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I.
Moment of Silence
Welcome to the January 28, 2013, meeting of the Jefferson County Board of Education.
Please join us in our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
II.A.
Vision Statement
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III.
Approval of Minutes
The minutes from the January 14, 2013, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the January 14, 2013, regular meeting.
Order #10 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the January 14, 2013, regular meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. David Jones.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for January 28, 2013.
Order #11 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for January 28, 2013. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.
IV.A.
Recognition of Camerron McPherson and Josefa Lopez
Camerron and Josefa won first-and second-place honors, respectively, in the third annual Western Kentucky Regional Deaf and Hard of Hearing Spelling Bee, which was held last December in Bowling Green. The competition included 35 students in grades 1 through 12 from 11 school districts.
In recognition of the students’ outstanding achievement, each student received a trophy and a certificate. Students who participate in the competition are profoundly deaf, and they depend upon rote and visual memorization for spelling. The students studied and practiced extensively in preparation for the competition.
The Western Kentucky Regional Deaf and Hard of Hearing Spelling Bee is the only one of its kind in the state.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize Camerron McPherson, a student at Shelby Traditional Academy, and Josefa Lopez, a student at Auburndale Elementary School, for winning first- and second-place honors, respectively, in the Western Kentucky Regional Deaf and Hard of Hearing Spelling Bee.
IV.B.
Recognition of National Board Certified Teachers
Thirty-eight outstanding district teachers have earned National Board Certification—the highest professional credential in the field of teaching.
The teachers include the following:
- Angela Allen—Coral Ridge Elementary School;
- Tonya Artman—Ramsey Middle School;
- Susan Baucom—Chancey Elementary School;
- Jennifer Baum—Sanders Elementary School;
- Elizabeth Best—Westport Middle School;
- Angela Billiter—Middletown Elementary School;
- Leanna Brennick—Young Elementary School;
- Susan Buehner—Brandeis Elementary School;
- Venita Burnett—Blake Elementary School;
- Shelia Ciarlante—Chancey Elementary School;
- Shannon Crutcher—Coral Ridge Elementary School;
- Sarah Cunningham—Middletown Elementary School;
- Tiffany Embry—Eisenhower Elementary School;
- Scot Entrican—Jeffersontown High School;
- Julie Fox—Lassiter Middle School;
- Sally Ann Francis—Jeffersontown High School;
- Jennifer Funk— Kerrick Elementary School;
- Lisa Garrett—Fairdale High School;
- Kerri Gray—Kerrick Elementary School;
- Lauren Hoard—Stonestreet Elementary School;
- Allison Hunt—duPont Manual High School;
- Michelle Lowe—Moore Traditional School;
- Adrienne Matson—Stopher Elementary School;
- Brianna Moss—Shacklette Elementary School;
- Emily Nall-Crist—Western High School;
- Michelle Purlee—Olmsted Academy North;
- Valerie Rueger—Ramsey Middle School;
- Debbie Russell—Lassiter Middle School;
- Kelly Russell—Maupin Elementary School;
- Paul Shepherd—Ballard High School;
- Blanche Shumate—Jeffersontown High School;
- Ann Nicole Smith—Greathouse/Shryock Traditional Elementary School;
- Kimberly Spivey—Kenwood Elementary School;
- Jennifer Todd—Frayser Elementary School;
- Scott Wade—Atherton High School;
- Ann Walsh—Central High School Magnet Career Academy;
- Valerie Watson—Noe Middle School; and
- Leslie Wooten—Wilder Elementary School
Teachers earn National Board Certification by demonstrating their knowledge and teaching skills through an extensive, rigorous evaluation process. Performance is assessed based on analyses of teaching portfolios, student work samples, and videotaped classroom teachings.
Teachers must demonstrate their ability to effectively manage and measure student learning, and they must complete assessments that are designed to test the depth of their knowledge and to show that they have mastered the content in their certification area.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize the Jefferson County Public School District teachers who have earned National Board Certification.
IV.C.
Recognition of National School Counseling Week
School districts throughout the nation show their appreciation for school counselors by celebrating National School Counseling Week, February 4–8. During this week, school districts plan activities and have special events to recognize counselors for their positive and tremendous impact on the achievement and success of students.
