa Figueroa 

Second Place: Valentina Trice

Third Place: Elliana Guiterrez 

Non Heritage Timed Writing 

First Place: Ava Duggins 

Second Place: Quentin Picken 

Third Place: Benny Guadarrama 

Superintendent Martin Pollio recommends the Board of Education recognize Hawthorne Elementary Student Winners at the Kentucky World Language Association (KWLA) Student Showcase.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 5 13 25 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda.

Order #2025-79 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Tricia Lister.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the previous meeting(s) are presented for your review and approval.

Attachment

• 4 24 25 Minutes of Special Meeting
• 4 29 25 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the previous meeting(s).

Order #2025-80 - Motion Passed:  Superintendent Martin Pollio recommends that the Board of Education approve the minutes of May 24 and May 29. The recommendation passed with a motion by Mr. Trevin Bass and a second by Ms. Tricia Lister.

In addition to the Superintendent’s regular report, there are attachments with administrative procedures for review in order to support the District's focus on organizational coherence.

• 09.112 AP.1 School Boundaries Capacity and Legacy Enrollment 05-13-2025.pdf
• SOP OPS001 - School Capacity 05-13-2025.pdf
• SOP OPS002 - School Boundaries and Legacy Enrollment 05-13-2025.pdf

The Board will receive a report on Interim Goals 1.3: 4th Grade Milestones, 2.3: 7th Grade Milestones, and 3.3: 10th Grade Milestones. These goals are based on new metrics, so the presentation will provide contextual information, initial data, and next steps.

Goal monitoring is a conversation between the board and superintendent that provides boards the opportunity to evaluate the alignment between the community’s vision for student outcomes (goals) and current student performance/growth (reality). Monitoring is about understanding the extent to which reality matches the Board’s adopted goals / interim goals. Monitoring is not about offering advice or recommendations; most monitoring is about understanding where we are and how we got here and to see what’s working/not working, and the expectation that this information impacts what happens next.

Submitted by: Dr. Dena Dossett

• G&G Presentation Goals 1.3 2.3 3.3 (5.12.25)

Superintendent Martin Pollio recommends the Board of Education receive a report on Interim Goals 1.3: 4th Grade Milestones, 2.3: 7th Grade Milestones, and 3.3: 10th Grade Milestones.

Order #2025-81 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive a report on Interim Goals 1.3: 4th Grade Milestones, 2.3: 7th Grade Milestones, and 3.3: 10th Grade Milestones. The recommendation passed with a motion by Ms. Gail Logan Strange and a second by Mrs. Linda Duncan.

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

The District establishes uniform standard procedures for assessing learning, grading, progression, and promotion of students in the elementary, middle, and high school levels.  These procedures are reviewed and approved annually by the Board. A broad-based 50/50 committee, with subcommittees for each level (elementary, middle, and high school) reviewed and revised the documents for 2025-2026. There were formerly two documents which have been combined into one document: Student Progression, Promotion, and Graduation Handbook. The changes are highlighted in the marked up versions and the final documents will be distributed to schools and available via the website subsequent to the Board’s feedback and approval. The District’s Racial Equity Analysis Protocol was utilized. 

Submitted by: Dr. Terra Greenwell

Attachment

• 2025-26 SPP&G Recommendations (2)
• Board 2025-26 High SPP&G Final v3
• Board Draft Elementary 2025-26 SP&P Final v3
• Board Middle 2025-26 SP&PG Final v3
• SPPG Summary of Changes for 25_26.docx (1) (2)

Superintendent Martin Pollio recommends the Board of Education approve the attached revised Elementary, Middle, and High School Student Progression, Promotion, and Graduation Handbooks for the 2025-2026 school year.

Order #2025-82 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached revised Elementary, Middle, and High School Student Progression, Promotion, and Graduation Handbooks for the 2025-2026 school year. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Trevin Bass.

The Tentative Budget is submitted for the Board's approval per KRS 160.470 and JCPS Policy 04.1 Budget Planning and Adoption.

Submitted by: Edward D. Muns

Attachments

• FY26 Tentative Budget - Final 04-29-25
• FY26 Tentative Budget Presentation

Superintendent Martin Pollio recommends the Board of Education approve the attached Tentative Budget for Fiscal Year 2025-2026.

