This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

• 6 25 24 Meeting Notice
• June 25 Board Q&A

Order #2024-86 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the June 25, 2024, recognitions. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

Congratulations to Western Middle School for the Arts, which earned certified magnet status through the Magnet Schools of America (MSA) Magnet Standards of Excellence Certification program earlier this year.

MSA’s national certification process is designed to recognize the hard work of the best magnet schools in the nation and to help them as they grow. There are only two certified magnet schools in the state of Kentucky, and they are both in JCPS—Olmsted South and now Western Middle School for the Arts. 

Based on the National Magnet School Standards of Excellence and the five pillars of magnet schools (1. Diversity; 2. Innovative Curriculum and Professional Development; 3. Academic Excellence; 4. Leadership; and, 5. Family and Community Partnerships), the MSA certification process defines and ensures these standards as consistent, essential elements and characteristics of high-quality magnet programs. 

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Western Middle School for the Arts for earning certified magnet status through the Magnet Schools of America (MSA) Magnet Standards of Excellence Certification program.

Meyzeek Middle School student Zachary Rara, who recently completed the seventh grade, competed in the Scripps Regional Spelling Bee in March and won the competition!

The regional event was held at the main branch of the Louisville Free Public Library and featured 12 students, lasting 17 rounds. The winning word was “analepsis.”

Zachary advanced to the Scripps National Spelling Bee, where he made it to the semifinals and placed 29th overall. The national competition was held in May in National Harbor, Maryland, just outside of Washington, D.C. The Library Foundation provided Zachary and a family member with accommodations during Bee Week.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Meyzeek Middle School student Zachary Rara for winning the Scripps Regional Spelling Bee.

A duPont Manual High School Youth Performing Arts School (YPAS) Class of 2024 graduate known for his remarkable character, powerful musical theater performances, and academic excellence was named a 2024 U.S. Presidential Scholar. 

Chase Phillips was one of just five Kentucky students and 161 seniors nationwide to join the U.S. Presidential Scholars class of 2024.

The U.S. Presidential Scholars Program recognizes distinguished high school seniors and is one of the nation's highest honors for high school students. 

Phillips is one of 20 “scholars in the arts.” He attended a week-long Young Arts program in January in Miami, FL that he called one of the best weeks of his life. As a scholar in the arts, Phillips also gets to be part of an active community of others who have won the award.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize duPont Manual High School graduate Chase Phillips for being named a 2024 Presidential Scholar.

Congratulations to the duPont Manual High School Girls Track and Field Team for winning its fourth-consecutive AAA State Championship.

This marks the first time any high school girls team has won four consecutive state titles in Kentucky, according to their coach Tim Holman.

Submitted by: Carolyn Callahan 

Superintendent Martin Pollio recommends the Board of Education recognize the duPont Manual High School Girls Track and Field Team for winning the AAA State Championship.

Congratulations to the Pleasure Ridge Park High School Baseball team for winning the State Championship. 

The team won 40 games for the first time since 2017 and went 40-3 overall for the season, a phenomenal record. 

Submitted by: Carolyn Callahan 

Superintendent Martin Pollio recommends the Board of Education recognize the Pleasure Ridge Park High School Baseball team for winning the State Championship.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 6 25 24 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 25, 2024.

Order #2024-87 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 25, 2024. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the May 28, 2024, and June 7, 2024, meetings are presented for your review and approval.

Attachment

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 28, 2024, and June 7, 2024, meetings.

Order #2024-88 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 28, 2024, and June 7, 2024, meetings. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Gail Logan Strange.

• Copy of Q5_Q6 JCPS Worksheet - Board Quarterly Self-Evaluation

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

At the May 28, 2024, meeting, the Board unanimously adopted a motion to implement paid parental leave for full-time District. The attached new policies are necessary to implement paid parental leave.

The Board Policy Committee reviewed these policies on June 10, 2024.

First Reading needs to be waived so that the policies will be in place for the July 1, 2024, effective date, which is the beginning of the 2024-25 fiscal year.

Submitted by: Kevin Brown

Attachment

• Paid Parental Leave Presentation 06-25-2024
• 03.12331 and 03.22331 Paid Parental Leave

Superintendent Martin Pollio recommends the Board of Education waive the first reading and approve new Board policies 03.12331 Paid Parental Leave (Certified) and 03.22331 Paid Parental Leave (Classified), to be effective on July 1, 2024.

Order #2024-89 - Motion Failed:  A motion with lack of a second to increase Paid Parental Leave from 30 to 40 contract workdays failed with a motion by Dr. Christopher Kolb.

Order #2024-90 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education waive the first reading and approve new Board policies 03.12331 Paid Parental Leave (Certified) and 03.22331 Paid Parental Leave (Classified), to be effective on July 1, 2024. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

The Board will receive a transportation update providing a clear picture of our current state of transportation operations and outlining potential next steps for the successful integration of TARC drivers in July.

Submitted by: Dr. Rob Fulk

Attachment

• Transportation Update 6 25 24

Superintendent Martin Pollio recommends the Board of Education receive an update on Transportation.

Order #2024-91 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update on Transportation. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

Order #2024-92 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the June 25, 2024, Consent Agenda. passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

• CERTIFIED LEAVES 2024-06-25

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

Attachment

• PERSONNEL ACTIONS 2024-06-25

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• DIVERSITY EQUITY AND POVERTY 2024-06-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• CHIEF OF STAFF 2024-06-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• EXCEPTIONAL CHILD EDUCATION 2024-06-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• HUMAN RESOURCES 2024-06-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• OPERATIONS 2024-06-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• SCHOOLS 2024-06-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This is a report of field trip requests submitted to the Board of Education on June 25, 2024.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Dr. Rob Fulk

Attachments

• Approved by the Superintendent 6-25-24
• FIELD TRIPS 6-25-24 (2)

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project consists of a stadium renovation including bleachers, press box, concession stand and restroom replacement, installation of turf playing field, converting asphalt track from yards to meters, and install rubberized surface. The goal posts and scoreboards will also be replaced.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project.  Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Superintendent Martin Pollio recommends the Board of Education approve the project and the assignment of The Kleingers Group, Inc. as the architect/engineer for the Athletic Stadium Renovation at Doss High School. The BG-1 will be submitted at a later meeting.

This project consists of a stadium renovation including repairs to or restoring the existing bleachers and press box, concession stand and restroom building repairs, and installation of turf playing field. The goal posts and scoreboards will also be replaced. 

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Superintendent Martin Pollio recommends the Board of Education approve the project and the assignment of Pickett Passafiume Architects as the architect/engineer for the Athletic Stadium Renovation at duPont Manual High School. The BG-1 will be submitted at a later meeting.

This project consists of a stadium renovation including bleachers, press box, concession stand and restroom replacement, installation of turf playing field, asphalt track repairs, and install rubberized surface. The goal posts and scoreboards will also be replaced.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Superintendent Martin Pollio recommends the Board of Education approve the project and the assignment of Schmidt Associates, Inc. as the architect/engineer for the Athletic Stadium Renovation at Fern Creek High School. The BG-1 will be submitted at a later meeting.

This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings, and lights. Minor architectural renovations may occur.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Superintendent Martin Pollio recommends the Board of Education approve the project and the assignment of K. Norman Berry Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers for the Phase I HVAC Renovation at Frayser Elementary School. The BG-1 will be submitted at a later meeting.

