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I.
Moment of Silence
This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium, VanHoose Education Center. Members are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826.
In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in compliance with guidance issued by the Executive Branch on March 12 and 16, 2020, regarding the conduct of meetings of state boards and commissions during the emergency period, public attendance at these meetings is permitted, however please be advised that COVID-related mitigation efforts will require a severely reduced seating capacity in Stewart Auditorium to ensure social distancing. As a result, all interested members of the public are strongly encouraged to participate by video-teleconference, which will be available for live public viewing at the following link: JCBE MEETING VIDEO. All members can be seen and heard by viewing this live link.
Until meeting room capacity returns to normal, members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 8, 2021.
Order #2021-91 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 8, 2021. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.
IV.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the May 25, 2021, regular meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 25, 2021, regular meeting.
Order #2021-92 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 25, 2021, regular meeting. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.
V.
Superintendent's Report
VI.
Persons Requesting to Address the Board (Deferred to Email Due to COVID Attendance Limitations)
Until meeting room capacity returns to normal, members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
VII.
Action Items
VIII.
Information Items
VIII.A.
Acceptance of Report on Using ESSER Funds to Address the Impact of the COVID-19 Pandemic
To ensure the federal allocations JCPS has received are used strategically and effectively, an investment plan is being developed. This plan will require input from a variety of stakeholders.
Our goals and strategies will include:
- Addressing the health and safety requirements of our students and staff, including their social, emotional, and mental health needs
- Investing in academic strategies to address learning loss
- Providing resources to ensure equitable outcomes for all current and future students
- Investing in staff and lasting infrastructure to include technology for all students to have the access they need to succeed and facility needs to improve the air quality through our HVAC projects
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive an update on the current use of the ESSER funding and receive information on the plan for moving forward on determining use of the American Rescue Plan (ARP) ESSER funding.
Order #2021-93 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive an update on the current use of the ESSER funding and receive information on the plan for moving forward on determining use of the American Rescue Plan (ARP) ESSER funding. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.
VIII.B.
Acceptance of 2021-22 Student Progression and Promotion Handbooks and the Assessing Learning and Grading Frameworks for First Reading
Jefferson County Public Schools establishes uniform standard procedures for grading, progression, and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed and approved annually by the Jefferson County Board of Education.
A broad-based committee reviewed and revised the policies and procedures outlined in the 2021-22 documents. This year, for each level, the sections relating to assessing learning and grading were placed in a separate document, the Assessing Learning and Grading Framework. Information relating to progression and promotion (and for high schools, graduation) is found in the Student Progression and Promotion Handbook for each level.
While the Student Progression and Promotion Handbook for each level provides policies and procedures for how learners progress through each level and are promoted, the Framework focuses on the guiding purposes, principles, and recommended practices for assessing learning and grading.
The Assessing Learning and Grading Framework is intended to build a bridge from the Non-Traditional Instruction (NTI) Grading Guidance and our experiences during NTI to our Future State of learning and assessment. The Framework places a stronger emphasis on assessing student progress and mastery, and less on student engagement and effort.
The Office of Curriculum and Instruction utilized the District’s Racial Equity Analysis Protocol. This work supports Vision 2020 strategy 1.1.3- Provide Equitable Access.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached revised Elementary, Middle, and High School Student Progression and Promotion Handbooks and the Assessing Learning and Grading Frameworks for the 2021-22 school year for first reading.
Order #2021-94 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the attached revised Elementary, Middle, and High School Student Progression and Promotion Handbooks and the Assessing Learning and Grading Frameworks for the 2021-22 school year for first reading. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
IX.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for June 8, 2021.
Order #2021-95 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for June 8, 2021. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.
IX.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
IX.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
IX.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
IX.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Diversity, Equity & Poverty
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District.
Submitted by: Jimmy Adams and Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
IX.C.2.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Exceptional Child Education
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District.
Submitted by: Jimmy Adams and Dr. Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
IX.C.3.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Operations
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District.
Submitted by: Jimmy Adams and Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
IX.D.