Order #2025-83 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached Tentative Budget for Fiscal Year 2025-2026. The recommendation passed with a motion by Ms. Tricia Lister and a second by Mr. James Craig.

The Kentucky General Assembly passed House Bill 208 during the 2025 Regular Session, which requires a local board of education to adopt a policy to, at a minimum, prohibit student use of personal telecommunications devices during instructional time with specific exceptions. On February 25, 2025, the Board received a presentation and held a discussion regarding cell phone policies in schools.

This cell phone policy and related administrative procedure were drafted in conformity of the provisions of HB 208, and take into account the presentation and discussion at the February 25, 2025 Board meeting.

The Board Policy Committee reviewed this policy and administrative procedure during its meeting on April 21, 2025, and were recommended for approval by the Board.

09.4261                  Telecommunications Devices

09.4261 AP.3           School-Based Cell Phone Policies

Second reading is being waived due to the time-sensitive nature of the policy and procedure.

Submitted by Kevin Brown

• APPROVED POLICY Option 3 Final -Cell Phones Policy & Procedure 05-13-2025 1st Reading and Approval
• Cell Phone Policy Survey Presentation 05-13-2025
• Principal Cell Phone Usage Survey Results
• Staff Parent Student Cell Phone Survey Results

Superintendent Martin Pollio recommends that the Board of Education waive the second reading, approve Option 1 of the cell phone policy, and review the attached administrative procedure.

Order #2025-84 - Motion Passed:  A motion to waive the second reading, approve Option 3 of the cell phone policy, and review the attached administrative procedure passed with a motion by Ms. Tricia Lister and a second by Mr. Trevin Bass.

Order #2025-85 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for May 13, 2025. The recommendation passed with a motion by Mr. Trevin Bass and a second by Mr. James Craig.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Cynthia Grohmann

• CERTIFIED LEAVES 2025-05-13

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Cynthia Grohmann

Attachment

• PERSONNEL ACTIONS 2025-05-13

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Cynthia Grohmann

Attachment

• Academics. 05 13 2025

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Cynthia Grohmann

Attachment

• EA1 ORG CHART (M-3) Effective 07-01-2025 (5.13.2025 Board Agenda)
• EC1 ORG CHART (M-1) Effective 07-01-2025 (5.13.2025 Board Agenda)
• ECE JDs 5.13.2025
• GL1 ORG CHART (M-2) Effective 07-01-2025 (5.13.2025 Board Agenda)

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This is a report of field trip requests submitted to the Board of Education on May 13, 2025.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. 

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Dr. Rob Fulk

Attachments

• Field Trips 05-13-25
• Requests 05-13-25

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will consist of the repair and/or replacement of asphalt driveways and walkways at various schools. The schools include Ballard High School, Blake Elementary School, Chancey Elementary School/Wilhoit Bus Compound, Fairdale Elementary School, Goldsmith Elementary School, Hazelwood Elementary School, Jeffersontown Elementary School, Lees Lane Bus Compound, Rangeland Elementary School, and St. Matthews Elementary School.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 22, 2025. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Approval of Bid - Various Schools - Paving Package II

Superintendent Martin Pollio recommends the Board of Education award a contract to Flynn Brothers Contracting, Inc. for the low bid of $523,855, and to Riverside Paving & Contracting Co., Inc. for the low bid of $216,000, and to Wingham Paving, Inc. for the low bid of $33,880, for a total bid of $773,735 for Paving Package II at Various Schools.

This project will consist of relocating the Neighborhood Place offices into the main building from the separate gym building, which will be torn down as part of the new school building for W.E.B. DuBois Academy construction. A secure separation will be created to allow the Neighborhood Place to function separately from the school. Work will include a restroom expansion and a separate exit from the building.

On January 28, 2025, the Board of Education approved McCulloch Associates Inc. to prepare plans and specifications for Project 25-042.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 22, 2025.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 TJMS - Neighborhood Place Relocation

Superintendent Martin Pollio recommends the Board of Education award a contract to Corbett Construction Co., Inc. for Neighborhood Place Relocation at Thomas Jefferson Middle School for the low base bid of $820,000; and approve the attached revised BG-1 form for $935,000.

These projects were assigned to various architects/engineers to prepare plans and specifications and awarded to various contractors.

BG #25-001 Dixie Elementary School - Phase I HVAC Renovation
BG #25-006 duPont Manual High School – Athletic Stadium Renovation
BG #25-008 Louisville Male High School – Athletic Stadium Renovation
BG #25-010 Ballard High School – Partial Roof Replacement
BG #25-011 Camp Taylor Elementary School – Partial Roof Replacement
BG #25-015 Western High School – Partial Roof Replacement
BG #25-017 Breckinridge Metro High School – Boiler Replacement
BG #25-019 Highland Middle School – Boiler Replacement
BG #25-020 Shacklette Elementary School – Boiler Replacement

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in funding source.

These projects directly support strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachments

• Rev BG-1 Ballard HS - Partial Roof Replacement
• Rev BG-1 Breck Metro HS - Boiler Replacement
• Rev BG-1 Camp Taylor ES - Partial Roof Replacement
• Rev BG-1 Dixie ES - Phase I HVAC Renovation
• Rev BG-1 duPont Manual HS - Athletic Stadium Renovation
• Rev BG-1 Highland MS - Boiler Replacement
• Rev BG-1 Louisville Male HS - Athetlic Stadium Renovation
• Rev BG-1 Shacklette ES - Boiler Replacement
• Rev BG-1 Western HS - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 forms listed in the rationale.

These projects were assigned to various architects/engineers to prepare plans and specifications and awarded to various contractors.

BG #24-016 W.E.B. DuBois Academy – New Athletic Stadium
BG #25-002 Frayser Elementary School – Phase I HVAC Renovation
BG #25-005 Doss High School – Athletic Stadium Renovation
BG #25-007 Fern Creek High School – Athletic Stadium Renovation
BG #25-009 Waggener High School – Athletic Stadium Renovation
BG #25-012 Jeffersontown High School – Partial Roof Replacement
BG #25-013 Knight Middle School – Partial Roof Replacement
BG #25-014 Newcomer Academy – Partial Roof Replacement
BG #25-016 Western Middle School – Partial Roof Replacement
BG #25-018 Farnsley Middle School – Boiler Replacement
BG #25-021 Thomas Jefferson Middle School – Boiler Replacement
BG #25-022 Foster Traditional Academy – Boiler & Chiller Replacement 
BG #25-023 Hawthorne Elementary School – Boiler & Chiller Replacement
BG #25-024 King Elementary School – Boiler & Chiller Replacement
BG #25-025 Wheeler Elementary School – Boiler Replacement

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the “Cost of Issuance” and “Bond Discount.”

These projects directly support strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachments

• Rev BG-1 Doss HS - Athletic Stadium Renovation
• Rev BG-1 Farnsley MS - Boiler Replacement
• Rev BG-1 Fern Creek HS - Athletic Stadium Renovation
• Rev BG-1 Foster Traditional Academy - Boiler & Chiller Replacement
• Rev BG-1 Frayser ES - Phase I HVAC Renovation
• Rev BG-1 Hawthorne ES - Boiler & Chiller Replacement
• Rev BG-1 Jeffersontown HS - Partial Roof Replacement
• Rev BG-1 King ES - Boiler & Chiller Replacement
• Rev BG-1 Knight MS - Partial Roof Replacement
• Rev BG-1 Newcomer Academy - Partial Roof Replacement
• Rev BG-1 TJMS - Boiler Replacement
• Rev BG-1 Waggener HS - Athletic Stadium Renovation
• Rev BG-1 WEB DuBois Academy - New Athletic Stadium
• Rev BG-1 Western MS - Partial Roof Replacement
• Rev BG-1 Wheeler ES - Boiler Replacement

Superintendent Martin Pollio recommends that the Board of Education approve the attached revised BG-1 forms for the projects listed in the rationale.

On September 3, 2024, the Board of Education approved Schmidt Associates, Inc. to prepare plans and specifications for Project 25-035.

On December 17, 2024, the Board approved awarding a contract to Z & S Demolition, LLC as the low bidder.

Schmidt Associates, Inc. has made a final inspection and concluded that this contract is complete.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk 

Attachment

• BG-4 New MS West Louisville (Hudson MS) BP I - Demolition

Superintendent Martin Pollio recommends the Board of Education approve the contract completion and the attached BG-4 form for Z & S Demolition, LLC for New Middle School – West Louisville (Hudson MS) Bid Package I - Demolition for a total construction cost of ($30,125).

