Gallatin County
May 20, 2013 7:30 PM
Gallatin County Board of Education Meeting
I. CALL TO ORDER
I.A. Welcome
I.B. Roll Call
I.C. Approval of the Revised Agenda with Addition of VI.A-Approval April 22, 2013 Board of Education Meeting Minutes; and VI.G.2-Fuel and Propane Bid; and VI.G.3-Approval of Insurance Bid-Jay Hall; and VI.I.2.a - American Cancer Society - HS Gym - May 18-19,2013 (formally approved via email)
Actions Taken

Order #2013-590 - Motion Passed:  Approval of the Revised Agenda with Addition of VI.A-Approval of the April 22, 2013 Board of Education Meeting Minutes; and VI.G.2-Fuel and Propane Bid; and VI.G.3-Approval of Insurance Bid-Jay Hall passed with a motion by Mr. Alex Tainsh and a second by Mrs. Sonya Giles.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
II. RECOGNITIONS
II.A. Superintendent's Fine Art Award Winners
III. COMMUNICATIONS (No Board Action)
III.A. Board Members
III.B. Citizens & Delegations
III.C. Staff/School Reports
III.C.1. LE Principal's Report, MAPS, SBDM Agenda/Minutes - Mr. Joe Wright
Attachments
III.C.2. UE Principal's Report, MAPS, SBDM Agenda/Minutes - Mrs. Deb Brown
Attachments
III.C.3. MS Principal's Report, MAPS, SBDM Agenda/Minutes - Mr. Curt Bieger
Attachments
III.C.4. HS Principal's Report, MAPS, SBDM Agenda/Minutes - Mrs. Roxann Booth
Attachments
III.C.5. Attendance Report - Mr. Leonard Whalen
Attachments
III.D. Written Communications
III.E. Superintendent's Report
III.E.1. District Targets
Attachments
IV. STUDENT LEARNING SERVICES
IV.A. Review & Approval of Revised Board Resolution
Attachments
Actions Taken

Order #2013-591 - Motion Passed:   passed with a motion by Mr. Alex Tainsh and a second by Mr. Dicky Wilson.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
IV.B. 2nd Reading of Teacher Evaluation Plan - Ray Spahn
Attachments
Actions Taken

Order #2013-592 - Motion Passed:   passed with a motion by Mrs. Sonya Giles and a second by Mr. Alex Tainsh.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
IV.C. Policy Issues
IV.C.1. First Reading of 09.14 AP.232 - Release of Records to State Child Welfare Agency
Attachments
Actions Taken

Order #2013-593 - Motion Passed:   passed with a motion by Mr. David Morris and a second by Mrs. Sonya Giles.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Absent
IV.D. Comprehensive District Improvement Plan Impact Check - Mr. Ray Spahn
Attachments
V. STUDENT SUPPORT SERVICES
V.A. Finance
V.A.1. Approval of the 2013-2014 Tentative Working Budget - Mrs. Connie Wainscott and Mrs. Pam Terwilliger
Actions Taken

Order #2013-594 - Motion Passed:   passed with a motion by Mr. Alex Tainsh and a second by Mrs. Sonya Giles.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray No
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
V.A.2. Approval of 2013-2014 Salary Schedules
Actions Taken

Order #2013-595 - Motion Passed:   passed with a motion by Mrs. Sonya Giles and a second by Mr. Alex Tainsh.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray No
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
V.A.3. Approval of 2013-2014 Activity Fund Tentative Working Budget - Mrs. Linda Clark
Attachments
Actions Taken

Order #2013-596 - Motion Passed:   passed with a motion by Mr. Alex Tainsh and a second by Mr. Chad Murray.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
V.A.4. Approval of Fidelity Bonds
Attachments
Actions Taken

Order #2013-597 - Motion Passed:   passed with a motion by Mr. Alex Tainsh and a second by Mr. Dicky Wilson.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
V.A.5. Approval of Auditor's Contract-Jerilyn Zapp
Attachments
Actions Taken

Order #2013-598 - Motion Passed:  Mr. Murray stated it was the recommendation of state auditor Adam Edelin's to change auditors every three years. Mr. Crawford agreed that Adam Edelin recommendation was correct but after discussion it was noted it's too late to change this year due to bid process. It can be bid in January 2014. Auditor's contract approval passed with a motion by Mrs. Sonya Giles and a second by Mr. Dicky Wilson.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray No
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
V.A.6. Approval of Insurance Bid - Jay Hall
Actions Taken

Order #2013-599 - Motion Passed:  Approval of base $5mil plus addtl $5mil umbrella coverage minus TRI coverage passed with a motion by Mr. Alex Tainsh and a second by Mr. Chad Murray.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
V.B. Facilities
V.B.1. Update on Alternative School/Field House Construction Project - Mr. John Gilbert, Ross-Tarrant Architects
Attachments
V.B.2. Review and Approval of Change Orders 9 and 10
V.B.2.a. Change order 9 - $1,378.30 - Revised gage thickness at the metal decking
Attachments
Actions Taken

