Henderson County
June 23, 2025 6:00 PM
Board of Education Special Meeting
Return
I. Welcome & Call Meeting to Order
Michael Waller
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I.A. Moment of Silence & Pledge of Allegiance
II. Approval of Agenda
Michael Waller
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Actions Taken

Order #155 - Motion Passed:  A motion to approve the agenda as listed passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

III. Public Participation & Recognition of Guests
Michael Waller
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IV. Approve Minutes from Prior Meetings
Michael Waller
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Attachments
Actions Taken

Order #156 - Motion Passed:  A motion to approve the Minutes from the May 19, 2025 Special and Regular Meetings passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

V. Reports
V.A. Capital Projects
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V.A.1. East Heights Elementary Renovations Project Update
Colton Miller, Codell/Blake Graham, RBS
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V.A.1.a. Approve Change Order #5-1, #5-2, #14-1, #14-1-1, #14-1-2, #14-2, #14-2-1, and #14-3
Chad Thompson
Rationale

  • CO #5-1 issued to DANCO Construction, Inc. in the amount of $147,892.00, AE Fee $7,986.17, and CM Fee $2,809.95 for the change of insulation materials to be used above the ceiling in Areas D & E, allowing for better thermal insulation and added value for the Owner.
  • CO #5-2 issued to DANCO Construction, Inc. in the amount of -$30,420.00 for reduction of the scope of work to cut down on the amount  of soffitt framing.
  • CO #14-1 issued to IES Kentucky LLC in the amount of $7,434.00, AE Fee $401.44, and CM Fee $141.25 for various changes to the electrical distribution system and changes to the panelboards, resulting in an enhanced electrical system for the Owner.
  • CO #14-1-1 issued to Eckart, LLC in the amount of $9,815.79, AE Fee $530.05, and CM Fee $186.50 for changes to various circuit feeders for the electrical system affecting PO #14-01.
  • CO #14-1-2 issued to Eckart, LLC in the amount $510.00, AE Fee $27.54, and CM Fee $9.69 for added lighting due to PR #6 ceiling changes.
  • CO #14-2 issued to IES Kentucky LLC in the amount of -$6,504.00 for the reduction of feeder wire.
  • CO #14-2-1 issued to Cummins, Inc. in the amount of $1,825.00, AE Fee $98.55, and CM Fee $34.68 for various feeder changes.
  • CO #14-3 issued to IES Kentucky LLC in the amount of $793.00, AE Fee $42.82, and CM Fee $15.07 to include the change in price for the PR #6 ceiling changes in the media center.

 

Attachments
Actions Taken

Order #157 - Motion Passed:  A motion to approve Change Order #5-1, #5-2, #14-1, #14-1-1, #14-1-2, #14-2, #14-2-1, and #14-3 for the East Heights Elementary Renovations Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

V.A.2. South Middle School HVAC Renovation Project Update
Colton Miller, Codell
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V.A.2.a. Award Contract for Special Inspections (Early Demolition Package)
Chad Thompson
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Attachments
Actions Taken

Order #158 - Motion Passed:  A motion to award a contract for Special Inspections to BFW in the amount of $9,200.00 for the South Middle School HVAC Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

V.A.2.b. Award Contract for Duct Cleaning (Early Demolition Package)
Chad Thompson
Rationale


 

Attachments
Actions Taken

Order #159 - Motion Passed:  A motion to award a contract for duct cleaning to Hasgoe in the amount of $4,840.00 for the South Middle School HVAC Renovation Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

V.A.3. CTE Unit Construction Project Update
Jake Bessler, ARC
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V.A.3.a. Approve Change Order No. 5 for BG 22-506 - Henderson County High School CTE Renovation Project
Chad Thompson
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Attachments
Actions Taken

Order #160 - Motion Passed:  A motion to approve Change Order No. 5 for the Henderson County High School CTE Renovation Project with an increase of $6,446.00 as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

V.A.4. Approve BG1 for BG 25-430 - HCHS Culinary Renovation and Parking Lot Asphalt Upgrades Project
Chad Thompson
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Attachments
Actions Taken

Order #161 - Motion Passed:  A motion to approve BG1 for the HCHS Culinary Renovation and Parking Lot Asphalt Upgrades Project passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

V.A.4.a. Approve Architectural Services
Chad Thompson
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Attachments
Actions Taken

Order #162 - Motion Passed:  A motion to approve RossTarrant as the preferred architectural firm for the Architectural Services for the HCHS Culinary Renovation and Park Lot Asphalt Upgrades Project as presented passed with a motion by Mr. Michael Waller and a second by Mr. Thomas Alves.

