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I.
Moment of Silence
Welcome to the May 8, 2018, meeting of the Jefferson County Board of Education.
5 8 18 JCBE Meeting Video
5 8 18 Meeting Audio
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recognitions and Resolutions
Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for May 8, 2018.
Order #92 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for May 8, 2018. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Benjamin Gies.
III.A.
Recognition of and Student Demonstration of Learning From Learn, Invest, Friend, Teach Jefferson County Public Schools Superintendent’s Student Advisory Council
Tonight, teams from the Learn, Invest, Friend, Teach (LIFT) Jefferson County Public Schools (JCPS) Superintendent’s Student Advisory Council (SSAC) will give a brief overview of their passion projects, including what they have learned and experienced from their research and work, action steps, and solutions to their passion project.
The council is a student-led, solutions-focused, project-based learning organization. The mission of the LIFT JCPS SSAC is to promote student leadership and self-discovery, connect students to their communities through service and philanthropy, and cyclically transition them into mentors for younger students.
Submitted by: Allison Gardner Martin
Superintendent Martin Pollio recommends the Board of Education recognize and receive a student demonstration of learning from the Learn, Invest, Friend, Teach Jefferson County Public Schools Superintendent’s Student Advisory Council.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for May 8, 2018.
Order #93 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for May 8, 2018. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mrs. Linda Duncan.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the April 24, 2018, regular meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the April 24, 2018, regular meeting.
Order #94 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the April 24, 2018, regular meeting. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Christopher Kolb.
VI.
Superintendent's Report
VII.
Persons Requesting to Address the Board Regarding Action, Information, or Consent Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
01.421 - Public Participation in Open Meetings
VIII.
Persons Requesting to Address the Board Regarding Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
01.421 - Public Participation in Open Meetings
IX.
Action Items
IX.A.
Recommendation for Approval of Job Descriptions
The job descriptions being submitted are reflective of recommendations from the Council of Great City Schools’ organizational review. Additional changes were made for the efficiency of the District.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.
Order #95 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Christopher Kolb.
IX.B.
Recommendation for Approval of Organizational Charts
The organization changes being submitted are reflective of recommendations from the Council of Great City Schools’ organizational review. Additional changes were made for the efficiency of the District.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts.
Order #96 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts. The recommendation passed with a motion by Dr. Lisa Willner and a second by Dr. Christopher Kolb.
Order #97 - Motion Passed: A motion to bring the Consent Calendar forward before Information Items passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.
Order #98 - Motion Passed: A motion that the Board of Education approve the consent calendar for May 8, 2018, minus Item XI.K. Recommendation for Approval of Assistant Treasurers and Bank Signature Resolution for Fiscal Year 2018-19, passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.
Order #99 - Motion Passed: A motion that the Board of Education approve Consent Calendar Item XI.K. Recommendation for Approval of Assistant Treasurers and Bank Signature Resolution for Fiscal Year 2018-19, passed with a motion by Mr. Chris Brady and a second by Dr. Christopher Kolb.
X.
Information Items
X.A.
Acceptance of 2018-19 Student Progression, Promotion, and Grading Handbooks for First Reading
Jefferson County Public Schools establishes uniform standard procedures for grading, progression, and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed and approved annually by the Jefferson County Board of Education.
A broad-based committee reviewed and revised the policies and procedures outlined in the 2018-19 Student Progression, Promotion, and Grading Handbooks for the elementary, middle, and high schools.
General revisions reflect changes in Board policy, points of clarification, and recommended changes from the broad-based committee and feedback from JCPS role groups.
Attachments are as follows:
- Attachment 1: Key Changes to SPP&G at all levels
- Attachment 2: Elementary SPP&G Draft Handbook
- Attachment 3: MS SPP&G Draft Handbook
- Attachment 4: HS SPP&G Draft Handbook
This item supports Vision 2020 strategy 1.1.3- Provide equitable access.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached revised Elementary, Middle, and High School Student Progression, Promotion, and Grading Handbooks for the 2018-19 school year for first reading.
Order #100 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the attached revised Elementary, Middle, and High School Student Progression, Promotion, and Grading Handbooks for the 2018-19 school year for first reading. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.