Order #2013-600 - Motion Passed:  Approval of change order #9 passed with a motion by Mr. David Morris and a second by Mr. Alex Tainsh.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
V.B.2.b. Change order 10 - $400.00 - Extended steel collar at drain structure 2
Attachments
Actions Taken

Order #2013-601 - Motion Passed:   passed with a motion by Mr. Chad Murray and a second by Mr. Alex Tainsh.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
V.C. Review of Request of Additional Year Leave of Absence for Certified Staff Member
Attachments
Actions Taken

Order #2013-602 - Motion Passed:  Motion for 1 yr additional medical leave and requestee must take one year so district can hire someone for one year contract. Requestee may not come back until one year leave is up passed with a motion by Mr. Dicky Wilson and a second by Mr. Alex Tainsh.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris No
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
V.D. Approval of Revised Number of Hours for Title I Aide Position - Mrs. Debra Foltz
Attachments
Actions Taken

Order #2013-603 - Motion Passed:   passed with a motion by Mr. Alex Tainsh and a second by Mr. Chad Murray.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
V.E. Approval of Revision to the 2013-2014 School Calendar to Reflect the Last Day of School for Students as May 16, 2014
Attachments
Actions Taken

Order #2013-604 - Motion Passed:   passed with a motion by Mr. Alex Tainsh and a second by Mrs. Sonya Giles.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
VI. STUDENT LEARNING & SUPPORT CONSENT ITEMS
Actions Taken

Order #2013-605 - Motion Passed:  Approval of consent agenda with moving VI.G.1 - Approval of Fuel and Propane Bid to end of agenda passed with a motion by Mrs. Sonya Giles and a second by Mr. Dicky Wilson.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
VI.A. Approve Minutes of the April 22, 2013 Gallatin County Board of Education Meeting
Attachments
VI.B. Approve Minutes of the May 6, 2013 Gallatin County Board of Education Meeting
Attachments
VI.C. Approve Minutes of the May 14, 2013 "Special" Gallatin County Board Meeting/Working Session
Attachments
VI.D. Approve Treasurer's Report
Attachments
VI.E. Approve Activity Fund Report
Attachments
VI.E.1. Approve Activity Fund Bills
Attachments
VI.F. Authorize Payment of Bills
VI.F.1. Approve Payment of the Attached Bills
Attachments
VI.F.2. Ross-Tarrant Architects - Alternative School/Field House - Invoice #23, $2,500.99
Attachments
VI.F.3. Endeavor Construction - Pay App #4, $412,740.00 - Alternative School/Field House
Attachments
VI.F.4. Consulting Services, Inc., Invoice #2906, $4,030.00 - Alternative School/Field House - Soils Inspection
Attachments
VI.F.5. Consulting Services Inc.,Invoice #2970, $7,400.00 - Alternative School/Field House, Special Inspections
Attachments
VI.G. Consider Bids & Award Contracts
VI.G.1. Approval of Fuel and Propane Bid
Attachments
VI.H. Acknowledge Notification of Personnel Actions
VI.H.1. Resignations
VI.H.1.a. Terrie Bowman - Transportation Secretary/Bus Driver Trainer
Attachments
VI.H.1.b. Sue Beach - Special Ed Instructional Asst.
Attachments
VI.I. Approve Requests
VI.I.1. Request Approval to Accept Weather Instruments from Gallatin Steel - Deb Brown
Attachments
VI.I.2. Facilities Use Requests
VI.I.2.a. American Cancer Society - Relay for Life - HS Gym - May 18-10, 2013 - Jodi Dunavan
Attachments
VI.I.3. Fund Raising Requests
VI.I.3.a. MS Football - Yard Sale - Between June 1 and September 30, 2013 - Steve Zimmer
Attachments
VI.I.3.b. MS Football - Sell Beef Sticks - June 1-September 30 -Steve Zimmer
Attachments
VI.I.3.c. MS Football - Sell Raffle Tickets for Various Baskets - June 1-September 30 - Steve Zimmer
Attachments
VI.I.3.d. MS Football - Sell Lollipops shaped like footballs - June 1-September 30 - Steve Zimmer
Attachments
VI.I.3.e. MS Football - Sell Peel and Save Fundraising Cards - June 1-September 30 - Steve Zimmer
Attachments
VI.I.3.f. MS Football - Sell Welch's Fruit Snacks - June 1-September 30-Steve Zimmer
Attachments
VII. Approval of Fuel and Propane Bid
Actions Taken

Order #2013-606 - Motion Passed:  Approval of Southern Petroleum for Fuel and Ferrell Gas for Propane passed with a motion by Mr. Chad Murray and a second by Mr. Alex Tainsh.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
VIII. ADJOURN
Actions Taken

Order #2013-607 - Motion Passed:   passed with a motion by Mr. David Morris and a second by Mr. Alex Tainsh.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes