1.
CALL TO ORDER
2.
ADOPT THE AGENDA with the following changes:
1. Add to Consent Items - 16 Travel Requests
2. Omit New Business item 7.(b.) - Maintenance Worker III Job Description
Adopt the agenda as amended.
Motion Passed: Adopt the agenda as amended. passed with a motion by Ms. Linda Belcher and a second by Ms. Nita Neal.
Mrs. Debby Atherton
|
Yes
|
Ms. Linda Belcher
|
Yes
|
Mr. Darrell Coleman
|
Yes
|
Mrs. Lisa Hodges
|
Yes
|
Ms. Nita Neal
|
Yes
|
3.
PRESENTATIONS
3.a.
The Pledge of Allegiance
Debby Atherton
3.b.
Review Board Team Commitments
Debby Atherton
3.c.
Reminder to Register to Address the Board
Kali Ervin
3.d.
Congratulations to:
Kali Ervin
- National-Level Cheer Teams
- State-Level Archery Teams
- District Grandparents Essay Winner
3.e.
Construction Update on the New East End Elementary School (OMES) by Mrs. Cate Noble Ward of Studio Kremer Architects
4.
COMMUNICATIONS
4.a.
Audience Comments (30 Minutes Total)
4.b.
Superintendent's Report
Jesse Bacon
4.c.
Other Items from the Board
5.
CONSENT ITEMS
Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on March 22, 2022, which is available online.
Motion Passed: Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on March 22, 2022, which is available online. passed with a motion by Ms. Nita Neal and a second by Mrs. Lisa Hodges.
Mrs. Debby Atherton
|
Yes
|
Ms. Linda Belcher
|
Yes
|
Mr. Darrell Coleman
|
Yes
|
Mrs. Lisa Hodges
|
Yes
|
Ms. Nita Neal
|
Yes
|
5.a.
Financial Reports
Lisa Lewis
5.a.1.
Balance Sheets for All Funds
5.a.2.
Monthly Summary Report for Period 8
5.a.3.
AP Check Reconciliation Register
5.a.4.
Paid Invoice Report
5.b.
Bids
5.b.1.
Permission to Accept Proposal - Copiers
Lisa Lewis
A Request for Proposal was solicited for district copiers and maintenance. The district received one response to the proposal from ProSource. ProSource addressed all aspects of the proposal with a 63-month lease payment of $9,391.03 utilizing PaperCut MF for the software management system. District Finance Director Lisa Lewis recommends ProSource to provide the copiers and copier maintenance from April 1, 2022 through June 30, 2027. Upon receipt of the contract, it will be forwarded to the district's attorney for review and approval prior to the Superintendent's signature.
5.b.2.
RFP - Audit Services
Lisa Lewis
Each year a school district must hire an Auditor to review the financial information, prepare the financial audit, and submit to the Kentucky Department of Education. Barnes Dennig conducted the previous audit for the District with one possible renewal. Finance Director Lisa Lewis requests permission to solicit Requests for Proposal for Auditing Services for the 2021-22 fiscal year.
5.c.
Travel
Adrienne Usher
* All travel by commercial carrier is due to schedule/cost.
ATC |
Lee's Group |
3/25/22 |
Mid-America Truck Show |
Louisville, KY |
-0- |
Miller |
12455 |
BMS |
7th Grade |
5/20/22 |
Parklands of Floyd's Fork, Broad Run Park |
Louisville, KY |
$8 |
Jefferson |
12488 |
|
8th Grade |
5/20/22 |
Belle of Louisville |
Louisville, KY |
$26 |
Miller |
12534 |
BCHS |
JROTC |
6/3-7/22 |
Junior Cadet Leadership Camp (JCLC) |
Greenville, KY |
-0- |
BOE Vans |
12448 |
BLMS |
6th Grade Band |
3/21/22 |
Band Rehearsal with Bernheim Middle School |
Shepherdsville, KY |
-0- |
Miller |
12478 |
BEHS |
Choir 1st/5th Classes |
3/31/22 |
Choir KMEA5th District Contest |
Goshen, KY |
-0- |
Miller |
12454 |
|
NHS/Beta Club |
4/21/22
4/22/22
|
Dare to Care |
Louisville, KY |
-0- |
Miller |
12458
12459
|
|
Baseball |
3/8/22
3/26/22
3/29/22
3/30/22
4/15/22
4/20/22
4/22/22
4/28/22
4/29/22
5/4/22
5/5/22
5/10/22
5/12/22
|
Ballard H.S.
Male H.S.
Whitefield Academy
Nelson County H.S.
North Oldham H.S.
Bardstown H.S.
Fairdale H.S.
J-town H.S.
Bullitt Central H.S.
Ballard H.S.
Collins H.S.
Eastern H.S.
Oldham County H.S.
|
Louisville, KY
Louisville, KY
Louisville, KY
Bardstown
Goshen, KY
Bardstown, KY
Fairdale, KY
Louisville, KY
Shepherdsville, KY
Louisville, KY
Shelbyville, KY
Louisville, KY
LaGrange, KY
|
-0- |
Miller |
12452
12574
12578
12575
12576
12579
12580
12581
12584
12577
12582
12583
12585
|
|
Forensic Science Class |
4/13/22 |
KSP Central Forensic Lab |
Frankfort, KY |
-0- |
Miller |
12493 |
|
Football Team |
5/6,7,8/22 |
Clean Up Churchill Downs (not overnight) |
Louisville, KY |
-0- |
Miller/BOE Buses |
12559 |
BLMS |
8th Grade Band |
3/17/22 |
KMEA Full Band Assessment |
Goshen, KY |
-0- |
Miller |
12474 |
CGES |
3rd Grade |
5/12/22 |
The Parklands - Beckley Creek |
Louisville, KY |
$10 |
Miller |
12533 |
CES |
Special Ed. |
4/19/22 |
Camp Crooked Creek |
Clermont, KY |
$10 |
Miller |
12449 |
|
21st Century 1st-5th Grade |
6/10/22
6/17/22
7/8/22
7/15/22
|
Art Week - Whette Your Palette
Health & Nutrition Week - DEFY
STEAM Week - Blue Moon Canoe & Kayak of Kentucky
Game Week - Main Event
|
Louisville, KY
Louisville, KY
Louisville, KY
Louisville, KY
|
-0- |
Miller |
12536
12537
12538
12539
|
HMS |
7th/8th Grade Band |
3/16/22 |
KMEA Music Performance Assessment |
Goshen, KY |
-0- |
Miller |
12451 |
5.d.
Minutes
Jesse Bacon
- February 28, 2022 - Monthly Meeting
- March 10, 2022 - Special Meeting, BEHS Basketball
5.e.
Construction Items
Bret Highley / Tony Roth
5.e.1.
C.O.#13, OMES Construction Project - ADA Toilets
Bret Highley
On March 4, 2022, Superintendent Dr. Bacon approved Change Order #13, in the amount of $877.70, to keep the Old Mill Elementary School Construction Project moving. When layout started for the upper level restroom, the plumber found a conflict between the floor mounted toilet at the two ADA restroom stalls and the floor joist directly below. Moving the toilets was not possible without conflicting with clearances required by the ADA Building Code. BCPS Maintenance Department has allowed the use of wall mounted toilet fixtures at these two areas. There is a cost increase of $887.70. The total amount of construction contingency remaining after this CO request is $1,294,250.71.
5.f.
Human Resources
Althea Hurt
5.f.1.
Leaves of Absence Requests
Lauren Amaya - Teacher - Pleasant Grove Elementary - Ms. Amaya requests leave without pay for the reminder of the 2021-2022 school year beginning March 22nd, 2022. She has used 12 weeks of FMLA.
Robin Cundiff - Cook/Baker - North Bullitt High School - Ms. Cundiff requests leave without pay for the dates of March 1st - March 4th, 2022. She has used all available accrued leave time.
Amanda Fitz - Teacher - Overdale Elementary - Ms. Fitz requests leave without pay for the dates of January 20th, January 24th and February 2nd, 2022. She has used all available accrued leave time.
Brandi Gaddis - Teacher - Overdale Elementary - Ms. Gaddis requests leave without pay for the dates of March 16th - May 24th, 2022. She is using FMLA.