X.B.
Acceptance of Head Start Monthly Program Report and Corrective Action Plan Quarterly Update
Jefferson County Board Of Education is the grantee for operating the Head Start/Early Head Start Program. The Board of Education, the Policy Council, and the JCPS Early Childhood management team are collaboratively responsible for the direction of the District’s Head Start and Early Head Start programs. As provided for in the Head Start Act Section 642 (d)(2) and the Head Start Program Performance Standards 1301.2, program information on enrollment, attendance, nutrition services, financial statements, compliance with health and comprehensive services requirements, parent engagement, and staffing is regularly reported to the policy council and to the Board of Education. The Board of Education also receives quarterly updates on progress with the implementation of the Corrective Action Plan to address employee standards of conduct, active supervision, and timely reporting.
This report supports Vision 2020 strategy 1.1.6 Strengthening early childhood and 3.2.1 Engaging with families
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends that the Board of Education receive the April 2018 Head Start Monthly Program Report and the Quarterly Update on the Head Start/Early Head Start Corrective Action Plan.
Order #101 - Motion Passed: Superintendent Martin Pollio recommends that the Board of Education receive the April 2018 Head Start Monthly Program Report and the Quarterly Update on the Head Start/Early Head Start Corrective Action Plan. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.
X.C.
Acceptance of Report on 2017 Results of the National Assessment of Educational Progress Trial Urban District Assessment
The Jefferson County Public School District is one of twenty-seven school districts to participate in the 2017 National Assessment of Educational Progress (NAEP) Trial Urban District Assessment (TUDA).
NAEP assesses a representative sample of students from these districts at the fourth- and eighth-grade levels in reading and math. Approximately 4,600 JCPS students across 58 elementary and 24 middle schools participated in this assessment.
This report will focus on the District's results, including both trend and comparison data, as well as plans for how these results will inform the work of teaching and learning.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a report on the District's results in reading and mathematics of fourth and eighth graders from the 2017 administration of the National Assessment of Educational Progress Trial Urban District Assessment.
Order #102 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report on the District's results in reading and mathematics of fourth and eighth graders from the 2017 administration of the National Assessment of Educational Progress Trial Urban District Assessment. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Christopher Kolb.
X.D.
Acceptance of Quarterly Report on KDE Audit Corrective Action Plans
On September 20, 2017, JCPS received the findings from the KDE management audit. The findings focused on the following three areas: (1) Career and Technical Education/ Carl Perkins, (2) Individuals with Disabilities Education Act (ECE), and (3) Restraint and Seclusion. JCPS developed and implemented a corrective action plan for each of these three identified areas to address the deficiency findings from the audit report.
This board report will provide a progress report of the corrective action plans highlighting the improvement strategies for the past few months. Initial work focused on developing written procedures and protocols, providing enhanced professional development opportunities, and establishing monitoring practices.
Submitted by: Dr. Dena Dossett and Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education receive a progress report on the corrective action plans in response to KDE Management Audit.
Order #103 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a progress report on the corrective action plans in response to KDE Management Audit. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.
X.E.
Acceptance of Music and Art Support Plan for 2018-19 School Year
The Jefferson County Board of Education recently approved a 3.5 music and art allocation for elementary schools. This allocation aligns with the District vision of deeper learning, equity, and access to quality programming. The expectation is to provide an adequate allocation that ensures an art and general music experience that is robust for every elementary student.
This report outlines the support that has been provided in the past in the area of art and music. Additional information regarding continued support is also included and options regarding potential staffing/scheduling based on other districts and past JCPS practices.
This will directly support Vision 2020 strategy 1.1.3 - Provide Equitable Access
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the report on the Music and Art and Support Plan
Order #104 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the report on the Music and Art and Support Plan. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Christopher Kolb.
XI.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for May 8, 2018.
XI.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Tiffeny Armour
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.
XI.B.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Tiffeny Armour
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
XI.C.
Recommendation for Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on May 8, 2018.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
XI.D.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for Paving Repairs at Ramsey Middle School.
This project will address the repair and/or replacement of asphalt driveways and parking areas.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project the assignment of Jefferson County Public Schools as the architect/engineer, and the attached BG-1 form for Paving Repairs at Ramsey Middle School, for an estimated project cost of $76,600.