V.B. HCHS Athletic and Activities Report
Nathan Grace
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Attachments
VI. Old Business
VII. New Business
VII.A. Approve 2024-2025 Amended Calendar
Kasey Farmer Wolfe
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Attachments
Actions Taken

Order #163 - Motion Passed:  A motion to approve the 2024-2025 amended calendar as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VII.B. Approve First Reading of KSBA Policy Update #48
Bob Lawson
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Attachments
Actions Taken

Order #164 - Motion Passed:  A motion to approve the first reading of KSBA Policy Update #48 as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VII.B.1. Approve Emergency Reading of 08.2324 - Traceable Communications
Rationale


 

Attachments
Actions Taken

Order #165 - Motion Passed:  A motion to approve an emergency reading of 08.2324 - Traceable Communications due to the effective date of the Statute being June 27, 2025 passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VII.C. Review and Accept KSBA Procedure Update #28
Bob Lawson
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Attachments
VII.D. Approve First Reading of 2025-2026 Student Code of Conduct Handbook
Ryan Reusch
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Attachments
Actions Taken

Order #166 - Motion Passed:  A motion to approve the first reading of the 2025-2026 Student Code of Conduct Handbook as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

VII.E. Consent Agenda
Michael Waller
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Actions Taken

Order #167 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

VII.E.1. Approve 2025-2026 Personnel Work Calendars
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Attachments
VII.E.2. Approve 2025-2026 Salary Schedules
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Attachments
VII.E.3. Approve Bond of Depository/Pledge of Collateral Agreement
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Attachments
VII.E.4. Approve Application for Emergency Certificates for Substitute Teaching
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Attachments
VII.E.5. Declare Items for Surplus and Sell at Public Auction
Rationale

 
  • HCHS CTE Unit Surplus items

Attachments
VII.E.6. Approve Request for Adjunct Instructor
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Attachments
VII.E.7. Approve Request for Emergency Certificates 2025-2026
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Attachments
VII.E.8. Approve 2024-2025 Donations
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Attachments
VII.E.9. Approve Student Overnight Trip Requests
Rationale

  • Retroactive approval for HCHS Boys Basketball Team to travel to Bowling Green, KY June 5-7, 2025 to participate in WKU Team Camp; and
  • HCHS Boys Basketball Team to travel to Lexington, KY June 20-21, 2025 to compete in Lexington Catholic tournament.

 

Attachments
VII.E.10. Approve 2025-2026 Certified Evaluation Plan
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Attachments
VII.E.11. Approve Special Education District Procedures Amendments
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Attachments
VII.E.12. Approve Transportation Request
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  • The WARM Center requests to use a bus to transport participants to Holiday World July 31, 2025 from 8:30 a.m. to approximately 5:30 p.m.

Attachments
VII.E.13. Approve School Activity Fund Fundraiser Requests
Rationale


 
  • HCHS Girls and Boys Golf Teams (HCHS Golf Team Scramble) to raise money for both boys and girls golf teams for tournament entry fees and equipment;
  • Henderson County Archery Club (Target and Arrow Sales) to help with state, national, and world tournaments;
  • Henderson County Archery Club (T-shirt sale/Keychain sale) to help with state, national, and world tournaments;
  • HCHS Winter Band cancelling Poppy & Clover Candle sale;
  • HCHS Band (Fill up the Fight Song) to raise funds for band activity account, instrument repairs, new music, etc...; and
  • HCHS Winter Band (Character Breakfast) to purchase instruments, music, and supplies.

Attachments
VII.E.14. Declare Athletic Supplies as Surplus
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Attachments
VII.E.15. Approve Transportation of Students Attending Holy Name School
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Attachments
VII.E.16. Approve Holy Name School Transportation Reimbursement Request
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Attachments
VII.E.17. Approve Bid Recommendations
Rationale

 

Bid Recommendation:
RFP School-Based Health Services #8-25-5-6

Bid Renewal Recommendation:
Courier Service Bid #8-24-5-5

Attachments
VII.E.18. Approve Grant Applications
Rationale

  • Thelma B. Johnson ($1,000) from the Education Foundation for Kindergarten Readiness Bags and for 6 FUNdamental Friday Events that include family learning activities;
  • Henderson County Gifted and Talented Program ($5,500) from the Preston Foundation for art workshops, expo, and supplies for elementary and middle school students and for two theater performances and workshops for drama GT students;
  • Bend Gate After School Program ($960) from the Engagement Grant to cover costs;
  • Henderson County Transportation Department ($190,000) from O-COPS-2025-172379 - FY25 School Violence Prevention Program to help pay for the pilot program in the Spottsville district "Safe Travels in Henderson County Schools";
  • North Middle School ($10,000) from International Paper to fund uniforms and supplies for the upcoming school year; and
  • Thelma B. Johnson (requesting $1,000) from International Paper for Kindergarten Readiness Bags and for 6 FUNdamental Friday Events that include family learning activities.

 

Attachments
VII.E.19. Approve 2025-2026 Indirect Cost Rates
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Attachments
VIII. Financial
Cindy Cloutier
VIII.A. Treasurer's Report
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Attachments
Actions Taken

Order #168 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending May 31, 2025 passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VIII.B. Paid Warrant Report
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Attachments
Actions Taken

Order #169 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between May 20, 2025 and June 23, 2025 passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

IX. Personnel
Michael Waller
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IX.A. Superintendent Evaluation
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IX.B. Personnel Actions
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Attachments
X. Adjourn
Michael Waller
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Actions Taken

Order #170 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 6:46 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Thomas Alves.