Recommendation for Approval of Bid and Revised BG-1 Form for Boiler Replacement at Farmer Elementary School
This project consists of replacing the school’s boiler.
On March 9, 2021, the Board of Education approved Pharis Engineering to prepare plans and specifications for Project 21-216.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on May 25, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Walker Mechanical Contractors, Inc. for Boiler Replacement at Farmer Elementary School for the low base bid of $122,000; and approve the attached revised BG-1 form for $142,000.
IX.E.
Recommendation for Approval of Revised BG-1 Forms for Change of Funding Source
These projects were assigned to various architects/engineers to prepare plans and specifications and awarded to various contractors.
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BG #21-002
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Mill Creek Elementary School - Phase I HVAC Renovation
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BG #21-003
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Carrithers Middle School – Partial Roof Replacement
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BG #21-004
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Doss High School – Partial Roof Replacement
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BG #21-005
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Eastern High School – Partial Roof Replacement
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BG #21-006
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Fern Creek Elementary School – Partial Roof Replacement
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BG #21-009
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Meyzeek Middle School – Partial Roof Replacement
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BG #21-010
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Newcomer Academy – Partial Roof Replacement
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BG #21-011
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Seneca High School – Partial Roof Replacement
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BG #21-016
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Westport Middle School – Chiller & Water Heater Replacement
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In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in funding source.
These projects directly support strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 forms listed in the rationale.
IX.F.
Recommendation for Approval of Project Closeout and BG-5 Forms
IX.F.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Career and Technical Education Program Renovations at Atherton High School
On May 4, 2021, the Board of Education approved the contract completion and BG-4 form for E H Construction, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Career and Technical Education Program Renovations at Atherton High School.
IX.F.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Food Service Phase 39 – Various Locations
On May 4, 2021, the Board of Education approved the contract completion and BG-4 form for Hussung Mechanical Contractors Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Food Service Phase 39 – Various Locations.
IX.F.3.
Recommendation for Approval of Project Closeout and BG-5 Form for Window Replacement at Zachary Taylor Elementary School
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Window Replacement at Zachary Taylor Elementary School.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Window Replacement at Zachary Taylor Elementary School.
IX.G.
Recommendation for Approval of Utility Easement for Kerrick Elementary School
This Easement is granted to allow the Louisville Water Company to provide a secondary water source for the school. The school’s main water line would be served by two different water mains.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve a Utility Easement for Kerrick Elementary School.
IX.H.
Recommendation for Approval of Competitive Negotiations, Bid Tabulations, Contract Renewal, and Amendment
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there is a tie bid on bid ID # 7975-Automotive Repair Parts & Service (Percentage).
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiations, bid tabulations, contract renewal, and amendment.
IX.I.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
IX.J.
Acceptance of Orders of the Treasurer
IX.J.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of May 10 through May 23, 2021.
IX.J.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of May 10 through May 23, 2021.
IX.J.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of May 10 through May 23, 2021.
IX.K.
Acceptance of Monthly Financial Report for Period Ended April 30, 2021
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended April 30, 2021.
IX.L.
Acceptance of Donations, Grants, and Funding
Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
IX.L.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on June 8, 2021.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $106,277.65 to be used as stated in the attachment.
IX.L.2.
Acceptance of Funds for Fiscal Year 2021-2022 from the Commonwealth of Kentucky Cabinet for Health & Family Services for FRYSC
The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers (FRYSC) which are intended to promote and coordinate the flow of community resources and support to families and youths in ways that strengthen their functioning and that enhance the growth and development of the individual members of the family unit.
The Jefferson County Region 3 allocation for the 2021-2022 School year will be $7,820,301.24. Please see attached spreadsheet for a breakdown of this funding for each center. An email received on April 12, 2021, from the Cabinet for Health and Family Services specified funding for all Family Resource and Youth Services Centers in Jefferson County. Please see the attached spreadsheet for a breakdown of this funding. Please note that a docu-signature will be submitted to the Commonwealth of Kentucky Cabinet for Health and Family Services pending Board approval due to contract timelines.
FRYSC has experienced growth and expansion over the last 2 years resulting in the need for increased technical assistance by the Division of FRYSC. In order to meet this need, the Division has added Bullitt, Bardstown Independent, Meade, and Nelson County School Districts to Region 3. The Cabinet for Health and Family Services uses multi-provider contracts when the scope of work is the same and there are multiple providers for a particular program. The FRYSC program meets this criteria and therefore has been using multi-provider contracts for many years. There is a single multi-provider contract in place for each FRYSC region. Until July 1, 2019, Jefferson County happened to be a self-contained FRYSC region; however, upon adding Bullitt, Bardstown Independent, Meade, and Nelson counties, a multi-provider contract is necessary. Separate commodity lines ensure that funds are separated by school district and payments are made in the same manner as in the past.
Family Resource and Youth Services Centers support Vision 2020 Strategies, 1.1.3 Provide Equitable Access, 1.1.6 Strengthen Early Childhood Education and 2.1.3 Improve Culture and Climate.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached funding allocation from the Commonwealth of Kentucky Cabinet for Health and Family Services for the Family Resource Youth Services Centers.
IX.L.3.
Acceptance of Funding from the Jefferson County Public Education Foundation
The Herman H Nettelroth Foundation donated $26,933 to Wellington Elementary to be used for an inclusive playground.
Home Depot Store #2305 donated $1000 to the Build a Bed Program.
Submitted by: Amy Dennes
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $27,933 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
IX.L.4.
Acceptance of Funding from Kentucky Department of Education for The Office of Transition Readiness
Funding in the amount of $3,020,747 will be used to cover Career and Technical Education teacher salaries and benefits. Career and Technical Education programs offer career exploration and preparation opportunities to students that prepare them for both college and career by:
- Enhancing student learning through integration of academic and technical content to create authentic learning experiences;
- Collaborating with business, labor, and industry partners to provide experiential learning opportunities aligned with community needs and student interests; and
- Collaborating with community and postsecondary partners to enable students to earn credentialed diplomas featuring industry certificates and college credit.
Career and Technical Education funding does not require a cost-share or match and does not obligate the District financially.
This work supports Vision 2020 strategies: 1.1.1,1.1.2;1.1.3
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $3,020,747 from the Kentucky Department of Education for the Office of Transition Readiness – Career and Technical Education pathways and authorize the superintendent to sign the attached agreement.
IX.L.5.
Acceptance of Grant from United Parcel Service, Inc. for The Office of College & Career Readiness
United Parcel Service, Inc. (UPS) has awarded Jefferson County Public Schools a $40,236 grant for the Office of Transition Readiness - Career and Technical Education pathways.
The funds provided by UPS will support the UPS School-to-Work Program, which employs JCPS high school seniors who will gain work experience and earn college credits by working afternoon shifts as UPS package handlers and taking a college course twice a week in the UPS Training and Education Center located on UPS property.
Funding from UPS supplements the cost for the program’s Teacher of Record for the program.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept a $40,236 grant from United Parcel Service, Inc. for the Office of Transition Readiness – Career and Technical Education pathways and authorize the superintendent to sign the attached agreement.
IX.L.6.
Acceptance of Subaward Amendment from Catholic Charities
Catholic Charities is providing additional funding to the District for summer programs at Catholic Charities, Kentucky Refugee Ministries, and Newcomer Academy. The additional funding will be used for instructional materials, supplies, and student transportation costs for the summer programs.
All funds must be spent by September 30, 2021. The original subaward for $160,000 was accepted and approved by the Board on January 5, 2021. Matching funds are not required, and the grant does not obligate the district beyond the subaward period.
This grant aligns with Vision 2020 strategy 1.1.5 improving student literacy and strategy 1.1.7 providing differentiated resources to eliminate opportunity gaps.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education accept a $22,483 Subaward from Catholic Charities and authorize the superintendent to sign the attached subaward amendment.
IX.L.7.
Acceptance of FY21 Elementary and Secondary School Emergency Relief Fund II - State Set-Aside
This award, in the amount of $6,324,257, is additional funding through the ESSER II FY21 State Set-Aside Allocation. The funds provide additional flexibilities for states and local education agencies to respond to the COVID-19 emergency.
This additional funding may be used for technology or any other need that is allowable under the ESSER I or ESSER II guidelines. All funds must be spent or encumbered by September 30, 2023.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached Award Notification from the Kentucky Department of Education for the FY21 Elementary and Secondary School Emergency Relief Fund II - State Set-Aside.
IX.M.
Recommendation for Approval of Agreements
Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
IX.M.1.
Approval of Agreement with Ohio Valley Educational Cooperative (OVEC) Head Start and Rural Kentuckiana Regional Planning and Development Agency (KIPDA) First Steps for Kentucky’s Intervention System
First Steps provides services to families and their students from birth to three years old who have disabilities. Once the student turns three years old, it is determined whether they are eligible for services from their local education institution, and the process for transition begins.
Ohio Valley Educational Cooperative (OVEC) also works with families of students ages birth to three and collaborates with First Steps to provide services for those students with disabilities.
The purpose of the agreement is to encourage collaboration among First Steps, JCPS, and OVEC Head Start at the community level by supporting communication, cooperation, and service coordination for children with disabilities from the First Steps program to the Early Childhood program.
This agreement aligns with Vision 2020 to significantly increase kindergarten readiness and outreach to parents and caregivers.
No matching funds are required. This agreement does not obligate the district financially, nor is there any indirect cost. The term of this agreement is June 30, 2021, through June 30, 2022.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement with Ohio Valley Educational Cooperative (OVEC) Head Start and Rural KIPDA First Steps (First Steps) for Kentucky’s Early Intervention System in Jefferson County and authorize the superintendent to sign same.
IX.M.2.
Recommendation for Approval of Lease Agreement/Land Swap Renewal with Louisville Metro Government
This renewal is under the same terms and conditions as the original Lease Agreement/Land Swap approved by the Jefferson County Board of Education on June 12, 2012, and may be extended for successive terms of one year each, up to a maximum of 99 years, contingent on approval by the Jefferson County Board of Education on an annual basis.
The Lease Agreement/Land Swap is based on mutual and equal benefit for both Louisville Metro Government and Jefferson County Public Schools. This arrangement allows for a driveway for Fairdale Elementary School and a recycling drop-off point for Louisville Metro. On the attached aerial view of the Fairdale Elementary property, there is an area marked in red and designated as the proposed swap. This long, rectangular piece of property is part of our driveway. Without this piece of land, it would impede access to our school.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve a Lease Agreement/Land Swap Renewal between Louisville Metro Government and the Jefferson County Board of Education.
IX.M.3.
Recommendation for Approval of Gift Agreement with Norton Hospitals, Inc. for Athletic Trainers
Upon acceptance of this agreement, Norton Hospitals, Inc. (Norton) will provide partial funding to enable Jefferson County Public Schools (JCPS) to contract sixteen (16) full-time athletic trainers to be assigned to designated participating high schools. The athletic trainers will serve all student-athletes at the participating schools. Norton, SN Kentuckiana Rehab, and JCPS will jointly fund this initiative, each providing $22,500.00 per trainer. Norton is being asked to contribute $360,000.
Upon acceptance of this agreement, JCPS shall enter into a contract with SN Kentuckiana Rehab for the services of sixteen (16) athletic trainers and other supporting services to reduce head trauma and concussions in its student athletes.
The project directly supports Vision 2020 focus area Improving Infrastructure and Integrating Systems.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Gift Agreement with Norton Hospitals, Inc. and authorized the superintendent to sign same.
IX.M.4.
Recommendation for Approval of Memorandum of Agreement with TMobile
This Memorandum of Agreement with TMobile will provide mobile LTE data for 15,000 Chromebooks for student instructional use through Project 10Million at a discounted rate. The Chromebook will be provided by Dell and TMobile will provide the SIM/eSIM card for the devices.
The purpose of this agreement is to define the respective roles and responsibilities of each party. This project aligns with Vision 2020 Strategy 1.1.3 Provide equitable access.
The project will obligate the District financially in the amount of $ $2,458,800.00 for a period of one year.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with TMobile and authorize the superintendent sign same.
IX.M.5.
Recommendation for Approval of Memorandum of Agreement with TMobile
This Memorandum of Agreement with TMobile will provide the district a mobile data plan for the previously purchased 12,000 hotspots that were distributed to students for instructional use through the Project 10Million at a discounted rate.
The purpose of this agreement is to define the respective roles and responsibilities of each party. This project aligns with Vision 2020 Strategy 1.1.3 Provide equitable access. The project will obligate the District financially in the amount of $ $1,967,040 for a period of one year.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with TMobile and authorize the Superintendent to sign same.
IX.M.6.
Recommendation for Approval of Data Sharing Agreement with Cengage Learning, Inc.
Cengage will provide relevant online resources in place to strengthen Jefferson County Public School’s strategic priority of increasing student engagement and achievement. To ensure equity of access to digital curriculum resources among Jefferson County Public School students, the district needs access to tools that provide rigorous and relevant curriculum and create accessible standards-based digital content that supports the JCPS Curriculum Frameworks.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Cengage Learning, Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision2020 Goals 1.1.1, 1.1.2, 1.1.5 and 1.1.7
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Cengage Learning, Inc. and authorize the superintendent sign same.
IX.M.7.
Recommendation for Approval of Data Sharing Agreement with Collabra Music
Collabra Music allows music students of all grade levels to log audio/video of practices, lessons, and performance assessments for feedback.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Collabra Music and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Collabra Music.
IX.M.8.
Recommendation for Approval of Data Sharing Agreement with The DBQ Company
The DBQ Project methods and resources are in alignment with the Kentucky Academic Standards for Social Studies. Their methods and resources reflect the inquiry standards skills that students need to practice and develop for proficiency in Social Studies - asking/using questions, source analysis within disciplines, using evidence to create claims and arguments.
The purpose of this agreement is to delineate the operational guidelines for sharing data between The DBQ Company and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with The DBQ Company.
IX.M.9.
Recommendation for Approval of Data Sharing Agreement with Edmentum
The purpose of this agreement is to delineate the operational guidelines for sharing data between Edmentum and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement.
The Edmentum contract supports Vision 2020 Deeper Learning Goals 1.1.1 to align teaching strategies, assessments, and rigorous learning opportunities that promote student mastery of academic knowledge as well as 1.1.2 to design personalized and engaging learning environments and experiences in all content areas for each student to facilitate mastery of academic standards.
The Edmentum contract supports System 1: Standards and Curriculum Implementation specifically to address and teach standards through differentiation and non-standardized instruction. The Edmentum platform will support achievement by providing students additional practice and support as well as additional course resources.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Edmentum.
IX.M.10.
Recommendation for Approval of Data Sharing Agreement with Pioneer Valley Educational Press
Literacy Footprints Digital Reader provides teachers and students digital access to books for guided and independent reading purposes. Services include a library of digital books, student access in school or remotely, teacher tools for progress monitoring, and teacher assignment tools.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Pioneer Valley Educational Press and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategies 1.1.5 and 1.1.3.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Pioneer Valley Educational Press.
IX.M.11.
Recommendation for Approval of Data Sharing Agreement with Dynamic Ideas
Dynamic Ideas provides advanced software solutions for transportation systems. The District will use the MIT-based bus routing technology and sophisticated bell time analyses to optimize JCPS school bus routes, start-times, and potentially accommodate other District objectives.
Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 1.1.5 and 1.1.7.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Dynamic Ideas and authorize the superintendent to sign same.
IX.M.12.
Recommendation for Approval of Memorandum of Agreement with the Jefferson County Teachers Association - AIS Stipend Language Correction
The terms of the attached Memorandum of Agreement with the Jefferson County Teachers Association (JCTA) provide changes to the language in the Collective Bargaining Agreement (CBA) Article 33, Section B clarifying when Accelerated Improvement School stipends are paid and the qualifying dates teachers are to work to be eligible to receive the quarterly stipends.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association.
