This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

• 3 28 23 Meeting Notice

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 3 28 23 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for March 28, 2023.

Order #2023-47 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for March 28, 2023. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the February 23, 2023, and February 28, 2023, meetings are presented for your review and approval.

• 2 23 2023 Minutes of Supt State of District Address
• 2 28 23 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 23, 2023, and February 28, 2023, meetings.

Order #2023-48 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 23, 2023, and February 28, 2023, meetings. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual

The ongoing and worsening bus driver shortage makes changes to starting times a necessity for the 2023-24 school year. Despite aggressive recruitment and retention efforts, the District continues to experience chronic bus driver shortages. The driver shortage is projected to continue in the coming years.

The challenge posed by the bus driver shortage has required the District to rethink starting times for schools, which have not changed for decades, creating the opportunity for a much more efficient and coherent transportation system aligned with national best practices. It also provides the opportunity for later start times in most resides middle and high schools, aligning the beginning of school with the natural sleep cycle of adolescents, meaning that more students will arrive at school on time and ready to learn which, in turn, will help address chronic absenteeism.

The District leadership team has worked for months with nationally recognized experts who have experience in other large urban school districts, to create a proposal that achieves the needed significant reduction of bus routes, without hurting outcomes on other key metrics.

Submitted by: Chris Perkins

• Start Smart Start Time Proposal 3 28 2023
• Start Smart _ Start Time Proposal Presentation 3 28 2023

Superintendent Martin Pollio recommends the Board of Education approve a proposal to change school start times for the 2023-24 school year.

Order #2023-49 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve a proposal to change school start times for the 2023-24 school year. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Ms. Sarah McIntosh.

Superintendent Martin Pollio recommends the Board of Education approve the consent Calendar for March 28, 2023.

Order #2023-50 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the consent Calendar minus item VI.C Recommendation for Approval of Organizational Charts and/or Job Descriptions passed with a motion by Mrs. Linda Duncan and a second by Dr. Christopher Kolb.

Order #2023-51 - Motion Passed:  A motion to approve Consent Item VI.C Recommendation for Approval of Organizational Charts and/or Job Descriptions passed with a motion by Mr. Joseph Marshall and a second by Ms. Sarah McIntosh.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

Attachment

• CERTIFIED LEAVES 2023-03-28

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

• PERSONNEL ACTIONS 2023-03-28

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

• Summary of Organizational Changes 03 28 23 for FY24

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• ACADEMIC SCHOOL DIVISION 2023-03-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• ACADEMIC SERVICES 2023-03-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• ADMINISTRATION DIVISION 2023-03-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• COMMUNICATIONS AND COMMUNITY RELATIONS 2023-03-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• DIVERSITY, EQUITY & POVERTY 2023-03-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• EXCEPTIONAL CHILD EDUCATION 2023-03-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item. 

Submitted by: Dr. Aimee Green-Webb 

Attachment 

• FINANCIAL SERVICES DIVISION 2023-03-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• HUMAN RESOURCES 2023-03-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• OPERATIONS SERVICES 2023-03-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• TECHNOLOGY 2023-03-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This is a report of field trip requests submitted to the Board of Education on March 28, 2023.

Administrative Regulation  702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Chris Perkins

Attachments

• FIELD TRIPS 3-28-23 APPROVED BY THE SUPERINTENDENT
• FIELD TRIPS 3-28-23 BY SCHOOL

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will consist of replacing the failing Exterior Insulation and Finish System (EIFS) wall system with metal panels.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Gheens Academy - EIFS Wall System Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects as the architect/engineer, and the BG-1 form for the Exterior Insulation and Finish System (EIFS) Wall System Replacement at Gheens Academy, for an estimated project cost for $627,960.

This project will consist of renovating Room 333 into a Coding/Gaming lab in anticipation of the STEM magnet rollout. Work will include HVAC, electric, data, and architectural upgrades of ceiling and flooring replacement as well as several new walls.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Western HS - Magnet Room Renovation

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Pickett Passafiume Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Magnet Room Renovation at Western High School, for an estimated project cost of $800,000.

