The August 20, 2012 Regular Board Meeting is called to order.
Motion/Second

" I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL"

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each Regular Board Meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

RESPECT

CHARACTER - WORD OF THE MONTH

• Respect - you have to send it before it will come back.
• Respect - cannot be demanded or forced, though sometimes people mistakenly believe that it can – it has to be earned.

Attached are SBDM minutes from meetings held in July from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary School, and Morningside Elementary School.

• EHS SBDM Minutes
• HH SBDM minutes
• MES 7-16 minutes
• TK Stone SBDM minutes
• TKS Special Meeting

Attached are Board of Education Minutes held on July 16, 2012 and August 2, 2012

• August 2 Special Meeting minutes
• July 16 Board Meeting Minutes

Mr. Jim Ivey, Architect with RBS Design Group - Architect for the T.K. Stone Middle School Pool Renovation Project will give a project update

Mr. Nate Huggins, Assistant Superintendent of Student and Support Services will give Construction Updates.

Mr. Jeff Wells, Project Manager with the Alliance Corporation is requesting approval for
Change Order # 43 to Scotty's Contracting and Stone LLC in the amount of $12,637.30 for the Panther Academy Construction Project
Change Order #49 to Corbett Construction Co., Inc. in the amount of $1,026.00 for the Helmwood Heights Renovation Project

• Change Orders

The Elizabethtown Independent Schools entered into the initial agreement with the Kentucky Educational Collaborative for State Agency Children (KECSAC), Eastern Kentucky Univeristy during the 2009-2010 school year and the Glen Dale Center was established. The Memorandum of Agreement must be updated and approved annually.
Mrs. Denise Morgan and Mrs. Kelli Bush have worked together to complete the Kentucky Educational Collaborative for State Agency children (KECSAC), Eastern Kentucky University, including the budget information, for your review and approval.

• 12-13 Comprehensive Budget
• 12-13 Seek Worksheet
• GDC 12-13 School Calendar
• KECSAC Glen Dale I & I
• KECSAC PIP 12-13
• KECSAC Transition Plan
• MOA 12-13

Board Policy 09.33 pertaining to Fund Raising Activities states, "Fundraising requests must be submitted to the Superintendent by August 1 of each school year.  All school fundraising activities must have prior approval of the Board of Education."
Each school principal has submitted requests for their school's fund-raising activities.  Copies of the fund-raising activity request forms for Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary School, Morningside Elementary and Panther Academy are attached for board review/approval.

• EHS Fundraising Requests
• HHES Fundraising Requests
• MES Fundraising Requests
• Panther Academy Fund Raising requests
• TKS Fundraising Requests

Each year the district submits a Minority Education Recruitment and Retention Report (MERR) to KDE.  Attached is a letter from Ms. Cora Wood, Director of Personnel requesting permission to change the definition for measure of educational recruitment success for the annual MERR report. 

• Merr Expectation Letter from Cora Wood

Attached is a memorandum from Mrs. Kristin Froedge, Director of Special Programs  recommending that the contract with CAM Therapy Services, PFC be renewed for the 2012-2013 school year.   Funding for this services would come from the WHAS grant and IDEA-B funds.

• Contract for PT Services
• Memorandum for Physical Therapy Services
• PT memorandum of agreement

Attached is a memorandum from Mrs. Krisin Froedge, Director of Special Programs, requesting approval to accept the contract with Ms. Amy Brown for Occupational Therapy Services for the 2012-2013 school year.  Said funding would come from the WHAS grant and IDEA-B funds.

• Memorandum for Occupational Therapy
• OT Contract
• OT Memorandum of Agreement

Attached are Field Trip Requests from Mr. Steve Smallwood, Principal at Elizabethtown High School, seeking approval for:
1.    EHS Girls Golf Team to travel to Bowling Green, KY October 1-3, 2012 to participate in the KHSAA    State Girls Golf Tournament
2.    EHS Chorus to travel to Louisville, KY February 6-9, 2013 to participate in the KMEA All-State Chorus Event
3.  EHS Boys Golf Team to travel to Bowling Green, KY October 4-6, 2012 to participate in the KHSAA State Boys Golf Tournament
Mrs. Beth Mather, Principal at T.K. Stone Middle School is seeking approval for:
1.    TKS Chorus to travel to Louisville, KY February 6-9, 2013 to participate in the KMEA All-State Chorus Event
2.    TKS 8th grade students to travel to Wahington, D.C. March 27-31, 2013 for their annual 8th grade field trip via motor coach

• 8th Grade Trip to Washington, DC
• Allstate Chorus
• EHS All State Chorus
• EHS Boys State Golf Tournament
• Girls Golf State Tournament

Elizabethtown Community and Technical College has plans to revitalize their sports programs.  They have contacted EIS about the use of our facilities for basketball games.  Please review the attached rental/usgage agreement for Elizabethtown Community and Technical College to rent/use the gymnasium at T.K.Stone Middle School for their basketball games.

• 05.31 AP 21 Application - Use of District Property
• Board Policy 5.31
• KCTCS Contract Agreement
• KCTCS Proof of Insurance

Currently, our school busses are full.  Our bus drivers need relief on some of the routes due to overcrowding on our regular bus routes, the Communicare run,  the Hearing Impaired student run and the fact that more students are riding the school busses due to the increase in fuel cost.    Because of these factors it has become necessary to request that we hire an additional bus driver.

Attached is information pertaining to the 2012-2013 Tax Levy as prepared by Mrs. Denise Morgan, Director of Finance.

• Tax Levy

Mr. Mike Selvitelle, Director of Assessment and Technology, Mrs. Kelli Bush, Assistant Superintendent for Student Learning and Mr. Steve Smallwood, Principal at Elizabethtown High School will make a presentation regarding the ACT Test Results.  They have prepared information (attached)  for your review.

• ACT Presentation

Attached are the Treasurer's Monthly Financial Report (overview), Balance Sheet, Monthly Report, Year to Date Report, Cash Flow, Reconciliation Register, Vender List and Special Construction Accounts.

• Balance Sheet
• Cash Flow
• Check Reconciliation
• Financial Report
• Monthly Report
• Monthly Report
• Payments from Special Accounts
• Vendor Invoices

Attached are personnel actions taken since the last meeting of the Board of Education.

• Personnel Report

Based on an increase in enrollment that exceeded the projected enrollment and allocation requirements at Panther Academy we feel there is a strong possibility that we may need to hire an additional Kindergarten Teacher and Instructional Assistant.  The projected enrollment and allocation requirements of 21/1 were based on an enrollment of 170 students.  As of 8/16 our Kindergarten enrollment is 184.
We are monitoring  the Kindergarten enrollment and residencies, but it may become necessary to hire a Kindergarten teacher before the September 17 board meeting. 
All Kindergarten classrooms are required to have a full-time Instructional Assistant.