XI.E.
Approval of Bids and Revised BG-1 Forms
XI.E.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Stage Rigging Repairs at Atherton High School and Olmsted Academy North
This project will consist of repairing deficiencies found in the stage rigging at Atherton High School and Olmsted Academy North.
On January 9, 2018, the Board of Education approved Structural Services, Inc. to prepare plans and specifications for Project 18-225.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 17, 2018. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends the Board of Education award a contract to Beck Studios, Inc. for Stage Rigging Repairs at Atherton High School and Olmsted Academy North for the low base bid of $100,019; and approve the attached revised BG-1 form for $117,200.
XI.E.2.
Approval of Bid and Revised BG-1 Form for Soccer Field Grading at Marion C. Moore School
This project will consist of grading an existing field to provide a level soccer field with proper drainage. Existing irrigation will be raised with grade and field will be seeded once final grading is complete.
On January 23, 2018, the Board of Education approved Jefferson County Public Schools to prepare plans and specifications for Project 18-251.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 14, 2018. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends the Board of Education award a contract to Riverside Paving & Contracting Co., Inc. for Soccer Field Grading at Marion C. Moore School for the low base bid of $63,410; and approve the attached revised BG-1 form for $68,500.
XI.F.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Seneca High School
On July 26, 2016, the Board of Education approved Patrick D. Murphy Co., Inc., Architects to prepare plans and specifications for Project 17-029.
On February 21, 2017, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.
Patrick D. Murphy Co., Inc., Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Seneca High School for a total construction cost of $394,947.
XI.G.
Recommendation for Approval of Project Closeout and BG-5 Form for Window Replacement Phase I at Jefferson County Traditional Middle School
On November 28, 2017, the Board of Education approved the contract completion and BG-4 form for W.R. Cole and Associates.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Window Replacement Phase I at Jefferson County Traditional Middle School.
XI.H.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.
The attached is a list of Request For Proposals and Request For Proposal renewals from July 1, 2016, to date.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the following competitive negotiation, bid tabulations, and amendments:
•Competitive Negotiation for High-Speed Printing Solution;
•Commodity Processing for State Approved Processors;
•Lunchroom Equip. Repair Parts (Whse. Del.) %;
•Automotive Antifreeze, Fluids & Lubricants;
•Pumps (Various);
•Amendment - Lunchroom Equip. Repair Parts (Whse. Del.) %;
•Amendment - Lunchroom Equip. Repair Parts (Whse. Del.) % Supplement;
•Amendment - Automotive/Bus Repair Parts & Services (Line Item);
•Amendment - Graphics Shop Supplies (Materials Production); and
•Amendment - Electrical Supplies & Lighting.
XI.I.
Recommendation for Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
XI.J.
Recommendation for Approval of Fidelity Bonds for Fiscal Year 2018-19
The Kentucky Department of Education has established the amount of each bond at $2,000,000 based on the 2017-18 Working Budget and other factors.
This agenda item supports Vision 2020 strategy3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Fidelity Bonds for the Treasurer and Assistant Treasurers for fiscal year 2018-19.
XI.K.
Recommendation for Approval of Assistant Treasurers and Bank Signature Resolution for Fiscal Year 2018-19
The approval of Assistant Treasurers is in accordance with KRS 160.560. Branch Banking & Trust company, our current depository bank, will be notified and directed to honor the signatures of the Treasurer and/or Assistant Treasurers by submittal of the attached Signature Resolution and as authorized by Board Policy 4.3111 District Issuance of Checks.
J. Cordelia Hardin is currently serving as Treasurer for the Jefferson County Board of Education.
This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve Edward D. Muns, Gina M. Kokojan, and Denise L. DeWitt as Assistant Treasurers for Fiscal Year 2018-19 and further recommends approval of the attached Bank Signature Resolution for fiscal year 2018-19.
XI.L.
Acceptance of School Activity Fund Budget Summary
The submission of School Activity Fund Budgets as referenced in the Accounting Procedures for Kentucky School Activity Funds ("Redbook") is required by 702 KAR 3:130, which also prescribes the FSA-3 form to be used for this purpose and submitted to the Board for approval.
Through student participation in school activities, there may be fees collected and fundraisers held producing a need to track what is done, thus the need for the Redbook. As stated in the Redbook, district compliance must hold to its minimum standard. However, districts through their local board of education may strengthen and add to any document or procedure that is within the scope of their authority and their responsibility of ensuring an accurate accounting for all financial records, as well as ensuring School Activity Funds are expended as intended.
This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Summary of School Activity Fund Budgets.
XI.M.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education accept the attached report of purchase orders issued during the period of April 9 through April 24, 2018.
XI.N.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached report of vouchers paid during the period of April 9 through April 24, 2018.
XI.O.
Acceptance of Donations, Grants, and Funding
Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
XI.O.1.
Acceptance of Donations from the Jefferson County Public Education Foundation/FutureUp
The Robotics Foundation donated a total of $495 for JCPS Robotics.
Kohls donated $2,000 to Blue Lick Elementary to be used for technology.
Chancey PTA donated $10,000 for the school to use towards a playground.
The Associates of Louisville Orchestra donated $2,000 to Lincoln Elementary Performing Arts School to be used for orchestra and instruments.
Catherine Veltman donated $50 to the Build A Bed Program.
Submitted by: Kristin Wingfeld
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $14,545 from the Jefferson County Public Education Foundation/FutureUp.
XI.O.2.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on May 8, 2018.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $97,000.89 to be used as stated in the attachment.
XI.P.
Recommendation for Approval of Agreements
Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
XI.P.1.
Recommendation for Approval of 2019 Affiliate Partner Agreement with the Alliance for Young Artists & Writers, Inc.
Approval of the 2019 Affiliate Partner Agreement with the Alliance for Young Artists and Writers, Inc. will expand opportunities for students in grades 7-12 visual arts programs. The Scholastic Art Awards program directly impacts students’ college/career readiness. The program is aligned with curriculum standards that support visual arts program goals, college/career portfolio preparation, and enrichment opportunities. Data since 2007 shows that: 1) student participation increased by as much as 186%, 2) national student awards have increased by as much as 127%, and 3) an average of $2 million dollars in scholarship offers have been made to student participants each year.
Costs associated with this program are split between JCPS ($7,000) and the Fund for the Arts ($3,000). The Fund for the Arts covers all student entry fees for participating non-JCPS students. JCPS student participation fees, national program costs (e.g., website maintenance, certificates, marketing materials, program support, etc.), plus print (e.g., programs, posters, labels, etc.), and postage/mailing costs are paid from the Curriculum Management Department 2018-19 fiscal budget. The budget estimate for the 2019 program is $7,000 for JCPS students and $3,000 for non-JCPS student participation.
This agreement directly supports strategies 1.1.3 Provide Equitable Access, 1.1.1 Adopt a Broader Definition of Learning, and 1.1.2 Personalize Learning in Vision 2020.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached 2019 Affiliate Partner Agreement with the Alliance for Young Artist & Writers, Inc. for participation in the Art portion of the Scholastic Art & Writing Awards Program and authorize the superintendent to sign same.
XI.P.2.
Recommendation for Approval of Memorandum of Understanding with Louisville Metro Government Parks and Recreation and Nutrition Services for Summer Food Service Program
This Memorandum of Understanding will allow JCPS Nutrition Services to provide free nutritious meals to children 18 years of age or younger at Louisville Metro Park locations throughout the district.
JCPS Nutrition Services receives reimbursement from USDA via the Kentucky Department of Education for each meal served during the Summer Food Service Program.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the Memorandum of Understanding between Louisville Metro Government Parks and Recreation and JCPS Food Service to serve meals at various Louisville Metro Park locations during the summer.
XI.Q.
Recommendation for Approval Shortened School Day for Three Exceptional Child Education Students
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.
The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:
- approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the students are being identified as SSD223, SSD224, and SSD225 rather than by name. Student SSD223 has a medical condition, with proper physician documentation, which requires a 4 hour, 50 minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a special class in a regular high school setting.
Student SSD224 has a medical condition, with proper physician documentation, which requires a 2 hour, 15 minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a special school setting.
