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I.
Moment of Silence
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Meetings are streamed live and archived through the District's YouTube channel at the following link: JCBE Meeting Videos
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This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.
II.
The Pledge of Allegiance
II.A.
Vision Statement
III.
Recognitions and Resolutions
Superintendent Martin Pollio recommends the Board of Education approve the November 12, 2024, recognitions.
III.A.
Recognition of Enjoli “CeCe” Craycroft for Being Named a 2024 Toyota Family Teacher of the Year Finalist
Enjoli “CeCe” Craycroft, a student community liaison at Binet School, was named a 2024 Toyota Family Teacher of the Year Finalist. For 28 years, the National Center for Families Learning and Toyota have partnered to recognize educators from across the nation who use a strong multi-generational approach to learning and focus on building effective family-school partnerships that support student achievement and school improvement.
The 2024 Toyota Family Teacher of the Year will be announced this month at the Families Learning Conference here in Louisville.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize Enjoli Craycroft for being named a 2024 Toyota Family Teacher of the Year finalist.
III.B.
Recognition of Semple Elementary School for Being Recognized by the Kentucky Department of Education for its Work with Professional Learning Communities (PLCs) and Responsive Teaching
Semple Elementary School was one of 16 schools and school districts recognized by the Kentucky Department of Education (KDE) for its work with Professional Learning Communities (PLCs) and Responsive Teaching.
KDE presented 16 awards for best practices to schools and school districts during the 2024 Continuous Improvement Summit in Lexington, Kentucky in late September.
KDE Associate Commissioner Kelly Foster presented each Best Practice winner with a $500 check for school improvements.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize Semple Elementary School for being recognized by the Kentucky Department of Education (KDE) for its work with Professional Learning Communities (PLCs) and Responsive Teaching.
III.C.
Recognition of Norton Commons Elementary School Teacher Cory Barnfield for Placing Third in a National Music Competition
A Norton Commons Elementary School music teacher is now among the top professional musicians in the country, placing third in a national music competition among college professors, recording artists, and renowned performers.
Cory Barnfield placed third in the American Prize in Instrumental Performance—professional division. Barnfield is a Selmer Paris saxophone artist.
The American Prize National Nonprofit Competitions in the Performing Arts is the nation's most comprehensive series of contests in the performing arts. The American Prize is unique in scope and structure, designed to recognize and reward the best performing artists, directors, ensembles and composers in the United States at professional, college/university, community and high school levels, based on submitted recordings.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize JCPS music teacher Cory Barnfield for placing third in the American Prize national music competition.
III.D.
Recognition of Seneca High School Civics Students Who Participated in a Pilot Program to Earn the Kentucky Civic Seal
Last year, Seneca High School Civics students participated in a pilot program for the Kentucky Civic Seal, sponsored by the Kentucky Civic Education Coalition and Secretary of State's office. Through their coursework, these students demonstrated mastery in and application of Civic skills required of active citizens in our democracy.
Much of the work done to earn the seal was accomplished as part of a Taking Informed Action project completed in the spring, where each class chose a problem in their community and took steps to address their issue. This group chose to work on limiting gun access for those in distress by supporting the CARR Act in Kentucky's statehouse. The students generated questions, researched the topic, evaluated diverse sources and perspectives, got feedback from relevant stakeholders, proposed a solution, and produced a Public Service Message as part of the project.
A successful social studies curriculum empowers students to become active and engaged citizens and these students serve as an example of what that looks like in action.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize Seneca High School Civics students who earned the Kentucky Civic Seal.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for November 12, 2024.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the October 15, 2024, meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the Minutes of the October 15, 2024, meeting.
VI.
Superintendent's Report
In addition to the Superintendent’s regular report, there is an attachment with administrative procedures for review in order to support the District's focus on organizational coherence.
VII.
Superintendent Search Process Update
In addition to the Superintendent’s regular report, there is an attachment with administrative procedures for review in order to support the District's focus on organizational coherence.
VIII.
Student Outcomes-Focused Governance Update
VIII.A.
Recommendation to Receive Goal Monitoring Report on Interim Goals 1.1 3rd Grade Reading and 1.2 4th Grade Math
The Board will receive a report on Interim Goals 1.1 3rd Grade Reading and 1.2 4th Grade Math. Goal monitoring is a conversation between the board and superintendent that provides boards the opportunity to evaluate the alignment between the community’s vision for student outcomes (goals) and current student performance/growth (reality). Monitoring is about understanding the extent to which reality matches the Board’s adopted goals / interim goals. Monitoring is not about offering advice or recommendations; most monitoring is about understanding where we are and how we got here and to see what’s working/not working, and the expectation that this information impacts what happens next.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a report on Interim Goals 1.1 3rd Grade Reading and 1.2 4th Grade Math.
VIII.B.
Recommendation for Approval of Updated Student Outcomes-Focused Governance Annual Targets and Goals and Board Monitoring Calendar
The Board will approve the updated annual targets and goals and the monitoring calendar that was previously approved at the Sept 24, 2024, board meeting.
The annual targets and goals document was updated to reflect that the readiness baseline will be established in August 2025 to allow more time for analyses and goal setting. The board monitoring calendar was updated to reflect the dates of the 2025 Board Meeting Calendar.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the Updated Student Outcomes-Focused Governance Annual Targets and Goals and the Board Monitoring Calendar.
IX.
Persons Requesting to Address the Board on Action Items or Consent Calendar Items to be Voted Upon Separately at Board Member Request
- Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
- Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
- At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
- At the end of three minutes, the bell will sound twice, indicating that your time is up.
- The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
- The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.
X.
Action Items
XI.
Information Items
XI.A.
Report on Regular Board Meeting Schedule for 2025
KRS 160. 270 requires a local board of education to hold “at least one (1) regular meeting each month, at a time and place fixed by the Board.”
The proposed plan for the schedule of meetings provides tentative dates to avoid calendar conflicts including major religious and national holidays, school calendar conflicts, election days, and state and national education conferences.
Final Board meeting dates will be brought to the Board for approval after the Calendar Committee finalizes the 2025-26 School Calendar for Board Consideration and Approval
The proposed schedule continues to have two types of Regular Meetings – Business Meetings and Work Session Meetings. It also includes Board Retreats, which will be Special Meetings under KRS 160.270.
Regular Board Meetings are open to the public and will begin at 6:00 p.m. and be held in the Stewart Auditorium at the VanHoose Education Center, 3332 Newburg Road, Louisville, KY 40218.
This schedule would have 17 meeting dates:
- 12 Board Business Meetings (includes Information Items, Action Items, and a Consent Calendar)
- 5 Board Work Session Meetings (includes Work Sessions and a Consent Calendar)
The 2025 Board Meeting Schedule will be on the Consent Calendar at the December 3, 2024, Board meeting for approval.
Submitted by Katy DeFerrari
Attachments
Superintendent Martin Pollio recommends the Board of Education receive a report on the Regular Board Meeting Schedule for 2025.
XII.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the November 12, 2024, Consent Agenda.
XII.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
XII.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
XII.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
XII.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Chief of Staff
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XII.C.2.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Diversity, Equity and Poverty
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XII.C.3.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Operations
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XII.C.4.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Schools
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XII.D.
Recommendation for Approval of Field Trip Request and Receipt of Report of Field Trips Approved by the Superintendent
This is a report of field trip requests submitted to the Board of Education on November 12, 2024.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Dr. Rob Fulk
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
XII.E.
Recommendation for Approval of Bids and Revised BG-1 Forms
XII.E.1.
Recommendation for Approval of Bid and Revised BG-1 Form for 2024 Stadium Concession and Restroom Buildings at Various Schools
This project will consist of the demolition and replacement of concession stand/restroom buildings at the Academy @ Shawnee, Jeffersontown High School, Marion C. Moore School, and Pleasure Ridge Park High School.
On February 13, 2024, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 24-231.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on October 10, 2024. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Woodbine Construction Company, Inc. for 2024 Stadium Concession and Restroom Buildings at Various Schools for the low base bid of $1,765,000; accept Alternate 1 for a total bid of $1,765,000; and approve the attached revised BG-1 form for $1,971,000.
XII.E.2.
Recommendation for Approval of Bid and Revised BG-1 Form for Boiler and Chiller Replacement at Foster Traditional Academy
This project will consist of replacing the school’s boiler and chiller.
On July 23, 2024, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 25-022.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on October 16, 2024. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Comfort & Process Solutions, LLC for Boiler and Chiller Replacement at Foster Traditional Academy for the low base bid of $315,000; reject Alternate 2; accept Alternate 1 for a total bid of $317,571; and approve the attached revised BG-1 form for $563,000.
XII.E.3.
Recommendation for Approval of Bid and Revised BG-1 Form for Boiler and Chiller Replacement at Hawthorne Elementary School
This project will consist of replacing the school’s boiler and chiller.
On July 23, 2024, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 25-023.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on October 16, 2024. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Walker Mechanical Contractors, Inc. for Boiler and Chiller Replacement at Hawthorne Elementary School for the low base bid of $570,000; and approve the attached revised BG-1 form for $761,000.
XII.E.4.
Recommendation for Approval of Bid and Revised BG-1 Form for Boiler and Chiller Replacement at King Elementary School
This project will consist of replacing the school’s boiler and chiller.
On July 23, 2024, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 25-024.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on October 16, 2024. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Comfort & Process Solutions, LLC for Boiler and Chiller Replacement at King Elementary School for the low base bid of $693,520; reject Alternate 1; and approve the attached revised BG-1 form for $788,000.
XII.F.
Recommendation for Approval of Revised BG-1 Form for Canopy Demolition at Western High School
On January 23, 2024, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 24-214.
On May 7, 2024, the Board of Education approved awarding a contract to Cardinal Demolition.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Canopy Demolition at Western High School in the amount of $205,691.
XII.G.
Recommendation for Approval of Contract Completion and BG-4 Form for Canopy Demolition at Western High School
On January 23, 2024, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 24-214.
On May 7, 2024, the Board approved awarding a contract to Cardinal Demolition as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Cardinal Demolition for Canopy Demolition at Western High School for a total construction cost of $185,315.78.
XII.H.
Recommendation for Approval of Project Closeouts and BG-5 Forms
XII.H.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Soffit Painting at Bloom Elementary School
On September 24, 2024, the Board of Education approved the contract completion and BG-4 form for Whitehouse Residential Painting Co.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Soffit Painting at Bloom Elementary School.
XII.H.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Metal Roof Replacement at Brandeis Elementary School
On October 15, 2024, the Board of Education approved the contract completion and BG-4 form for Carlon Roofing & Sheet Metal, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Metal Roof Replacement at Brandeis Elementary School.
XII.H.3.
Recommendation for Approval of Project Closeout and BG-5 Form for Structural Repairs at Coral Ridge Elementary School
On September 24, 2024, the Board of Education approved the contract completion and BG-4 form for Haire Construction, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Structural Repairs at Coral Ridge Elementary School.
XII.H.4.
Recommendation for Approval of Project Closeout and BG-5 Form for CAD Lab Renovation at Jeffersontown High School
On October 15, 2024, the Board of Education approved the contract completion and BG-4 form for Miranda Construction, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for CAD Lab Renovation at Jeffersontown High School.
XII.H.5.
Recommendation for Approval of Project Closeout and BG-5 Form for Boiler Replacement at Maupin Elementary School
On September 24, 2024, the Board of Education approved the contract completion and BG-4 form for Cochran Mechanical, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Maupin Elementary School.
XII.H.6.
Recommendation for Approval of Project Closeout and BG-5 Form for HVAC Central Plant Replacement at Price Elementary School
On September 24, 2024, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for HVAC Central Plant Replacement at Price Elementary School.
XII.H.7.
Recommendation for Approval of Project Closeout and BG-5 Form for Boiler Replacement at Shelby Traditional Academy
On September 24, 2024, the Board of Education approved the contract completion and BG-4 form for Cochran Mechanical, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Shelby Traditional Academy.
XII.H.8.
Recommendation for Approval of Project Closeout and BG-5 Form for Switchgear Replacement at Thomas Jefferson Middle School
On September 24, 2024, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Switchgear Replacement at Thomas Jefferson Middle School.
XII.I.
Recommendation for Approval of BG-5 Form for Property Acquisition (Donation) of the Molina Property at 18th & West Broadway
On September 24, 2024, the Board of Education approved the zero cost BG-1 form. The closing took place on September 27, 2024.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for the property acquisition (by donation) of property by 2028 West Broadway, LLC located at 18th & West Broadway.
XII.J.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
XII.K.
Recommendation for Approval to Request a Finding to Change the Status of Waller Williams @ Riverport on the District Facility Plan
The change will not substantially affect the District’s needs assessment, and it will only affect one facility.
Pursuant to 702 KAR 4:090, if a district wishes to dispose of property listed on the current District Facility Plan, it must be listed as transitional.
Upon approval, the Board will reconvene the Local Planning Committee and apprise the members of the need for the finding.
The project directly supports strategy 3.1.1 of Vision 2020
Submitted by: Dr. Rob Fulk
Superintendent Martin Pollio recommends the Board of Education vote to request a finding to make a minor change to the District Facility Plan, with such change being to change the status of Waller Williams @ Riverport from Permanent to Transitional.
XII.L.
Recommendation for Approval to Request a Waiver from the KBE Related to 702 KAR 4:050 – Building Sites, Inspections, and Approval for Proposed Property Purchase located at Terry Road
KRS 156.160 (2) allows the Kentucky Board of Education to grant waivers to regulations when appropriate justification is submitted in writing.
702 KAR 4:050 Section 3 (2) requires a minimum of ten (10) acres plus an additional acre for each 100 or fraction of 100 students of anticipated enrollment. The anticipated enrollment for the new school is 1,050; therefore 21 acres are required per this regulation. The proposed site is 17 acres, is relatively flat, and can be fully developed. Jefferson County is a vast urban county, and it is difficult to obtain acreage to meet the KDE requirements. JCPS staff feel the 17 acres will meet all other requirements of a middle/high school site.
Submitted by: Dr. Rob Fulk
Superintendent Martin Pollio recommends that the Board of Education grant approval to request a waiver from the Kentucky Board of Education regarding the reduction of the minimum acreage requirement for a middle/high school.
XII.M.
Recommendation for Approval of Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendment.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there is a tie bid on Bid ID #8395 - Bus Body Parts & Accessories.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, contract renewals, and amendment.
XII.N.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
XII.O.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2024 and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
XII.P.
Acceptance of Orders of the Treasurer
XII.P.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of September 23, 2024, through October 20, 2024.
XII.P.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of September 23, 2024 through October 20, 2024.
XII.P.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of September 23, 2024 through October 20, 2024.
XII.Q.
Acceptance of Monthly Financial Report for Period Ended August 31, 2024
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended August 31, 2024.
XII.R.
Acceptance of Quarterly Report of Investment Performance
This report is provided to the Board per JCPS Policy 04.36 Investments.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended September 30, 2024.
XII.S.
Acceptance of Donations, Grants, and Funding
XII.S.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on November 12, 2024.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $66,473.26 to be used as stated in the attachment.
XII.S.2.
Acceptance of Magnet Schools Assistance Program Grant from the U.S. Department of Education
The Magnet Schools Assistance Program (MSAP) grant aims to reduce minority group isolation at Western High School and Coleridge-Taylor Montessori Elementary School. In addition to the initial award, the District has received a frontloaded amount of $1,434,197 for the second year, which will become available on April 1, 2025. These funds will support salaries, benefits, stipends, travel, technology, materials, contracts, and other costs related to implementing each school's magnet theme, providing enriching learning experiences, and recruiting and engaging families. The total grant remains $9,719,533.
The project period is April 1, 2024, through March 30, 2029.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept a Magnet Schools Assistance Program (MSAP) grant from the U.S. Department of Education and authorize the superintendent to sign the grant agreement.
XII.S.3.
Acceptance of Funding from the Jefferson County Public Education Foundation
Northeast Christian Church donated $10,000 to support the Build A Bed Project.
Jefferson County Public Education Foundation donated $2,000 to Iroquois Aspire Higher Program.
Submitted by: Edward D. Muns
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $12,000 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
XII.S.4.
Acceptance of Fiscal Year 2025 IDEA B Basic, Preschool, Coordinated Early Intervening Services Funds from the Kentucky Department of Education
Through the Kentucky Department of Education, Individuals with Disabilities Education Act (IDEA) provides the District with funds for students with disabilities. IDEA funds are appropriated by Congress and are intended to support early intervention and special education services for infants, toddlers, children, and youth with disabilities and their families.
These funds must be spent between July 1, 2024, and September 30, 2026. Funds will pay for salaries, fringe benefits, supplies, materials, professional development, and extended learning for students.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education accept Fiscal Year 2025 IDEA Funds totaling $28,515,158 from the Kentucky Department of Education.
XII.S.5.
Recommendation for Approval of Applications for 21st Century Community Learning Center Grants
The 21st CCLC program provides afterschool academic, artistic and cultural enrichment opportunities for students who attend high poverty and low-performing schools to meet challenging state academic standards. Programs provide a balance of enrichment opportunities that include active, hands-on-engagement activities that address the needs of the whole child and services that help students meet local and state academic standards.
Grant are provided for up to 5-years and funds will be used for salaries, benefits, professional services, purchased services, supplies and miscellaneous costs.
Potential schools include:
- Byck Elementary – continuation grant
- Foster Traditional Academy – continuation grant
- King Elementary - new grant
- McFerran Preparatory Academy - new grant
- Perry Elementary - new grant
- Newcomer Academy – continuation grant
- Shelby Academy – new grant
- Slaughter Academy – continuation grant
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the District submitting grant applications to the Kentucky Department of Education for the 21st Century Community Learning Center (CCLC) program and authorize the Superintendent to sign the necessary application forms.
XII.T.
Recommendation for Approval of Agreements
XII.T.1.
Recommendation for Approval of Memorandum of Agreement with Dare to Care Food Bank
Dare to Care will implement the Cooking Matters program at JCPS Schools. Dare to Care will recruit and train staff or volunteer instructors to lead classes. They will work with school administrators to schedule classes, purchase food items, and provide the SCNS Point of Contact with a schedule at least two weeks in advance. Additionally, Dare to Care will ensure that food safety practices are followed, small equipment is accessible, and the kitchen is left clean after each class. They will also provide necessary paperwork, materials, and incentives for participants.
Furthermore, Dare to Care will ensure that the program coordinator is trained in food safety procedures and will provide a certificate of insurance as required by JCPS board policy. They will also clean up and restore the kitchen and class areas after each class and ensure that certain large equipment and spaces are not utilized during the classes.
This work directly supports Vision 2020 strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memoranda of Agreement with Dare to Care Food Bank and authorize the superintendent sign same.
XII.T.2.
Recommendation for Approval of Data Protection Agreement with JAMF
JAMF is a mobile device management (MDM) program provided for iOS devices (iPads and iPhones) and macOS computers (MacBooks, iMacs, etc.). This MDM will allow greater access to both our school and District teams, while also moving all iOS devices into a singular management system rather than two separate platforms (Lightspeed vs. JAMF). It is used to set up and pre-configure new devices, enhancing the user out of box experience (OOBE). JAMF allows us to manage iPads from a variety of aspects, including, but not limited to, developing configurations and policies that connect our students to digital learning opportunities, while still setting parameters that protect them online. In addition to establishing an infrastructure of support for the iPads, JAMF also allows us to be in continuous communication with each device. Through their device management platform, we are able to assign applications directly to the device as well as reset, re-purpose, and recover the device when it has been lost or misplaced.
The purpose of this agreement is to delineate the operational guidelines for sharing data between JAMF and JCPS and define the respective roles and responsibilities of each party. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.
Submitted by: Eric Satterly
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with JAMF and authorize the superintendent sign same.
XII.T.3.
Recommendation for Approval of Memorandum of Agreement with Kentucky State University for Dual Credit
Dual Credit personnel from Kentucky State University have worked with the principal, administrators, and teachers at participating JCPS High Schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. Specific courses are listed in the agreement. The terms of this partnership agreement follow the National Alliance of Concurrent Enrollment Partnerships (NACEP) standards of practice. This agreement also follows the SACS OCS accreditation standards for credentialing adjunct faculty. This agreement complies with the Kentucky Dual Credit and Work Ready Scholarship Programs and includes negotiated points outlined in the Postsecondary Partner Institution (PPI) agreement with the Kentucky Higher Education Assistance Authority (KHEAA), which manages the Kentucky Dual Credit and Work Ready Scholarships. This college provides appropriate DC courses to all JCPS high school students and high schools participating in DC.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached
Memorandum of Agreement with Kentucky State University for dual credit courses and
authorize the superintendent sign same.
XII.T.4.
Recommendation for Approval of Memorandum of Agreement with PRP Soccer Booster Club
Upon approval of this Agreement, the PRP Soccer Booster Club, Inc. will donate equipment, labor, and materials valued at $75,000 to PRP High School for the installation of field lighting for the soccer field.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with PRP Soccer Booster Club, Inc. and authorize the superintendent to sign same.
XII.T.5.
Recommendation for Approval of Memorandum of Agreement Regarding Data Sharing with the University of Louisville College of Education and Human Development
Jefferson County Public Schools (JCPS) is entering into a Memorandum of Agreement regarding data sharing with University of Louisville College of Education and Human Development (UofL CEHD) to provide deidentified state assessment data for students of UofL CEHD educators and non-UofL CEHD educators. The data will provide UofL CEHD information to make data informed decisions and will additionally support UofL CEHD accreditation processes. UofL CEHD is focused on improving JCPS student academic outcomes by graduating educators that are making a positive impact.
There is no cost to JCPS. This research supports Vision 2020 Strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement regarding data sharing with University of Louisville College of Education and Human Development and authorize the superintendent to sign same.
XII.T.6.
Recommendation for Approval of Agreement with the University of Louisville School of Nursing
The purpose of this Agreement is to establish a program that allows qualified students from JCPS Pre-Nursing Pathways and Academies to gain direct admission to the BSN Program at the University of Louisville School of Nursing. This collaboration aims to enhance community engagement and provide students with a seamless pathway to pursuing a nursing career.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement with the University of Louisville School of Nursing and authorize the superintendent to sign same.
XII.T.7.
Recommendation for Approval of Memorandum of Agreement Regarding Data Sharing with Woolpert, Inc.
Woolpert, Inc. (Woolpert) has entered into a Memorandum of Agreement with Jefferson County Public Schools (JCPS) to provide consulting services including but not limited to the preparation of Geographic Information System (GIS) maps and corresponding tables, preparing updates to boundary maps, geocoding student databases, providing detailed boundary analysis and providing the school district data as requested. Woolpert needs access to student-level data to conduct these services.
There is no cost to JCPS. This research supports Vision 2020 Strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement regarding data sharing with Woolpert, Inc. and authorize the superintendent to sign same.
XII.T.8.
Recommendation for Approval of Addendum to Lease Agreement with ERDCO Properties, LLC
ERDCO Properties, LLC has expressed a desire and willingness to renew the lease of 60,196 square feet of space Located at 3301 Stober Road to be used as central office space for a second two-year term effective July 10, 2025, and end on July 9, 2027.
On June 6, 2023, the Board of Education approved the lease with ERDCO Properties, LLC for a two-year term which ends July 9, 2025.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Addendum to Lease Agreement with ERDCO Properties, LLC as landlord, for the space located at 3301 Stober Road and authorize the superintendent to sign same.
XII.T.9.
Recommendation for Approval of Memorandum of Agreement with Young Authors Greenhouse
Young Authors Greenhouse (YAG) will work with schools to implement a poetry and nonfiction writing project. Students will create writing that shares matters close to their hearts and minds, their hopes for the future, what hurts and what heals, and what grown-ups should know about being a teen. Through this project, YAG will strive to amplify the young voices who are not just future leaders, but present-day leaders, and create a space for intergenerational learning.
Approval of this Memorandum of Agreement allows YAG to work with any school in the District that wants the program, contingent upon YAG’s capacity to secure grants and donations.
There is no charge to the District for this program.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Young Authors Greenhouse and authorize the superintendent to sign same.
XII.T.10.
Recommendation for Approval of Temporary Construction Easement and Agreement for New School Building at Okolona Elementary School
The temporary construction easement allows for the limited purpose of staging construction and constructing certain improvements on our property. The temporary easement is for property located at 1114R Clay Avenue, commonly known as Okolona Park, and is adjacent to the proposed site for the New School Building at Okolona Elementary School. To procure this easement, Jefferson County Public Schools will pay $11,050.75 to Louisville/Jefferson County Metro Government.
The granting of the above easements will not affect the integrity or usefulness of the property crucial to the educational needs of the District.
These items directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve a Temporary Construction Easement and Agreement with Louisville/Jefferson County Metro Government at Okolona Park for the New School Building at Okolona Elementary School and authorize the superintendent sign same.
XII.T.11.
Recommendation for Approval of Memorandum of Agreement with Bluegrass Community & Technical College
Dual Credit personnel from Bluegrass Community & Technical College have worked with high school administrators to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. The terms of this agreement follow the National Alliance of Concurrent Partnerships (NACEP) standards and practice. The agreement also follow the SACS OCS accreditation standards for credentialing adjunct faculty. This agreement complies with the Kentucky Dual Credit and Work Ready Scholarship Programs and includes negotiated points outlined in the Postsecondary Partner Institution (PPI) agreement with the KY High Education Assistance Authority (KHEAA).
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Bluegrass Community & Technical College for dual credit courses and authorize the superintendent sign same.
XII.T.12.
Recommendation for Approval of Student Placement Agreement with Northern Kentucky University
In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with Northern Kentucky University regarding student placement. This is an amendment to that agreement to be effective for the 2024-2025 school year.
Student Placement Agreements permit teacher education students to engage in supplementary instructional activities with JCPS students under the direction and supervision of the professional administrative and teaching staff of the District.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Student Placement Agreement with Northern Kentucky University and authorize the superintendent to sign same.
XII.T.13.
Recommendation for Approval of Amendment to Memorandum of Agreement with Adelante Hispanic Achievers to Provide Services to Students Experiencing Homelessness
Adelante Hispanic Achievers offers educational advocacy to assist students and families experiencing homelessness with the school application process, understanding school choices, accessing JCPS resources and programs such as transportation, English Learner services and Gifted and Talented opportunities. Adelante Hispanic Achievers will also furnish case management to connect JCPS students and their families to Adelante Hispanic Achievers programs, and services as well as to community resources, including housing and basic needs assistance.
The parties wish to extend the liquidation period for the agreement through February 27, 2026, to allow additional time to pay for items obligated prior to September 30, 2024, only. The extended liquidation period does not allow additional obligations of funds after September 30, 2024.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Memorandum of Agreement with Adelante Hispanic Achievers and authorize superintendent to sign same.
XII.T.14.
Recommendation for Approval of Amendment to the Memorandum of Agreement with La Casita Center Inc. to Provide Services to Students Experiencing Homelessness
La Casita Center, Inc. offers educational advocacy to assist students and families experiencing homelessness with the school application process, understanding school choices, accessing JCPS resources and programs such as transportation, English Learner services and Gifted and Talented opportunities. La Casita Center, Inc. will also furnish case management to connect JCPS students and their families to La Casita Center, Inc. programs, and services as well as to community resources, including housing and basic needs assistance.
The parties wish to extend the liquidation period for the agreement through February 27, 2026, to allow additional time to pay for items obligated prior to September 30, 2024, only. The extended liquidation period does not allow additional obligations of funds after September 30, 2024.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Memorandum of Agreement with La Casita Center, Inc. and authorize the superintendent to sign the same.
XII.T.15.
Recommendation for Approval of Amendment to Memorandum of Agreement with Luce, Inc. to Provide Services to Students Experiencing Homelessness
Luce, Inc. offers educational advocacy to assist students and families experiencing homelessness with the school application process, understanding school choices, accessing JCPS resources and programs such as transportation, English Learner services and Gifted and Talented opportunities. Luce will also furnish case management to connect JCPS students and their families to Luce programs and services as well as to community resources, including housing and basic needs assistance.
The parties wish to extend the liquidation period for the agreement through February 27, 2026, to allow additional time to pay for items obligated prior to September 30, 2024, only. The extended liquidation period does not allow additional obligations of funds after September 30, 2024.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Memorandum of Agreement with Luce, Inc. to serve students experiencing homelessness and authorize the superintendent sign same.
XII.T.16.
Recommendation for Approval of Amendment to Memorandum of Agreement with Uniting Partners for Women and Children, Inc., to Provide Services to Students Experiencing Homelessness
Uniting Partners for Women and Children, Inc. offers educational advocacy to assist students and families experiencing homelessness with the school application process, understanding school choices, accessing JCPS resources and programs such as transportation, English Learner services and Gifted and Talented opportunities. Uniting Partners for Women and Children, Inc. will also furnish case management to connect JCPS students and their families to Uniting Partners for Women and Children, Inc., programs, and services as well as to community resources, including housing and basic needs assistance.
The parties wish to extend the liquidation period for the agreement through February 27, 2026, to allow additional time to pay for items obligated prior to September 30, 2024, only. The extended liquidation period does not allow additional obligations of funds after September 30, 2024.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Memorandum of Agreement with Uniting Partners for Women and Children, Inc. to serve students experiencing homelessness and authorize the superintendent sign same.
XII.T.17.
Recommendation for Approval of Memorandum of Agreement with Ohio Valley Educational Cooperative (OVEC)
Ohio Valley Educational Cooperative (OVEC) has established the First Time, Long-Time program to support educators who are obtaining initial certification, additional certification, or rank change. OVEC funds may be used for tuition reimbursement, tuition payments directly to universities, costs for rank change programs, or other expenses related to educator preparation. Eligible participants include new teachers, teachers with more than three years of experience who are pursuing additional certification, enrolled in an educator preparation program approved by the Kentucky Education Profession Standards Board, classified staff participating in Option 9 or participants in the Continuing Education Option rank change program. Receive up to $12,000 of OVEC funds for tuition reimbursement for participants who are seeking initial certification solely through the OVEC/UofL Option 7 program .
The period of performance is October 1, 2024, through September 30, 2025. A match is not required, and there is no commitment by the district beyond the period of performance.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling of $20,353 for First Time – Long Time and $12,000 for initial certification through the OVEC/UofL Option 7 program from OVEC and authorize the superintendent to sign the attached agreement.
XII.T.18.
Recommendation for Approval of Rental Agreement with University of Louisville
Ramsey Middle School and the District Athletics Team will host the JCPS Middle School Championship Swim meet on November 15, 2024, at the University of Louisville's Ralph Wright Natatorium.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Rental Agreement with University of Louisville on behalf of Ramsey Middle School and the District Athletics/Activities Department and authorize the superintendent to sign the same.
