This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

• 7 25 23 Meeting Notice

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 7 25 23 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for July 25, 2023.

Order #2023-120 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for July 25, 2023. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the June 27, 2023, and July 11, 2023, meetings are presented for your review and approval.

Attachment

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 27, 2023, and July 11, 2023, meetings.

Order #2023-121 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 27, 2023, and July 11, 2023, meetings. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

On March 29, 2023, Senate Bill 150 became law. Sections 1 through 3 pertain to public schools and the Board is required to adopt policies to implement the provisions of the bill.

Several key aspects of the bill pertaining to the treatment of transgender students raise significant concerns for the District. Specifically, the District is concerned that SB 150 targets transgender students because of their non-conforming gender identity and may therefore be discriminatory on the basis of sex; may create barriers to access to equal educational opportunity; may limit the rights of parents/guardians; and may endanger the health, safety, and lives of hundreds of children in District schools.

The Board will receive two versions of the policies and administrative procedures. A side-by-side comparison of the differences between the versions will also be provided. Both versions were reviewed and discussed by the Board Policy Committee meeting on July 10, 2023. The committee reached a consensus to bring forward both versions for consideration by the Board.

Submitted by: Kevin C. Brown

• Presentation _ Board Policies to Implement Senate Bill 150
• SB 150 Policies - Comparison of Versions #1 and #2 v2
• Version 1 - SB 150 KSBA Policies v6.7.25.2023
• Version 2 - SB 150 KSBA Policies v6.7.25.2023
• SB 150 RESOLUTION _ Table

Superintendent Martin Pollio recommends the Board of Education receive a report regarding Board policies to implement Senate Bill 150 (2023 RS); to adopt Version #1 of related Board Policies 08.13531, 09.141, 09.22, 09.13 and 09.14; to not adopt Board Policy 01.52 (included only in Version #2); and to receive for review related administrative procedures 09.22 AP.2 and 09.13 AP.1.

Order #2023-122 - Motion Failed:  A motion to receive a report regarding Board policies to implement Senate Bill 150; to adopt related Board policies for first reading, referred to as “Version 2”; and to receive for review related administrative procedures, referred to as “Version 2” failed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.

Order #2023-123 - Motion Passed:  A motion that the Board receive a report regarding the Board policies to implement Senate Bill 150; table related Board policies for first reading referred to as “Version 1 and 2”; and table for review related administrative procedures referred to as “Version 1 and 2” passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.

Order #2023-124 - Motion Passed:  A motion to adopt a Resolution Regarding the Physical, Mental, and Emotional Support For All Students, Staff, Parents, and Other Stakeholders of Jefferson County Public Schools Regardless of Gender Identity, Gender Expression, or Sexual Orientation; passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.

The Council of the Great City Schools (CGCS) has developed a Student Outcomes-Focused Governance Framework to support large urban school districts to adopt school board behaviors and practices that create the conditions necessary to improve student outcomes.

Since earlier in 2023, the Board has been active with implementation of the Student Outcomes-Focused Governance Framework, with support from CGCS. During this Work Session, the Board will receive an overview and update on the Board’s Implementation Timeline from the CGCS Student Outcomes-Focused Governance Coach.

Submitted by: Kevin Brown

Our team will be presenting a proposal to shift the terminology we currently use in JCPS from ESL student to ML (multilingual learner). The purpose of this change is to focus on the strengths of multilingual learners and transition from a deficit-based approach to an asset-based approach.

This project directly supports strategy 1.1.3 in Vision 2020, Provide equitable access. Develop and improve systems and practices to recognize student strengths and to provide equitable access to engaging learning opportunities, supports and resources.

Submitted by: Dr. Terra Greenwell

• JCPS Multilingual Learners - Shift in Language

Superintendent Martin Pollio recommends the Board of Education approve the Consent Agenda for July 25, 2023.

Order #2023-125 - Motion Passed:  A motion to approve the Consent Agenda for July 25, 2023, minus items VII.J. Recommendation for Approval of Competitive Negotiations, Bid Tabulations, Contract Renewals, and Amendments; and VII.R. Revisions of Board Policies–2023 Annual KSBA Board Policy Update (Second Reading) passed with a motion by Ms. Sarah McIntosh and a second by Mrs. Linda Duncan.