This project consists of replacing the deteriorated facility at Kerrick Elementary School on the same site.  This project also includes the demolition of the existing Kerrick Elementary School building.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Superintendent Martin Pollio recommends the Board of Education approve the project and the assignment of JRA Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers for the New School Building at Kerrick Elementary School. The BG-1 will be submitted at a later meeting.

This project consists of a stadium renovation including structural analysis and repairs of existing bleachers, installation of turf playing field, asphalt track with rubberized overlay, and renovations to the existing concession and restroom buildings. The goal posts and scoreboards will also be replaced.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project.  Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Superintendent Martin Pollio recommends the Board of Education approve the project and the assignment of Schmidt Associates, Inc. as the architect/engineer for the Athletic Stadium Renovation at Louisville Male High School. The BG-1 will be submitted at a later meeting.

This project consists of replacing the deteriorated facility at Seneca High School on the same site. All Kentucky Department of Education program requirements will be included as well as the Career and Technical Education spaces and required athletic facilities. The existing building will be demolished except for portions necessary for the continued operation of Goldsmith Elementary School.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Superintendent Martin Pollio recommends the Board of Education approve the project and the assignment of Studio Kremer Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers for the New School Building at Seneca High School. The BG-1 will be submitted at a later meeting.

This project consists of a stadium renovation including bleachers, press box, concession stand and restroom replacement, and installation of turf playing field. The goal posts and scoreboards will also be replaced. 

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Superintendent Martin Pollio recommends the Board of Education approve the project and the assignment of Schmidt Associates, Inc. as the architect/engineer for the Athletic Stadium Renovation at Waggener High School. The BG-1 will be submitted at a later meeting.

This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings, and lights. Exterior windows and minor building renovations may occur. The BG-1 will be submitted at a later meeting. 

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Superintendent Martin Pollio recommends the Board of Education approve the project and the assignment of Pickett Passafiume Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Phase I HVAC Renovation at Dixie Elementary School.

This project will consist of removing and replacement the pool HVAC unit.

On March 26, 2024, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 24-289.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on June 4, 2024.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Central HS MCA - Pool HVAC Unit Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Intertech Mechanical Services, Inc. for Pool HVAC Unit Replacement at Central High School MCA for the low base bid of $169,806; and approve the attached revised BG-1 form for $379,000.

This project will consist of adding an open sided pre-engineered metal building pavilion to store the Career and Technical Education program’s heavy equipment.

On January 23, 2024, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 24-213.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on May 30, 2024. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

• Rev BG-1 Fairdale HS - Heavy Equipment Storage Pavilion

Superintendent Martin Pollio recommends the Board of Education award a contract to AML Construction for Heavy Equipment Storage Pavilion at Fairdale High School for the low base bid of $294,300; and approve the attached revised BG-1 form for $336,000.

This project will consist of installing two (2) kitchen workstations in Room 117 for basic cooking instruction. This project is part of the Middle School Explorer Program.

On March 26, 2024, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 24-284.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on June 4, 2024.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Highland MS - Life Skills Kitchen

Superintendent Martin Pollio recommends the Board of Education award a contract to Derek Engineering, Inc. for Life Skills Kitchen at Highland Middle School for the low base bid of $259,870; accept Alternate 1 for a total bid of $259,870; and approve the attached revised BG-1 form for $305,000.

On June 27, 2023, the Board of Education approved VBNA to prepare plans and specifications for Project 23-511.

On January 23, 2024, the Board approved awarding a contract to WPC Company, Inc. as the low bidder.

VBNA has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

• BG-4 CAP Relocation & Renovation

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to WPC Company, Inc. for Clothing Assistance Program Relocation and Renovation for a total construction cost of $446,114.09.

On August 2, 2022, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 23-012.

On March 28, 2023, the Board approved awarding a contract to Cochran Mechanical LLC as the low bidder.

Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-4 Cochrane ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Cochran Mechanical LLC for Boiler Replacement at Cochrane Elementary School for a total construction cost of $68,500.

On August 2, 2022, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 23-013.

On March 28, 2023, the Board approved awarding a contract to Walker Mechanical Contractors, Inc. as the low bidder.

Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-4 Hartstern ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Walker Mechanical Contractors, Inc. for Boiler Replacement at Hartstern Elementary School for a total construction cost of $65,800.

On August 2, 2022, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 23-014.

On March 28, 2023, the Board approved awarding a contract to Walker Mechanical Contractors, Inc. as the low bidder.

Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-4 JF Kennedy ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Walker Mechanical Contractors, Inc. for Boiler Replacement at John F. Kennedy Elementary School for a total construction cost of $113,692.89.

On June 22, 2021, the Board of Education approved Staggs and Fisher Engineers, Inc. to prepare plans and specifications for Project 22-009.

On March 29, 2022, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.

Staggs and Fisher Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-4 Johnsontown Road ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Boiler Replacement at Johnsontown Road Elementary School for a total construction cost of $38,000.

On September 13, 2022, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 23-022.

On February 7, 2023, the Board approved awarding a contract to EH Construction, LLC as the low bidder.

Tony Kleyer, Architect has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-4 King ES - Window Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Window Replacement at King Elementary School for a total construction cost of $568,110.

On August 2, 2022, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 23-017.

On March 28, 2023, the Board approved awarding a contract to Cochran Mechanical LLC as the low bidder.

Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk 

Attachment

• BG-4 Stonestreet ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Cochran Mechanical LLC for Boiler Replacement at Stonestreet Elementary School for a total construction cost of $76,000.

On February 13, 2024, the Board of Education approved the BG-1 form. The closing took place on May 9, 2024.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Property Purchase - 4925 Poplar Level Rd

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for the purchase of 4925 Poplar Level Road.

On May 28, 2024, the Board of Education approved the contract completion and BG-4 form for Highland Roofing Company, Inc.    

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Byck ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Byck Elementary School.

On May 28, 2024, the Board of Education approved the contract completion and BG-4 form for Highland Roofing Company, Inc. 

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Carter TES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Carter Traditional Elementary School.

On May 28, 2024, the Board of Education approved the contract completion and BG-4 form for Geoghegan Roofing. 

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Central HS MCA - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Central High School MCA.

On May 28, 2024, the Board of Education approved the contract completion and BG-4 form for Geoghegan Roofing. 

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Foster Traditional Academy - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Foster Traditional Academy.

On May 28, 2024, the Board of Education approved the contract completion and BG-4 form for Carlon Roofing & Sheet Metal, Inc. 

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Gheens Academy - EIFS Wall System Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Exterior Insulation and Finish System (EIFS) Wall System Replacement at Gheens Academy.

On May 7, 2024, the Board of Education approved the contract completion and BG-4 form for Martin Flooring Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 J Graham Brown School - Gym Floor Refinishing

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Gym Floor Refinishing at J. Graham Brown School.

On May 28, 2024, the Board of Education approved the contract completion and BG-4 form for Highland Roofing Company, Inc. 

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Nichols Bus Compound - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Nichols Bus Compound.

On May 28, 2024, the Board of Education approved the contract completion and BG-4 form for Highland Roofing Company, Inc. 

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Wheeler ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Wheeler Elementary School.

On May 28, 2024, the Board of Education approved the contract completion and BG-4 form for Geoghegan Roofing. 

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Wilder ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Wilder Elementary School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Change Orders and Descriptions 6-25-24

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

The Louisville Water Company easement for Fairdale High School is to provide a water line extension around the tennis court.

The granting of the above easements will not affect the integrity or usefulness of the property crucial to the educational needs of the District.

This item directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Rob Fulk

Attachment

• Notification of Easement - Fairdale HS

Superintendent Martin Pollio recommends the Board of Education receive notice of a Utility Easement at Fairdale High School.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there is a tie bid on BID ID # 8337 – Electrical Supplies & Lighting (Line Item).

Submitted by:  Edward D. Muns

Attachments

Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, and contract renewals.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Edward D. Muns

Attachments 

• List of Contracts 06.25.24
• 01 - Sagebird Consulting (FY24-25)
• 02 -Tachau Meek PLC (FY24-25)
• 03 - Big Picture Company (FY24-25)
• 04 - SN Kentuckian Rehabilitation LLC. (FY24-25)
• 06 - BSCS Science Learning (FY24-25)
• 07 - University of Flordia Literacy Institute (FY24-25)
• 08 - Advanced Environmental Services LLC. - Amendment
• 05 - CharacterStrong, LLC.
• 09 - National Center for Families Learning, Inc.
• 10 - Hanover Research Council, LLC (FY24-25)
• 11 - Azevedo Consulting and Results Learning Center (FY24-25)
• 12 - Kentucky Science Center (FY24-25)
• 13 - Occupational Health Centers of Southwest, dba Concentra Medical Centers (FY24-25)
• 14 - E & S Bryan Inc. dba Crystal Reporting Solutions (FY24-25)
• 15 - C2 Strategic Communications LLC
• 16 - FTF Behavioral Consulting
• 17 - UofL Health Louisville dba Frazier Rehabilitation Instititue
• 18 - BetterLesson, Inc. (FY24-25)

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This summary includes all professional services contracts approved as of July 1, 2023 and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

Submitted by: Edward D. Muns

Attachment

• Summary of Professional Services Contracts 06.25.24

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Edward D. Muns

Attachment

• Orders of the Treasurer - Invoice Report 05.06.24 - 06.02.24

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of May 6, 2024 through June 2, 2024.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachments

• Orders of the Treasurer - PO's by Department 05.06.24 - 06.02.24
• Orders of the Treasurer - PO's by Vendor 05.06.24 - 06.02.24

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of May 6, 2024 through June 2, 2024.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachment

• Orders of the Treasurer - Vouchers 05.06.24 - 06.02.24

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of May 6, 2024 through June 2, 2024.

This is a report of donations and small grants submitted to the Board of Education on June 25, 2024.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

Attachment                       

• Donations and Small Grants Report June 25 2024

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $303,644.12 to be used as stated in the attachment.

The Kentucky Office of Refugees (KOR) within Catholic Charities provides funding extended learning programming for eligible refugee students in the District. The District will also use grant funds to support extended services and training to meet staff needs around educating refugee students.

All RSI funds must be spent by March 31, 2026. All S2S funds must be spent by June 30, 2025. Matching funds are not required and the grant does not obligate the district beyond the subaward period.

This grant aligns with Vision 2020 strategy 1.1.5 improving student literacy and strategy 1.1.7 providing differentiated resources to eliminate opportunity gaps.

Submitted by: Dr. Terra Greenwell

Attachment

• Agreement-Catholic Charities of Louisville

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $673,017.96 from Catholic Charities and authorize the superintendent to sign the attached Notice of Subaward.

Louisville Metro NDF donated $10,000 to be used for a digital sign at Johnstown Road Elementary.

National Seating & Mobility, Inc donated $1,500 for the JCPS ECE Adaptive Sports Team - Louisville Lightening.  

Permobil Foundation donated $1,675 for the JCPS ECE Adaptive Sports Team - Louisville Lightening.

Trager Family Foundation Trust donated $1,000 for the JCPS ECE Adaptive Sports Team - Louisville Lightening.

Robert W Baird & Co. donated $1,000 to the Newburg Middle and the Manual SIFMA Foundation Stock Market Game teams ($500 each). 

Submitted by: Edward D. Muns

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $15,175 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

Within the acceptance of the IDEA B COOP funds awarded by the Kentucky Department of Education (KDE), The Greater Louisville Education Cooperative (GLEC) will support the increased learning of students with disabilities by providing training and technical assistance in the core content instruction: differentiation of instruction and technology-based supports; evidence-based practices to improve behavior and academic achievement. The outcome will be the preparedness of teachers to meet the needs of students with disabilities. JCPS and the Kentucky School for the Blind are the member districts of GLEC and share the same goals for their students with visual impairments. The success of the COOP initiative is sustained through the annual award of this grant from KDE.  

Submitted by: Kim Chevalier

Attachment

• Letter from KDE to Dr. Pollio RE SY 2024-2025 IDEA B NOTICE OF APPROVAL AND PROPOSAL
• Required Affidavit for Bidders, Offerors, and Contractors

Superintendent Martin Pollio recommends the Board of Education accept funding from from the Kentucky Department of Education in the amount of $1,019,400 to fund Greater Louisville Education Cooperative's 2024-25 Special Education Regional Technical Assistance Center proposal.

The goals of the Reading Diagnostic and Intervention Funds are to 1) support the purchase of High Quality Instructional Resources to implement Tier 2 or Tier 3 structured literacy interventions, 2) cover the cost of vendor provided high-quality professional learning connected to an existing or newly purchased instructional resource, and/or 3)pay for extended time or release time for teachers to engage in professional learning related to the instructional resource. 

Eleven elementary schools will receive $40,000 each:

Bloom,  Blue Lick, Cochran, Field, Goldsmith, Gutermuth, Hawthorne, Hazelwood, Schaffner, Slaughter, and Wheeler

The period of performance is July 1, 2024, through June 30, 2025.

Submitted by: Robert Moore

Attachment

• Grant Agreement - KDE - RDIF

Superintendent Martin Pollio recommends the Board of Education accept a $440,000 Reading Diagnostic and Intervention Fund grant from the Kentucky Department of Education and authorize the superintendent to sign the attached grant agreement.

The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers (FRYSC), which are intended to promote and coordinate the flow of community resources and support to families and youths in ways that strengthen their functioning and enhance the growth and development of the individual members of the family unit.

The Jefferson County Region 3 allocation for the 2024-2025 School year is $10,194,240. The Kentucky Cabinet for Health and Family Services contract allocation includes reconfiguring thirteen dual centers into two stand-alone centers. 

The current funding with reconfigurations is for a total of 129 centers.

Submitted by: Dr. Katy DeFerrari

• Funding Letter from Cabinet for Family and Health
• Funding Request Invoice Letter FY25
• List of New Centers Resulting from FRYSC Reconfiguration Proposal

Superintendent Martin Pollio recommends the Board of Education receive the attached Funding Approval from the Commonwealth of Kentucky Cabinet for Health and Family Services for FY25, including the reconfiguration of thirteen Family Resource and Youth Services Centers.

The 21st Century Community Learning Centers (CCLC) initiative provides academic, artistic, and cultural enrichment opportunities to children, particularly students who attend high poverty and low-performing schools, to meet challenging state standards, and local standards in core academic subjects, such as reading, math, and science.