XII.T.19.
Recommendation for Approval of Amendment to Data Privacy Agreement with FEV Tutor, Inc
FEV Tutor provides equitable access for students and teachers to directly aligned tiered supports with the Illustrative Mathematics and EL Education curricula through high leverage tutoring. FEV Tutor's focus on coherent progression is aligned with priority standards and core curricula through specific learning plans to meet the needs of individual students. These just-in-time supports allow teachers to maintain a student-centered approach to teaching core curriculum while building on foundational skills to reach mastery of the standards. This work supports Vision 2020 strategy 1.1.3- Provide Equitable Access.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with FEV Tutor, Inc and authorize the superintendent to sign the same.
XII.T.20.
Recommendation for Approval of Amendment to Data Privacy Agreement with ThinkCERCA.com, Inc
ThinkCERCA Writing Across the Curriculum + Intervene & Accelerate provides student access to all supplemental resources for ELA, Social Studies, Science, and Math in the ThinkCERCA platform, as well as
access for all teachers and administrators who serve those students. This work supports Vision 2020 strategy 1.1.3- Provide Equitable Access.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with ThinkCERCA.com, Inc and authorize the superintendent to sign the same.
XII.T.21.
Recommendation for Approval of Memorandum of Agreement with
Cognia, Inc (Formerly Centerpoint Education Solutions)
Cognia will provide custom-developed Grades 3-8 English Language Arts EL curriculum, Kentucky state standards-aligned Evidence of Learning Checks (ELC). The purpose of the ELCs is to produce actionable student performance data that can provide guidance for instructional focus. Cognia will provide JCPS with psychometric data related to tests and test items created by Cognia. Psychometric analyses will include internal consistency reliability, content and criterion validity, test dimensionality, item difficulty, item discrimination, and differential item functioning between demographic groups. This work supports Vision 2020 strategy 1.1.4 - Reduce, revise, and refine assessments.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Cognia, Inc
(Formerly Centerpoint Education Solutions) and authorize the superintendent to sign the same.
XII.U.
Recommendation for Approval of Shortened School Day for One Exceptional Child Education Student
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Office of Special Education and Early Learning.
The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:
-
Approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
-
Minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
-
A copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
-
A copy of the physician's statement of the medical need.
Per regulations, the student is being identified as SSD312.
Student SSD312 has a medical condition, with proper physician documentation, which requires a 4 hour school day, five days (M/T/W/TH/F). Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.
Submitted by: Kim Chevalier
Superintendent Martin Pollio recommends the Board of Education approve the attached Shortened School Day request for one ECE student.
XII.V.
Acceptance of the 2024 School Nutrition and Physical Activity Report for the Jefferson Country Public School District
KRS 158.85(5) requires the District to complete an annual assessment of the nutrition and physical activity environment in the District and issue a report at least sixty (60) days prior to the public forum required by KRS 158.856(5). The report may be issued via posting to the District's website.
In conducting the required assessment, the District utilized the School Wellness Assessment (SWA) which is based off of the CDC School Health Index. This report is based on the SWA data completed by each school location.
The public forum will occur on January 23, 2025. After the January public forum, the Superintendent will submit a summary of the findings and recommendations of the 2024 Nutrition and Physical Activity Report as required by KRS 158.856(6) to the Kentucky Department of Education by May 1, 2025.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the 2024 Nutrition and Physical Activity Report.
XII.W.
Recommendation for Approval of JCPS 2025 Legislative Priorities
The 2025 Regular Session of the Kentucky General Assembly will convene on January 7, 2025. Jefferson County Public Schools (JCPS) functions within the statutory framework established by the General Assembly, so the actions of the legislature have a significant impact on the District's ability to carry out its work.
On October 15, 2024, the Board heard a report regarding the potential issues to be included in the 2025 JCPS Legislative Agenda and provided feedback and input on additional items.
Submitted by: Kevin C. Brown
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached JCPS 2025 Legislative Priorities.
XII.X.
Recommendation for Approval of Policies (Waive First Reading) and Review of Administrive Procedures relating to the School and Community Nutrition Services Program
As part of the District’s five-year Policy and Procedure Review Cycle, the School and Community Nutrition Services (SCNS) Department and the Office of the General Counsel has undertaken a review of all SCNS policies and procedures to ensure they are up to date and align with state and federal law and current District practice.
Changes are required to align SCNS policies and procedures with the District adoption of the Community Eligibility Program (CEP). CEP permits all schools to provide meal service to all students at no charge, regardless of economic status, while reducing burden at the household and local levels by eliminating the need to obtain eligibility data from families through a separate collection.
This policy and procedure update corresponds with ongoing work with the Kentucky Department of Education SCNS Department to monitor and support the nutrition services offered to students in the District. Waiving of the First Reading permits the District to fulfill a KDE request for updated polices and procedures by December 1, 2024.
