Adopt the agenda as presented.

Motion Passed:  Adopt the agenda as presented. passed with a motion by Ms. Nita Neal and a second by Ms. Linda Belcher.

To improve our effectiveness, the Board Team for Bullitt County Schools commits to: 

1. Maintain primary focus on student learning.
2. Continuously review, define, and work toward district goals. 
3. Listen to each other, speak freely, work and learn together, and support one another.
4. After careful deliberation, support the majority's decision regarding shared goals for continuously improving district-wide student learning. 
5. Agree to disagree respectfully.
6. Delegate implementation of Board decisions to Superintendent and Leadership Team.

Student Recognition:  KFWD Wrestling Championship

Student Recognition:  Congressional App Challenge

Student Recognition:  KMEA Middle School All-State Band

• 2024-02-26 Board Meeting Student Recognition
• 2024-02-26 Board Meeting Student Recognition 2
• 2024-02-26 Board Meeting Student Recognition 3

Construction Update by Mrs. Cate Noble Ward of Studio Kremer Architects

• 2024-02-26 BCPS Board Meeting - Design and Construction Update

Requested is one board member volunteer to be a member of the 2024-2025 Code of Conduct Committee. Every year a committee comprised of administrators, a board member, parents, students and teachers review and update the Bullitt County Discipline Code Handbook. This committee is designed to review, amend, and update, if necessary, the Discipline Code Handbook for the 2024-2025 school year. The committee's first meeting is April 11, 2024, 3-4:30 p.m. in the Board Room at the Bullitt County Board of Education office. 

• Bullitt County Code of Conduct Board Member Volunteer

Approve Consent Items as presented, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on February 19, 2023, which is available online.

Motion Passed:  Approve Consent Items as presented, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on February 19, 2023, which is available online. passed with a motion by Ms. Nita Neal and a second by Dr. Matt Mooney.

• February 26,2024 Financial Report Summary

• JANUARY 2024 BALANCE SHEET REPORT

• JANUARY 2024 MONTHLY FINANCIAL REPORT

• JANUARY 2024 AP CHECK RECON

• JANUARY 2024 PAID WARRANT REPORT

Requested is permission to solicit a Request for Proposal (RFP) for new cafeteria tables and serving lines at Mt. Washington Middle School.

• Permission to Solicit Bids- Cafeteria Tables and Serving Lines @ MWMS.pdf

Requested is permission to solicit a Request for Proposal (RFP) for new cafeteria tables at Nichols Elementary, Freedom Elementary and Brooks Elementary.

• Permission to Solicit Bids- Cafeteria Table at NES, FES and BES.pdf

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• February 2024 TRAVEL for Board Mtg

• February 5, 2024 MINUTES OF RECORD
• January 22, 2024 Minutes of Record

Following discussion with the Board post-bid as well as the discussion at the February 5th Work Session- we are presenting the Technology and AV Change Order with Business Cabling and ADT performing work documented in the Bid Package #3 Construction Documents.  This is a change order to the General Construction contract with EH Construction.  The other submitted pricing options are also attached for Board reference.  Option 1C is the one that supports Change Order 1.

• BEHS Fine Arts Addition- Change Order 1- Technology and AV Bid Package.pdf

An existing utility pole needed to be removed to install the new 8" water main for the Fine Arts project.  Work needed to commence ahead of formal board approval to allow the schedule to continue as required for campus traffic and building phasing.  Work was approved by District Leadership due to the value being below the $7,500 threshold.  Additional details are reflected in the attached RFI #2.

• BEHS Fine Arts Addition- Change Orde 2- Demolition of Existing Utility Pole.pdf

The BEHS Fine Arts Addition BG1 has been updated to include the re-bid final numbers.  The bid came in better than budgeted, so total construction and architect fees went down accordingly.  The Technology value from Construction and put into the Contingency.

• FACPAC Revised BG-1 SKA 2-8-2024.pdf

Bernheim's administration requested new sinks be added to the Art room in lieu of reusing the existing wall hung sinks.  To match other art room renovations the design team specified stainless steel commercial tub sinks.  Work can commence with trades already on site and avoid the added cost of mobilization and general conditions. 

• Bernheim Middle School- Change Order 6 - Art Room Sink.pdf

There is an existing slab that was installed for a demolished heat pump in the mechanical closet within the Art Room.  There is no heat pump going back into that closet and it would be a more useful space if the pad is removed to allow shelving for storage.  

• Bernheim Middle School- Change Order 7 - Concrete Pad Removal Art Closet.pdf

Calhoun currently has a DPO in place for IMI Concrete.  However, over the holidays their plant shut down and Calhoun had to use Ernst to complete their scheduled concrete pours.  This is a net zero change to the Contract Value.  An alternate concrete vendor was utilized due to plant closures.  This Credits the IMI DPO and adds the value to Ernst Concrete's DPO 40.

• Bernheim Middle School- DPO 08 IMI Credit.pdf

This is a Change Order Credit of $708.44 for unbilled material under District Purchase Order (DPO).

• Old Mill Elementary School- Bid Package #3 DPO Reconciliation.pdf

I am requesting the Board's approval for the services of Studio Kremer Architects for the preliminary planning of the new construction of a Central Office or renovation/addition to the existing facility.

The submittal of this effort will include cost estimates for the various scenarios listed and a speculative programming floor plan that indicated building size.

Studio Kremer will provide services on an hourly basis at a rate of $175/hour, with travel costs being included in this rate.  It is estimated this effort will take between 30-50 hours to complete, maximum cost of $8,750.00.  

• Central Office Cost Estimation & Preliminary Planning Services.pdf

Attached are three proposals for Test and Balance Services for the Bernheim Middle School renovation. This scope of work includes testing and  balancing the HVAC geothermal and domestic water systems.  This work is critical for the proper performance of these systems and will be paid out of construction contingency funds.

The following companies submitted a quote:

Thermal Balance: $25,530

Kahoe Air Balance: $47,540

Synergy Test and Balance $28,813

Scott Balch from CMTA recommends the use of Thermal Balance for the Bernheim Middle School project since they are the lowest bidder. 

• Bernheim Renovation- Test and Balance Contractor.pdf

Freedom Elementary is requesting to have built a 8 X 6.5 ft wall partition in room #17.  This room is currently labeled as A/V Storage for the library.  This is a long narrow room that they want to divide in order to create a fully functioning sensory room for students who require this service as part of their educational opportunities.  They intend to use half of this room for preschool storage and the other half (with a door leading to the hall) as a sensory room.

The approximate cost for this partition would be $400.00 and will be paid for by the school. 

• Feedom Elementary - Small Wall Addition.pdf

Maryville Elementary is requesting installation of a Washer and Dryer at the school.  The installation parts are being paid for by the school and the maintenance department will provide labor.

• MES Washer and Dryer Installation.pdf

Hebron Middle School is seeking permission to install two volleyball post holes in the gym floor to crest a center court.  This install will allow PE classes to set up and use bleachers; the volleyball team to have a center court, and safely play matches without running into the stage.  The install will be completed by Martin's Flooring simultaneously with the recoating of the gym floor during the summer of 2024.  Martin's Flooring has quoted an install, resurfacing, coating, and new lines, of $5600.  Funding will be through Hebron Middle School's classroom funds and/or athletic account.

• HMS- Volleyball Sleeve Request

Please recommend to the Board at the February 26th, 2024  meeting the approval for the following requests for unpaid leave of absences.

Sierra Moore - Teacher - Hebron Middle School - Ms. Moore is requesting leave without pay for the dates of January 8th and January 9th, 2024. She has used all of her available accrued leave time.  

Misty Weed - Monitor - Transportation - Ms. Weed is requesting leave without pay for November 28th, 2023. She has used all of her available accrued leave time. 

Jeffrey Kern - Sweeper - Eastside Middle School - Mr. Kern is requesting leave without pay for February 1st, 2024 through March 4th, 2024. He is on FMLA. 

Kathryn Brinner - Clerical - Old Mill Elementary School - Ms. Brinner is requesting leave without pay for January 8th, 2024 through January 10th, 2024 and January 19th, 2024. She has used all of her available accrued leave time. 

Gregory Hardin - Sweeper - Old Mill Elementary School - is requesting leave without pay for January 8th, 2024 through January 12th, 2024 and January 18th, 2024. He has used all of her available accrued leave time. 

Tina Bryant - Instructional Tutor - Shepherdsville Elementary - is requesting leave without pay for January 25th 2024 and January 26th, 2024. She has used all of her available accrued leave time. 

Sherry Duvall - Cook/Baker - Freedom Elementary - is requesting leave without pay for January 26th, 2024 through February 12th, 2024, for a total of 12 days without pay. She has used all of her available accrued leave time.  

Jennifer Kern - Child Instructor - Maryville Elementary - is requesting leave without pay for January 31st, 2024 through March 1, 2024, for a total of 22 days without pay. She has used all of her available accrued leave time. 

• February 2024 Leaves of Absence.pdf

Employment records for both the certified and classified personnel for the period of January 2024 through February 2024 are submitted for the Board’s information and inclusion in the minutes of this meeting.

We are seeking approval to enter into an additional contract with Apptegy to utilize their Engage add-on service.  This contract will be for a total of $2,500, with $500 being prorated for a start in April and $2,000 for the annual contract which will begin July 1, 2024 and run through June 30, 2025 with one possible  year extension to follow.  Emily Vessels has reviewed the contract and found it appropriate as to form and legality.