Student SSD225 has a medical condition, with proper physician documentation, which requires a 4 hour, 15 minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a special class in a regular school setting.
Submitted by: Dr. Carmen Coleman
Superintendent Martin Pollio recommends the Board of Education approve a shortened school day and/or week for three students in the Exceptional Child Education Program for the 2017-2018 school year.
XI.R.
Notification of Conveyance of Right of Way for Waggener High School
This right of way is granted to allow Louisville Gas & Electric Company to expedite the construction of an underground electrical service on the Waggener High School campus, and supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive notice of the attached Conveyance of Right of Way for Waggener High School.
XI.S.
Recommendation for Approval of Declaration for One-Year Emergency Certification for Teachers of Critical Shortage Areas
Because of the limited number of applicants with certification in various critical needs area (e.g. Math, Science, Special Education, and Dual Certification), it is anticipated that the District will not have enough fully certified applicants available at the time a vacancy occurs in these areas of certification.
The District may request one-year endorsements or emergency certificates for teachers who have completed specific curricular requirements.
The positions will be filled by qualified applicants giving preference to the factors of academic preparation, prior teaching experience or related educational work, and personal attributes compatible with the demands of the teaching profession.
The District will obtain a one-year certification for any individual employed under the provision.
Submitted by: Tiffany Armour
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Declaration for Emergency Certification for teachers of critical shortage areas in order to fill unanticipated vacant teacher positions within the district, which may occur prior to and after the opening of the 2018-19 school year.
XI.T.
Recommendation for Approval to Apply for Substitute Teacher One-Year Emergency Certification for the 2018-19 School Year
It is the goal of the HR department to ensure that schools are supported by highly qualified teachers.
Substitute teachers provide instructional support in the absence of our permanent teachers.
The one-year emergency certification is necessary for substitutes who do not hold a Kentucky Teaching Certificate.
The District may request one-year emergency certificates for substitute teachers who have completed specific curricular requirements.
The sub-teacher positions will be filled by qualified applicants giving preference to the factors of academic preparations, prior teaching experience or related educational work, and personal attributes compatible with the demands of the teaching profession.
The District will obtain a one-year certification for any individual employed under the provision.
Submitted by: Tiffeny Armour
Superintendent Martin Pollio recommends the Board of Education approve the request to apply for Substitute Teacher Emergency Certification for the 2018-19 school year.
XI.U.
Recommendation for Approval of Board Policy 09.131: District Commitment to Racial Educational Equity (Second Reading)
Policy 09.131 District Commitment to Racial Educational Equity was received for first reading by the Board at the April 24, 2018, meeting.
This policy creates a framework for planning, action, and accountability in five areas: “diversity in curriculum, instruction, and assessment; school culture and climate; programmatic access; staffing and classroom diversity; and central office commitment to racial educational equity. It requires the development of a system-wide Racial Educational Equity Plan and plans within schools, divisions, and departments of the District. It establishes a Racial Educational Equity Advisory Council to assist the Superintendent and the District in the development and monitoring of the system-wide plan, and it establishes accountability mechanisms to ensure strong implementation.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached policy 09.131: District Commitment to Racial Educational Equity.
XI.V.
Recommendation for Approval of Board Policies to Include Ethics Guidelines (Second Reading)
The attached Board policies were received for first reading at the April 24, 2018, Board meeting.
Both policies were amended to include ethics guidelines. The attached District Ethic Guidelines will provide clarity to all District personnel regarding appropriate and inappropriate conduct as District employees. The guidelines have been developed based a review of similar guidelines from other districts, and incorporate national best practices.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board policies 03.17 Discipline/Nonrenewal/Resignation by Employee (Certified) and 03.27 Discipline/Nonrenewal/Resignation by Employee (Classified).
XII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #105 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mr. Chris Brady.
XIII.
Committee Reports
XIV.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XV.
Executive Session (If Needed)
XVI.
Action Item (If Needed)
XVII.
Adjournment
A motion to adjourn the May 8, 2018, meeting of the Jefferson County Board of Education.
Order #106 - Motion Passed: A motion to adjourn the May 8, 2018, meeting of the Jefferson County Board of Education passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.
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