This project will consist of installing a wood floor over the existing old rubber flooring.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Wheatley ES - Wood Gym Floor Installation

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Pickett Passafiume Architects as the architect/engineer, and the BG-1 form for the Wood Gym Floor Installation at Wheatley Elementary School (Hudson Middle School), for an estimated project cost of $200,000.

This project will consist of creating a secure entry vestibule at the front entrance.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Wheatley ES - Security Vestibule

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Pickett Passafiume Architects as the architect/engineer, and the BG-1 form for a Security Vestibule at Wheatley Elementary School (Hudson Middle School), for an estimated project cost of $60,000.

This project consists of renovating and reconfiguring the existing life skills kitchen with new casework and sinks including ADA upgrades.

On October 25, 2022, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 23-023.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 14, 2023. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

• Rev BG-1 duPont Manual HS - Life Skills Kitchen Renovation

Superintendent Martin Pollio recommends the Board of Education award a contract to OMNI Commercial LLC for Life Skills Kitchen Renovation at duPont Manual High School for the low base bid of $277,500; and approve the attached revised BG-1 form for $320,000.

This project includes the architectural renovations of five Career and Technical Education program areas of Iroquois High School. These include Construction, Engineering, Family and Consumer Science, Health Science, and Manufacturing. The scope will include reconfiguring walls, ceilings, electrical and data wiring, and HVAC to better support teaching these pathways.

On July 19, 2022, the Board of Education approved Schmidt Associates, Inc. to prepare plans and specifications for Project 23-003.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 14, 2023. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

• Rev BG-1 Iroquois HS - CTE Program Renovations

Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Career and Technical Education Program Renovations at Iroquois High School for the low base bid of $6,606,000; accept Alternates 1, 2, 3, and 4 for a total bid of $6,900,000; and approve the attached revised BG-1 form for $7,740,000.

This project consists of the replacement of the school’s boiler.

On August 2, 2022, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 23-012.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 22, 2023. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Cochrane ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Cochran Mechanical LLC for Boiler Replacement at Cochrane Elementary School for the low base bid of $68,500; and approve the attached revised BG-1 form for $150,500.

This project consists of the replacement of the school’s boiler.

On August 2, 2022, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 23-013.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 21, 2023. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Hartstern ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Walker Mechanical Contractors, Inc. for Boiler Replacement at Hartstern Elementary School for the low base bid of $65,800; and approve the attached revised BG-1 form for $147,500.

This project consists of the replacement of the school’s boiler.

On August 2, 2022, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 23-014.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 21, 2023.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 JF Kennedy ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Walker Mechanical Contractors, Inc. for Boiler Replacement at John F. Kennedy Elementary School for the low base bid of $112,000; and approve the attached revised BG-1 form for $200,500.

This project consists of the replacement of the school’s boiler.

On August 2, 2022, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 23-015.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 21, 2023.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Maupin ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Cochran Mechanical LLC for Boiler Replacement at Maupin Elementary School for the low base bid of $129,300; and approve the attached revised BG-1 form for $228,000.

This project consists of the replacement of the school’s boiler.

On August 2, 2022, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 23-016.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 22, 2023. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Shelby Trad Acad - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Cochran Mechanical LLC for Boiler Replacement at Shelby Traditional Academy for the low base bid of $92,000; and approve the attached revised BG-1 form for $185,000.

This project consists of the replacement of the school’s boiler.

On August 2, 2022, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 23-017.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 21, 2023. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Stonestreet ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Cochran Mechanical LLC for Boiler Replacement at Stonestreet Elementary School for the low base bid of $76,000; and approve the attached revised BG-1 form for $142,000.

Jefferson County Public Schools Food Service Phase 41 scope includes upgrading equipment and fixtures to meet plumbing, MSD, Building, Fire, and Health codes. Depreciated equipment or equipment no longer in use will be replaced/removed and the upgraded kitchen design will assist with efficiency and accessibility of equipment used to prepare over 100,000 meals each day. The list of schools is attached.

On April 26, 2022, the Board of Education approved Pharis Engineering to prepare plans and specifications for Project 22-420.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 7, 2023. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020

Submitted by: Chris Perkins

• Rev BG-1 Food Service Phase 41

Superintendent Martin Pollio recommends the Board of Education award a contract to Walker Mechanical Contractors, Inc. for Food Service Phase 41 at Various Schools for the low base bid of $265,650; accept Alternate 1 for a total bid of $315,050; and approve the attached revised BG-1 form for $1,300,167.