• 2024-02-26 Apptegy Agreement.pdf

The attached quote agreement details the services between Paxton Patterson and Bullitt County Public Schools regarding the selection and cost of implementing the college and career labs in all BCPS middle schools from module selection, furniture, and the learning platform for the 2024-2025 school year. Each middle school has analyzed and evaluated feeder high school patterns combined with areas of student interest to select the labs and selections are below.  The total cost of implementing the labs is $840,005.00 which will be funded through the remainder of ESSER funds and the general fund, as necessary.  Approval is requested for the quote agreement between Paxton Patterson and Bullitt County Public Schools.

• Paxton Patterson Invoice Agreement

The attached services agreement is between Bullitt County Public Schools and Right at School, LLC which will begin the 2024-2025 school year to provide before, after, and summer break care for BCPS students and families at BCPS elementary schools. The only school that will not have a site will be Nichols, but those students and families will be provided an opportunity at Shepherdsville Elementary with transportation to and from provided by the district. The cost will be through a revenue share model in which Right at School will pay BCPS the sum of 3.5% of parent paid participation revenue at each site per year which will be paid semi-annually in January and July. Right at School is not only a program to provide care before and after school, but it also provides extensive learning opportunities for participating students as well. Approval is requested for the services agreement between Right at School and Bullitt County Public Schools beginning the 2024-2025 school year.

• Right at School LLC, Services Agreement.pdf

This is a request for Board approval of the attached Memorandum of Agreement between Bullitt County Public Schools and the mental health service agency, WellFront. This is being resubmitted for approval and signatures.  

This agreement outlines the roles of agency staff and Bullitt County Public Schools in providing services to enhance student's educational experiences.  The Bullitt County Public Schools Director of Safe Schools and the Project Director of the AWARE II Grant will coordinate efforts to and work with the outside agencies' point of contact to maximize student success aligned with the terms of this agreement.  This agreement has been reviewed by Eric Farris with Dinsmore & Shohl LLP.

Attached please find the MOA for the FY24 Kentucky ILN Travel Grant.  The MOA covers 03/08/2024 through 09/30/2024 in the amount of $2500.  

• MOA- FY24 Kentucky ILN Travel Grant.pdf

Please find the MOA for the FY24 Math Achievement Fund Mini Grant for Old Mill Elementary School.  The MOA covers 03/04/2024 through 06/30/2024 in the amount of $40,000. 

• MOA-FY24 Math Achievement Fund (MAF) Mini Grant.pdf

Please see the attached contract between Bullitt East High School and DJ Tank.  DJ Tank will be the DJ for the 2024 Bullitt East High School Prom which will take place Saturday, March 23, 2024 from 8:00 pm-12:00 am.  

• BEHS Prom 2024 Catering Contract.pdf
• Memo- Bullitt East High School Prom 2024 New DJ Contract.pdf

Please see the attached contract between Bullitt Central High School and Kentucky Performing Arts for their Junior/Senior Prom on Friday, April 26, 2024.  

• Memo -Bullitt Central High School Prom.pdf

Requested is approval for Bullitt Central High School Military Ball to be held at Active Heroes on Saturday, March 16, 2024 from 6:00 pm - 11:00pm.  Active Heroes is allowing Bullitt Central Military Ball use of their facilities free of charge so there will not be a contract to sign or approve. 

• Memo- Bullitt Central High School Military Ball.pdf

Please see the attached request for permission to host the North Bullitt High School JROTC Military Ball on Saturday, March 16th, 2024.  The JROTC Military Ball will be held in the CCR Gym at North Bullitt High School from 5:00pm- 10:00pm.  We are also asking for the DJ contract to be approved for Spinnin' Spencer Entertainment for the JROTC Military Ball. 

• NBHS JROTC Military Ball and DJ Contract.pdf

Please find the lease agreement between Bullitt County Board of Education and Paroquet Springs Conference Center for the July 2024 Kindergarten Kick-Off.  The date is scheduled for July, 23, 2024.

• Kindergarten Kickoff- Paroquet Springs Lease Agreement.pdf

American Fidelity is introducing a new long-term disability plan.  This plan is designed to provide enhanced benefits and more cost-effective rates for our employees. American Fidelity requires a signature on the Master Agreement to initiate this program in our district this year, as some individuals reside in Indiana, but work in Bullitt County.  This agreement facilitates the participation of these individuals, allowing them to benefit from the program despite not being Kentucky residents.

• Memo-American Fidelity Long Term Disability Plan.pdf

The following information summarizes student cases for which the parents and medical professionals have requested a modified attendance schedule for students with disabilities. The students are identified by number in order to maintain confidentiality. There is documentation of medical necessity for the modified schedules, and the modified schedules have been recommended for approval by the Admissions and Release Committees (ARC).  Full documentation is on file in the office of Director of Special Education.