The purpose of this Contractual Memorandum of Agreement with the Kentucky Department of Education is: 

• To provide students with homework assistance and a broad array of activities that can complement their regular academic programs while also promoting youth development; and offering literacy and other skill-building educational services to the parents and families of participating children.

• To increase academic achievement by ensuring that students have access to high-quality academic and engaging enrichment activities that support their learning and development. The 21st CCLC initiative further stresses the importance of diverse groups and organizations working together to strengthen school and community networks to help students and families succeed. Funds will enable schools and communities to design and implement effective out-of-school programs that will result in improved student achievement and be sustained through community partnerships after the grant funds end.

Submitted by: Dr. John Marshall

Attachment

• Contract-KDE-Kentucky Department of Education-Grant Award- 21st Century

Superintendent Martin Pollio recommends the Board of Education approve the attached Contractual Memorandum of Agreement with the Kentucky Department of Education and accept funding of $300,000 to support the 21st Century Community Learning Centers and authorize the superintendent to sign same.

Wallace Foundation is continuing the Equity Centered Pipeline Initiative (ECPI) to develop a broadly applicable approach for a comprehensive, aligned pipeline that produces equity-centered district and school leaders with the knowledge and skills to make educational equity a reality.

The original grant agreement was approved on September 14, 2021. 

Wallace Foundation has awarded the District an additional $1,345,000  to continue the work of equity-centered principal pipeline development, internal and external communication strategies, and technical assistance for grant partners. This project directly supports District Equity goals. The grant overview and additional funding receipt are attached. 

Submitted by: Robert Moore

Attachment

• Wallace- Amendment Letter Year 4 Wallace

Superintendent Martin Pollio recommends the Board of Education accept additional funding totaling $1,345,000 from the Wallace Foundation.

This funding supports career pathway enhancements by strengthening the academic and technical skills of students and integrating academic content with Career and Technical Education (CTE) content within a state-approved CTE career pathway. CTE career pathways are aligned with regional economic and workforce projections.  Funds are distributed to the following high schools:

• Atherton, Ballard, Doss, Eastern, Fairdale, Fern Creek, Iroquois, Jeffersontown, Marion C. Moore, Pleasure Ridge Park, Seneca, The Academy @Shawnee, Southern, Valley, Waggener
• Butler Traditional, J. G. Brown, Central, DuPont Manual, Louisville Male, and Western High Schools
• Georgia Chaffee Teenage Parent Programs (TAPP)

  Funds are used for the following expenses:

  • Teacher professional development
  • Substitutes and travel expenses for curriculum-related field trips that enrich student experiences (restricted during COVID19)
  • Career and Technical Student Organization Advisor registration and travel (restricted during COVID19)
  • Career and Technical Student Organization travel costs for students
  • Technology and software
  • Equipment to meet industry standards
  • Consumable and non-consumable instructional enhancements to the career pathway curricular experiences for the students

Submitted by: Edward D. Muns

• Grant-CTE State Local Area Vocational Education Center (LAVEC)

Superintendent Martin Pollio recommends that the Board of Education accept Perkins Carry Forward funding for $8,867,732 from the Kentucky Department of Education for The Office of Transition Readiness – LAVEC Grant.

AEG Management West Louisville, LLC will provide Jefferson County Public Schools facility space located at  3029 W Muhammad Ali Blvd, Louisville, KY, Norton Healthcare Sports and Learning Center. The allowable space will include the Indoor Track, Outdoor Track, Mezzanine, Humana Hub, and Creativity Corner. The stipulations and guidelines will be followed as outlined in the attached Agreement. 

This work supports our efforts to provide equitable resources and opportunities for all students. 

Submitted by: Robert Moore

Attachment

• AEG Nortons Sports Complex 24-25 Athletics

Superintendent Martin Pollio recommends the Board of Education approve the attached rental agreement with AEG Management West Louisville, LLC and authorize the superintendent sign same.

Bellarmine is required by national accreditors to annually report evidence of the impact Bellarmine graduates have on the learning of K-12 students in their classrooms. Bellarmine is requesting de-identified and aggregated reading and math MAP and State (KY) assessment data for the classrooms of Jefferson County Public Schools (JCPS) English and math teachers who are graduates from Bellarmine’s teacher preparation programs. 

There is no cost to JCPS. This research supports the Vision 2020 Strategy 1.1.7 Eliminate achievement, learning and opportunity gaps.

Submitted by: Dr. Dena Dossett

Attachment

• MOA-Bellarmine University

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement regarding data sharing with Bellarmine University and authorize the superintendent to sign same.

This item was withdrawn prior to consideration by the Board. 

JCPS will work in collaboration with Evolve502 to provide academic support to JCPS students with the 2024 Backpack League. Evolve502 will staff and oversee community learning hubs that will be available to all JCPS students. These hubs will be free of charge for students and will offer a variety of sites throughout Jefferson County within proximity to families. 

The collaboration with Evolve502 will help mitigate summer learning loss and provide ongoing learning opportunities to students throughout the school year. This amendment outlines additional stipulations Evolve502 has agreed to. This Amendment is in addition to, and does not replace, the Memorandum of Agreement with Evolve502, all terms and provisions of which remain in full force and effect except as specifically provided herein.

This work supports Vision 2020 Strategies 1.1.3 and 1.1.7.

Submitted by: Dr. Terra Greenwell

Attachment

• Amendment-Evolve502

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Memorandum of Agreement with Evolve502 and authorize the superintendent to sign the same.

The Food Literacy Project and JCPS will work together to implement the Field-to-Fork Program. The Program will lead students through a discovery of holistic wellness. The program teaches children and parents important lessons through gardening, cooking, and hands-on nutrition activities.

Submitted by: Dr. Katy DeFerrari

• MOA-The Food Literacy Project

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with The Food Literacy Project and authorize the superintendent to sign same.

This agreement with Heuser Hearing & Language Academy (Academy) will provide staff to service students enrolled in the deaf/hard of hearing program at the Academy. The JCPS Early Childhood Education Program offers programs for three- and four-year-old children designed to prepare children socially, physically, emotionally, and educationally for elementary school. JCPS recognizes the need to provide staffing for students with disabilities based on the students' Individual Education Program (IEPs) who will be enrolled in the preschool Deaf/Hard of Hearing special class at the Academy. The Academy will provide classroom space for JCPS early childhood students. 

Submitted by: Kim Chevalier

Attachment

• MOA-Heuser Hearing & Language Academy

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Heuser Hearing & Language Academy and authorize the superintendent to sign same.

Kentucky Counseling Center will provide mental health counseling services to JCPS students and families. Providing mental health services to youth is a long standing and acceptable best practice model.

Submitted by: Kim Chevalier

• MOA-Kentucky Counseling Center, LLC DBA Counseling Now

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Kentucky Counseling Center and authorize the superintendent to sign same.

The purpose of this Contractual Memorandum of Agreement with the Kentucky Department of Education is to expand the utilization of school facilities, lifelong learning opportunities, volunteer programs, community support, and collaboration between The Kentucky Department of Education {KDE) and school districts.

This grant supports the implementation of Senate Bill {2009) by hiring a full-time community education director to address the goals of KDE.

Community Education in Kentucky encompasses five components:

Expanded utilization of school facilities - Community schools serve the entire community. A fully functioning community school provides opportunities for all community members to utilize school facilities creating a belief that the school is the center of the community.