On August 27, 2019, the Board of Education approved Luckett & Farley Architects to prepare plans and specifications for Project 20-040.

On July 13, 2021, the Board approved awarding a contract to Marrillia Design and Construction as the low bidder.

Luckett & Farley Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk 

Attachment

• BG-4 Perry ES - New ES West Broadway Corridor

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Marrillia Design and Construction for New Elementary School – West Broadway Corridor at Dr. William H. Perry Elementary School for a total construction cost of $25,426,224.75.

On February 25, 2025, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Iroquois HS - CTE Program Renovations

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Career and Technical Education Program Renovations at Iroquois High School.

On February 25, 2025, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 JF Kennedy ES - Window Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Window Replacement at John F. Kennedy Elementary School.

On September 3, 2024, the Board of Education approved the contract completion and BG-4 form for Louisville Paving Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Portland ES - Parking Lot

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Parking Lot at Portland Elementary School.

On March 18, 2025, the Board of Education approved the contract completion and BG-4 form for Churchill McGee, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Western HS - Magnet Room Renovation

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Magnet Room Renovation at Western High School.

On February 25, 2025, the Board of Education approved the contract completion and BG-4 form for Martin Flooring Company.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 YPAS - Stage Floor Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Stage Floor Replacement at Youth Performing Arts School.

On February 25, 2025, the Board of Education approved the contract completion and BG-4 form for Walker Mechanical Contractors, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Food Service Phase 42

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Food Service Phase 42 at Various Schools.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.  Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Change Orders and Descriptions 5-13-25

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

The Louisville Gas & Electric easement for Kerrick Elementary School is to provide new overhead and underground electrical service for the new school building project.

The granting of the above easements will not affect the integrity or usefulness of the property crucial to the educational needs of the District.

These items directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Rob Fulk

Attachment

• Notification of Easement - Kerrick ES - LG&E

Superintendent Martin Pollio recommends the Board of Education receive notice of a Utility Easement at Kerrick Elementary School.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.

Submitted by: Edward D. Muns

Attachments

• *Competitive Negotiation and Bid Tabulations _05 13 25
• C/N for Credit Card Processing Services
• Graphics Shop Supplies (Materials Production)
• Linen Service for Shops & Garages (Towels & Coats)
• Locally Raised & Processed Protein
• Print Shop Supplies (Materials Production)
• Printing 25-26 Code of Acceptable Behavior
• Pumps (Various)
• Reconditioning of Athletic Equipment

Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation and bid tabulations.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Edward D. Muns

Attachments 

• List of Contracts 05.13.25
• 01 - Project 41.12 dba Train Montessori and or MAPs (FY25-26)
• 02 - EL Education (FY25-26)
• 03 - C2 Strategic Communications (FY25-26)
• 04 - Kentucky Science Center

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

The selection of LBMC is in compliance with Kentucky Model Procurement Code KRS 45A.380. The scope of this audit conforms to state regulations and is in compliance with the Single Audit Program of the federal government. The cost of the audit for year ending June 30, 2025, is $265,000, an increase of $1,000 from last year.

Submitted by: Edward D. Muns

Attachment

• Independent Auditor's Contract 2025-26.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached Independent Auditors contract with LBMC, (formerly Strothman & Company), to conduct the audit of all financial statements of the Jefferson County Board of Education for fiscal year ending June 30, 2025.

Kentucky Revised Statute 160.560 requires that all Kentucky treasurers be bonded to ensure faithful performance of their duties for their districts. After consultation with the Kentucky Department of Education and considering appropriate levels of protection of Jefferson County taxpayer funds, this amount is set at $10,000,000 for the Treasurer and Assistant Treasurers based on the 2024-25 budget and other factors.

This agenda item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Edward D. Muns

Attachments

• Bond of Treasurer Form - Cecil Comstock 2025-26
• Bond of Treasurer Form - Edward D. Muns 2025-26
• Bond of Treasurer Form - Gina Kokojan 2025-26
• Bond of Treasurer Form - Shani Hillard 2025-26

Superintendent Martin Pollio recommends the Board of Education approve the attached Fidelity Bonds for the Treasurer and Assistant Treasurers for fiscal year 2025-26.