IX.M.13.
Recommendation for Approval of Memorandum of Agreement with the Service Employees International Union Local 320
The terms of the attached Memorandum of Agreement with the Service Employees International Union Local 320 provide changes to the language in the Collective Bargaining Agreement (CBA) Article X, Section A, basing the Temporary Reassignment stipend on a flat rate instead of a salary step and percentage calculation.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Service Employees International Union Local 320.
IX.N.
Recommendation for Approval of General Liability and Educators Legal Liability Insurance Policy Renewal
The liability insurance premium will be $1,231,601 for $5,000,000 per occurrence, with a $10,000,000 aggregate and $500,000 for retention. This is an increase of $58,098 over last year's premium.
Submitted by: Cordelia Hardin
Superintendent Martin Pollio recommends the Board of Education renew the General Liability and Educators Legal Liability Insurance Policy with American Alternative Insurance Corporation for a period of one year beginning July 1, 2021, through June 30, 2022.
IX.O.
Recommendation for Approval of Workers' Compensation Excess Insurance Policy
The Department of Workers’ Claims requires each individually self-insured to carry excess insurance with an indemnity limit of “Statutory” or at least $10,000,000 per occurrence and a retention level of $1,000,000. The policy will provide a specific retention of $1,250,000 with no corridor deductible. The premium is based on payroll but is estimated to be $253,801.
The rate is 0.0281 per $100 of payroll. Safety National Insurance Company has an “A+XV” AM Best rating.
Submitted by: Jimmy Adams
Superintendent Martin Pollio recommends the Board of Education approve the Workers’ Compensation Excess Insurance Policy with Safety National Insurance Company through Assured Partners for a period of one year beginning July 1, 2021, through June 30, 2022.
IX.P.
Recommendation for Approval of Early Admission into the Primary School Program
According to Board Policy 09.121 Entrance Age, parents or guardians may petition the Board to allow their child to enter school earlier than permitted under statutory age requirements.
The District established guidelines to determine a student’s level of academic and social skills for early admissions to the primary program. As of May 7, 2021, 84 students were evaluated for early admission and 29 students are recommended for early admission.
This item supports strategy 1.1.3 of Vision 2020.
Submitted by: Robert Moore
Superintendent Martin Pollio recommends the Board of Education approve the petitions for 29 early admissions into the primary school program (P1).
IX.Q.
Recommendation to Reinstate School-Based Decision Making (SBDM) Council Authority at Eligible Schools
Cochran Elementary, Foster Traditional Academy, Johnsontown Road Elementary, Marion C. Moore, Frederick Law Olmsted Academy South, Semple Elementary, Slaughter Elementary, Valley High, and Waggener High Schools were previously identified for Comprehensive Support and Improvement (CSI). As a result, and pursuant to KRS 160.346(8)(b), the authority of their School-based Decision Making (SBDM) Council was transferred to the Superintendent.
A school's right to establish a council granted under KRS 160.345 may be restored by the local board of education two (2) years after the school exits CSI status (KRS 160.346(15)). These schools exited CSI status on October 1, 2019; therefore, they are eligible for reinstatement of SBDM authority after October 1, 2021.
Submitted by: Dr. John Marshall and Robert Moore
Superintendent Martin Pollio recommends the Board of Education reinstate the School-based Decision Making Council authority at Cochran Elementary, Foster Traditional Academy, Johnsontown Road Elementary, Marion C. Moore, Frederick Law Olmsted Academy South, Semple Elementary, Slaughter Elementary, Valley High, and Waggener High Schools.
IX.R.
Recommendation for Approval of 2021-22 Schoolwide Fundraising Activities
KRS 158.290, 702 KAR 3:130 (the"Redbook"), and Board Policy 09.33 Fundraising Activities require that the local board shall approve all schoolwide fundraisers.
A list of schoolwide fundraising activities for the 2021-2022 school year is attached.
This work supports Vision 2020 Strategies 3.2.1. Engage with Families, 3.1.2 Improve Instructional Infrastructure, and 2.1.3 Improve Culture and Climate.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached fundraising activities for the 2021-22 school year.
IX.S.
Recommendation for Approval of External Support/Booster Organizations
External support/booster organizations are adult/parent organizations established to promote school programs or complement student groups or activities, (i.e., PTA, PTO, booster organizations, etc.).
An external support/booster organization's purpose is to promote school programs, student groups, or activities at schools. Although external support/booster organizations work very closely with the District, they are separate legal entities and are responsible for adherence to IRS guidelines and Title IX regulations.
Pursuant to Kentucky Department of Education Accounting Procedures for the Kentucky School Activity Funds Redbook Incorporated by Reference in 702 KAR 3:130, new external support/booster organizations must receive local board approval to establish, lend support, seek assistance, or fundraise in the name of the district, school, students, or a district or school program.
In addition to each school having a PTA/PTSA/PTO, the External Support/Booster Organizations listed in the attachment request Board approval and have submitted appropriate documentation as required under the External Support/Booster Organizations General Guidelines of the Redbook.
The organizations' officers are solely responsible for ensuring that their group is in compliance with District policies, external support/booster organization guidelines in the Redbook, and state and federal regulations.
This report supports Vision 2020 Strategies 3.1.4 Ensure responsible stewardship of resources and 3.2.1 Engage with families.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve External Support/Booster Organizations.
IX.T.
Adoption of Board Policies 08.1348 Certified Oral and Written Language Support, 09.4341 Alternative Education Programs, and Board Policies Relating to the Student Support and Behavior Intervention Handbook (Second Reading)
The Board received these policies for the first reading on May 25, 2021.
Proposed new Board Policy 08.1348 Certified Oral and Written Language Support sets forth the requirements for translation and interpreting services to be provided by the District for students, family members, and employees who need language support.
Administrative regulation 704 KAR 19.002 requires the Board review and approve Board Policy 09.4341 Alternative Education Programs on an annual basis. Proposed changes clarify the distinction between alternative education programs that use involuntary assignment and voluntary assignment, set forth the required components of the mandated administrative procedures for each alternative education program, and add language relating to the implementation of SB 128 (2020 RS) which created the 2021-22 Supplemental Year Program.
Also included is Set #4 of the District Board Policy Review Cycle. The policies being updated in this set all pertain to the Student Support Behavior Intervention Handbook.
The Board Policy Committee reviewed these policies during its meeting on May 10, 2021.
Board Polices
08.1348 Certified Oral and Written Language Support
09.4341 Alternative Education Programs
Policy Review Cycle Set #4 - Student Support and Behavior Intervention Handbook
Change 06.34 Conduct on Bus
Change 09.14 Student Records
Change 09.2212 Use of Physical Restraint and Seclusion
Change 09.226 Conduct on the School Bus
Change 09.4 Student Behavior
Change 09.422 Bullying and Hazing
Change 09.423 Use of Alcohol, Drugs, and Other Prohibited Substances
Change 09.4232 Tobacco, Alternative Nicotine, or Vapor Products
Change 09.426 Disrupting the Educational Process
Change 09.427 Student Dress Code
No Change 09.428 Student Rights
Change 09.4294 Driver’s License Revocation
Change 09.43 Student Disciplinary Processes
Change 09.431 Due Process (Students)
Change 09.432 Detention
Change 09.434 Suspension (Students)
Change 09.436 Search and Seizure
Change 09.438 Student Support and Behavior Intervention Handbook
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policies 08.1348 Certified Oral and Written Language Support, 09.4341 Alternative Education Programs, and Board Policies Relating to the Student Support and Behavior Intervention Handbook for first submission and reading.
X.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #2021-96 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.
XI.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
XII.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XIII.
Executive Session (If Needed)
XIV.
Action Item (If Needed)
XV.
Adjournment
A motion to adjourn the xxx, 2021, meeting of the Jefferson County Board of Education.
Order #2021-97 - Motion Passed: A motion to adjourn the June 8, 2021, meeting of the Jefferson County Board of Education at 8:25 p.m. passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.
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