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I.
Welcome & Call Meeting to Order
Michael Waller
I.A.
Moment of Silence & Pledge of Allegiance
I.A.1.
HCHS Student Ambassadors
Avalee Jones, Cameron Davis, Cy Payne, and Baylee Womack
II.
Approval of Agenda
Michael Waller
Order #57 - Motion Passed: A motion to approve the agenda as listed passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
III.
Students & Staff Recognition
Ryan Reusch
III.A.
Judge's Scholar
The October 28, 2025 Judge's Scholar is Nya Byrne from Cairo Elementary School.
III.B.
HCHS Golf Teams
Both Colonel and Lady Colonel Golf Teams were Regional runners-up.
IV.
Public Participation & Recognition of Guests
Michael Waller
V.
Approve Minutes from Prior Meetings
Michael Waller
Order #58 - Motion Passed: A motion to approve the Minutes from October 20, 2025 Regular Meeting passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.
VI.
Reports
VI.A.
Construction Manager Report
Colton Miller, Codell
VI.A.1.
Approve Change Order #11-1 and #11-1-1 for BG 24-164 - East Heights Elementary Renovations Project
Chad Thompson
CO #11-1 - Munson Business Interiors, Inc. (-580,172.33)
This Change Order credits the contract to create a DPO to eliminate the sales tax charged for the Owner.
CO #11-1-1 - Munson Business Interiors, Inc. $580,172.33
This Change Order creates a DPO so the Owner doesn't get charged with sales tax on equipment
Order #59 - Motion Passed: A motion to approve Change Order #11-1 for the East Heights Elementary Renovations Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
Order #60 - Motion Passed: A motion to approve Change Order #11-1-1 for the East Heights Elementary Renovations Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VI.A.2.
Award the Special Inspections Contract for BG 25-225 - South Middle School HVAC Renovation Project to Solid Ground
Chad Thompson
Order #61 - Motion Passed: A motion to award the Special Inspections Contract for the South Middle School HVAC Renovation Project to Solid Ground as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VI.B.
Strategic Plan Update
Bob Lawson
VII.
Old Business
VIII.
New Business
VIII.A.
Consider approval of a bond resolution authorizing the issuance of approximately $18,690,000 of General Obligation Bonds, Series of 2025 for the purpose of funding renovations and improvements at Henderson County South Middle School to include HVAC and lighting upgrades, advertising for the competitive bond sale, and approving all other documents in connection with the sale and issuance of the Series of 2025 Bonds
Kelly Mrsic, Baird
A RESOLUTION OF THE BOARD OF EDUCATION OF HENDERSON COUNTY, KENTUCKY (“BOARD”), AUTHORIZING AND APPROVING THE ISSUANCE OF GENERAL OBLIGATION BONDS, SERIES 2025 IN A PRINCIPAL AMOUNT OF $18,690,000 (SUBJECT TO AN INCREASE OF UP TO $1,870,000 OR DECREASE IN AN AMOUNT DETERMINED TO BE IN THE BEST INTEREST OF THE BOARD) (THE “BONDS”) THE PROCEEDS OF WHICH ARE TO BE USED FOR PUBLIC SCHOOL PROJECTS; AUTHORIZING THE ESTABLISHMENT OF CERTAIN FUNDS TO PROVIDE FOR THE COLLECTION, TO THE EXTENT REQUIRED, OF THE PROCEEDS OF A DIRECT ANNUAL TAX ON ALL TAXABLE PROPERTY WITHIN THE SCHOOL DISTRICT, IN ADDITION TO ALL OTHER TAXES; AUTHORIZING THE EXECUTION OF THE BONDS AND THE DISBURSEMENT OF THE PROCEEDS THEREOF; AUTHORIZING THE INVESTMENT OF FUNDS PURSUANT TO KRS § 66.480; PROVIDING FOR DELEGATION BY THE BOARD OF EDUCATION OF AUTHORITY TO THE SECRETARY OF THE BOARD TO DETERMINE CERTAIN MATTERS RELATING TO THE BONDS; AND AUTHORIZING SUCH OTHER DOCUMENTS, AGREEMENTS AND CERTIFICATES NECESSARY OR REQUIRED FOR THE ISSUANCE OF THE BONDS.
Order #62 - Motion Passed: A motion to approve a bond resolution authorizing the issuance of approximately $18,690,000 of General Obligation Bonds, Series of 2025 for the purpose of funding renovations and improvements at Henderson County South Middle School to include HVAC and lighting upgrades, advertising for the competitive bond sale, and approving all other documents in connection with the sale and issuance of the Series of 2025 Bonds as presented passed with a motion by Mr. Michael Waller and a second by Mrs. Tracey Williams.
VIII.B.
BG 25-430 - HCHS Culinary Renovation and Parking Lot Asphalt Upgrades Project
Chad Thompson
VIII.B.1.
Award Construction Contract and Associated Direct Purchase Orders to ARC Construction Co., Inc.
Order #63 - Motion Passed: A motion to award a construction contract and associated direct purchase orders to ARC Construction Co., Inc. for the HCHS Culinary Renovation and Parking Lot Asphalt Upgrades Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VIII.B.2.
Approve Revised BG1
Order #64 - Motion Passed: A motion to approve the revised BG1 for the HCHS Culinary Renovation and Parking Lot Asphalt Upgrades Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VIII.B.3.
Award Testing and Balancing Contract to Thermal Balance, Paducah, KY
Order #65 - Motion Passed: A motion to award the Testing and Balancing Contract for the HCHS Culinary Renovation and Parking Lot Asphalt Upgrades Project to Thermal Balance, Paducah, KY as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VIII.B.4.
Award Special Inspections Contract to Solid Ground
Order #66 - Motion Passed: A motion to award the Special Inspection Contract for the HCHS Culinary Renovation and Parking Lot Asphalt Upgrades Project to Solid Ground as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VIII.C.
BG 22-506 - Henderson County High School CTE Renovation Project
Chad Thompson
VIII.C.1.
Approve Change Order #7
Order #67 - Motion Passed: A motion to approve Change Order #7 adding $4,807.00 to the Henderson County High School CTE Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VIII.C.2.
Approve Change Order #8
Order #68 - Motion Passed: A motion to approve Change Order #8 adding $14,081.50 to the Henderson County High School CTE Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VIII.D.
Approve Change Order #1 for BG 25-251 - Fencing for HCHS, FB, Soccer, Softball, CAS, Jefferson Project
Chad Thompson
Order #69 - Motion Passed: A motion to approve Change Order #1 adding $6,000 to the Fencing for HCHS, FB, Soccer, Softball, CAS, Jefferson Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
VIII.E.
Approve Change Order #2 for BG 23-416 - Wastewater Systems - Spottsville, Cairo, and Niagara Project
Chad Thompson
Order #70 - Motion Passed: A motion to approve Change Order #2 for the Wastewater Systems - Spottsville, Cairo, and Niagara Project adding $15,750.00 as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
VIII.F.
Approve District Facilities Plan Hearing Report
Chad Thompson
Order #71 - Motion Passed: A motion to approve the District Facilities Plan Hearing Report as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
VIII.G.
Approve First Reading of the 2026-2027 School Calendar
Kasey Farmer Wolfe
Order #72 - Motion Passed: A motion to approve the first reading of the 2026-2027 School Calendar as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VIII.H.
Designate 2028-2029 Fall Break and Spring Break Dates
Kasey Farmer Wolfe
Order #73 - Motion Passed: A motion to designate the 2028-2029 Fall Break and Spring Break dates as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
VIII.I.
Approve Start and End Times of Each School
Kasey Farmer Wolfe
Order #74 - Motion Passed: A motion to approve start and end times of each school as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VIII.J.
Consent Agenda
Michael Waller
Order #75 - Motion Passed: A motion to approve the Consent Agenda as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VIII.J.1.
Approve Two (2) Extended Disability Leave Requests
VIII.J.2.
Approve School Activity Fund Fundraiser Request
- HCHS Boys Basketball (Money Dolly) to raise funds for gear, equipment, travel expenses, and team meals. This fundraiser replaces Free-Throw-a-thon.
VIII.J.3.
Approve Student Overnight Trip Requests
- Retroactive approval for the HCHS Cross Country Team to compete in the KHSAA State Cross Country Championship in Lexington, KY October 31-November 1, 2025;
- Retroactive approval for HCHS Choir students to participate in the 2025 Quad State in Murray, KY November 2-3, 2025;
- Retroactive approval for the HCHS Cheer Team to compete in the KHSAA Cheerleading Regionals Competition in Paducah, KY November 7-8, 2025; and
- North Middle School Cheer Team to travel to Fishers, IN November 22-23, 2025 to compete in Cheer competition.
VIII.J.4.
Approve 2025-2026 Salary Schedule Amendment Request
VIII.J.5.
Approve Shortened School Day for Two (2) Special Education Students
VIII.J.6.
Approve Bid Recommendations
Bid Renewal Recommendations:
Gasoline & Diesel Fuel Bid #10-24-5-11
Science Supplies Bid #11-24-5-11
Teaching Supplies Bid #12-24-5-11
T-shirts, Sweatshirts/pants, and Polo Bid #13-24-5-11
On-Demand Schoolwide HVAC Repair and Maintenance Bid #15-24-5-11
IX.
Financial
David Stokes
IX.A.
Treasurer's Report
Order #76 - Motion Passed: A motion to approve the Treasurer's Report for the month ending October 31, 2025 passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
IX.B.
Paid Warrant Report
Order #77 - Motion Passed: A motion to approve the Paid Warrant Report for payments made between October 21, 2025 and November 17, 2025 passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
X.
Personnel Actions
Michael Waller
XI.
Adjourn
Michael Waller
Order #78 - Motion Passed: There being no further business to come before the Board, a motion to adjourn the meeting at 7:00 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Michael Waller.
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