Tracy Good - Bus Monitor - Transportation - Ms. Good requests leave without pay for the dates of May 3rd - May 20th, 2022. She has used all FMLA and available accrual leave time.
McKinzee Krish - Teacher - Overdale Elementary - Ms. Krish requests leave without pay for the date of February 23rd, 2022. She has used all available accrued leave time.
Angela Krogulski - Instructional Assistant - Ms. Krogulski requests leave without pay for the date of February 9th, 2022. She has used all available accrued leave time.
Christina Minton - Teacher - Bullitt East High School - Ms. Minton requests leave without pay for the dates of February 21st and February 25th, 2022. She has used all available accrued leave time.
Joyce Morris - Cook/Baker - Mt. Washington Elementary Schools - Ms. Morris requests leave without pay for the dates of February 11th, February 14th - February 25th, February 28th - March 1st and March 11th, 2022. She has used all available accrued leave time.
Carmyn Parker - Teacher - Maryville Elementary - Ms. Parker requests leave without pay for the dates of February 16th - March 9th and March 14th, 2022. She is using FMLA.
Kellie Rausch - Instructional Assistant - Lebanon Junction Elementary - Ms. Rausch requests leave without pay for the date of February 22nd, 2022. She has used all available accrued leave time.
Kristi Velasquez - Teacher - North Bullitt High School - Ms. Velasques requests leave without pay for the date of March 11th, 2022. She has used all available accrued leave time.
Angie Wales - Tutor - Lebanon Junction Elementary - Ms. Wales requests leave without pay for the dates of February 21st - February 23rd, 2022. She has used all available accrued leave time.
Chelsea Winters - Instructional Assistant - Zoneton Middle School - Ms. Winters requests leave without pay for the dates of March 23rd - April 29th, 2022. She has used all available accrued leave time and does not qualify for FMLA.
5.f.2.
Entry of the Employment Records in the Minutes of Record
Employment records for both the certified and classified personnel for the period of February 2022 through March 2022 are submitted for the Board’s information and inclusion in the minutes of this meeting.
5.g.
Contracts
Tom Brillhart
5.g.1.
Compass-Keynote Consulting, LLC
David Phelps
Presented is a contract with Compass-Keynote Consulting, LLC for the purpose of professional development with the Transportation staff. The amount will not exceed $15,000.
5.g.2.
Boys and Girls Haven MOA
Sarah Smith / Stephanie Warner
Presented is a Memorandum of Agreement with Boys and Girls Haven for the 2021-2022 school year. This agreement outlines the roles of the staff of these agencies and BCPS in providing services for the purposes of enhancing students' educational experiences. Safe Schools Director Sarah Smith and Project Director of the AWARE II Grant will coordinate efforts to work with the outside agency's Point of Contact to maximize student success aligned with the terms of this agreement. This agreement was reviewed by Eric Farris.
5.g.3.
TIDES Contract for Professional Services
Adrienne Usher
This contract is for professional learning services connected to support the district's implementation of the Graduate Profile competencies into student learning experiences and innovative assessment practices. This contract will provide coaching and support to district leaders, teachers, and community partners working through the Local Laboratories of Learning (L3) process to create a new vision or assessment and accountability based on input from the local community. The contract total is $5,812.50 and will be paid for by BEAM to increase student opportunities aligned to college and/or career readiness with competency-based learning and assessment embedded into the classroom. The contract has been reviewed by Eric Farris, Dinsmore & Shohl, LLP.
5.g.4.
Chromebook Lease for 2022 - Dell
Kevin Fugate
This year bids were solicited for Chromebooks from three vendors: Trafera, CDWG, and Dell. After receiving those mini-bids and completing a decision matrix, Dell was the best choice. Past experience coupled with the number of bonuses received from Dell gave them the edge above the others. The lease will be 1,949 devices at $249 each of the Dell 3100 Chromebooks. This refresh will place new devices in the hands of incoming 6th graders and 9th graders. Trace 3 will once again conduct the white glove service to enroll, asset tag, and distribute the devices to each location. This cost will also remain at $9 per device. The leasing proposal is from Insight Financial Services. The price for 1,949 devices is $489,819.19. The yearly payment is documented on the lease agreement as well. After approval, this will be submitted to KDE for approval as well.
