Pledge of Allegiance

The NELSON COUNTY BOARD of EDUCATION, representatives of our citizens
 and entrusted with their children,
 pledges to support the mission of the NELSON COUNTY SCHOOL DISTRICT
 by setting visionary direction through effective policy, oversight
 and efficient resource management.

VISION STATEMENT

QUALITY EDUCATION NOW-LEARNING FOR LIFE

Motion Passed:  Motion to approve consent items as presented passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.

• Information Paper: Personnel Actions

• Treasurers Report September 2011

• Warrant Report 9/20/11

• MUNIS Report September 2011

• Decision Paper: Leaves of Absence

• Minutes: Regular Meeting of 8-16-11
• Minutes: Special Called Meeting 8-30-11
• Minutes: Tax Hearing 8-30-11

·         Amber Houck, John Hammond, Mike Glass, NCHS, to take 30 student, grades 9- 12, to the Ky. FFA Leadership Training Center June 25 – 29, 2012, in Hardinsburg, Ky.

·         Amber Houck, John Hammond, Mike Glass, NCHS,  to take 30 students, grades 10-12, to the FFA State Convention, June 12 – 14, 2012, in Lexington, Ky.

·         Amber Houck, John Hammond, Mike Glass, NCHS, to take 40 students, grades 9 – 12, to the Freshmand Leadership Conference, March 23 – 24, 2012, in Hardinsburg, Ky.

·         John Hammond, NCHS, to take 10 – 15 students, grades 10 – 12, to the Ag. Marketing Chicago Board of Trade Adventure, March 31 – April 3, 2012, in Chicago, IL.

·         Mitzi Avritt, Shelly Tucker, OKHMS, to take 12 - 15 students, grades 6 – 8, to the Ky. Beta Leadership Summit, October 19 – 21, 2011, in Chicago, Il.

·         Cheryl McMaster, Foster Hts., to take 111 students, grade 3, to the Derby Dinner Playhouse, October 27, 2011, in Clarksville, In.

·         Mark Monroe, NCHS, to take 60 students, grades 9-12, to the Mid-States Band Association Championships, November 4-5, 2011, in Cincinnati, OH.

• Decision Paper: Overnight/Out of State Trips
• Out of State Trip Request: FH - Derby Dinner Playhouse
• Overnight Trip Request: FFA State Convention
• Overnight Trip Request: NCHS - Chicago Board of Trade
• Overnight Trip Request: NCHS - FFA Freshman Leadership
• Overnight Trip Request: NCHS - FFA Leadership Conference
• Overnight Trip Request: OKH Beta Club
• Overnight/Out of State Trip Request: NCHS Band

Representatives from Studio Kremer and BCD, Inc. will update current status of renovations and additions at Foster Heights Elementary as well as progress for Thomas Nelson High School, NCHS Athletic Renovations, new Preschool and any other construction projects.

• Information Paper: Construction Update

Four electrical boxes were sufficiently below grade to cause a tripping hazard.  Alternative Electrical Services will provide labor to raise boxes to grade ensuring a smoother transition for $1,140.00.

• Decision Paper: Change Order #14, NCHS Athletics

Motion Passed:  Action to approve Change Order #14, Nelson County High School Athletic Facilities Renovation, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.

Poor soil conditions were found at three separate locations at the athletic complex.  The condition of the soil and size of each area was confirmed by Greenbaum Geotechnical Services.  All areas were excavated with the poor soil being replaced with compacted DGA.   Claunch Construction will provide all labor and materials for a cost of $51,041.95.          

• Decision Paper: Change Order #15, NCHS Athletics

Motion Passed:  Action to approve Change Order #15, Nelson County High School Athletic Facilities Renovation, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.

Various adds and deducts for software upgrade as well as elimination of life size video equipment at the owner’s request are here included.  Simplex Grinnell will provide necessary software upgrades for a cost of $2,104.50.

• Decision Paper: Change Order #46, TNHS

Motion Passed:  Action to approve Change Order #46, Thomas Nelson High School, was passed with a motion by Mr. Frank Hall and a second by Mr. Damon Jackey.

Due to a miss-interpretation of architectural documents the new addition cafeteria roof had to be extended to provide an over hang.  Cundiff Steel Fabricators will provide materials and labor for required steel angles for a cost of $1959.00.

• Decision Paper: Change Order #7, FH

Motion Passed:  Action to approve Change Order #7, Foster Heights Phase II, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.

A roof on the existing building was not compatible with a new corridor roof to be installed on the south side of the building.  The use of a curb or dividing parapet wall in order to terminate the different roofs was explored but eventually determined to not be feasible.  To tear off the existing and replace with a matching EPDM system was the only viable solution. Burnett and Sons Roofing will provide all labor and materials for a cost of $9600.

• Decision Paper: Change Order #8, FH

Motion Passed:  Action to approve Change Order # 8, Foster Heights Phase II, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.

Due to a miss-interpretation of architectural documents the new addition gym roof had to be extended to provide an over hang.  Wood blocking was installed in order to attach new fascia.  BCD, Inc. will provide all labor and materials for $3,228.66.

• Decision Paper: Change Order #9, FH Phase II

Motion Passed:  Action to approve Change Order #9, Foster Heights Phase II, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.

Vendor included more signage than was necessary resulting in a credit of $765.00 from Atlas Metal Products.

• Decision Paper: Change Order #12, NCELC

Motion Passed:  Action to approve Change Order #12: Nelson County Early Learning Center, was passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.

Adequate ventilation was provided between shingles and rigid insulation at the multi-purpose room which increases the lifetime of shingles.  BCD, inc. will provide all labor and materials for a cost of $3,868.05.

• Decision Paper: Change Order #13, NCELC

Motion Passed:  Action to approve Change Order #13, Nelson County Early Learning Center, was passed with a motion by Mr. Frank Hall and a second by Mr. Damon Jackey.

Rock was encountered while installing playground equipment.  Korkat, Inc. excavated 3.75 cubic yards for a cost of $100 per cubic yard for a total of $375.00.

• Decision Paper: Change Order #14, NCELC

Motion Passed:  Action to approve Change Order #14, Nelson County Early Learning Center, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.

Cost is for material and labor to repair failed pavement at unit prices. Unit prices are $36.40 per square yard.  Total yardage to be repaired was 99 square yards which resulted in a cost of $3,603.60.  Also included in the change order was a unit price contract adjustment total of $3,336.27.  Final total for change order to BCD, Inc. was $6,939.87.

• Decision Paper: Change Order #15, NCELC

Motion Passed:  Action to approve Change Order #15, Nelson County Early Learning Center, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.

Schiller Hardware has completed all contractual obligations for Bid Package #5.  All work has been inspected by architects, construction manager, and owners and found acceptable.  Final payment is $21,421.00.

• Decision Paper: Final Pyt. NCHS Athletics: Schiller Hardware

Motion Passed:  Action to approve final payment to Schiller Hardware, for bid package #5, Nelson County High School Athletic Renovations, in the amount of $21,421.00 was passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.

Euronique has completed all contractual obligations for Bid Package #3.  All work has been inspected by architects, construction manager, and owners and found acceptable.  Final payment is $28,367.00.

• Decision Paper: Final Pyt. NCELC: Euronique

Motion Passed:  Action to approve final payment to Euronique, for bid package #3, Nelson County Early Learning Center, in the amount of $28,367.00 was passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.

Bids for the roof replacement of the elementary section of New Haven School were received September 14, at the Nelson County Board of Education.  Three bids were received.  Carlon Roofing and Sheet Metal Inc submitted low base bid.  After acceptance of Alternate #2 which was a deduction, and Alternate #3 which was an addition Carlon Roofing’s bid was still the lowest construction cost at $270,475.00.  (See attachment) After review of all bids, Steven Ward with Studio Kremer recommends acceptance of roof bid submitted by Carlon.

• Bid Sheet - NH Roof
• Bid Sheet - NH Roof

Motion Passed:  Action to approve low bid by Carlon Roofing and Sheet Metal for replacement of the roof at New Haven School in the amount of $270,475.00 was passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.

• BG1 and BG3 NH Roof
• BG3 Post-Bid NH Roof
• Decision Paper: BG1/BG3 NH Roof

Motion Passed:  Action to approve the BG-3 and revised BG-1 for the New Haven Roof replacement project was passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.

NELSON COUNTY SCHOOL BOARD RESOLUTION

RESOLUTION OF THE BOARD OF EDUCATION OF THE NELSON COUNTY SCHOOL DISTRICT INITIATING THE REFINANCING PROCESS IN ORDER TO REFUND AND RETIRE SCHOOL BUILDING REVENUE BONDS (SERIES 2003) ORIGINALLY ISSUED TO FINANCE THE PROJECT; CONFIRMING THE ACCEPTANCE OF AN OFFER OF ASSISTANCE FROM THE SCHOOL FACILITIES CONSTRUCTION COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A CONTRACT, LEASE AND OPTION WITH THE NELSON COUNTY SCHOOL DISTRICT FINANCE CORPORATION AND ANY FURTHER NECESSARY INSTRUMENTS; APPROVING THE PLAN OF REFINANCING SAID PROJECT GENERALLY.

• Decision Paper: Bond Refinance

Motion Passed:  Action to adopt the resolution as presented authorizing the refinancing of outstanding 2003 OKHMS/Bloomfield Elementary school bonds was passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.

• 2011-2012 Working Budget
• Decision Paper: Working Budget for 2011-2012

Motion Passed:  Action to approve the working budget for fiscal 2011-2012 was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.

Authorization/recognition of district booster groups:
Elementary/Middle Boosters:
Bloomfield Elementary PTO
Boston PTA
Cox's Creek Elementary PTO
Cox's Creek Basketball
Foster Hts. Elementary PTO
Foster Hts. Little League
New Haven PTP
New Haven Girls' Little League 
New Haven Boys' Little League
OKHMS PTO
OKHMS Boosters
SW Nelson Football
High School:
Aces Volleyball Club
Band Boosters
Cross Country
Diamond Club
FFA Alumni
Gridiron
Lady Cards 3P
Lady Sluggers
Project Graduation
Soccer Club - Boys
Soccer Club - Girls

• Decision Paper: Approved Booster Groups
• List of Booster Groups

Motion Passed:  Action to approve the school booster groups as presented was passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.

Recommendation made to update Policies 03.1232 and 03.2232 to allow all employees’ sick days transfer for retirement purposes.

• Decision Paper: Policy/Procedure Updates
• Policy 03.1232
• Policy 03.2232

Motion Passed:  Action to approve the recommended updates to Policies 03.1232 and 03.2232 was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.

The Kentucky High School Athletic Association (KHSAA) has expanded its list of varsity sports to include offering Bowling for female and male teams.  Bowling will be considered a “winter” sport.  The first practice date will be October 15, 2011.  The first date of competition will be November 28, 2011.  The State Championship will be at the end of March 2012.  Teams will need a minimum of six players, for both female and male teams to complete in a match, but may have as many as twelve at a match to be used as players and substitutes. 

• Decision Paper: Varsity Bowling
• Varsity Bowling: FAQs

Motion Passed:  Action to approve Bowling as a varsity sport at Nelson County High School was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.

The Cardinal Center Family Resource Youth Service Center (FRYSC) at Nelson County High School wishes to apply for a Target Field Trip grant in the amount of $700. This grant application is to support a NCGS Heritage Club field trip to Nashville. The club will visit the Parthenon, the House of Blues music studio, the Vanderbilt University art museum, and a dinner theater. The Target Field Trip grant program for educators is designed to bring K-12 students and educators to museums, historical sites. This grant program facilitates unique, firsthand learning experiences for children.

• Decision Paper: Target Field Trip Grant

Motion Passed:  Action to approve the Target Field Trip grant application for the Cardinal FRYSC was passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.

New Haven School and Read to Achieve teacher Cathy Simms wishes to apply for a Read Across America, KEA grant in the amount of $500. This grant will fund the purchase of tickets for 186 K-3 students to attend a live performance of Seussical Jr., The Musical at Springfield Opera House. Dec. 12.  New Haven students will participate in  several “Seusser-esting” activities during the week of Dec. 9, that explore the world of Dr. Seuss. The culminating activity will be the Seussical Jr., The Musical. The purpose of the Read Across America, KEA grant program is to promote literacy. This application will fund admission of 186 students, at $2.50 per child, plus seven chaperones, at $5 each.

• Decision Paper: Read Across America Grant

Motion Passed:  Action to approve the Read Across America grant application was passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.

Guest Comment Policy
Any person wishing to address the Board may do so by following these rules:
Individuals representing themselves are limited to 3 minutes.
Individuals representing a group are limited to 5 minutes.
Please step up to the microphone, state your name and address, and, if you represent a group, state the name of the group you are representing.

Motion Passed:  Motion to adjourn the Regular Session of the Nelson County Board of Education was passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.

Motion Passed:  Action to convene a meeting of the Nelson County School District Finance Corporation was passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.

President: Mr. Adam Wheatley

Vice President: Mr. Damon Jackey

Secretary: Mr. Anthony Orr

Secretary: Ms. Pat Cundiff

Motion Passed:  Action to confirm Nelson County School District Finance Corporation officers as noted was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.

NELSON COUNTY SCHOOL DIST. FINANCE CORPORATION RESOLUTION

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NELSON COUNTY SCHOOL DISTRICT FINANCE CORPORATION, RELATING TO AND PROVIDING FOR THE ISSUANCE OF $8,680,000 PRINCIPAL AMOUNT (SUBJECT TO A PERMITTED ADJUSTMENT OF $870,000) OF SCHOOL BUILDING REFUNDING REVENUE BONDS, SERIES OF 2011 (THE REFUNDING BONDS) IN ACCORDANCE WITH SECTIONS 58.180 AND 162.120 THROUGH 162.290 AND 162.385 OF THE KENTUCKY REVISED STATUTES FOR THE PURPOSE OF REFUNDING AT OR  PRIOR TO THEIR RESPECTIVE MATURITIES THE OUTSTANDING $8,025,000 NELSON COUNTY SCHOOL DISTRICT FINANCE CORPORATION SCHOOL BUILDING REVENUE BONDS, SERIES OF 2003, DATED APRIL 1, 2003 (THE PRIOR ISSUE) THROUGH THE DEPOSIT AND INVESTMENT IN THE ESCROW FUND OF THE NET PROCEEDS OF THE REFUNDING BONDS; PROVIDING FOR THE PAYMENT OF PRINCIPAL OF AND INTEREST ON SAID PRIOR ISSUES AS SAME MATURE OR BY REDEMPTION IN ADVANCE OF MATURITY; PROVIDING FOR THE CREATION OF CERTAIN FUNDS TO EFFECT THE DEFEASEMENT OF THE RIGHTS OF THE REGISTERED OWNERS OF THE BONDS OF THE PRIOR ISSUES AND THE TRANSFER OF CERTAIN AMOUNTS INTO CERTAIN FUNDS; PROVIDING FOR THE PAYMENT OF SAID REFUNDING BONDS AND THE INTEREST THEREON, PROVIDING FOR THE RIGHTS OF THE REGISTERED OWNERS OF SAID REFUNDING BONDS AND THE ENFORCEMENT THEREOF; AND PROVIDING FOR AN ADVERTISED PUBLIC COMPETITIVE SALE OF SAID REFUNDING BONDS.

• Decision Paper: NCS Finance Corp. Bond Refinance

Motion Passed:  Action to adopt the resolution as presented authorizing the refinancing of outstanding 2003 OKHMS and Bloomfield Elementary school bonds was passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.

Motion Passed:  Action to adjourn the meeting of the Nelson County School District Finance Corporation was passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.

Motion Passed:  Action to convene an Executive Session of the Nelson County Board of Education was passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.