The approval of the attached Resolutions approves, ratifies, and confirms the actions of the Jefferson County School District Finance Corporation. This action is necessary in order to affect the issuance of the Corporation’s School Building General Obligation Bonds, Series 2025A (the “Series 2025A GO Bonds”).

Submitted by: Edward D. Muns

Attachment

• Resolutions - JCBE.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached Resolutions concerning the Jefferson County School District Finance Corporation.

The approval of the attached Resolutions approves, ratifies and confirms the actions of the Jefferson County School District in order to effect the issuance of the District’s General Obligation Bonds, Series 2025A (the “Series 2025A GO Bonds”).

Submitted by: Edward D. Muns

Attachment

• JCBE GO 25A Board Resolution.pdf
• JCBE GO 25A Bond Resolution.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached Resolutions concerning the Jefferson County School District General Obligation Bonds.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Edward D. Muns

Attachment

• Orders of the Treasurer - Invoice Report 04.07.25 - 04.20.25

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of April 7, 2025 through April 20, 2025.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachments

• Orders of the Treasurer - PO's by Department 04.07.25 - 04.20.25
• Orders of the Treasurer - PO's by Vendor 04.07.25 - 04.20.25

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of April 7, 2025, through April 20, 2025.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachment

• Orders of the Treasurer - Vouchers 04.07.25 - 04.20.25

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of April 7, 2025, through April 20, 2025.

The submission of School Activity Fund Budgets as referenced in the Accounting Procedures for Kentucky School Activity Funds ("Redbook") is required by 702 KAR 3:130, which also prescribes the FSA-3 form to be used for this purpose and submitted to the Board for approval.

Through student participation in school activities, there may be fees collected and fundraisers held producing a need to track what is done, thus the need for the Redbook. As stated in the Redbook, district compliance must hold to its minimum standard. However, districts through their local board of education may strengthen and add to any document or procedure that is within the scope of their authority and their responsibility of ensuring an accurate accounting for all financial records, as well as ensuring School Activity Funds are expended as intended.

Submitted by: Edward D. Muns

Attachment

• 2025-26 Summary of Activity Funds Budget

Superintendent Martin Pollio recommends the Board of Education receive the attached Summary of School Activity Fund Budgets for Fiscal Year 2025-26.

This is a report of donations and small grants submitted to the Board of Education on May 13, 2025.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report May 13 2025

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $65,613.21 to be used as stated in the attachment.

The Laura Bush Foundation for America’s Libraries has awarded $5,000 to Hazelwood Elementary and $5,000 to Johnson Traditional Middle School to purchase library books.

There is no obligation for the District beyond December 31, 2025.

Submitted by: Robert Moore

Attachment

• AWARD - GEORGE W. BUSH INSTITUTE - HAZELEWOOD ELEMENTARY
• AWARD -GEORGE W. BUSH INSTITUTE - Johnson Traditional

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $10,000 from the Laura Bush Foundation for America’s Libraries and authorize the superintendent to sign the attached agreement.

The Connected Nation has awarded $500 to J. Graham Brown School as start up funds for the Teens Teach Tech Program.

Submitted by: Robert Moore

Attachment

• AGREEMENT - CONNECTED NATION

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $500 from Connected Nation for Teens Teach Tech Program and authorize the superintendent to sign an agreement.

See Forward Ministries has been awarded a grant from the Kentucky Office for Refugees to provide mentoring to ORR-eligible refugee and immigrant youth who speak Kinyarwanda, Kinyamulenge, Kirundi, Swahili, French, Lingala, and/or Bemebe. 

Forward Ministries will work in collaboration with JCPS high school students who speak the above mentioned languages. 

Submitted by: Robert Moore

Attachment

• MOA - See Forward Ministries Corp

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with See Forward Ministries and authorize the superintendent to sign the same.

Jefferson County Public Schools, through Adult and Continuing Education, has enjoyed a long, successful collaboration with Jefferson Community and Technical College in helping to successfully transition GED students and other adult learners into postsecondary education. The attached Memorandum of Agreement formalizes the collaborative efforts by delineating the roles and responsibilities of both parties.