On June 7, 2022, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 23-002.

On February 7, 2023, the Board of Education approved awarding a contract to EH Construction, LLC for $23,959,400.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Johnson TMS - Phase I HVAC Renovation

Superintendent Martin Pollio recommends that the Board of Education approve the attached revised BG-1 form for Phase I HVAC Renovation at Johnson Traditional Middle School.

On August 27, 2019, the Board of Education approved JRA Architects to prepare plans and specifications for Project 20-041.

On July 27, 2021, the Board of Education approved awarding a contract to Morel Construction Co., LLC.

On August 31, 2021, the Board of Education approved the revised BG-1 form for issuance of local school bond in the amount of $40,900,819.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in cost estimate and funding source, resulting from increase in pricing of furniture.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 New MS - Echo Trail MS

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for the New Middle School – Echo Trail Middle School in the amount of $41,513,631.

On August 27, 2019, the Board of Education approved Luckett & Farley Architects to prepare plans and specifications for Project 20-040.

On July 13, 2021, the Board of Education approved awarding a contract to Marrillia Design and Construction.

On August 31, 2021, the Board of Education approved the revised BG-1 form for issuance of local school bond in the amount of $28,599,821.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in cost estimate and funding source, resulting from increase in pricing of furniture.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 New ES - Dr. William H. Perry ES

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for the New Elementary School – Dr. William H. Perry Elementary School in the amount of $28,662,185.

These projects were assigned to various architects/engineers to prepare plans and specifications and awarded to various contractors.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in funding source.

These projects directly support strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachments

• Rev BG-1 Central HS MCA - Partial Roof Replacement
• Rev BG-1 Doss HS - HVAC Central Plant Replacement
• Rev BG-1 Foster Trad Acad - Partial Roof Replacement
• Rev BG-1 Price ES - HVAC Central Plant Replacement
• Rev BG-1 Sam Meyers Hall - Ph I HVAC Reno
• Rev BG-1 Wheeler ES - Partial Roof Replacement
• Rev BG-1 Wilder ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 forms listed in the rationale.

On April 12, 2022, the Board of Education approved C.L. Anderson Architecture, LLC to prepare plans and specifications for Project 22-398.

On August 2, 2022, the Board approved awarding a contract to Martin Construction Co. as the low bidder.

C.L. Anderson Architecture, LLC has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-4 Farnsley MS - Classroom Renovation

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Martin Construction Co. for Classroom Renovation at Farnsley Middle School for a total construction cost of $250,000.

On June 22, 2021, the Board of Education approved C.L. Anderson Architecture, LLC to prepare plans and specifications for Project 22-030.

On March 29, 2022, the Board approved awarding a contract to Martin Construction Co. as the low bidder.

C.L. Anderson Architecture, LLC has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• BG-4 Security Vestibules Phase I

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Martin Construction Co. for Security Vestibules Phase I at Various Schools for a total construction cost of $490,000.

On February 28, 2023, the Board of Education approved the BG-1 form. The closing took place on March 3, 2023.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Property Purchase - 1400 W Jefferson St

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for the purchase of 1400 West Jefferson Street.

On February 28, 2023, the Board of Education approved the contract completion and BG-4 form for Badgett Constructors, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Coleridge-Taylor MES - Wood Door Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Wood Door Replacement at Coleridge-Taylor Montessori Elementary School.

On August 31, 2021, the Board of Education approved the contract completion and BG-4 form for Hussung Mechanical Contractors, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Highland MS - Chiller Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Chiller Replacement at Highland Middle School.

On February 7, 2023, the Board of Education approved the contract completion and BG-4 form for Cincinnati Floor Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Marion C. Moore School - Wood Floor Installation

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Wood Floor Installation in the Small Gym at Marion C. Moore School.

On February 7, 2023, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Olmsted Academy South - Window Replacement Ph I

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Window Replacement Phase I at Olmsted Academy South.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 3-28-23

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

On February 7, 2023, the Board of Education approved the Draft Amended District Facilities Plan. The District Facilities Plan was developed pursuant to 702 KAR 4:180. 

Regulations require that a Local/State Board Public Hearing be held following Board approval and prior to submission of the report to the Kentucky Board of Education. The hearing was held on March 1, 2023, where the attached report was produced.

After review and approval of the hearing report by the Board, the Amended District Facilities Plan will be submitted to the Kentucky Board of Education for final approval.

The project directly supports strategy 3.1.1 of Vision 2020

Submitted by: Chris Perkins

Attachments

• Amended DFP Vote Certification
• Amended District Facility Plan
• Approval of Hearing Report

Superintendent Martin Pollio recommends the Board of Education approve the attached Amended District Facilities Plan Hearing Report and Amended District Facilities Plan.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.

Submitted by: Cordelia Hardin

Attachments

• *Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendments_03 28 23
• Amendment on Custodial Supplies
• Amendment on Music K-12 Instruments, Supplies & Accessories
• Books Other Than Library or Textbook (%)
• Competitive Negotiation for AED Program Management Solution
• Elevator & Lift Service
• Environmental Clean-Up Response
• Fence Parts
• Fire Extinguishers & Accessory Items
• Integrated Pest Management Pesticide Products & Accessories
• Locks & Miscellaneous Hardware
• Mail Service
• Moving Service
• Music K-12 Instruments, Supplies & Accessories %
• Refrigerant
• Safety Supplies & Equipment (Percentage)
• Summer Backpack League Kits
• Swimming Pool Management Service

Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, contract renewals, and amendments.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

• List of Contracts 03.28.23
• 01 Solution Tree - FY23-24
• 02 Create, LLC
• 03 Robert Anthony Watson
• 04 Crazee 4 Bricks dba Bricks 4 Kidz
• 05 U'Sellis Mayer & Associates - FY23-24
• 06 Lance G Newman
• 07 Kagan Professional Development, Inc. - FY23-24
• 08 Shutterfly Lifetouch
• 09 Dean Dorton Allen Ford - Amendment to PSC

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This summary includes all professional services contracts approved as of July 1, 2022, and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

Submitted by: Cordelia Hardin 

• Summary of Professional Services Contracts 22-23 - 03.28.23

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

• Orders of the Treasurer - Invoice Report 02.13.23 - 03.12.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of February 13, 2023, through March 12, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachments

• Orders of the Treasurer - PO's by Department 02.13.23 - 03.12.23
• Orders of the Treasurer - PO's by Vendor 02.13.23 - 03.12.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of February 13, 2023, through March 12, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Orders of the Treasurer - Vouchers 02.13.23 - 03.12.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of February 13, 2023, through March 12, 2023.

This is a report of donations and small grants submitted to the Board of Education on March 28, 2023.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report March 28 2023

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $114,094.85 to be used as stated in the attachment.

The Kentucky Office of Refugees (KOR) within Catholic Charities provides funding for extended learning programming for eligible refugee students in the District. The District will also use grant funds to support extended services and training to meet staff needs around educating refugee students.

All funds must be spent by March 31, 2024. Matching funds are not required and the grant does not obligate the District beyond the sub award period. 

This grant aligns with Vision 2020 strategies 1.1.5 Improving Student Literacy and 1.1.7 Providing Differentiated Resources to Eliminate Opportunity Gaps. 

Submitted by: Dr. Terra Greenwell

Attachment

• Subaward Agreement - Catholic Charities - KY Office for Refugees

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $503,885 from Catholic Charities of Louisville and authorize the superintendent to sign the attached Subaward Agreement.

This funding supports career pathway enhancements by strengthening the academic and technical skills of students and integrating academic content with Career and Technical Education (CTE) content within a state-approved CTE career pathway. CTE career pathways are aligned with regional economic and workforce projections. Funds are distributed to the following high schools:

• Atherton, Ballard, Doss, Eastern, Fairdale, Fern Creek, Iroquois, Jeffersontown, Marion C. Moore, Pleasure Ridge Park, Seneca, The Academy @Shawnee, Southern, Valley, Waggener
• Butler Traditional, J. G. Brown, Central, DuPont Manual, Louisville Male, and Western High Schools
• Georgia Chaffee Teenage Parent Programs (TAPP)

  Funds are used for the following expenses:

  • Teacher professional development
  • Substitutes and travel expenses for curriculum-related field trips that enrich student experiences (restricted during COVID-19)
  • Career and Technical Student Organization Advisor registration and travel (restricted during COVID-19)
  • State-recognized industry certificates and skill standards assessments
  • Technology and software upgrades
  • Equipment to meet industry standards
  • Non-consumable instructional enhancements to the career pathway curricular experiences for the students

Submitted by: Robert Moore

Attachment

• KDE Award Notice - FY23 Carl Perkins Voc Applied Tech Edu

Superintendent Martin Pollio recommends the Board of Education accept Perkins Carry Forward funding in the amount of $120,169 from the Kentucky Department of Education for The Office of Transition Readiness – Career and Technical Education pathways.

The Kentucky Department of Education (KDE) awarded five schools a Mathematics Achievement Fund (MAF) Mini-Grant. Grant funds can be used to purchase math materials needed for modification of instruction (tier one, tier two, and tier three) or pay for extended time or release time for professional learning of the new mathematics materials purchased. Each school will receive $40,000. The five schools awarded grant funding include:

• Grace James Academy
• Jacob Elementary School
• Olmsted Academy North
• Pathfinder School of Innovation
• Western Middle School for the Arts

There is no obligation for the District beyond June 30, 2024.

Submitted by: Robert Moore

Attachment

• FY23 KDE Math Achievement Fund Mini Grant Contract

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $200,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached contract.

Thieneman Construction is a contractor with the Metropolitan Sewer District (MSD).  MSD’s Community Benefits Program encourages contractors to make contributions that support local schools or non-profits as part of the bid process. Thieneman Construction will donate the materials, labor, and project management to update the student multipurpose room at Fairdale High School as part of the Community Benefits Program. Fairdale students who participate in afterschool programs use the space to study, cook a quick meal, wash clothes, or get items from the food pantry or clothes closet. The total value of Thieneman Construction’s donation is $15,000.

This project aligns with Vision 2020 strategy 3.1.1 improving district infrastructure.

Matching funds are not required. The improvements at Fairdale High School will be completed by June 30, 2023.

Submitted by: Robert Moore

Attachment

• MOA - Thieneman Construction

Superintendent Martin Pollio recommends the Board of Education accept the donation of materials, labor, and project management to update the student multipurpose room at Fairdale High School and authorize the Superintendent to sign the attached donation agreement.

Jefferson County Public Schools (JCPS) is entering into a Memorandum of Agreement (MOA) with Big Brothers Big Sisters of Kentuckiana to provide data for a study of their School to Work program. This study involves a program evaluation to assess the impact on participating JCPS students.

The program involves one-to-one developmental mentoring designed to support students through the following: workplace exposure and career awareness, basic pre-employment skills, support in setting goals for career paths, and resilience-building.

Dr. Dena Dossett endorsed this study to further inform JCPS on the School to Work program's impact on JCPS students. The JCPS Institutional Review Board (IRB) must review and approve the study methods, including parent/guardian consent, to provide student data to Big Brothers Big Sisters.

There is no cost to JCPS to conduct the study.

This research supports Vision 2020 Strategy 1.1.7-Eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Dena Dossett

Attachment

• MOA - Big Brothers Big Sisters of Kentuckiana

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Big Brothers Big Sisters of Kentuckiana and authorize the superintendent to sign same.

Approval of these Agreements will bring additional revenue to Jefferson County Public Schools to help fund educational programs. The tower space is located at Southern High School, 8620 Preston Highway, Louisville, KY 40219.

The project directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Chris Perkins

Attachments

• Communications Facility Space License Agreement - Cellco - Southern HS
• MOC - Facility Space License Agreement - Cellco - Southern HS

Superintendent Martin Pollio recommends the Board of Education approve the attached Communications Facility Space License Agreements with Cellco Partnership dba Verizon Wireless and authorize the superintendent to sign same.

Commonwealth Theatre Center (CTC) has received a Louisville Metro Government External Agency Fund grant to implement the Drama for Learning: At-Risk Youth using an innovative curriculum to build academic and social skills for at-risk youth.