Lifelong Learning Opportunities - Which begin at birth. As the basic education agency of the community, public schools respond to both formal and informal educational needs and desires of members of all age groups of the community.

Volunteer Programs - Whether it is a parent or other family member, senior citizen, or a young professional, enhance the learning experience of students. Research demonstrates that when parents and other community members are engaged in educating students, the schools are better and student performance improves P- 12.

Support - Community support for student learning takes many forms. The community becomes the classroom, enabling students to integrate academic knowledge and critical thinking skills with real-life issues. Students have an opportunity to become resources and respected leaders in their communities.

Collaboration - Successful collaboration is dependent upon intentional, well-facilitated coordination. Community Education Directors assume responsibility for ensuring that continued progress is made in resolving school and community issues. Community Education provides linkage with business/industry, community agencies and organizations, and individuals to resolve community and school issues.

Submitted by: Dr. John Marshall

Attachment

• Contract-Commonwealth of Kentucky-Grant-FY25-FY26

Superintendent Martin Pollio recommends the Board of Education approve the attached Community Education Grant Agreement with the Kentucky Department of Education and authorize the superintendent sign same.

The Wallace Foundation is continuing with year four of the Equity Centered Pipeline Initiative (ECPI) to develop a broadly applicable approach for a comprehensive, aligned pipeline that produces equity-centered district and school leaders with the knowledge and skills to make educational equity a reality. 

The District has been awarded grant funding from the Wallace Foundation to develop a comprehensive, aligned principal pipeline to benefit student achievement and produce equity-centered leaders who can help bring a district’s vision of equity to fruition. The initiative seeks to benefit participating districts and yield broadly applicable approaches that other districts can adapt to their own contexts.

The Wallace Foundation requires the state education agency and two universities to be part of this initiative and, per the grant agreement, provide a specific amount of funding for each entity.

This project directly aligns with the Racial Equity Plan and strategies 2.2.1 and 2.2.4 .

Submitted by: Robert Moore 

Attachment

• KDE-Wallace Year 4

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education and authorize the superintendent to sign same.

The Kentucky Educational Collaborative for State Agency Children (KECSAC) has awarded the District $3,352,552.00 to partially fund salaries and other operating expenses at the following educational programs: 

Ackerly, Brook Dupont, Brook KMI, Father Mahoney's Boys and Girls Haven, Home of Innocents, Maryhurst, Peace Academy, St. Joseph Children's Home, Brooklawn, Bellwood, and Western Day Treatment Program

The Agreement between KECSAC and JCPS outlines the operation and distribution of the State Agency Children's Funds for the delivery of education services to State Agency Children in JCPS. The Agreement is reviewed and signed annually in order to receive grant funds. 

The resolution and KECSAC agreement are effective July 1, 2024, through June 30, 2025.

Submitted by: Robert Moore

Attachments

• IAA-ACKERLY
• IAA-BROOK DUPONT
• IAA-BROOKLAWN AND BELLWOOD SCHOOL
• IAA-FATHER MALONEY'S BOY AND GIRLS HAVEN, INC
• IAA-HOME OF THE INNOCENTS, INC
• IAA-MARY JO AND WILLIAM MACDONALD MARYHURST ACADEMY
• IAA-PEACE HOSPITAL
• IAA-ST. JOSEPHY CATHOLIC ORPHAN SOCIETY
• IAA-THE BROOK KMI
• KY Educational Collaborative for State Agency OVerview and Allocations

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $3,352,552.00 from the Kentucky Educational Collaborative for State Agency Children, approve the attached agreements, and authorize the superintendent to sign same.

National Center for Families Learning (NCFL) plans to leverage its digital learning resource to enhance and supplement the science-based curriculum units throughout the program. Families will build scientific knowledge and understanding transferable to everyday concepts of science. Participating JCPS educators will learn how to incorporate curriculum and Family Service Learning into their instructional practices with students and engagement with families. Community Partnerships-Leverage community partners to provide equitable, personalized learning experiences and targeted support for students.  This Amendment is in addition to, and does not replace, the Memorandum of Agreement with the National Center for Families Learning, all terms and provisions of which remain in full force and effect except as specifically provided herein.

This initiative supports Vision 2020 strategies 1.1.2 Personalize Learning and 1.1.3 Provide Equitable Access.

There is no cost to the District.

Submitted by: Dr. Terra Greenwell

Attachment

• MOA-National Center for Families Learning-5-21-2024

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Memorandum of Agreement with the National Center for Families Learning and authorize the superintendent to sign the same.

McFerran Preparatory Academy and The Academy at Shawnee will participate in program evaluation and data collection as part of the Full-Service Community Schools State Scaling Grant in partnership with the Prichard Committee.

Submitted by: Dr. Katy DeFerrari

• MOA Prichard Committee

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Prichard Committee and authorize the superintendent to sign same.

JCPS/Career and Technical Education (CTE) is partnering with United Parcel Service (UPS) to provide support to the UPS School to Work Program, which employs JCPS high school seniors who will gain work experience and earn college credits by working afternoon shifts as UPS package handlers and taking a college course twice a week in the UPS Training and Education Center located on UPS property. 

Submitted by: Robert Moore

Attachment

• SIGNATURE UPS School to Work 24-25

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with United Parcel Service and authorize the superintendent to sign same.

The Wallace Foundation awarded JCPS grant funding to develop a comprehensive, aligned principal pipeline to benefit student achievement and produce equity-centered leaders who can help bring the District's vision of equity to fruition. The initiative seeks to benefit both participating districts and yield broadly applicable approaches that other districts can adapt to their own contexts. The Wallace Foundation requires university partners to be part of this initiative. The University of Louisville through the College of Education, would like to continue this project with JCPS.

Submitted by: Robert Moore

Attachment

• _WallaceUofL2425_0

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville as part of the Wallace Foundation equity-centered pipeline for school and district leaders and authorize the superintendent to sign same.

• UofL Health Amendment-24-25

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville Health, Inc. and authorize the superintendent to sign the same.

The Wallace Foundation awarded JCPS grant funds to develop a comprehensive, aligned principal pipeline to benefit student achievement and produce equity-centered leaders who can help bring a district's vision of equity to fruition. The Wallace Foundation requires university partners to be part of this initiative. JCPS and Spalding, through the College of Education, desire to continue the Project. 

Submitted by: Robert Moore

Attachment

• Wallace-Spalding University 24-25

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Spalding University as part of the Wallace Foundation equity-centered pipeline for school and district leaders and authorize the superintendent to sign same.

As of July 1, 2024, Digital Promise will donate 5122 Verizon Innovative Learning Schools (VILS) devices to Carrithers Middle School, Conway Middle School, Farnsley Middle School, Grace James Academy, Stuart Academy and 433 devices to W.E.B. Dubois Academy. These schools were participants in the VILS program and were provided the use of the devices as part of the initiative. This is a testament to Digital Promise’s commitment to fostering educational equity and access to technology.

By donating the state-of-the-art devices to these schools, Digital Promise aims to continue bridging the digital divide and ensuring that all students have the tools they need to succeed in the modern world.

Access to technology is increasingly essential in today's educational landscape, enabling students to engage in personalized learning experiences, develop essential digital skills, and access a wealth of educational resources. 

Submitted by: Eric Satterly

Attachment

• Digital Promise VILS

Superintendent Martin Pollio recommends the Board of Education approve the attached Verizon Innovative Learning Schools Device Transfer Agreement and authorize the superintendent sign same.

The Jefferson County Public School District and the Young Men's Christian Association (YMCA) of Greater Louisville jointly operate the Childcare Enrichment Program (CEP), a before- and after-school childcare program that has been serving JCPS families since 1985 and supports regular student attendance.

The CEP program provides quality, licensed before- and after-school childcare for JCPS students in Kindergarten through Grade 8. CEP serves more than 3,000 students each day in 54 different JCPS school sites. This decades-long partnership allows for families to ensure their students are in the best possible environment for before and after school care- our school buildings. These buildings are friendly, familiar, and inviting and part of the student's regular routine.

This program directly supports Vision 2020 strategies 3.2.1 and 1.1.3.

Submitted by: Dr. John Marshall

Attachment

• MOA-The YMCA of Greater Louisville for CEP

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Young Men's Christian Association of Greater Louisville for the continued operation of the joint Childcare Enrichment Program and authorize the superintendent to sign same.

El Toro.com, LLC  will utilize the addresses of job applicants to conduct a MatchBack analysis of a transportation driver recruitment campaign.

The purpose of this agreement is to delineate the operational guidelines for sharing data between El Toro.com, LLC and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.

Submitted by: Carolyn Callahan

Attachments

• El Toro DSA

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with El toro.com, LLC and authorize the superintendent sign same.

AEG Management West Louisville, LLC will provide Jefferson County Public Schools facility space located at  3029 W Muhammad Ali Blvd, Louisville, KY, Norton Healthcare Sports and Learning Center to host the JCPS Celebration of Champions Gala on July 27, 2024. The Gala is the perfect opportunity to highlight our talented student athletes in the district. Funds raised will help support the immediate needs of our student athletes.

Submitted by: Robert Moore

Attachment

• AEG-July 2024 JCPS Athletic Gala

Superintendent Martin Pollio recommends the Board of Education approve the attached rental agreement with AEG Management West Louisville, LLC for the Athletics Gala and authorize the superintendent sign same.

This renewal is under the same terms and conditions as the original Lease Agreement/Land Swap approved by the Jefferson County Board of Education on June 12, 2012, and may be extended for successive terms of one year each, up to a maximum of 99 years, contingent on approval by the Jefferson County Board of Education on an annual basis. 

The Lease Agreement/Land Swap is based on mutual and equal benefit for both Louisville Metro Government and Jefferson County Public Schools. This arrangement allows for a driveway for Fairdale Elementary School and a recycling drop-off point for Louisville Metro. On the attached aerial view of the Fairdale Elementary property, there is an area marked in red and designated as the proposed swap. This long, rectangular piece of property is part of our driveway. Without this piece of land, it would impede access to our school. 

Submitted by: Edward D. Muns 

Attachments

• Fairdale Elementary Aerial View
• Lease Agreement

Superintendent Martin Pollio recommends the Board of Education approve a Lease Agreement/Land Swap Renewal between Louisville Metro Government and the Jefferson County Board of Education.

Payscale, Inc. is an online service that allows Human Resources and the Finance Division to compare job pay rates against the national average for government and for-profit companies.  This is part of an ongoing effort to ensure fair and equitable compensation across various role groups, etc. 

The goal of the Data Privacy Agreement (DPA) is to protect personally identifiable student/employee information and other regulated data exchanged between them as required by applicable laws and regulations, such as the Family Educational Rights and Privacy Act (FERPA), the Children's Online Privacy Protection Act (COPPA), and applicable state privacy laws and regulations. 

Potential costs to the District could include costs associated with compiling Confidential Data requested under this DPA and costs associated with electronic delivery of Confidential Data to the Provider.

This DPA shall be effective as of July 1, 2023, with an annual right of termination, and shall continue for three years, terminating on June 30, 2026. 

Submitted by: Edward D. Muns

Attachment

• Payscale - MSA

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy and the Master Service Agreement with Payscale, Inc. and authorize the superintendent to sign same.

The YMCA of Greater Louisville has been a longstanding partner of Jefferson County Public Schools. This agreement is designed to retain and recruit JCPS employees as a result of our district-wide employee shortage. JCPS employees will have the opportunity to secure a YMCA monthly membership at a significantly discounted price. JCPS employees will have access to all privileges and obligations customarily available to all YMCA members including, but not limited to member discounts on youth sports programs, summer camps, before- and after-school programs and swim lessons.

This partnership agreement will be re-evaluated within 60 days prior to the agreement expiration with the intent to review terms and renew. The term of this agreement is from July 1, 2024, through June 30, 2025.

This initiative directly aligns with one of our Future State Tenets, Workforce Leadership and Development in addition to aligning with Vision 2020 strategy 3.1.3 Improve human resources infrastructure.

Submitted by:  Edward D. Muns

Attachment

• YMCA of Greater Louisville

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with the YMCA of Greater Louisville and authorize the superintendent to sign.

Contractor will provide the five (5) required Pre-ETS activities to qualified students through individual and group activities. The activities will be determined by individual student needs. The Contractor will collaborate and utilize the student's individual education program ("IEP"), the Pre-ETS need(s), or the Area Review Committee's ("ARC") decisions to determine what Pre-ETS activities the student needs. This will address individual needs, transition goals, or post-secondary goals. Outcomes will be determined by multiple data points such as evidence of participation and evaluation of readiness and engagement in the activities.

Submitted by: Kim Chevalier

Attachment

• Contract-Commonwealth of Kentucky-FY24-FY26

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Greater Louisville Educational Cooperative and authorize the superintendent to sign same.

In an effort to address the school bus driver shortage, JCPS is entering a partnership with TARC in hopes of attracting 70 TARC drivers to drive JCPS school buses. TARC drivers will remain employees of TARC. JCPS will base the compensation rate due to TARC on the schedule outlined in the MOA.

Submitted by: Dr. Rob Fulk

Attachment

• MOA - Transit Authority of River City-TARC

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Transit Authority of the River City - TARC and authorize the superintendent sign same.

The utilization of a timely third-party administration (TPA) system for insurance claims aims to achieve a dual benefit: supporting claimants and ultimately driving down insurance costs. The chosen contractor possesses a wealth of institutional knowledge and expertise in handling JCPS insurance across various lines. The cost for this service is $129,525 for claims first reported. Fees are based upon per-claim charges including a non-adjustable administration fee of $25,000.

• Per-Claim Charges: These fees are assessed for each individual claim processed by the TPA.
• Non-Adjustable Administration Fee: This is a set fee of $25,000 that covers general administrative costs associated with the TPA's service.

The agreement term is effective beginning July 1, 2024, and may be terminated by either party upon at least sixty (60) days written notice to the other party.

Submitted by: Edward D. Muns

Attachment

• Third Party Admin Serv Agreement - Charles Taylor

Superintendent Martin Pollio recommends the Board of Education approve the attached Third-Party Administrative Services Agreement with Charles Taylor TPA and authorize the superintendent sign same.

External support/booster organizations are adult/parent organizations established to promote school programs or complement student groups or activities, (i.e., PTA, PTO, booster organizations, etc.). 

An external support/booster organization's purpose is to promote school programs, student groups, or activities at schools. Although external support/booster organizations work very closely with the District, they are separate legal entities and are responsible for adherence to IRS guidelines and Title IX regulations. 

Pursuant to Kentucky Department of Education Accounting Procedures for the Kentucky School Activity Funds Redbook Incorporated by Reference in 702 KAR 3:130, new external support/booster organizations must receive local board approval to establish, lend support, seek assistance, or fundraise in the name of the district, school, students, or a district or school program. 

In addition to each school having a PTA/PTSA/PTO, the External Support/Booster Organizations listed in the attachment request Board approval and have submitted appropriate documentation as required under the External Support/Booster Organizations General Guidelines of the Redbook. 

The organizations' officers are solely responsible for ensuring that their group is in compliance with District policies, external support/booster organization guidelines in the Redbook, and state and federal regulations. 

Submitted by: Robert Moore

Attachment

• 24-25 New JCPS Boosters

Superintendent Martin Pollio recommends the Board of Education approve the attached list of External Support/Booster Organizations.

Pursuant to the Kentucky Department of Education Accounting Procedures for the Kentucky School Activity Funds Redbook Incorporated by Reference in 702 KAR 3:130, the Board is required to adopt all school fees, and those fees shall remain in place until modified or removed by board resolution. These fees have been set by each school, and the use of these fees is overseen by each school’s Site Based Decision Making Council. Fees generally are due at registration prior to the beginning of each school year, although schools will work with parents if a payment plan is needed. In order to more easily locate all fees that are approved to be charged by a school, the attached list includes all fees for the 2024-2025 school year, even if previously approved.   

These fees are not charged to students with completed and approved Instructional Fee Waiver Request Forms on file. In addition, principals have confirmed that no students are denied opportunities based on a lack of funding.

New and revised fees for the 2024-2025 school year were collected from all schools using the following standards: 

Elementary School

• Supplementary materials: no more than $25 (i.e., science notebooks, National Geographic student magazine, Accelerated Reader, Time for Kids, online subscriptions, etc.)

Middle School

• Supplementary materials: no more than $20  (i.e., JCPS science notebooks, National Geographic student magazines Scope, Choices, Newsweek, Time for Kids, Scholastic, Scholastic Math, online subscriptions, etc.)
• Non-core subjects/electives: no more than $65 per course. Schools are required to provide an explanation of non-core subject/elective course fees (including PE) in the Course Catalog and/or Fee Sheet.
• Locker: no more than $5.00
• Technology: no more than $5.00

High School

• Supplementary materials for English, math, science, and social studies: no more than a combined fee of $40 for the four required core content areas (including technology supplies, calculator batteries, subscriptions, etc.)
• Non-core subjects/electives: no more than $65 per course. Schools are required to provide an explanation of non-core subject/elective course fees (including PE) in the Course Catalog and/or Fee Sheet.
• Operational fees: no more than $10 for operational fees (including locker fee, ID card, agenda book/planner, PE lock, etc.)
• Parking: no more than $20 (unless this activity is a Fundraiser)

Advanced Placement/International Baccalaureate/Industry Certifications/eSchool/Cambridge testing fees are determined by the company and are separate from school fees. Students enrolled in these courses and those who choose to take the aligned exam are expected to pay the applicable fee. Please refer to the school course catalog and/or fee sheet for specific information.  

An instrument rental fee of up to $50 may be assessed by a school at any level. 

Extracurricular fees are also attached for inclusion. Principals have confirmed that no students are denied opportunities based on a lack of funding.

Submitted by: Robert Moore

Attachment

• 2024-25 School Fees Guidelines FINAL LD 3.11.24
• Cumulative List of Approved Extracurricular School Fees (includes 24-25 ) 6.25.24 Agenda
• Cumulative List of Approved School Fees (includes 24-25 ) -ALL 6.25.24 Board Agenda

Superintendent Martin Pollio recommends the Board of Education approve new and revised school fees for the 2024-2025 school year.

The District establishes uniform standard procedures for assessing learning, grading, progression, and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed and approved annually by the Board. A broad-based committee, with subcommittees for each level (elementary, middle, and high school) reviewed and revised the documents for 2024-25.

For each level, there are two documents:

• The Assessing Learning and Grading Framework
• The Student Progression and Promotion Handbook (for high schools, this includes graduation requirements)

While the Student Progression and Promotion Handbook for each level provides policies and procedures for how learners progress through each level and are promoted, the Assessing Learning and Grading Framework focuses on the guiding purposes, principles, and recommended practices for assessing student learning and grading. The Framework represents a continuation of the process over the last several years to build a bridge from prior grading practices to our Future State of learning and assessment. The Framework places a stronger emphasis on assessing student progress and mastery, and less on student engagement and effort. 

Subsequent to the First Reading of these documents at the May 28 Board meeting, changes have been made to the grading scale language in the Assessing Learning and Grading Frameworks for elementary and middle schools. The changes are highlighted in the marked-up versions, and will be updated in the final documents prior to distribution to schools.

The Office of Teaching and Learning utilized the District’s Racial Equity Analysis Protocol.

This work supports Vision 2020 strategy 1.1.3- Provide Equitable Access.

Submitted by: Dr. Terra Greenwell

Attachments

• ALGF Elementary 24-25 Final Mark-Up v2
• ALGF Elementary 24-25 Final Revised
• ALGF High 24-25 Final (1)
• ALGF High 24-25 Final Mark-Up (1)
• ALGF Middle 24-25 Final Mark-Up v2
• ALGF Middle 24-25 Final Revised
• SPP Elementary 24-25 Final (1)
• SPP Elementary 24-25 Final Mark-Up (1)
• SPP High 24-25 Final (1)
• SPP High 24-25 Final Mark-Up (1)
• SPP Middle 24-25 Final (1)
• SPP Middle 24-25 Final Mark-Up (1)

Superintendent Martin Pollio recommends the Board of Education approve the attached revised Elementary, Middle, and High School Student Progression and Promotion Handbooks and Assessing Learning and Grading Frameworks for the 2024-25 school year.

On March 13, 2018, the Board approved the establishment of the Audit and Risk Management Advisory Committee (Committee). The Committee's charter, which was approved by the Board on June 12, 2018, states that the members of the Committee shall be appointed by the Board. Members of the Committee collectively shall possess knowledge in accounting, external auditing, internal auditing, governmental fund accounting, financial reporting, operational risk management, and strategic risk management. At least half of the members shall be residents of the Jefferson County Public School District and at least one member shall be considered a financial expert as determined by the Committee. The recommended terms of the committee members shall not exceed 3 years and shall be staggered to minimize the impact to the Committee from member turnover. Committee members shall generally not be recommended for more than two consecutive terms. 

The Committee currently has three vacancies. 

Submitted by: May Porter

Attachment

• Jenna Cowley

• Jenna Cowley CV

The Audit and Risk Management Advisory Committee recommends the Board of Education appoint the following individual as a member of the Audit Risk Management Advisory Committee: Jenna Cowley with a term expiring June 30, 2027.

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the District. Board members shall obtain Board approval prior to incurring out-of-district expenses and reimbursement shall be at the same rates as that for employees of the District and shall be documented by receipts.

Board Members Linda Duncan, Gail Logan Strange, and Sarah McIntosh will attend the 2024 Summer Leadership Institute in Bowling Green, Kentucky being held on July 19-20, 2024, hosted by KSBA. 

Estimated Expenses (each):

• Registration Fee (early bird price): $260
• Hotel: $150
• Mileage: Reimbursed at District mileage rate
• Meals: Reimbursed at District per diem rate

Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Members Linda Duncan, Gail Logan Strange, and Sarah McIntosh to attend KSBA's 2024 Summer Leadership Institute.

The Board approves Nonresident Student Tuition Rates annually pursuant to KRS 158.120 and Board Policy 09.124 Admission of Nonresident Students. 

Tuition rates use General Fund revenues and average daily attendance in the calculation.  The Kentucky Department of Education froze reported ADA between 2020 and 2023 at 2019 levels due to variability caused by the pandemic.  ADA rates issued for 2023 substantially increased the tuition rates.  To allow these families to adjust and plan for the increase, half the increase will be added for 2024-25 and the remainder for 2025-26.

For the 2023-24 school year, 28 Anchorage students attended the following Jefferson County high schools:

Ballard (7), DuPont Manual (16), and Eastern (5).

Submitted by: Edward D. Muns

Attachment

• Proposed Nonresident Student Tuition Rates 2024-25

Superintendent Martin Pollio recommends the Board of Education approve the attached Nonresident Student Tuition Rates for Fiscal Year 2024-25.

The attached documents are recommended for approval to establish the District's salary schedules for the 2024-25 school year and pertain to all bargaining units and all employees.  All full and permanent part-time employee schedules reflect a 2 percent increase from last year's schedules. 

Approval of this recommendation will authorize staff to extend the applicable salary schedules to all District employees effective July 1, 2024.

Submitted by: Edward D. Muns

• FY24-25 Salary Schedules 06.25.2024
• Salary Placement Rules and Procedures 06.25.2024
• Significant Changes in the 2024-25 Salary Schedules

Superintendent Martin Pollio recommends the Board of Education approve the attached 2024-25 Salary Schedules, Salary Placement Rules and Procedures.

The 2024 Regular Session of the Kentucky General Assembly adjourned sine die on April 15. The Office of General Counsel provides the Board of Education with a report on relevant state legislative action.

Submitted by: Kevin C. Brown

Attachment

• RELEVANT LEGISLATION 2024 LEGISLATIVE SESSION

Superintendent Martin Pollio recommends the Board of Education receive a report on the 2024 Regular Session of the Kentucky General Assembly.

Each year, the Kentucky School Boards Association (KSBA) provides local boards of education with a Board Policy Update, which includes recommended amendments to board policies based on changes during the preceding year to state and federal statutes and administrative regulations.

The attached document shows proposed amendments to Board policies from the 2024 Annual KSBA Board Policy Update, incorporating suggested language from the Board Policy Committee, District staff, and the General Counsel.  Proposed new language is underlined, and proposed deletions are shown using strikethroughs. JCPS recommended new language is highlighted.

KRS 160.340 requires board policies be kept up to date with annual amendments by August 15.

The Board Policy Committee reviewed these policies during its meetings on June 3 and June 10, 2024.

Part 1 - Reviewed by Policy Committee on June 3, 2024

702 KAR 3:330 Liability Insurance

01.11              General Powers and Duties of the Board

03.124            Insurance

HB 6 AN ACT relating to appropriations measures...

02.442            Comprehensive School Improvement Plan

HB 278 AN ACT relating to the protection of children.

03.11              Hiring (Certified)

03.21              Hiring (Classified)

HB 447 AN ACT relating to the transportation of students (emergency).

06.31              Bus Scheduling and Routing

HB 471 AN ACT relating to pre-enrollment for military-connected students.

09.126            Students of Military Families

HB 727 AN ACT relating to school district buildings.

04.5                Revenue Bonds

Legislative Oversight and Investigations Committee Recommendation

08.23              “Harmful to Minors” Complaint Resolution Process

Part 2 - Reviewed by Policy Committee on June 10, 2024

HB 142 AN ACT relating to products that contain nicotine.

09.4232          Tobacco, Alternative Nicotine, or Vapor Products

HB 5 AN ACT relating to crimes and punishments.

03.13251       Drug-Free/Alcohol-Free Schools (Certified)

03.23251       Drug-Free/Alcohol-Free Schools (Classified)

09.2211          Employee Reports of Criminal Activity

09.423            Use of Alcohol, Drugs, and Other Prohibited Substances

09.425            Assault and Threats of Violence

HB 169 AN ACT relating to emergency medical preparedness of schools.

09.224            Emergency Medical Treatment

09.2242          Medical Cannabis

HB 446 AN ACT relating to public school transportation.

06.22              Bus Driver Rights and Responsibilities

06.33              Regular Bus Stops

06.34              Conduct on Bus (Transportation)

09.226            Conduct on School Bus

09.2261          Transportation Services Policy

09.422            Bullying and Hazing

09.438            Student Support and Behavior Intervention Handbook

HB 449 AN ACT relating to local boards of education.

01.2                Board Member Qualifications

01.21              Board Member Disqualifications

01.3                 Board Vacancy

01.83              In-Service Training

SB 2 AN ACT relating to student safety.

01.111            District Planning

02.31              Schools Safety Officers (SSOs)

02.311            Kentucky Guardians

05.4                 Safety

09.22              Student Health and Safety

09.227            Child Abuse

09.43              Student Disciplinary Processes

SB 11 AN ACT relating to juvenile justice.

09.14              Student Records

Submitted by: Kevin C. Brown

Attachments

• #1 2024 KSBA Update by Bill - 06-03-2024 Policy Committee
• #2 2024 KSBA Update by Bill - 06-10-2024 Policy Committee v2

Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policies for first submission and reading.

In 2023, the Kentucky General Assembly passed Senate Bill 7, which prohibited districts from deducting from employees’ payroll the membership dues of a labor, employee, or membership organization. The Board amended these policies in 2023 to reflect the requirements of the legislation.

These provisions of Senate Bill 7 have since been permanently enjoined by a Kentucky court, and thus are no longer in effect. The changes to these policies now are being made in response to the court’s injunction.

The Board Policy Committee reviewed these policies on June 10, 2024.

First Reading needs to be waived so that the policies will be in place for all new agreements between the District and organizations that represent District employees, beginning for the 2024-25 fiscal year.

Submitted by: Kevin Brown

• 031211 and 032211 Salary Deductions

Superintendent Martin Pollio recommends the Board of Education waive the first reading and approve Board policies 03.1211 Salary Deductions (Certified) and 03.2211 Salary Deductions (Classified).

The terms of the attached Memorandum of Agreement with the Jefferson County Teachers Association (JCTA) provide changes to the Collective Bargaining Agreement (CBA).

Submitted by: Dr. Aimee Green-Webb

• JCTA MOA ECH 24-25
• JCTA Wage Opener 2024

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association.

This agenda item was withdrawn prior to consideration by the Board. 

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 6 25 24 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.

Order #2024-93 - Motion Passed:  A motion to cancel and remove the July 9, 2024, meeting passed with a motion by Mr. James Craig and a second by Ms. Gail Logan Strange.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the meeting of the Jefferson County Board of Education.

Order #2024-94 - Motion Passed:  A motion to adjourn the June 25, 2024, meeting of the Jefferson County Board of Education at 6:58 p.m. passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.