The contract period for the attached Memorandum of Agreement is from July 1, 2025, to June 30, 2026.

This partnership aligns with the District’s Strategies (1.1.5 & 1.1.7) by providing the necessary skills to transition to postsecondary education. Both partners are providing in-kind contributions. There is no cost to the district.

Attachment

• Second Amendment - JCTC-Adult Education

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment #2 to the Memorandum of Agreement with Jefferson Community and Technical College and authorize the superintendent to sign the same.

The Louisville & Jefferson County MSD in collaboration with JCPS Adult Education, assist to coordinate and maintain Erosion Protection Sediment Control (EPSC) Certification in compliance with Chapter 159 of the Louisville & Jefferson County Metro Government Cod of Ordinances (Chapter 159 Ordinance #186).

This program provides Adult Education students training and opportunity to earn and receive certification in ordinance. Louisville & Jefferson County MSD will provide resources and training to enrolled students with no cost to JCPS Adult Education.

Submitted by: Robert Moore

Attachment

• MOA- Louisville/Jefferson County Metropolitan Sewer District

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Louisville & Jefferson County MSD and authorize the superintendent to sign the same.

This program will streamline the process for District employees to submit language support requests for in-person interpretation, scheduled virtual interpretation, and document translation. The platform will provide access to analyze data reporting to monitor usage and impact. This work supports Vision 2020 strategy 1.1.3- Provide Equitable Access.

Submitted by: Dr. Terra Greenwell

Attachment

• _DPA Scheduleinterpreter.com

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with ScheduleInterpreter.com, and authorize the superintendent to sign the same.

This Memorandum of Agreement establishes a partnership between the University of Louisville, via the University’s College of Education and Human Development and JCPS. This partnership will increase the level of teacher support and enhance the effectiveness of implementation of a new Science HQIR within JCPS pilot schools.

This work supports Vision 2020 strategy 2.2.3- Increase and deepen professional learning.

Submitted by: Dr. Terra Greenwell

Attachment

• MOA - UNIVERSITY OF LOUISIVILLE

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville College of Education and Human Development and authorize the superintendent to sign the same.

Through the Cardinal Success Program (CSP), University of Louisville College of Education and Human Development students and faculty provide mental health and counseling services to students and families at the Academy @ Shawnee as well as individuals living in the surrounding community at no cost to the school.

Shawnee provides three offices and a conference room on the first floor of the school for this project. 

Submitted by: Robert Moore

Attachment

• MOA - University of Louisville Cardinal Success Program

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville Research Foundation and authorize the superintendent to sign the same.

This amendment adds continuing services with Vector Solutions to provide a learning management system and professional development credit tracking interface.

This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure. 

Submitted by: Dr. Terra Greenwell

Attachment

• Amendment - Vector Solutions

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Data Privacy Agreement with Vector Solutions, and authorize the superintendent to sign the same.

In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with Washington University regarding student placement. This is an amendment to that agreement to be effective for the 2025-2026 school year.

Student Placement Agreements permit teacher education students to engage in supplementary instructional activities with JCPS students under the direction and supervision of the professional administrative and teaching staff of the District.

Submitted by: Cynthia Grohmann

Attachment

• STUDENT PLACEMENT WASHINGTON UNIVERSITY OT - 2025-05-13

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Student Placement Agreement with Washington University and authorize the superintendent to sign same

The Kentucky Department of Education has requested this contract modification for the following JCPS employee:

Sarah McCartt-Jackson -Consultant

Submitted by: Cynthia Grohmann

• MOA KDE- S. McCartt- Jackson 2025-05-13

Superintendent Martin Pollio recommends the Board of Education approve the attached Contract Modification with the Kentucky Department of Education and authorize the superintendent to sign same.

This agenda item was withdrawn prior to consideration by the Board. 

This Volunteers of America Restorative Justice (VOA RJ) agreement has allowed the District to collaborate with a community partner who has provided targeted social services with rolling case management to support families and students. Through this collaboration, JCPS has been able to accept referrals of identified students with extreme behavioral and environmental challenges to implement restorative justice practices to address contributing factors and impact of the student's behavior while engaging the family and school personnel to develop a partnership and provide case management to coordinate services and support to promote future success. VOA RJ has also contracted with certified interpreters specially trained for case management oral interpretation to help support families and ensure culturally and linguistically responsive coordinated care. The use of the US Department of Education Project Prevent Grant funds was approved by the JCBE in March. This is the second year of the grant and the services provided to families in this agreement is a critical portion of the grant activities. This work supports Vision 2020 Strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Katy DeFerrari

Attachment

• MOA - Volunteer of America Restorative Justice

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Volunteers of America Restorative Justice and authorize the superintendent to sign the same.

On October 30, 2018, the Jefferson County Board of Education approved a Memorandum of Understanding expressing the commitment of the District to participate in the United Community initiative, a broad coalition of community partners coming together to implement a shared technology platform to help Louisville address the social determinants of health by linking education, health, and social services in one interconnected data and referral system.

Submitted by: Dr. Katy DeFerrari

Attachment

• MOA- Metro United Way - Unite Us

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Metro United Way-Unite Us and authorize the superintendent to sign the same.

The purpose of this leadership retreat is to provide assistant principals with tools and strategies to support student achievement, create safe learning environments, and ensure that all students receive equitable learning experiences. The use of strategies learned will also support the continuous development of equity-centered leaders.

This venue was selected because of the spaces needed for this leadership learning format, including the number of breakout spaces and the space for opening and closing sessions, venue availability, and free parking for participants. This retreat aligns with strategy, 2.1.2. Cultivate Growth Mindset, Use research or evidence-based strategies and best practices to increase the capacities of teachers, staff, and school leaders to create a growth mindset in each student, and recognize student strengths.

The cost to the District is $61,510.20.

Submitted by: Robert Moore

Attachment

• Agreement - Marriott Louisville East

Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement with the Louisville Marriott and authorize the superintendent to sign the same.

The Department of Workers’ Claims requires each individually self-insured to carry excess insurance with an indemnity limit of “Statutory” or at least $10,000,000 per occurrence and a retention level of $1,000,000. The policy will provide a specific retention of $1,250,000 with no corridor deductible. The premium is based on payroll but is estimated to be $166,791 which is a decrease from the previous year.

This is the first year of a two-year rate guarantee of 0.0148 per $100 of payroll. Midwest Employers Casualty has an “A++XV (Superior).” AM Best rating.

Superintendent Martin Pollio recommends the Board of Education approve the Workers’ Compensation Excess Insurance Policy with Midwest Employers Casualty through Assured Partners for a period of one year beginning July 1, 2025, through June 30, 2026.

KRS 158.148 requires a school district to adopt a Code of Acceptable Behavior and Discipline (Code) and establishes a timeline and process for the development and revision of the Code. In accordance with Board Policy 09.438, the District refers to its Code as the Student Support and Behavior Intervention Handbook (SSBIH).

The changes for 2025-26 have been developed by the SSBIH Committee. Consistent with Board Policy 09.428, the committee included two members from each of the following groups: student, parent, teacher (JCTA), assistant principal, principal, transportation, community, counselor, mental health, Exceptional Child Educators, and district trauma and behavior practitioners. Central office staff attended meetings to offer factual/technical information to committee members. In addition, the revisions address changes as required by statute, administrative regulation, Board Policy, Kentucky Department of Education updates, and District department level updates. Representatives from the Diversity, Equity and Poverty department (DEP) assisted the SSBIH Committee in the completion of the Racial Equity Analysis Protocol (REAP) on the proposed changes. The draft mark-up of the 2025-2026 SSBIH and an overview of changes by page number is attached.

The Board received the first reading at the April 29, 2025, meeting.

Submitted by: Dr. Katy DeFerrari 

• 25-26 SSBIH DRAFT Recommendations Board Meeting 1st Reading 4.29.25 (1)
• DRAFT_SSBIH25-26 (1)
• SSBIH Recommended Changes 4.29.25 Board Meeting First Read

Superintendent Martin Pollio recommends the Board of Education approve the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2025-2026 school year.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.

Order #2025-86 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Trevin Bass and a second by Ms. Tricia Lister.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

Order #2025-87 - Motion Passed:  A motion to adjourn the May 13, 2025, meeting of the Jefferson County Board of Education at 8:13 p.m. passed with a motion by Mr. Trevin Bass and a second by Mr. James Craig.