5.g.5.
Shutterfly Lifetouch, LLC - Underclassmen and High School Pictures
Lisa Lewis
Requested is an extension of the contract with Shutterfly Lifetouch, LLC ( successor to Lifetouch National School Studios, Inc.), for Underclassmen and High School Pictures (i.e. senior pictures, etc.) for the district. The original contract covered the 2021-2022 school year and may be renewed for three additional one-year periods with the consent of both parties.
5.g.6.
Dinsmore & Shohl, LLP - Eric Farris
Jesse Bacon
Mr. Eric Farris has been the Board's attorney for over 20 years. He has recently joined the firm Dinsmore & Shohl LLP. As part of the intake process, transfer letters are needed on file acknowledging that clients are aware of the new firm relationship. Presented is a form to officially indicate if the Board's file shall remain with Mr. Farris and be transferred to Dinsmore & Shohl LLP or be sent to another legal firm. It is recommended that the Board continue representation by Eric Farris and Dinsmore & Shohl LLP.
5.h.
Permission to Accept Donations/Grant Funding
Tom Brillhart
School/Program Receiving Contribution
|
Donor
|
Description of Gift
|
Purpose
|
Value
|
Cedar Grove Elementary - Rebecca Dennis
|
Donors Choose
|
Donation
|
18 Children's books to expand the classroom music library
|
$396.72
|
Bullitt East High School Athletics
|
Larry Rodgers
|
Donation
|
Check for Athletic Program
|
$460.00
|
Cedar Grove Elementary
Rebecca Dennis
|
Donors Choose
|
Donation
|
Various paints and art supplies for students
|
$401.34
|
Cedar Grove Elementary Rebecca Dennis
|
Donors Choose
|
Donation
|
Various percussion instruments for students K-5th grades
|
$347.85
|
Brooks Elementary
|
Brooks Elementary PTA
|
Donation
|
Check for District Fund 22, Playground Equipment
|
$300.00
|
Crossroads Elementary
|
Donors Choose
|
Donation
|
Supplies for STEM lap Aerospace Engineering
|
$272.00
|
Bullitt Lick Middle School
Baseball
|
Colvins Auto Inc
|
Donation
|
Check for baseball equipment and supplies
|
$250.00
|
Bullitt Lick Middle School
Baseball
|
DJ Window Tinting Inc.
|
Donation
|
Check for baseball equipment and supplies
|
$250.00
|
Bullitt Lick Middle School
|
Colvins Auto Inc.
|
Donation
|
Check for baseball equipment and supplies 2nd check
|
$250.00
|
5.i.
Use of District Property Requests
Tony Roth
5.i.1.
NBHS by Kentucky Music Week Organization
North Bullitt High School requests permission to allow the Kentucky Music Week Organization to hold an event at the school on June 19-24, 2022 from 7:00 a.m. to 5:00 p.m. They would like to use the gymnasium, CCR gymnasium, dining room, 40 classrooms (20 rooms are dedicated for Bullitt County students only). The Band Director and band students will be supervising and have sweepers for cleaning each day. North Bullitt Band Boosters will be setting up for this event June 17-18, 2022.
5.j.
Alteration of District Property Request
5.j.1.
HMS Panther Pantry
Tony Roth
Requested is approval of a donation of construction and installation of a "Panther Pantry" at Hebron Middle School. This pantry is part of a class project and has been used by the teacher as a learning tool to increase social awareness and positively impact the homeless/displaced population in Bullitt County.
5.k.
Updated Fee/Membership Schedule - Elementary
Tom Brillhart
Presented for the Board's review and consideration is a revised suggested fee increase for the student recorder for elementary schools. This is the only change to the instructional fees that have been previously approved by the Board. the proposed fees shall remain in place until modified or removed by Board resolution. Per Board policy 09.15, students cannot be denied access/participation based on the inability to pay. Schools will need to seek ways to assist students with waiver of fees.
6.
UNFINISHED BUSINESS
7.
NEW BUSINESS
7.a.
Updated Position Description - School Innovative Media Coordinator
Kali Ervin
BCPS Director of Communications Kali Ervin requests approval to update the job description and title for the school-level extra duty public information position. The request changes the title of the position from "School Public Information" to "School Innovative Media Coordinator" and updates the wording in the description to reflect current technology and communications verbiage and platforms.
Approve the updated title and job description for the School Innovative Media Coordinator as presented.
Motion Passed: Approve the updated title and job description for the School Innovative Media Coordinator as presented. passed with a motion by Ms. Linda Belcher and a second by Mrs. Lisa Hodges.
Mrs. Debby Atherton
|
Yes
|
Ms. Linda Belcher
|
Yes
|
Mr. Darrell Coleman
|
Yes
|
Mrs. Lisa Hodges
|
Yes
|
Ms. Nita Neal
|
Yes
|
7.b.
2022-2023 Certified Evaluation Plan (CEP)
Althea Hurt
Submitted for approval is the BCPS 2022-2023 Certified Evaluation Plan. There are no new state mandates for the next school year. The only revisions are the updated schedule for summative evaluations for tenured teachers, addition of the PSEL Rubric being used as a resource for administrator evaluations, and a timeline for evaluation of certified personnel hired after the start of the school year. The plan has been reviewed by the BCPS 50/50 Committee and will be submitted to Mr. Todd Davis, Educator Licensure and Quality Division Director with the Kentucky Department of Education upon BCPS Board approval.
Approve the 2022-2023 Certified Evaluation Plan as presented.
Motion Passed: Approve the 2022-2023 Certified Evaluation Plan as presented. passed with a motion by Ms. Nita Neal and a second by Mr. Darrell Coleman.
Mrs. Debby Atherton
|
Yes
|
Ms. Linda Belcher
|
Yes
|
Mr. Darrell Coleman
|
Yes
|
Mrs. Lisa Hodges
|
Yes
|
Ms. Nita Neal
|
Yes
|
7.c.
2022 Summer Paint Crew & Paint Crew Supervisor Positions
Tony Roth
Permission is requested to post nine (9) painter positions and one (1) paint crew supervisor position for the district's summer painting using funds allocated in the 2022-2023 budget. The cost of the work is $30,000.00 plus miscellaneous material and resources cost of approximately $10,000. A list of painting needs is being compiled and studied by the maintenance department leadership and will be used to set the painting schedule for the summer work.
Approve the summer paint crew and supervisor positions as presented.
Motion Passed: Approve the summer paint crew and supervisor positions as presented. passed with a motion by Ms. Nita Neal and a second by Mrs. Lisa Hodges.
Mrs. Debby Atherton
|
Yes
|
Ms. Linda Belcher
|
Yes
|
Mr. Darrell Coleman
|
Yes
|
Mrs. Lisa Hodges
|
Yes
|
Ms. Nita Neal
|
Yes
|
7.d.
CES Summer Student Office Worker
Althea Hurt
Crossroads Elementary School Principal Julie Wright requests to hire a student worker to answer phones and do light clerical works during summer open hours. The district currently has an approved Student Clerical Worker job description, which is compliant with Kentucky Child Labor Laws. Funding will be SBDM funds.
Approve the request to hire a Summer Student Office Worker at CES as presented.
Motion Passed: Approve the request to hire a Summer Student Office Worker at CES as presented. passed with a motion by Ms. Linda Belcher and a second by Ms. Nita Neal.
Mrs. Debby Atherton
|
Yes
|
Ms. Linda Belcher
|
Yes
|
Mr. Darrell Coleman
|
Yes
|
Mrs. Lisa Hodges
|
Yes
|
Ms. Nita Neal
|
Yes
|
7.e.
Closure of TAPP Program at ROC
Jesse Bacon
Due to the decrease in enrollment from previous years, the teacher taking another position in the district, and the non-renewal of the Nurse Grant, it is necessary to close the Teen-Age Parenting Program (TAPP) that was housed at the Riverview Opportunity Center. The program was a much needed program for the time and provided young parents with an abundance of support. More resources are available to families now and we look forward to putting the space to use for other programs and opportunities for students to serve current needs. Presented is the Notice of Permanent Closure for signature to be sent to Frankfort upon approval by the Board.
Approve the closure of the TAPP Program.
Motion Passed: Approve the closure of the TAPP Program. passed with a motion by Ms. Nita Neal and a second by Ms. Linda Belcher.
Mrs. Debby Atherton
|
Yes
|
Ms. Linda Belcher
|
Yes
|
Mr. Darrell Coleman
|
No
|
Mrs. Lisa Hodges
|
Yes
|
Ms. Nita Neal
|
Yes
|
Motion Passed: Approve the closure of the TAPP Program. passed with a motion by Ms. Nita Neal and a second by Ms. Linda Belcher.
Mrs. Debby Atherton
|
Yes
|
Ms. Linda Belcher
|
Yes
|
Mr. Darrell Coleman
|
No
|
Mrs. Lisa Hodges
|
Yes
|
Ms. Nita Neal
|
Yes
|
7.f.
2022 Graduation Ceremonies
Jesse Bacon
Requested is approval for the BCPS County-Wide graduation day to be held on Sunday, May 22nd, 2022 or Saturday, May 21st, 2022, in Broadbent Arena. Oldham County Schools currently has Broadbent Arena reserved for Saturday, May 21st; however, their last day of school is not until May 25, 2022. It is possible they will have to push its graduation to the following weekend and that will open the venue for Bullitt County to use. If they do not push its graduation, we will take option two to hold our graduation ceremonies on Sunday, May 22nd.
The following is the requested order and times based on a rotation schedule:
Saturday, May 21st, 2022 (Preferred)
Bullitt Central High School 11:00 a.m.
Bullitt East High School 2:30 p.m.
North Bullitt High School 6:00 p.m.
Sunday, May 22nd, 2022 (Option 2)
Bullitt Central High School 1:00 p.m.
Bullitt East High School 4:00 p.m.
North Bullitt High School 7:00 p.m.
Approve the 2022 Graduation date, times and location as presented.
Motion Passed: Approve the 2022 Graduation date, times and location as presented. passed with a motion by Ms. Nita Neal and a second by Ms. Linda Belcher.
Mrs. Debby Atherton
|
Yes
|
Ms. Linda Belcher
|
Yes
|
Mr. Darrell Coleman
|
Yes
|
Mrs. Lisa Hodges
|
Yes
|
Ms. Nita Neal
|
Yes
|
8.
EXECUTIVE SESSION
1.As authorized by KRS 156.557(6)(c) for preliminary discussions related to the evaluation of the Superintendent by the Board or between the Board and Superintendent prior to the summative evaluation.
Recess regular session and enter Executive Session as authorized by: 1. KRS 156.557(6)(c) for preliminary discussions related to the evaluation of the Superintendent by the Board or between the Board and Superintendent prior to the summative evaluation.
Motion Passed: Recess regular session and enter Executive Session as authorized by: 1. KRS 156.557(6)(c) for preliminary discussions related to the evaluation of the Superintendent by the Board or between the Board and Superintendent prior to the summative evaluation. passed with a motion by Ms. Linda Belcher and a second by Mrs. Lisa Hodges.
Mrs. Debby Atherton
|
Yes
|
Ms. Linda Belcher
|
Yes
|
Mr. Darrell Coleman
|
Yes
|
Mrs. Lisa Hodges
|
Yes
|
Ms. Nita Neal
|
Yes
|
9.
RECONVENE REGULAR SESSION
Exit executive session and resume regular session.
Motion Passed: Exit executive session and resume regular session. passed with a motion by Ms. Nita Neal and a second by Ms. Linda Belcher.
Mrs. Debby Atherton
|
Yes
|
Ms. Linda Belcher
|
Yes
|
Mr. Darrell Coleman
|
Yes
|
Mrs. Lisa Hodges
|
Yes
|
Ms. Nita Neal
|
Yes
|
10.
Audience Comments - Continued
11.
ADJOURNMENT
Adjourn at _:__ p.m.
Motion Passed: Adjourn at 7:11 p.m. passed with a motion by Mrs. Lisa Hodges and a second by Ms. Nita Neal.
Mrs. Debby Atherton
|
Yes
|
Ms. Linda Belcher
|
Yes
|
Mr. Darrell Coleman
|
Yes
|
Mrs. Lisa Hodges
|
Yes
|
Ms. Nita Neal
|
Yes
|
|