Policies for Approval
07.1 Food/Nutrition Services
07.11 Meal Pricing
07.111 Competitive Foods
07.12 Vending Machines
07.13 School and Community Nutrition Services
07.14 Financial Reports - School & Community Nutrition Services
07.16 Food Service/School Nutrition Employees
07.161 Service Notification
07.162 Service Termination for Food Service Employees
Administrative Procedures for Review
07.1 AP.1 School and Community Nutrition Program
07.1 AP.11 Food Allergies and Special Dietary Needs
07.1 AP.21 Meal Charge Notification (Repeal)
07.1 AP.22 Returned Check Notification (Repeal)
07.11 AP.1 Meal Programs
07.11 AP.21 Meal Program Forms and Letters (Repeal)
07.12 AP.1 Vending Machines
07.13 AP.1 Procurement of Food Service Supplies
07.14 AP.1 Financial Reports of School Food Service
Submitted by: Kevin C. Brown
Attachment
Superintendent Martin Pollio recommends the Board of Education waive the first reading and approve the attached Board policies and review the attached District administrative procedures, governing the District School and Community Nutrition Services program.
XII.Y.
Acceptance of Annual Comprehensive Financial Report for Year Ended June 30, 2024
The Annual Comprehensive Financial Report is submitted for acceptance in accordance with Fiscal Management Policy 04.9 Audits and in compliance with the guidelines and statutes of the Commonwealth of Kentucky.
The Board’s Audit and Risk Management Advisory Committee (“ARMAC”) received presentations on the ACFR from JCPS Administration and the ACFR audit by external auditors from Dean Dorton Allen Ford PLLC. ARMAC members reviewed the materials, inquired about the adequacy of procedures, and received the required communications from the external auditor. ARMAC recommends that the ACFR be accepted by the Board of Education.
As of the ARMAC meeting, Dean Dorton expects to issue “clean” or unmodified audit opinions. There were no material internal control matters noted. ARMAC noted that the CFO, Executive Administrator of Accounting responsible for the ACFR, and entire JCPS Accounting staff should be commended for the outstanding work maintaining the accounting of JCPS and preparation of the ACFR based on Dean Dorton’s assessment and ARMAC discussions.
Note: The DRAFT watermark is required while the second partner review process is being completed on all components of the audit. Both the watermark will be removed, and official signed opinion added for the final report, which will be submitted to the Kentucky Department of Education on November 13, 2024.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached Annual Comprehensive Financial Report for year ended June 30, 2024.
XII.Z.
Acceptance and Review of Proposed 2025-2026 and 2026-2027 School Calendars (First Reading)
In accordance with Board Policy 08.3 and KRS 158.070, the District Calendar Committee, composed of one (1) District Principal; two (2) District office administrators other than the Superintendent; one (1) local Board member; two (2) parents of students attending a school in the District; one (1) District elementary teacher; one (1) District middle or high teacher; two (2) District classified employees; and two (2) community members from the business community, or tourism commission developed the attached calendar.
The Calendar Committee held meetings on October 16, October 30, and November 4, 2024, to develop and reach a consensus on the attached proposals.
Highlights of the calendars include an August start date, a fall break in early October, and winter and spring breaks.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the proposed 2025-2026 and 2026-2027 school calendars for first submission and reading.
XII.AA.
Recommendation for Approval to Retain the Current Start Times for the 25-26 School Year
As requested by the Board of Education at the May 7, 2024, meeting, below are two options for HS/MS at the last start times, and Elementary at the first and second start times.
Recommendation: Recommend retaining current start times for 25-26 school year.
Rationale
- We have improved service delivery, geographic regions, and clear times
- Changing start times would require the third entire re-route of the district in 3 years
- Changing start times would be the third set of wholescale start time changes in 3 years
- As we score RFPs for a routing software, this adds another variable in modernizing our system
- With leadership change we are concerned with the likelihood that we would be changing start times and routing again the following year.
Moving elementary schools earlier, and high schools later is possible, but will require several start times changes, running depots at a later time, and another full re-route of the district. In this scenario all elementary schools would be at 7:30 and 8:40, while middle and high school would be 8:40 and 9:40, with the vast majority of high schools at 9:40.
It is not possible with current bus driver counts (without doing double and triple runs) to:
- Return to 2 start times
- Place all elementary at 1 start time
- Place all high school at 1 start time
Link to current Start Times
Link to Draft Scenarios (Current, HS/Ramsey 3rd Tier, and MS/HS 2nd/3rd Tier)
Early elementary start time changes:
- Each school level would be at only 2 start times:
- Elementary 7:30 and 8:40
- Middle and High 8:40 and 9:40
- This could impact services:
- Fixes and solutions developed to date would be irrelevant, unknown problems could arise
- Depots at the latest start time will reduce efficiencies during the times when traffic is at its worst (increasing compound clear times).
- Could result in less mirroring
- Could create new traffic pain points
- With most high schools at last tier, this will require: (87 schools)
- 8 middle schools to change times
- 23 high schools to change times
- 51 elementary schools to change times
- 5 specialty schools to change times
- With middle and high schools at last tier, this will require: (90 schools)
- 15 middle schools to change times
- 21 high schools to change times
- 49 elementary schools to change times
- 5 specialty schools to change times
Submitted by Dr. Rob Fulk
Superintendent Martin Pollio recommends the Board of Education retain the current start times for the 2025-2026 school year.
XIII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.
XIV.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
XV.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XVI.
Persons Requesting to Address the Board (If Necessary)
XVII.
Executive Session (If Necessary)
XVIII.
Action Item (If Necessary)
XIX.
Adjournment
A motion to adjourn the meeting of the Jefferson County Board of Education.
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