23-24-30

This student has multiple chronic and acute health issues. An ARC was held on 5/25/23, during which the recommendation for a shortened school day was approved (Monday through Friday, 9:00 AM to 2:10 PM). A physician’s statement was submitted requesting this accommodation for the student’s medical needs. The modified schedule will be approved through the 23-24 school year and will be reviewed at the next annual review meeting on or before 4/22/24.

23-24-31

This student has a diagnosis of Autism Spectrum Disorder. An ARC meeting was held on 8/14/23, during which the recommendation for a shortened school day was approved (Monday through Friday 9:00 AM to 12:30 PM). A physician’s statement was submitted requesting this accommodation for the student’s mental health needs. The modified schedule will be approved through the 23-24 school year and will be reviewed at the next annual review meeting on or before 8/27/24.

• Shortened School Day Waiver February Board Meeting .pdf

As of July 25, 2022, the Superintendent will oversee all curriculum, textbooks, instructional materials, and student support services per changes in Kentucky Revised Statutes (KRS 160.345). The curriculum in each school shall be designed to achieve student capacities established by KRS 158.645 and the school goals established by KRS 158.6451. The curriculum shall comply with all applicable state and federal statutes and regulations.

In any school administered under the provisions of KRS 160.345, the Superintendent shall determine which curriculum, textbooks, instructional materials, and student support services shall be provided in the school after consulting with the Board, the Principal, and the school council and after a reasonable public review and response period for all stakeholders. The attached documentation provides details on the following.

• Curriculum Instructional Resources, etc Approval Feb 2024

The Department of School Nutrition Services (SNS) requests permission to apply for and participate in the Summer Food Service Program (SFSP) during the summer months of 2024.  The SFSP ensures that low-income children continue to receive nutritious meals when school is not in session.  Free meal are available to all children under the age of 19 years; these meals will be made available at approved SFSP sites in areas with significant concentrations of low-income children.  These sites will be located at various places in these low-income communities, such as schools, parks, recreations centers, churches, etc.  This request for 2024 includes the need for, at minimum, fifteen (15) cook/bakers, two (2) kitchen managers and substitutes on an as-needed basis for no more than 40 days.  Participation in the SFSP benefits other community programs, such as the YMCA of Bullitt County, by providing free meals, thus allowing other program funds to go towards education and enrichment activities.

• Memo- Summer Food Service Program.pdf

• Donation & Grant Approval for Feb 2024

The Church of the Crossroads has requested permission to use BEHS for Easter Church Service and to set up the day before on March 30 and March 31, 2024.  They are requesting to use the gym, 5 classrooms, and the CCC gym. 

• Facility Use for BEHS for Church of the Crossroads.pdf

Frank Walls of the Grand Lodge of Ky has requested permission to use Bullitt Central Auditorium for their District Meeting on Saturday, April 6, 2024 from 9:00 am- 12:00pm.

• Memo- District Facility Use for Bullitt Central High School.pdf

Attached is a facility use agreement for use of the gym at Eastside Middle School by Swish City Premier.  This will be for Eastside Middle Student only and dependent on the availability of the gym.  The insurance information is attached.  

• Facility Use Agreement for EMS.pdf

Six Hardship Graduation requests are submitted for approval:

• Student ID 2120083130, Bullitt Central High School
• Student ID 2120726295, Bullitt Central High School
• Student ID 2120113288, Bullitt Central High School
• Student ID 2120151313, Bullitt Central High School
• Student ID 2120251698, Bullitt Alternative Center
• Student ID 2120460493, Bullitt Alternative Center

Approve as requested.

Motion Passed:  Approve as requested. passed with a motion by Ms. Nita Neal and a second by Mrs. Lisa Hodges.

This is a request for Board approval of non-resident tuition rate and temporary non-resident tuition rate for the 2024-2025 school year as required under Policy 09,124, Tuition.

After further review and consultation with our Finance Director, Lisa Lewis, we would like to have 1 set Tuition rate for all Non-Resident Tuition.

* The recommended 2024-2025 tuition rate for non-resident and temporary non-resident students would be:

     $1546.07

•     Families that move into the district will be reimbursed the unused portion of their tuition.
•     We also will receive SEEK Funding from KDE for all students enrolled in BCPS, to include non-            resident students.
•     Non-Resident, Full-Time District Employees shall not pay tuition to transfer their child to Bullitt          County Public Schools. 

Tuition shall be paid in full 1 week prior to the first day of school.

• Memo 2024-2025 Tuition Rate.pdf

Approval as requested.

Motion Passed:  Approval as requested. passed with a motion by Ms. Linda Belcher and a second by Ms. Nita Neal.

Adjourn at _:__ p.m.

Motion Passed:  Adjourn at 6:05 p.m. passed with a motion by Ms. Linda Belcher and a second by Mrs. Lisa Hodges.