Gallatin County
June 24, 2013 7:00 PM
Gallatin County Board of Education Meeting
I. CALL TO ORDER
I.A. Welcome
I.B. Roll Call
I.C. Approval of the Agenda
Actions Taken

Order #2013-608 - Motion Passed:  Approval of the agenda with addition of one additional payment of bill in V.E.1 - Sullivan College - Student Tuition passed with a motion by Mrs. Sonya Giles and a second by Mr. Chad Murray.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Absent
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
II. COMMUNICATIONS (No Board Action)
II.A. Board Members
II.B. Citizens & Delegations
II.C. Staff/School Reports
II.C.1. LE Principal's Report, SBDM Agenda/Minutes - Mr. Joe Wright - Written Report Only
Attachments
II.C.2. UE Principal's Report, SBDM Agenda/Minutes - Mrs. Deb Brown - Written Report Only
Attachments
II.C.3. MS Principal's Report, SBDM Agenda/Minutes - Mr. Curt Bieger - Written Report Only
Attachments
II.C.4. HS Principal's Report, SBDM Agenda/Minutes - Mrs. Roxann Booth - Written Report Only
Attachments
II.D. Substitute Teaching Staffing Report - Submitted by Ms. Carolyn White
Attachments
II.E. Review of IDEA B Preschool Report - Submitted by Mrs. Renee Cameron
Attachments
II.F. Review of ESS District Summary 2012-2013 - Submitted by Mrs. Debra Foltz
Attachments
II.G. Review of Literacy First Reading Results - Mrs. Pam Scudder
Attachments
II.H. District Technology Report - Mr. Ray Spahn
Attachments
II.I. Review of 2012-2013 Professional Development Calendar - Mr. Ray Spahn
Attachments
II.J. District Targets
Attachments
II.K. Enrollment and Attendance Report - Mr. Leonard Whalen
Attachments
II.L. TELL Kentucky Survey Results - Working Conditions Survey for Teachers - www.tellkentucky.org/results
Attachments
II.M. Written Communications
II.M.1. KSBIT
Attachments
II.M.2. Compulsory School Attendance Age
Attachments
II.N. Superintendent's Report
II.N.1. Great Things 2012-2013
Attachments
II.N.2. Commissioner Holliday suggestions for Superintendent Evaluation 2014-2015 and beyond: District Targets, Facilities & Resources (TELL Survey), Standard 4: Resources & Support Systems (Add CIITS other technologies; recruiting and retaining staff; professional learning)
Attachments
III. STUDENT LEARNING SERVICES
III.A. Policy Issue
III.A.1. First Reading - Suggested KSBA Revisions to Board Policies as listed in Rationale
Attachments
III.A.2. Revised Update 09.31 Draft
Attachments
III.A.3. First Reading - Revision to 09.14 AP.251 - Publication/Media Consent Form
Attachments
III.A.4. Second Reading of 09.14 AP.232 - Release of Records to State Child Welfare Agency
Attachments
Actions Taken

Order #2013-609 - Motion Passed:  Approval of Second Reading of 09.14 AP.232 passed with a motion by Mrs. Sonya Giles and a second by Mr. Chad Murray.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Absent
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
III.B. Approval of KDE/District Assurances
Attachments
Actions Taken

Order #2013-610 - Motion Passed:  Approval of KDE District Assurances passed with a motion by Mrs. Sonya Giles and a second by Mr. Dicky Wilson.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Absent
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
IV. STUDENT SUPPORT SERVICES
IV.A. Review of Balances of Cafeteria Charges for 2012-2013
Attachments
Actions Taken

Order #2013-611 - Motion Passed:  Approved with exception of language re high school charges - the board does not want high school students to forego lunce because of lack of funds in student accounts. They stated all students should be allowed to charge lunch. With this agreement, the request passed with a motion by Mr. Dicky Wilson and a second by Mr. Chad Murray.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Absent
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
IV.B. Facilities
IV.B.1. Update on Alternative School/Field House Construction Project - Mr. John Gilbert, Ross-Tarrant Architects
IV.B.1.a. Progress Meeting Minutes
IV.B.1.a.1. May 9, 2013
Attachments
IV.B.1.a.2. June 6, 2013
Attachments
IV.B.1.a.3. June 20, 2013 Minutes
Attachments
IV.B.1.b. Field Observation Report
IV.B.1.b.1. May 23, 2013
Attachments
IV.B.1.b.2. June 6, 2013
Attachments
IV.B.1.b.3. June 20, 2013
Attachments
IV.B.2. Proposal Request #9 - Install French Drain and Sidewalk - For discussion
Attachments
IV.B.3. Change Order #11 - Modify Steel Columns at South Canopy - For Approval
Attachments
Actions Taken

Order #2013-612 - Motion Passed:  Approval of Change Order #11 - Modify Steel Columns at South Canopy passed with a motion by Mr. Chad Murray and a second by Mrs. Sonya Giles.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Absent
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson No
IV.C. 2013-2014 Consortium Membership Renewal - OVEC
Attachments
Actions Taken

Order #2013-613 - Motion Passed:  Approval of OVEC 2013-2014 Membership Renewal passed with a motion by Mrs. Sonya Giles and a second by Mr. Dicky Wilson.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Absent
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
V. STUDENT LEARNING & SUPPORT CONSENT ITEMS
Actions Taken

Order #2013-614 - Motion Passed:  Mr. Murray voted no due to his concern regarding the language in the payment of bills. He requested line item descriptions on all invoices/pay requests as well as total dollars expended each month be reflected on agenda. He approved all other items in the consent agenda and the request for approval of Support Consent Items passed with a motion by Mrs. Sonya Giles and a second by Mr. Dicky Wilson.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Absent
Mr. Chad Murray No
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
V.A. Approval of Curtis Flynn as Student Board Member
V.B. Approve Minutes of the May 20, 2013 Gallatin County Board of Education Meeting
Attachments
V.C. Approve Treasurer's Report
Attachments
V.D. Approve Activity Fund Report
Attachments
V.D.1. Approve Activity Fund Bills
Attachments
V.E. Authorize Payment of Bills
V.E.1. Approval of Attached Bills
Attachments
V.E.2. Endeavor Construction - Pay App 5, $364,110.57 - Alternative School/Field House
Attachments
V.E.3. Ross Tarrant Architects - Invoice #24, $6,940.47 - Alternative School/Field House
Attachments
V.F. Consider Bids & Award Contracts
V.F.1. Three Rivers District Health Department - 2013-2014 Service Agreement
Attachments
V.F.2. Roberts Insurance - Student Accident Insurance
Attachments
V.G. Acknowledge Notification of Personnel Actions
V.G.1. Hirings
V.G.1.a. Kelsey Wilson - HS Business/Technology Teacher
V.G.1.b. Travis Ogles - HS Algebra I Teacher
V.G.1.c. Debra Allen - LE Asst. Principal
V.G.1.d. Karleigh Wilson - LE 1 Year Position
V.G.1.e. Shelly Bailey - Transportation Secretary/Driver Trainer
V.G.2. Retirements
V.G.2.a. Nancy Gurska - HS FMD Teacher
Attachments
V.G.3. Resignations
V.G.3.a. Tony Jury - HS Asst. Principal
Attachments
V.G.3.b. Joe Deters - HS Algebra Teacher
Attachments
V.G.3.c. Samantha Weaver - HS Spanish Teacher
Attachments
V.G.3.d. Shelly Bailey - HS Cafe Manager
Attachments
V.G.3.e. Billy Jack McIntire - Bus Driver
Attachments
V.G.3.f. Roger Courtney - HS Cafeteria
V.H. Approve Requests
V.H.1. Approval to Hire 50 Emergency Substitute Teachers for the 2013-2014 School Year
V.H.2. Approval of Out of District Student Applications 2013-2014
Attachments
V.H.3. Approval of Revisions to 2013-2014 Coaches Handbook
V.H.4. Approval to participate in Kentucky Council for Teachers of Mathematics Grant - Mrs. Bonnie Humphries
Attachments
V.H.5. Approval for Usborne Books to Advertise They Will Donate 50% of Book Sales to Our School in Book Products - Ms. Donna Kannady
Attachments
V.H.6. Approval of Prom Date April 18, 2014 at Receptions in Erlanger - Mrs. Clinkenbeard and Mrs. Thompson
Attachments
V.H.7. Facilities Use Requests
V.H.7.a. MS Parking Lot - KY Speedway - Feed the Children -June 27 - 8 am-1 pm - Becky Smith/Conte Flowers
Attachments
V.H.8. Fund Raising Requests
V.H.8.a. HS Library Media Center - 2013-2014 School Year - Sell school supplies
Attachments
V.H.8.b. Approval of Donation of Food for 8th Grade Picnic - Mr. Curt Bieger
Attachments
V.H.8.c. Approval of High School Dues/Fees 2013-2014
Attachments
V.H.8.c.1. FFA - Membership Dues - $15
V.H.8.c.2. Ag Construction - Membership Fees - $20
V.H.8.c.3. Cross Country - $25
V.H.8.c.4. Science Department - $5
V.H.8.c.5. Spirit Club - $5 Dues
V.H.8.c.6. FEA- Club Dues - $12
V.H.8.c.7. Floral Design Class - $20/$10 Free or Reduced
V.H.8.c.8. SADD - $10 Club Dues
V.H.8.c.9. Junior Class - $10 - Prom Prep
V.H.8.c.10. Freshman Class - $5
V.H.8.c.11. Boys Baseball - $65 - Equipment/Apparel
V.H.8.c.12. AP Chemistry - $20 - Lab Fee
V.H.8.c.13. Science Boosters - $1400 - Students pay monthly payment toward marine biology trip
V.H.8.c.14. KUNA - $20
V.H.8.c.15. MS Academic Team (submitted under HS because the coach is a HS teacher) - $10-12 - T-shirts
V.H.8.c.16. Drama/Piano - $10 - Playbook
V.H.8.c.17. GC Band - Amount depends on event
V.H.8.c.18. Sophomore Class - $10 - Class Dues
V.H.8.c.19. Beta Club - $15 - Club Dues
V.H.9. Approval to Accept USA Football Grant - Helmets and Shoulder Pads - Mr. Steve Zimmer
Attachments
VI. SUPERINTENDENT'S EVALUATION
Actions Taken

Order #2013-615 - Motion Passed:  Approval of summative evaluation passed with a motion by Mrs. Sonya Giles and a second by Mr. Chad Murray.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Absent
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
VII. EXECUTIVE SESSION - Personnel Issue/Student Discipline
VII.A. Enter into Closed Session
Actions Taken

Order #2013-616 - Motion Passed:  Enter into closed session passed with a motion by Mrs. Sonya Giles and a second by Mr. Chad Murray.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Absent
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
VII.B. Student FY12-12
VII.C. Exit from Closed Session
Actions Taken

Order #2013-617 - Motion Passed:  Approval to exit from closed session passed with a motion by Mr. Dicky Wilson and a second by Mr. Chad Murray.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Absent
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
VII.D. Action Taken in Closed Session
Actions Taken

Order #2013-618 - Motion Passed:  Transfer student FY12-12 from the Alternative School to the regular setting for the 2013-2014 school year passed with a motion by Mrs. Sonya Giles and a second by Mr. Alex Tainsh.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Absent
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
VIII. ADJOURN
Actions Taken

Order #2013-619 - Motion Passed:  Approval to adjourn passed with a motion by Mr. Alex Tainsh and a second by Mr. Dicky Wilson.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Absent
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes