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I.
Moment of Silence
Welcome to the May 10, 2016, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Audio: https://archive.jefferson.kyschools.us/Board/2014_MP3s/BM2016-05-10-bm1.mp3
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recognitions and Resolutions
Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for May 10, 2016
Order #340 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for May 10, 2016. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.
III.A.
Recognition of and Student Demonstration of Learning From Superintendent’s Student Advisory Council
In 2012, Superintendent Donna Hargens created the Superintendent’s Student Advisory Council, which comprises students from various high schools across the district. The purpose of the group was to provide the superintendent and her senior staff with feedback on ways the district can improve students' overall experience. The superintendent meets quarterly with the Superintendent’s Student Advisory Council to talk about such topics as district policies, dropout and graduation rates, testing, technology, school climate, and college and career preparation.
Tonight, five teams from the Superintendent’s Student Advisory Council will give a brief presentation about bullying prevention. The students will use their creative talents, critical-thinking skills, knowledge, and experiences to best communicate the theme “Stop the Bullying/No Bullying Allowed.” They were required to include one or two effects bullying has on students, along with some suggestions to stop this negative and problematic behavior.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from the Superintendent’s Student Advisory Council.
IV.
Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Donna Hargens recommends the Board of Education approve the agenda for May 10, 2016
Order #341 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the agenda for May 10, 2016. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Ms. Diane Porter.
V.
Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the April 26, 2016, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the minutes of the April 26, 2016, regular meeting
Order #342 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the minutes of the April 26, 2016, regular meeting. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Diane Porter.
VI.
Superintendent's Report
VII.
Action Items
VII.A.
Approval of Transformation Model for Byck Elementary and Moore Middle Schools and Approval of Turnaround Model for Roosevelt-Perry Elementary School
Under KDE regulations, when a school is identified as a persistently low-achieving school (priority school), the Kentucky Department of Education appoints a Diagnostic Review Team to determine the school council’s and principal’s ability to lead an intervention that will result in improved student achievement.
The regulations limit the interventions at priority schools to the following four alternatives: Transformation, Turnaround (Re-staffing), Closure, or Partnering with an External Management Organization. The details of the Transformation and Turnaround models are attached to this item, as well as the reports from the Diagnostic Review Teams for each of the three schools.
The three schools have consulted with district and Kentucky Department of Education personnel to consider the options that are best for their students. Byck and Moore have selected Transformation and Roosevelt-Perry has selected Turnaround. The SBDM Councils at Moore and Roosevelt-Perry have voted on the models that were selected. The SBDM Council at Byck was determined by the Kentucky Department of Education not to have capacity but at their last meeting, the council did discuss options and is in support of the Transformation model.
Each of the three schools has created an action plan and they are also attached to this item. These action plans lay out immediate next steps. The schools will be working to develop more specific plans to implement the models this summer.
All three of these schools have been identified by the Kentucky Department of Education as Persistently Low-Achieving schools (priority schools).
Submitted by: Dr. Marco Munoz
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the use of the Transformation Model, as described in 703 KAR 5:260, at Byck Elementary School and Moore Middle School and the Turnaround Model at Roosevelt-Perry Elementary School.
Order #343 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the use of the Transformation Model, as described in 703 KAR 5:260, at Byck Elementary School and Moore Middle School and the Turnaround Model at Roosevelt-Perry Elementary School. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Stephanie Horne.
VII.B.
Approval of School Fees
Per KAR 3:130, the Board of Education is required to approve all school fees. These fees have been set by the school, and the use of these fees is overseen by each school’s site-based decision-making council. Fees generally are due at registration prior to the beginning of each school year, although the principals polled will work with parents if a payment plan is needed.
The fees listed are not charged to at-risk students, and principals polled have confirmed no students are denied opportunities based on lack of funding.
Information regarding school fees was collected from all schools in spring 2016. We conducted a review and analysis of schools’ uses and preferences in fees. With guidance of the Principal Communications Committee, we have created the following standards for fee assessment:
Elementary School
- Supplementary materials: no more than $25 (i.e., science notebooks, National Geographic student magazine, Accelerated Reader, Time for Kids, online subscriptions, etc.)
Middle School
- Supplementary materials: no more than $20 (i.e., JCPS science notebooks, National Geographic student magazines, Scope, Choices, Newsweek, Time for Kids, Scholastic, Scholastic Math, On-line subscriptions, etc.)
- Non-core subjects/electives:
no more than $10 per course no more than $65 per course. Schools are required to provide an explanation of non-core subject/elective course fees (including PE) in the Course Catalog and/or Fee Sheet.
- Locker: no more than $5.00
- Technology: no more than $5.00
High School
- Supplementary materials for English, math, science, social studies: no more than a combined fee of $40 for the four required core content areas (including technology supplies, calculator batteries, subscriptions, etc.)
- Non-core subjects/electives: no more than $65 per course. Schools are required to provide an explanation of non-core subject/elective course fees (including PE) in the Course Catalog and/or Fee Sheet.
- Operational fees: no more than $10 for operational fees (including locker fee, ID card, agenda book/planner, PE lock, etc.)
- Parking: no more than $20 (unless this activity is a fundraiser)
AP/IB/Industry Certifications/Cambridge testing fees are determined by the company and are separate from school fees. Students enrolled in these courses are expected to pay the fees.
Submitted by: Cordelia Hardin
Attachment
Rationale Revised on 5/10/2016
Superintendent Donna Hargens recommends the Board of Education approve the attached list of school fees.
Order #344 - Motion to Amend Passed: To amend the motion from: "Superintendent Donna Hargens recommends the Board of Education approve the attached list of school fees." to: "A motion for the Board of Education to approve the standards for fee assessment presented to the Board but not including the extracurricular activities fees in the attached list of school fees" passed with a motion by Mr. David Jones and a second by Mr. Chris Brady.
Order #345 - Motion Passed: A motion for the Board of Education to approve the extracurricular activities fees in the attached list of school fees passed with a motion by Mrs. Linda Duncan and a second by Ms. Diane Porter.
Order #346 - Motion Passed: A motion that the Board of Education approve the consent calendar for June 14, 2016, minus Items IX.Y. and IX.Z. passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.
VIII.
Information Items
VIII.A.
Review of Proposed 2017-18 School Calendar
The District Calendar Committee composed of representatives from Board districts, business leaders, local schools, employee unions, central office departments, and the 15th District PTA developed the attached calendar.
The Calendar Committee for the 2017-18 school year held its first meeting on April 14, 2016. With recommendations from that meeting a second calendar was proposed and vetted by the committee on April 21, 2016.
The highlights of this calendar include a mid-August start date, a small fall break in October, winter break, spring break and an end date scheduled prior to Memorial Day.
This calendar necessitates 27 pay periods during the 2016-17 year for certain employee groups to insure no-gap in pay checks.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education receive information concerning the proposed 2017-18 school calendar.
Order #347 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive information concerning the proposed 2017-18 school calendar. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.
IX.
Consent Calendar
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for May 10, 2016
Order #348 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for May 10, 2016, passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.
IX.A.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.
IX.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
IX.C.
Approval of Job Descriptions
The attached job descriptions are submitted to better reflect job responsibilities and align resources and organizational capacities towards the accomplishment of the district’s strategic goals and mission.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached job descriptions for Administrator Development Specialist, Benefits Specialist, Coordinator Technology Support Services, Coordinator Technology Support Services, Director Administrator Recruitment and Development, Director of Curriculum and Community Engagement, Director District Personnel, Director Human Resources, Employee Relations Paralegal, Field Services Engineer, Field Technician, Human Resources Processing Coordinator, Lead Field Technician, Lead Maintenance Nutrition Service Center, Leave Center Specialist, Manager Benefits, Recruiter, Professional Development Specialist, Substitute Center Specialist, and Supervisor Technology Services.
IX.D.
Approval of Organizational Charts
The attached organizational charts are submitted to better align resources and organizational capacity towards the accomplishment of the district’s strategic goals and mission.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached organizational charts for Administration, Operations Services Division, School and Community Nutrition Services, Capital Improvement and Planning, Facility Planning, Property Management and Maintenance, Information Technology, Security and Investigations, Vehicle Maintenance, Supply Services, Materials Production, Academic Services Division, Academic Support Programs, Exceptional Child Education, Physical Development and Health Services, Curriculum and Instruction, Early Childhood, Curriculum Management, Computer Education Support, Data Management, Planning and Program Evaluation; Pupil Personnel, Planning and Program Evaluation, Communications and Community Relations, Diversity, Equity and Poverty Programs; ESL, Business Services Division, Career and Technical Education, Labor Management and Employee Relations, Human Resources, Administrator Recruitment and Development, Human Resources Recruitment and Staffing, Human Resources Support Services, and Risk Management and Benefits.
IX.E.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on May 10, 2016.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
IX.F.
Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Boiler Replacement at Fairdale High School Technical Building Renovation Phase I
This project will provide for the replacement of the boiler.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Boiler Replacement at Fairdale High School Technical Building renovation Phase I, for an estimated project cost of $235,200.
IX.G.
Approval of Revised BG-1 Forms
IX.G.1.
Approval of Revised BG-1 Form for Chiller and Boiler Replacement at Atkinson Academy
On August 10, 2015, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 16-028.
On March 22, 2016, the Board approved awarding a contract to Intertech Mechanical Services, Inc. for $268,000.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the Cost of Issuance and Bond Discount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Chiller and Boiler Replacement at Atkinson Academy.
IX.G.2.
Approval of Revised BG-1 Form for Phase I HVAC Renovation at Butler Traditional High School
On June 22, 2015, the Board of Education approved CMTA Engineers to prepare plans and specifications for Project 16-004.
On February 23, 2016, the Board approved awarding a contract to Calhoun Construction Services, Inc. for $17,900,420.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the Cost of Issuance and Bond Discount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Phase I HVAC Renovation at Butler Traditional High School.
IX.G.3.
Approval of Revised BG-1 Form for Partial Roof Replacement at Central High School MCA
On July 27, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 16-026.
On February 9, 2016, the Board approved awarding a contract to Geoghegan Roofing Corp for $459,990.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the Cost of Issuance and Bond Discount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for partial Roof Replacement at Central High School MCA.
IX.G.4.
Approval of Revised BG-1 Form for Chiller and Boiler Replacement at Cochran Elementary School
On August 10, 2015, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 16-027.
On April 26, 2016, the Board approved awarding a contract to Intertech Mechanical Services, Inc. for $241,000.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the Cost of Issuance and Bond Discount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Chiller and Boiler Replacement at Cochran Elementary School.
IX.G.5.
Approval of Revised BG-1 Form for Partial Roof Replacement at Conway Middle School
On July 27, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 16-025.
On February 23, 2016, the Board approved awarding a contract to The Bri-Den Co., Inc. for $128,000.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the Cost of Issuance and Bond Discount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Partial Roof Replacement at Conway Middle School.
IX.G.6.
Approval of Revised BG-1 Form for Phase I HVAC Renovation and Media Center at Greenwood Elementary School
On June 22, 2015, the Board of Education approved the project and the assignment of JRA Architects to prepare plans and specifications for Project 16013.
On March 8, 2016, the Board approved awarding a contract to E.H. Construction, LLC for $5,330,000.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form to include the Cost of Issuance and Bond Discount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Phase I HVAC Renovation and Media Center at Greenwood Elementary School.
IX.G.7.
Approval of Revised BG-1 Form for Partial Roof Replacement at Laukhuf Elementary School
On July 27, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 16-024.
On February 9, 2016, the Board approved awarding a contract to Highland Roofing Company, Inc. for $683,715.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the Cost of Issuance and Bond Discount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Partial Roof Replacement at Laukhuf Elementary School.
IX.G.8.
Approval of Revised BG-1 Form for Partial Roof Replacement at Watson Lane Elementary School
On July 27, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 16-022.
On February 9, 2016, the Board approved awarding a contract to Stateline Roofing & Sheet Metal Co., Inc. for $620,000.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the Cost of Issuance and Bond Discount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Partial Roof Replacement at Watson Lane Elementary School.
IX.G.9.
Approval of Revised BG-1 Form for Partial Roof Replacement at Western Middle School
On July 27, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 16-019.
On February 9, 2016, the Board approved awarding a contract to Highland Roofing Company, Inc. for $114,619.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the Cost of Issuance and Bond Discount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Partial Roof Replacement at Western Middle School.
IX.G.10.
Approval of Revised BG-1 Form for Partial Roof Replacement at Westport TAPP
On July 27, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 16-020.
On February 9, 2016, the Board approved awarding a contract to Tecta America Zero Co., LLC for $139,270.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the Cost of Issuance and Bond Discount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Partial Roof Replacement at Westport TAPP.
IX.G.11.
Approval of Revised BG-1 Form for Partial Roof Replacement at Wheeler Elementary School
On July 27, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 16-021.
On February 9, 2016, the Board approved awarding a contract to Geoghegan Roofing Corp for $338,700.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the Cost of Issuance and Bond Discount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Partial Roof Replacement at Wheeler Elementary School.
IX.G.12.
Approval of Revised BG-1 Form for Phase I HVAC Renovation and Elevator Addition at the Youth Performing Arts School
On June 22, 2015, the Board of Education approved K. Norman Berry Associates Architects to prepare plans and specifications for Project 16-005.
On March 8, 2016, the Board approved awarding a contract to Parco Constructors Group, LLC for $9,496,900.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the Cost of Issuance and Bond Discount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Phase I HVAC Renovation and Elevator Addition at the Youth Performing Arts School.
IX.G.13.
Approval of Revised BG-1 Form for Boiler Replacement at Youth Performing Arts School/Sam Meyers Hall
On August 10, 2015, the Board of Education approved the project and the assignment of LSE Engineering, Inc. to prepare plans and specifications for Project 16031.
On April 26, 2016, the Board approved awarding a contract to Intertech Mechanical Services for $113,000.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form to include the Cost of Issuance and Bond Discount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Boiler Replacement at Youth Performing Arts School/Sam Meyers Hall.
IX.G.14.
Approval of Revised BG-1 Form for Roof Replacement at Zachary Taylor Elementary School
On July 27, 2015, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 16-023.
On February 9, 2016, the Board approved awarding a contract to Stateline Roofing & Sheet Metal Co., Inc. for $750,000.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the Cost of Issuance and Bond Discount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached revised BG-1 form for Roof Replacement at Zachary Taylor Elementary School.
IX.H.
Approval of Contract Completion and BG-4 Form for Boiler Replacement at Louisville Male High School
On January 26, 2015, the Board of Education approved Kerr-Greulich Engineers to prepare plans and specifications for Project 15015.
On June 8, 2015, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.
Kerr-Greulich Engineers has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Boiler Replacement at Louisville Male High School for a total construction cost of $420,356.
IX.I.
Approval of Project Closeout and BG-5 Form for Boiler Replacement at Sanders Elementary School
On July 27, 2015, the Board of Education approved the contract completion and BG-4 form for Walker Mechanical Contractors.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Sanders Elementary School.
IX.J.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
IX.K.
Approval of Bid Tabulations, and Contract Renewals
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.
Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the following bid tabulations, and contract renewals:
•Custodial Supplies;
•Laser Printer Repair Parts (Percentage);
•Montessori Materials & Teaching Tools;
•Calculators & Accessories;
•Tool Repair Service;
•Printing: Pre-Slugging Scan Forms;
•Rubber Mulch (Playgrounds);
•Contract Renewal on Contractual Services on Garage Equipment;
•Contract Renewal on Linen Service for Lunchrooms & Nutrition Service Center;
•Contract Renewal on High School Diplomas;
•Contract Renewal on Titles I and III Non-Public Instructional Services;
•Contract Renewal on Air Filter Media;
•Contract Renewal on Bakery Products;
•Contract Renewal on Video & Sound Recordings and DVDs; and
•Contract Renewal on Chess Coaching Service.
IX.L.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of April 11 through April 24, 2016.
IX.M.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of April 11 through April 24, 2016.
IX.N.
Acceptance of Donations, Grants, and Funding
Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
IX.N.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on May 10, 2016.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $80,310.23 to be used as stated in the attachment.
IX.N.2.
Acceptance of Funding from the Jefferson County Public Education Foundation
Deborah Lynn Scott donated $50 to support the David L. Jones Vocal Scholarships for JCPS High School Seniors.
Louisville/Jefferson County Metro Government donated $11,500 as the first of two payments on a Neighborhood Development Fund grant for a new playground at Alex R. Kennedy Elementary.
General Electric Company donated $20,000 for purchase of equipment for the Manufacturing Technology Career Pathway at Doss High School.
Bellarmine University donated $1,000 to sponsor the Hilliard Lyons Bellarmine Teacher Excellence Award.
UPS donated $5,000 for expenses associated with JCPS College Signing Day.
Submitted by: Dr. Donna Hargens
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $37,550 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
IX.O.
Approval of Agreements
Superintendent Donna Hargens recommends the Board of Education approve the agreements presented in the following agenda items.
IX.O.1.
Approval of Agreement with College Board
The College Board has collaborated with Free The Children, now known as We.org, an international charity and education partner, to develop instructional approaches for teachers and students to explore a service component by using instructional modules and information resources connected with the following Advanced Placement (AP) subjects and allow participating students to receive acknowledgment of such participation on high school transcripts and to institutions of higher education.
Participating schools in this pilot program include duPont Manual and Louisville Male High Schools and the Brown School. Participating courses include Human Geography at all three schools as well as a Studio Art: 2-D Design course at duPont Manual High School.
The start date of the pilot project was January 2016 and the original agreement was sent to the district by College Board on January 16, 2016. After review and requested changes by the district’s attorney, College Board revised the agreement and sent the signed agreement to the district on April 19, 2016.
This project supports strategy 1.1.1 in Vision 2020.
Submitted by: Karen E. Branham
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the agreement with the College Board and authorize the superintendent to sign same.
IX.O.2.
Approval of Agreement with The Rector and Visitors of the University of Virginia
The Compassionate Schools Project is a five-year research project funded through a gift fund to the University of Virginia and administrated within the Youth-Nex Center at the Curry School of Education.
The project focuses on developing and implementing a health education curriculum for students, grades K-5, that combines mindfulness training, learning postures that help with awareness of the body and self-control, social and emotional skills that increase emotional awareness, perspective taking, self-control, working well with others, and nutrition information that promote healthier eating habits. The research interest is in testing the benefits of such a curriculum for children’s health, behavior, academic engagement and achievement.
Participating schools for 2016-17 include:
Blake Elementary
Bloom Elementary
Cane Run Elementary
Crums Lane Elementary
Engelhard Elementary
Fairdale Elementary
Fern Creek Elementary
Gilmore Lane Elementary
Hawthorne Elementary
Jacob Elementary
Rutherford Elementary
Semple Elementary
Slaughter Elementary
In anticipation of additional funding, the following three schools would be added for the 2016-2017 school year by July 1, 2016.
Stonestreet Elementary
Zachary Taylor Elementary
Trunnell Elementary
Submitted by: Karen E. Branham
Attachment
Superintendent Donna Hargens recommends the Board of Education accept funding up to $982,856 from The Rector and Visitors of the University of Virginia for The Compassionate Schools Project and authorize the superintendent to sign the attached agreement.
IX.O.3.
Approval of Lease Agreement with Kentucky Exposition Center for 2016-17 JCPS Showcase of Schools
Each year, the Jefferson County Public School District hosts the Showcase of Schools where families have the opportunity to engage in conversation with schools and district staff about many programmatic choices and opportunities offered by schools. Other services such as Early Childhood, Exceptional Childhood Education, Parent/Teacher Association, and Transportation are also represented at the Showcase.
The Showcase of Schools for the 2016-17 school year will be hosted on Friday and Saturday, October 28 and 29, 2016, in South Wing B of the Kentucky Exposition Center.
Submitted by: Karen E. Branham
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached lease agreement with the Kentucky Exposition Center to accommodate the Jefferson County Public Schools Showcase of Schools and authorize the superintendent to sign same.
IX.O.4.
Approval of Lease Agreement with the Kentucky State Fair Board
In order to accommodate JCPS high school graduations beginning Thursday, May 26, 2016, at the Kentucky Exposition Center additional costs would be incurred.
The rental rate for Freedom Hall and Broadbent Arena will be $0. The rental rate for East Hall A/B will be $3,400. The rental rate is charged over and above the existing agreement between the Kentucky State Fair Board and JCPS. There will be labor charges totaling $4,100 in order to guarantee graduation rehearsal times.
Submitted by: Dr. Glenn Baete
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached lease agreement with the Kentucky State Fair Board at the Kentucky Exposition Center to accommodate the Jefferson County Public Schools 2016 high school graduations and authorize the superintendent to sign same.
IX.O.5.
Approval of Services Contract with Byerly Ford-Nissan, Inc.
As part of the Automotive Technology and Auto Collision Technology Program offered at Southern High School, Byerly Ford-Nissan, Inc. will inspect each motor vehicle that has been repaired by Southern Students under the supervision of Southern instructors using the same process that is used by Byerly Ford-Nissan, Inc. to inspect used motor vehicles that are sold by their company, and will certify to JCPS that the motor vehicle satisfies the same standards that Byerly has established for the used motor vehicles that are sold by the company to the public. Byerly will report deficiencies to JCPS in writing, and JCPS will be allowed to resubmit the motor vehicle to Byerly for another inspection after additional repair work has been completed by Southern students.
Submitted by: Dr. Paige Harstern
Attachment
Superintendent Donna Hargens recommends the Board of Education authorize the superintendent to sign the attached Services Contract with Byerly Ford-Nissan, Inc. effective May 11, 2016, through June 1, 2017
IX.P.
Approval of 2016-17 School Meal Prices and Charge Policy
Effective July 1, 2011, section 205 of the Healthy, Hunger-Free Kids Act of 2010 (Public Law 111-296) requires School Food Authorities (SFA) participating in the National School Lunch Program to provide the same level of support for lunches served to students who are not eligible for free or reduced price lunches (i.e. paid lunches).
SFAs charging less than $2.78 on average for a paid lunch during the 2016-17 school year are required to increase prices for the following school year. Based on guidance provided by USDA it is determined that the meal price increase for paid lunches in Jefferson County is $.10.
The following meal prices will be in effect for 2016-17 at schools that do not participate in the Community Eligibility Provision.
Breakfast Lunch
Elementary $1.75 $2.70
Secondary $1.85 $2.85
Reduced $0.00 $0.00
Adult A La Carte $4.25
Note: Student breakfast and adult meal prices are not affected. Reduced price meal prices have been waived. Atherton High School and Crosby Middle School will be added to the list of Community Eligibility Provision Schools.
Charge Policy
In non-Community Eligibility Provision schools administrators must support the following policy and procedure. Students may only charge a reimbursable breakfast and/or lunch. Under no circumstances may a la carte items be charged. Adult charges are not allowed. SCNS staff members are not allowed to take a tray from a student and must charge students for meals at the point-of-sale.
Students are encouraged to pay in advance for meal purchases at the point-of-sale or online and students will be reminded verbally as needed when their account is getting low. When a student incurs meal charges, parents/guardians will be notified via the district’s automated call system regarding the amount owed. Charge letters will be mailed to households once the account reaches $10. Principals will be advised weekly by SCNS of outstanding charges at their school. School administration will assist in determining if there are extenuating circumstances and assist as needed. No student will be denied food or beverage.
School-based administrators may complete a free/reduced price meal application for a student with a non-responsive parent/guardian. The USDA requirement to notify the parent/guardian of the action will be followed.
Submitted by: Dr. Michael Raisor
Superintendent Donna Hargens recommends the Board of Education approve the proposed 2016-17 School Meal Prices.
X.
Board Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
Attachment
Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #349 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.
XI.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XII.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XIII.
Executive Session (If Needed)
This executive session was adjourned by consensus and returned to open session at approximately 12:17 a.m.
Order #350 - Motion Passed: A motion that the Board of Education enter into Executive session to discuss the formative evaluation of the superintendent pursuant to KRS 61.810(1)(k) of the Open Meetings Act and KRS 156.557 passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.
XIV.
Adjournment
A recommendation to adjourn the May 10, 2016, meeting of the Jefferson County Board of Education
Order #351 - Motion Passed: A recommendation to adjourn the May 10, 2016, meeting of the Jefferson County Board of Education passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.
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