The 2013 theme for National School Counseling Week is “School Counseling: Liberty and Learning for All.”
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize National School Counseling Week.
IV.D.
Recognition of the Jefferson County Board of Education
Kentucky, along with other states throughout the nation, recognizes the outstanding leadership, commitment, and contributions of its local school board members.
School board members help ensure a successful learning environment and preparation for post-secondary education for all students. Board members work collaboratively with businesses, organizations, and other community members to create and bring programs into schools that will enhance the educational experience of students.
School board members are visionaries and advocates who work diligently to provide unique learning opportunities for our students. They encourage parents and the community to continually be involved in helping to guarantee a successful education and prosperous future for our children—our future leaders.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education receive a special recognition in honor of National School Board Recognition Month.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.AA.
Order #12 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.AA. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Chuck Haddaway.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
V.C.
Approval of Organizational Charts
The Options/Magnet Advance Programs organizational chart is submitted to request the following changes:
- CHANGE the organizational chart title to Options/Magnet Programs;
- CHANGE the reporting relationship of one (1) Secretary II from Director II (Option/Magnet Advance Program) to Coordinator VI;
- DELETE one (1) Director II (Option/Magnet Advance Program), one (1) Resource Teacher, and one (1) Resource Teacher (effective February 1, 2013); and
- ADD one (1) Coordinator I (230).
These changes will enable the District to save money in the area of Central Office personnel without impacting services provided to students, parents, and schools regarding optional/magnet programs.
The Curriculum and Instruction organizational chart is submitted to add one (1) Coordinator I (230) to provide leadership and oversight to the Advance Program.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Options/Magnet Programs and Curriculum and Instruction.
V.D.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education for approval on January 28, 2013.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
V.E.
Approval of Bid and Revised BG-1 Form for New Operations Building at Blankenbaker Bus Compound
This project will provide for the construction of a new operations building to include two administrative spaces, restrooms, storage, and a gathering space for bus drivers. Site work and utilities also will be included.
On March 26, 2012, the Board of Education approved GBBN Architects to prepare plans and specifications for Project #029Z-12043.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on December 19, 2012.
All bids exceeded the funds available for this project. The best interest of the Board would not be served in rebidding the project per Article 3.23.1 of the Model Procurement Regulations. Therefore, pursuant to Article 3.23.2, negotiations were held with the three lowest qualified bidders based upon a revised scope of work.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education award a contract to Marksbury Cornett for the New Operations Building at the Blankenbaker Bus Compound for the low base bid of $508,000; reject Alternates B and C; and approve the revised BG-1 form for $597,808.
V.F.
Approval of Project Completions and BG-4 Forms
V.F.1.
Approval of Project Completion and BG-4 Form for Stadium Electrical Upgrades at duPont Manual High School
On February 13, 2012, the Board of Education approved CMTA Engineering Consultants to prepare plans and specifications for Project 200-12036.
On May 14, 2012, the Board approved awarding a contract to Link Electric Co. as the low bidder.
CMTA Engineering Consultants has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Link Electric Co. for Stadium Electrical Upgrades at duPont Manual High School, for a total construction cost of $477,473.
V.F.2.
Approval of Project Completion and BG-4 Form for New Performing Arts Pavilion at Lincoln Elementary Performing Arts School
On November 23, 2009, the Board of Education approved CMTA Engineering Consultants to prepare plans and specifications for Project 520-10016.
On September 27, 2010, the Board approved awarding a contract to David Construction Co. as the low bidder.
CMTA Engineering Consultants has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to David Construction Co. for New Performing Arts Pavilion at Lincoln Elementary Performing Arts School, for a total construction cost of $6,736,840.
V.F.3.
Approval of Project Completion and BG-4 Form for a Generator Replacement at the VanHoose Education Center
On March 28, 2011, the Board of Education approved CMTA Engineering Consultants to prepare plans and specifications for Project 000-11031.
On April 30, 2012, the Board approved awarding a contract to Link Electric Co. as the low bidder.
CMTA Engineering Consultants has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Link Electric Co. for a Generator Replacement at the VanHoose Education Center, for a total construction cost of $413,000.
V.F.4.
Approval of Project Completion and BG-4 Form for 2012 Paving Package 1 at Various Schools for Riverside Paving & Contracting, Inc.
On November 7, 2011, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-12019.
On May 29, 2012, the Board approved awarding a contract to Riverside Paving & Contracting, Inc. as the low bidder.
The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Riverside Paving & Contracting, Inc. for the 2012 Paving Package 1 at Various Schools, for a total construction cost of $129,378.
V.F.5.
Approval of Project Completion and BG-4 Form for 2012 Paving Package 2 at Various Schools for Riverside Paving & Contracting, Inc.
On November 7, 2011, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-12020.
On May 29, 2012, the Board approved awarding a contract to Riverside Paving & Contracting, Inc. as the low bidder.
The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Riverside Paving & Contracting, Inc. for the 2012 Paving Package 2 at Various Schools, for a total construction cost of $39,795.
V.G.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.H.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-reference bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Instructional Supplies and Equipment (Percentage); Pre-Owned Textbooks, Supplemental Instructional Materials and Related Services; Licensed Auctioneer Service; Chillers, Water (Air Cooled, Scroll Compressors); Fire Sprinkler Emergency Repair Service; Mulch, Hardwood (For Playgrounds); Amendment on Print Shop Supplies for Materials Production; and Amendment on Lunchroom Commodities.
V.I.
Acceptance of Purchase Order Report
This report will inform the Board of the purchase orders issued during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of December 19, 2012, through January 13, 2013.
V.J.
Acceptance of Voucher Report
This report will inform the Board of the vouchers paid during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of December 19, 2012, through January 13, 2013.
V.K.
Approval of Professional Services Contracts of $5,000 or More
In accordance with JCPS Policy DJA Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.L.
Acceptance of Monthly Report of Professional Services Contracts
This report is provided to the Board per JCPS Policy DJA: Program Consultants.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached monthly report of professional services contracts in place as of January 15, 2013.
V.M.
Acceptance of Quarterly Report of Investment Performance
This report is provided to the Board per JCPS Policy DFA: Investment Policy.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached Quarterly Report of Investment Performance for the period ended December 31, 2012.
V.N.
Acceptance of Financial Report for Period Ended December 31, 2012
This report is provided to the Board per KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached financial report for period ended December 31, 2012.
V.O.
Approval of Electrical Easement at Pleasure Ridge Park High School
Pursuant to the policies and procedures of the Jefferson County Public School District and in compliance with a formal request from LG&E, it is recommended the proposed easement be granted. The easement is for installation of an underground cable.
Approval of this recommendation will authorize the superintendent, or her designee, to sign the necessary agreement to implement the easement request.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education grant an electrical easement to the Louisville Gas and Electric Company (LG&E), as shown on the attached plat, for Pleasure Ridge Park High School, 5901 Greenwood Road, Louisville, Kentucky, 40258.
V.P.
Approval of Water Easement at Pleasure Ridge Park High School
Pursuant to the policies and procedures of the Jefferson County Public School District and in compliance with a formal request from the Louisville Water Company, it is recommended the proposed easement be granted. The easement is necessary for the relocation of a hydrant. The current 20-foot water easement will be released.
Approval of this recommendation will authorize the superintendent, or her designee, to sign the necessary documents to implement the easement request.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education grant a 30-foot water easement to the Louisville Water Company, as shown on the attached plat, for Pleasure Ridge Park High School, 5901 Greenwood Road, Louisville, Kentucky, 40258.
V.Q.
Approval of School Allocation Standards for Fiscal Year 2013–14
Once approved by the Jefferson County Board of Education, these standards become policy in accordance with 702 KAR 3:246, sections 4 and 5. These sections are relative to the allocation for certified staff and classified staff, respectively.
The state minimum allocation to school councils for operational provisions is validated within these standards, and this is according to section 6 of the same statute. The district outlines its intended process for distributing additional operational funds beyond the state required minimum, and this is according to section 7 of the same statute.
Also attached is a list of changes to the School Allocation Standards for Fiscal Year 2013-14.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached School Allocation Standards for usage in Fiscal Year 2013-14.
V.R.
Acceptance of Donations
Central High School Magnet Career Academy received $500 from Scholastic Sports Marketing, LLC to assist with wrestling team expenses.
Community Information/Community Support Services received $2,500 from American Synthetic Rubber Company to be used to support after-school programming for the Community School at Farnsley Middle School. This includes tutoring and other activities.
Engelhard Elementary School received $588 from DonorsChoose.org. The donation will be used to replace regular classroom chairs with stability ball chairs to help students with Attention Deficit Hyperactivity Disorder sit without disruption and help them better develop their balance.
Fern Creek Traditional High School received $500 from Ruth W. Ruter to be used for track and field expenses.
Goldsmith Elementary School received $1,000 from Martin L. Adams & Sons, Inc. to be used to purchase new playground equipment.
Newburg Middle School received $1,200 from Mary K. Miller to be used for school supplies and field trip expenses for students on the Trailblazers Team.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $6,288 to be used as stated in the rationale.
V.S.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $38,699.27 from the Jefferson County Public Education Foundation through the following donors:
-
Central Kentucky Football Officials Association donated $300 to the Chris Nelligan Memorial Scholarship Fund;
- Sam Corbett donated $250 to provide JCPS students with scholarship opportunities;
- Gordon Food Service donated $2,849.27 for scholarships for high school seniors;
- Louisville/Jefferson County Metro Government donated $4,000 through the use of Neighborhood Development Grant funds for the Just Between Teens Program, which targets issues relevant to pre-teen and teen girls at Knight Middle School;
- Louisville/Jefferson County Metro Government donated $8,000 through the use of Neighborhood Development Grant funds for the Blessings in a Backpack Program at Knight Middle School;
- Louisville/Jefferson County Metro Government donated $6,000 through the use of Neighborhood Development Grant funds to Southern High School. The funds will be used to provide counseling services in the areas of anger management, conflict resolution, drug and alcohol abuse, and the Alateen program.
- Louisville/Jefferson County Metro Government donated $4,000 through the use of Neighborhood Development Grant funds to be used for Science Literacy Night, Math Literacy Night, and a Reading and Arts Literacy Night at Blue Lick Elementary School.
- Louisville/Jefferson County Metro Government donated $2,500 through the use of Neighborhood Development Grant funds for the Western High School Girls Annual Holiday Basketball Tournament.
- Lubrizol Advanced Materials Inc. donated $10,000 to benefit students through the Science, Technology, Engineering, and Mathematics (STEM) program at Farnsley Middle School and Cane Run Elementary School Community School Program;
- Ken Selvaggi donated $200 to provide JCPS students with scholarship opportunities.
- William Simpson donated $500 to benefit students through the Science, Technology, Engineering and Mathematics (STEM) program at Farnsley Middle School and Cane Run Elementary School Community School Program; and
- David Stosberg donated $100 to the Chris Nelligan Memorial Scholarship Fund.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $38,699.27 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.T.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.T.1. through V.T.4.
V.T.1.
Acceptance of Grant from National Association of Elementary School Principals and the MetLife Foundation
Whitney M. Young Jr. Elementary School received a grant of $5,000 to be used for an International Potluck Celebration on World Day for Cultural Diversity.
This grant will provide global engagement, engage the local community to build greater ownership for the work of the school, and encourage parents to become involved in schools and their children's learning.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $5,000 from the National Association of Elementary School Principals and the MetLife Foundation.
V.T.2.
Acceptance of Teaching Art Together Grants from Kentucky Arts Council
The Kentucky Arts Council has awarded Teaching Art Together grants to the following schools.
- Hartstern Elementary School—$1,200
- Hartstern Elementary School—$1,200
- Roosevelt-Perry Elementary School—$600
- Noe Middle School—$600
This grant will help cover costs for an artist-in-residence to conduct a four-week arts-related program at the school. KAC provides grant funds for half of the artist-in-residence fee and the school is responsible for paying the other half of the fee.
Teaching Art Together grants allow teachers to collaborate with practicing, professional artists on the design and implementation of innovative five- to twenty-day residencies, which provide teachers with tools to continue to incorporate the arts into the curriculum after the residency is completed.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept grants totaling $3,600 from the Kentucky Arts Council for Hartstern Elementary School, Roosevelt-Perry Elementary School, and Noe Middle School and authorize the superintendent to sign the attached agreements.
V.T.3.
Acceptance of Fund for the Arts Grants
Fund for the Arts has awarded Teacher Arts Grants totaling $48,994 to the following schools for the 2012-13 school year:
- The Academy @ Shawnee—$1,000
- Ahrens Educational Resource Center—$750
- Atherton High School—$1,475
- Audubon Youth Development Center—$1,500
- Ballard High School—$1,000
- Bellewood Home for Children—$578
- Breckinridge Metropolitan High School—$350
- Brooklawn Youth Services—$420
- Brown School—$1,500
- Carrithers Middle School—$750
- Central High School Magnet Career Academy—$1,700
- Conway Middle School—$700
- Coral Ridge Elementary School—$731
- Crosby Middle School—$1,000
- Eastern High School—$2,000
- ESL Newcomer Academy—760
- Fairdale High School—$1,000
- Farnsley Middle School—$990
- Fern Creek High School—$4,500
- Highland Middle School—$810
- Home of the Innocents—$914
- Jefferson County Traditional Middle School—$550
- Johnson Traditional Middle School—$1,000
- Knight Middle School—$1,000
- Lassiter Middle School—$1,306
- Maryhurst—$1,000
- Mary Ryan Academy—$2,000
- Meyzeek Middle School—$500
- Moore Traditional School—$2,000
- Myers Middle School—$1,000
- Noe Middle School—$1,000
- Olmsted Academy South—$2,650
- Pleasure Ridge Park High School—$1,150
- Seneca High School—$3,000
- Thomas Jefferson Middle School—$285
- Valley High School—$1,000
- Waggener High School—$1,000
- Western Middle School—$3,325
- Youth Performing Arts School—$800
The grants will provide vouchers for tickets and funding for buses for arts workshops and field trips.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept Fund for the Arts grants totaling $48,994 for the schools listed in the rationale.
V.T.4.
Acceptance of Increase in Funding from Kentucky Department of Education for Career and Technical Education Program
The attached Memorandum of Agreement reflects an increase in funding in the amount of $228,307 and increases the contract amount from $2,491,512 to $2,719,819.
The contract modification is the result of a mid-year adjustment in the number of high-cost programs supported.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept an increase in funding in the amount of $228,307 from the Kentucky Department of Education for the Career and Technical Education Program and authorize the superintendent to sign the attached memorandum of agreement.
V.U.
Approval of Change of Administrative Authority for Child and Adult Care Food Program
Currently the Teenage Parent Program (TAPP) administers the Child Adult Care Food Program (CACFP) program in Jefferson County Public Schools. The Kentucky Department of Education allows only one administrative authority for a school meal program in a district.
Transferring administrative authority of this program to School and Community Nutrition Services will allow School and Community Nutrition Services to utilize its extensive resources to offer after-school snacks and suppers at qualifying at-risk schools while maintaining services provided to the Teenage Parent Program.
Additional administrative staff will be required in the School and Community Nutrition Services office to monitor program compliance and prepare and file the monthly claim based on the number of schools participating in the program and the number of snacks or meals provided.
Additional hours or staff members are added in the cafeteria based on the number of snacks and meals provided at the location. Additional labor expenses are covered by School and Community Nutrition Services program funds.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve School and Community Nutrition Services as the administrative authority for the Child and Adult Care Food Program and authorize the superintendent to sign the attached Addendum to Permanent Agreement and Statement of Authority.
V.V.
Approval of Agreement with the University of Kentucky for Dietetic Internship Program
Graduate students in the University of Kentucky (UK) Dietetic Internship and Coordinated Program must complete a series of rotations in various clinical and community nutrition environments. School food service is a growing area for students preparing to enter the health care professions.
The attached Food Service Systems Management Education Agreement will allow a UK student to work with School and Community Nutrition Services from March 4, 2013, through May 10, 2013, for the purpose of gaining the required clinical education and experience in school meal programs.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Food Service Systems Management Education Agreement between Jefferson County Public Schools and the University of Kentucky for a dietetic intern rotation with School and Community and Nutrition Services.
V.W.
Local District Certification of School Board Member Training Credit Hours
If approved by the Board, the attached Credit Hour Certification for Locally Approved Hours will be submitted to the Kentucky School Boards Association so Board members Diane Porter, Linda Duncan, Carol Ann Haddad, and Debbie Wesslund can receive three (3) training credit hours for the Cultural Competency training provided on August 27 and September 10, 2012.
Kentucky Revised Statutes 156.031, 156.070, 160.180 and State Regulation 702 KAR 1:115 require local School Board members to complete a minimum number of inservice training hours annually, based on the number of years of experience.
This action will certify the participation of board members in training as indicated.
Attachment
Superintendent Donna Hargens recommends that the Board of Education certify flexible credit hours for inservice training for board members as outlined in the attachment.
V.X.
Approval of Student Enrollment Projections for 2013–14
District student enrollment projections and individual school enrollment projections are reviewed and revised annually and reported to the members of the Board of Education for approval.
The review and Board approval ensure that district staff can appropriately plan for staffing of schools, adequate budgeting, boundary adjustments, and student programming for K-12. There are also separate projections for Exceptional Child Education Self-Contained and Early Childhood Education classes that are funded and staffed separately and differently from the K-12 program.
The projections are based upon district and school enrollment history and trends, population changes throughout the county, birth rates, and program capacities. Some sources for this data are the Kentucky Bureau of Vital Statistics, the Jefferson County Planning and Zoning Commission, the Cornerstone 2020 Task Force Report, the Kentucky State Data Center, and the U.S. Census Bureau.
Additionally, principals and other staff were given the opportunity to provide input and some adjustments were made based on that input.
Submitted by: Dr. Robert J. Rodosky
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve Attachment A, which contains districtwide student enrollment projections for the next five school years, and Attachments B1, B2, B3, and B4, which list the individual school enrollment projections for 2013-14.
V.Y.
Approval of Kentucky Race to the Top Revised Local School District Scope of Work Agreement
Jefferson County Public Schools (JCPS) is eligible to receive at least $1,459,643 as part of a Race to the Top award to Kentucky to create the Continuous Instructional Improvement Technology System (CIITS), a technology-based system that supports standards-based instruction, assessment, and teacher evaluation/professional development.
To receive funding, JCPS had to submit an original Scope of Work (SOW) Agreement, which was approved at the March 26, 2012, Board of Education meeting. Since that time, instructional leaders have revised the SOW Agreement to align with the current plan for CIITS implementation. As part of the SOW, Jefferson County Board of Education must also provide the following assurances:
- The participating school district shall implement each element of the CIITS as it is made available by the Kentucky Department of Education.
- The participating school district shall use Race to the Top funds to assist in providing the support necessary to implement the use of the Classroom Assessment module of the CIITS. Support may include, but is not limited to, professional development, technical assistance, and other costs associated with the effective implementation of the module.
- The participating school district agrees that by the end of the grant period it will have used the CIITS system to create curriculum maps for the schools in the district.
- The participating school district shall use Race to the Top funds to assist in providing the support necessary to implement the use of the Educator Development Suite (EDS) of the CIITS. This includes the professional development sections of the EDS. Support may include, but is not limited to, professional development, technical assistance, and other costs associated with the effective implementation of the module.
The attachment contains the JCPS revised SOW, which is an action plan that includes budget and sustainability components that address the required performance measures.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the revised Jefferson County Public Schools Scope of Work Agreement for the Kentucky Race to the Top funds.
V.Z.
Approval of General Fund Draft Budget for Fiscal Year 2013–14
The central office cost center budgets for fiscal year 2013–14 are in the process of being reviewed and will be completed in March 2013.
Projected student enrollment numbers by school are used to determine individual school allocations. After the Board approves the enrollment projections, individual school allocations will be determined.
Enrollment projections will be presented to the Board for approval in January 2013. Individual site-based allocations are due to schools no later than February 4, 2013.
The General Fund Tentative Budget will be presented to the Board in May 2013 as required by KRS 160.470.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the General Fund Draft Budget for Fiscal Year 2013–14.
V.AA.
Approval of Joint Statement of Commitment for the Collaborative Development of a Jefferson County Educator Growth System
The Jefferson County Board of Education, the administration of Jefferson County Public Schools, and the leadership of the Jefferson County Teachers’ Association will develop an Educator Growth System (EGS) that will support continuous professional growth and development throughout an educator’s career.
The development and recommended implementation of the EGS will be done by a jointly appointed Core Design Committee, which shall be the Educator Quality Oversight Committee (EQOC).
This system will insure high quality educators and high quality instruction in all classrooms throughout the district.
Committee Members are as follows:
- Alan Young, resource teacher, Liberty High School;
- Jo McKim, resource teacher, Central High School Magnet Career Academy;
- Royce Whitman, librarian, Crums Lane Elementary School;
- Tony Prince, teacher, Atherton High School;
- Beverly Chesterburton, ECE teacher, Stuart Middle School;
- Tiffeny Gerstner, director, Recruitment and Development;
- John Ansman, principal, Tully Elementary School;
- Marty Pollio, principal, Jeffersontown High School;
- Faith Stroud, principal, Knight Middle School; and
- Janet Leitner, evaluation and transition coordinator.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the design, field test, and pilot of a comprehensive and congruent Educator Growth System and authorize the Superintendent to sign the attached Statement of Commitment Letter.
VI.
Action Items
VI.A.
Adoption of Board Resolutions in Support of Mayor's Compassionate City Campaign
Research conducted by Dr. Richard Davidson at the University of Wisconsin-Madison, indicates that the experience of compassion among children cultivates the ability to access brain power for learning.
As a school district, we have enacted core values within our Strategic Plan Vision 2015 that align directly to the tenets outlined within the aforementioned Resolutions for Compassion.
Submitted by: Superintendent Donna Hargens
Attachments
Superintendent Donna Hargens recommends that the Board of Education adopt the attached Resolutions for Compassion in support of Louisville Mayor Greg Fischer’s Compassionate City Campaign.
Order #13 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education adopt the attached Resolutions for Compassion in support of Louisville Mayor Greg Fischer’s Compassionate City Campaign. The recommendation passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.
VII.
Discussion Items
VII.A.
Annual School Nutrition and Physical Activity Report
The attachment and presentation by staff will provide the Board of Education with the Nutrition and Physical Activity Report that is being made available to the public via the district website.
After the Board receives and adopts the report, the District will present the report to all SBDM councils.
The superintendent will submit a summary of the nutrition and physical activity reports and recommendations to the Kentucky Department of Education by May 1, 2013.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the annual assessment of the district’s nutrition and physical activity environment required by KRS 158.856.
Order #14 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the annual assessment of the district’s nutrition and physical activity environment required by KRS 158.856. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mr. Chris Brady.
VII.B.
2012–13 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year.
Order #15 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. David Jones.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session
Order #16 - Motion Passed: A motion that the Board of Education enter into executive session for the purpose of discussions related to proposed or pending litigation and negotiation strategies pursuant to KRS 61.810 (1) (c) and (e) of the Open Meetings Act passed with a motion by Mrs. Debbie Wesslund and a second by Mr. David Jones.
X.A.
Adjourn from Executive Session and Return to Open Session
Order #17 - Motion Passed: A motion that the Board of Education adjourn from Executive Session and return to Open Session passed with a motion by Mr. David Jones and a second by Mr. Chris Brady.
XI.
Adjournment
A recommendation to adjourn the January 28, 2013, meeting of the Jefferson County Board of Education at xxx p.m.
Order #18 - Motion Passed: A recommendation to adjourn the January 28, 2013, meeting of the Jefferson County Board of Education at 9:35 p.m. passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Linda Duncan.
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