CTC and Newcomer Academy desire to implement this program for students before June 30, 2023.

Submitted by: Robert Moore

Attachment

• MOA - Commonwealth Theatre Center - Newcomer Academy

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Commonwealth Theatre Center and authorize the superintendent to sign same.

Jefferson County Public School (JCPS) recently became the recipient of a Major Charitable Gift through the National Philanthropic Trust in the amount of $20,000,000. Under the guidance of the donor, the funds are categorized as unrestricted. The Jefferson County Public Education Foundation, Inc. (JCPEF) will act as the fiduciary agent for the award.

The attached Memorandum of Understanding outlines the premises and agreements between JCPS and JCPEF. The primary purpose of the funds is to support schools within the Choice Zone to ensure equity through the E3 Equity Program. The program will focus on the following three areas, engagement (boosting family and community engagement in schools), environment (improving and enhancing the physical spaces), and experiences (enriching the experiences that students have during school hours and through extracurricular activities). Equitable funding will be allocated to schools for the full implementation of the E3 Equity Program.

The tenets of the E3 Equity Program align directly with the District Future State plan in addition to the Vision 2020 strategy 1.1.3 Provide Equitable Access: Develop and improve systems and practices to recognize student strengths and to provide equitable access to engaging learning opportunities, supports, and resources.

Submitted by: Dr. Katy DeFerrari  

Attachment

• MOU - Jefferson County Public Education Foundation - donation
• JCPEF_E3Equity_04

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with the Jefferson County Public Education Foundation and authorize the superintendent to sign same.

The Wallace Foundation is launching year two of the Equity Centered Pipeline Initiative (ECPI) to develop a broadly applicable approach for a comprehensive, aligned pipeline that produces equity-centered district and school leaders with the knowledge and skills to make educational equity a reality. 

The District has been awarded grant funding from the Wallace Foundation to develop a comprehensive, aligned principal pipeline to benefit student achievement and produce equity-centered leaders who can help bring a district’s vision of equity to fruition. The initiative seeks to benefit participating districts and yield broadly applicable approaches that other districts can adapt to their own contexts.

The Wallace Foundation requires the state education agency and two universities to be part of this initiative and, per the grant agreement, provide a specific amount of funding for each entity.

This project directly aligns with the Racial Equity Plan and strategies 2.2.1 and 2.2.4 in Vision 2020.

Submitted by: Dr. Terra Greenwell

Attachment

• MOA Kentucky Department of Education - Wallace Foundation.

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education and authorize the superintendent to sign same.

Jefferson County Public Schools (JCPS) is entering into a Memorandum of Agreement (MOA) with Louisville Urban League to provide data for a study of their Street Academy program. This study involves a program evaluation to assess the impact on participating JCPS students. 

The Street Academy program offers JCPS students, who may not otherwise be able to afford and access tutoring. The JCPS Institutional Review Board (IRB) must review and approve the study methods, including parent/guardian consent to provide student data to Louisville Urban League.

There is no cost to JCPS to conduct the study. This research supports the Vision 2020 Strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps. 

Submitted by: Dr. Dena Dossett

Attachment

• MOA - Louisville Urban League - Street Academy

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Louisville Urban League and authorize the superintendent to sign same.

The Knowledge Matters Platform includes software that allows students to demonstrate mastery of various business and Career Technical Education (CTE) standards through hands-on simulations.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. 

Submitted by: Robert Moore

Attachment

• DPA - eDynamic - Knowledge Matters

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Dynamic LP (Knowledge Matters) and authorize the superintendent to sign the same.

According to a report by the Robert Wood Johnson Foundation, chronically absent students (miss 17 or more days of school) in preschool, kindergarten, and first grade are much less likely to read at grade level by third grade making them four times more likely to drop out of high school than proficient readers. Nearly 30 percent of JCPS students were chronically absent in 2021-2022.

A culture that supports school attendance and reduced chronic absenteeism can help promote and encourage improved academic outcomes due to increased classroom time and school engagement. Services from Galen School of Nursing will include support to provide programs that help with screening for health conditions that impact learning, providing education to help prevent absenteeism, and supporting health initiatives in the schools.

This project directly supports strategy 2.1.3 in Vision 2020.

The District is not providing matching funds for this project and there is no cost to JCPS.

Submitted by: Dr. Terra Greenwell

Attachment

• Clinical Affiliation Agreement - Galen College of Nursing

Superintendent Martin Pollio recommends the Board of Education approve the attached Clinical Affiliation Agreement with Galen School of Nursing and authorize the superintendent to sign the same.

IXL Analytics provides powerful, up-to-the-minute insights that help support every student at the right level. IXL Analytics alerts teachers when students need help, pinpoints specific trouble spots, forms small groups for reteaching, and even shows parents how they can help their child at home. With this information, teachers can respond to student needs quickly and make meaningful progress happen.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. 

Submitted by: Robert Moore

Attachment

• DPA - IXL Learning

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with IXL Learning and authorize the superintendent to sign same.

Dynamic Ideas LLC provides advanced software solutions for transportation systems. The District will use the MIT-based bus routing technology and sophisticated bell time analysis to optimize JCPS school bus routes, start-times, and potentially accommodate other District objectives, including implementation of the new Student Assignment Plan.

The amendment provides for two additional bell time scenarios and data cleaning to optimize school bell times based on relevant district objectives and conditions.

Submitted by: Chris Perkins

• DPA Amendment - Dynamic Ideas LLC

Superintendent Martin Pollio recommends the Board of Education approve the attached Amended Data Privacy Agreement with Dynamic Ideas LLC, dba AlphaRoute and authorize the superintendent to sign same.

Accessit Library Management System will provide updated functionality to our library management systems. Users will have access to eBooks, PDFs, electronic documents, podcasts, websites, online digital content, subscriptions, video, audio, archives, and more, all in a single search. As well as accessing their own accounts, students can renew, reserve, book, read and write reviews, and create citations. Teachers and students can check all local and online content with a single search. Results can also be pulled from other sites such as public libraries, websites, and online databases. Librarians will utilize the feature of creating content-specific pages for a classroom, grade, or group. They will be able to add content and link available resources in the library.

This work supports Vision 2020 strategy 3.1.1-Improve physical infrastructure.

Submitted by: Dr. Terra Greenwell

Attachment

• DPA - Mackin Book-Accessit

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Follett School Solutions, Inc. and authorize the superintendent to sign same.

Global Game Changers provides high-quality after-school and summer academic interventions, tutoring, and enrichment activities for students who attend Byck, Breckinridge-Franklin, Young, and King Elementary Schools. The program also addresses social emotional and family wraparound needs of the students while serving students in school as well as out of school. This data sharing agreement specifies the data to be shared by JCPS with Global Game Changers as well as the data collected by Global Game Changers directly in order to provide the services outlined above.

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. 

Submitted by: Dr. Dena Dossett

Attachment

• DSA - Global Game Changers Children's Educ Initiative

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Global Game Changers Children’s Education Initiative, Inc. and authorize the superintendent to sign same.

This Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.

This software allows students to access digital books and resources on electronic devices that align with standards.

Submitted by: Robert Moore

Attachment

• DPA - McGraw Hill eBooks

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with McGraw Hill and authorize the superintendent to sign same.

Shutterfly Lifetouch is a vendor that schools utilize for taking school photos of students. Those photos taken by the vendor are uploaded into Infinite Campus for each student.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Interstate Studios and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA Shutterfly Lifetouch

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Shutterfly Lifetouch and authorize the superintendent sign same.

Zonar GPS Systems allows JCPS to locate and track the whereabouts of all JCPS school buses for better safety, efficiency, and on-time performance. Zonar helps identify JCPS buses and pinpoint their exact times and locations to maximize operational efficiency. 

The purpose of this agreement is to delineate the operational guidelines for sharing data between Zonar and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. 

Submitted by: Chris Perkins

• DPA - Zonar Systems

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Zonar Systems, Inc. and authorize the superintendent to sign same.

The Human Resources and Finance division fulfill requests to verify employee experience and salary. Additionally, new hires are required to submit verification of experience. Verifent will assist in streamlining requests by pulling disparate systems and processes under one system. This will thereby improve customer service, efficiency, and completion monitoring.

Submitted by:  Dr. Aimee Green-Webb

Attachment

• DPA with Coal Creek Software, Inc. DBA Verifent

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Coal Creek Software, Inc. DBA Verifent and authorize the superintendent to sign same.

The Workers’ Compensation program has been self-insured since 1978

This program has realized cost savings for the District in the form of interest reserves and rate increases on insurance premiums and has eliminated poor claims administration and increased administration control, plan flexibility, and improved services to employees.

Submitted by: Dr. Aimee Green-Webb

Attachment

• WC Self-Insure Board Approval 2023-03-28

Superintendent Martin Pollio recommends the Board of Education approve the attached resolution seeking approval from the Commissioner of the Kentucky Office of Workers’ Claims to self-insure the Workers’ Compensation liabilities of the District.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

• approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD287, SSD288, SSD289, and SSD290 rather than by name.

Student SSD287 has a medical condition, with proper physician documentation, which requires a 4 hour school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Student SSD288 has a medical condition, with proper physician documentation, which requires a 4 hour and 54 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Student SSD289 has a medical condition, with proper physician documentation, which requires a 4 hour and 30 minute school day, four days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Student SSD290 has a medical condition, with proper physician documentation, which requires a 4 hour and 10 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Submitted by: Kim Chevalier

Superintendent Martin Pollio recommends the Board of Education approve shortened school days for four Exceptional Child Education students.

The attached 2023 graduation schedules provide that no graduation will be conducted prior to the last student day. 

Option 1 will remain in effect pending there are no additional school make-up days after June 1 (last student day of school June 1, 2023).

Option 2 will be effective if only one additional day is missed (last student day of school June 2, 2023).

This proposal supports engagement and collaboration with families and stakeholders. 

Submitted by: Robert Moore

Attachment

• 2023 Graduation Ceremony Schedule Pending Board Approval 3.28.23

Superintendent Martin Pollio recommends the Board of Education approve the attached 2023 proposed graduation ceremony schedules.

The attached document is recommended for approval for the 2023-24 school year. 

Approval of this recommendation will authorize staff to extend the applicable salary schedules to District employees effective July 1, 2023 or as noted on the attached schedules.  

Submitted by: Cordelia Hardin

Attachment

Revised 3/24/23

• 2023-24 Salary Schedules.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached updated 2023-24 Salary Schedules and Temporary Salary Adjustments.

KRS 160.345(2)(g), as amended by Senate Bill 1 (2022 RS), states in part that ”the local superintendent shall determine which curriculum, textbooks, instructional materials, and student support services shall be provided in the school after consulting with the local board of education…”

In accordance with KRS 160.345, the Superintendent has consulted with all Board members regarding the selection of curricula for mathematics and English/language arts for grades kindergarten through eight (8) beginning in the 2023-24 school year.

The goal of the Board consultation was to describe the process for selection, explain the why behind the choice, and to provide feedback as needed/desired by Board members.

The Board consultation highlighted the importance for improved learning of curricula that afford students across schools in the District access to aligned, comprehensive academic content that progresses through a series of learning goals connected to grade level standards.

After an extensive and rigorous process of research, analysis, consultation, and deliberation, the Superintendent has selected the following K-8 curricula beginning in the 2023-24 school year:

K-8 Mathematics

Illustrative Mathematics with Imagine Learning

Illustrative Mathematics (IM) is a core curriculum designed to give all students equity and access to grade-level mathematics — ensuring each student is an active participant in their learning.

K-8 English/Language Arts

EL Education Language Arts

Created by teachers for teachers, and based on college and career readiness standards, the EL Education Language Arts curriculum is a comprehensive, research-informed core language arts program that engages teachers and students through compelling real-world content.

Submitted by: Terra Greenwell

Attachment

• JCPS Curriculum Consultation Presentation.pdf

Superintendent Martin Pollio recommends the Board of Education acknowledge that the Superintendent has consulted with the Board regarding the selection of mathematics and English/language arts curricula for grades kindergarten through eight (8) beginning in the 2023-24 school year.

Order #2023-52 - Motion Passed:  A motion to adjourn the March 28, 2023, Board of Education meeting at 8:02 p.m. passed with a motion by Ms. Sarah McIntosh and a second by Mr. Joseph Marshall.