Order #2023-126 - Motion Passed:  A motion to approve Consent Item VII.J. Recommendation for Approval of Competitive Negotiations, Bid Tabulations, Contract Renewals, and Amendments passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

Order #2023-127 - Motion Passed:  A motion to approve Consent Item VII.R. Revisions of Board Policies–2023 Annual KSBA Board Policy Update (Second Reading) passed with a motion by Ms. Sarah McIntosh and a second by Mrs. Linda Duncan.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

Attachment

• CERTIFIED LEAVES 2023-07-25

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

Attachment

• PERSONNEL ACTIONS 2023-07-25

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

• Org Chart Summary 07 25 23

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• ACADEMICS 2023-07-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• CHIEF OF STAFF 2023-07-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• FINANCE 2023-07-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• MULTILINGUAL LEARNERS 2023-07-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• OPERATIONS 2023-07-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• SCHOOL CHOICE 2023-07-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• IT 2023-07-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• TEACHING AND LEARNING 2023-07-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

In addition to the recommended organizational chart changes, attached is a comprehensive organizational chart with all changes submitted since June 23, 2021. This is an annual process, changing the fiscal year from 2022-2023 to 2023-2024.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Organizational Chart 2023-07-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts.

This is a report of field trip requests submitted to the Board of Education on July 25, 2023.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Chris Perkins

Attachment

• FIELD TRIPS 7-25-23

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests.

This project will consist of expanding existing walking track, repairing a portion of existing walking track, repaving existing asphalt playground and demolishing portion of old walking track. As well as seed and straw disturbed areas.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on June 21, 2023. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Approval of Bid Greathouse Shryock TES - Walking Track

Superintendent Martin Pollio recommends the Board of Education award a contract to Riverside Paving & Contracting Co., Inc. for Walking Track at Greathouse/Shryock Traditional Elementary School for the low base bid of $58,380.

This project is to replace the deteriorated facility at Okolona Elementary School. This project also includes the demolition of the existing Okolona Elementary School building.

On June 6, 2023, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 24-004.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Okolona ES - New School Building

Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for the New School Building at Okolona Elementary School, for an estimated project cost of $30,020,450.

This project consists of building a new 45,000 SF stand-alone Early Childhood Learning Center, including 24 preschool classrooms, a multipurpose room, administrative suite, and all required support services located at the property of Watterson Elementary School.

On June 6, 2023, the Board of Education approved C.L. Anderson Architecture, LLC to prepare plans and specifications for Project 24-003.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 New Early Childhood Center

Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for the New Early Childhood Center, for an estimated project cost of $16,555,350.

This project will include a ten-classroom addition and replacing the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings, and lights. Exterior windows and other minor building renovation may occur. 

On June 6, 2023, the Board of Education approved Studio Kremer Architects to prepare plans and specifications for Project 24-001.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Atherton HS - Phase I HVAC Reno & Classroom Addition

Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for Phase I HVAC Renovation and Classroom Addition at Atherton High School, for an estimated project cost of $35,958,272.

This project will replace the entire HVAC system, electrical switchgear, exterior window replacement, security, fire alarm, ceilings, and lights. Partial roofing or other minor building renovation may occur. 

On June 27, 2023, the Board of Education approved JRA Architects to prepare plans and specifications for Project 24-002.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Byck ES - Phase I HVAC Renovation

Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for Phase I HVAC Renovation at Byck Elementary School, for an estimated project cost of $10,795,519.

This project will consist of the replacement of the school’s HVAC central plant.

On June 6, 2023, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 24-011.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Marion C. Moore School - HVAC Central Plant Repl

Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for HVAC Central Plant Replacement at Marion C. Moore School, for an estimated project cost of $3,123,300.

This project consists of the replacement of the school’s boiler.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Auburndale ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architect/engineer, and the BG-1 form for Boiler Replacement at Auburndale Elementary School, for an estimated project cost of $219,690.

This project consists of the replacement of approximately 178 roof squares.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Camp Taylor ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Camp Taylor Elementary School, for an estimated project cost for $543,191.

This project consists of the replacement of approximately 182 roof squares.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Highland MS - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Highland Middle School, for an estimated project cost for $555,277.

This project consists of the replacement of approximately 355 roof squares.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Jeffersontown ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Jeffersontown Elementary School, for an estimated project cost for $1,069,335.

This project will consist of the replacement of the existing single pane aluminum frame windows with thermally efficient windows.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 JF Kennedy ES - Window Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Tony Kleyer, Architect and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Window Replacement at John F. Kennedy Elementary School, for an estimated project cost for $503,105.

This project consists of the replacement of the school’s boiler.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Newcomer Academy - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architect/engineer, and the BG-1 form for the Boiler Replacement at Newcomer Academy, for an estimated project cost of $241,135.

This project consists of the replacement of approximately 319 roof squares.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Shacklette ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Shacklette Elementary School, for an estimated project cost for $963,166.

This project consists of the replacement of approximately 182 roof squares.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Shelby Tradition Academy - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects as the architect/engineer, and the BG-1 form for the Partial Roof Replacement at Shelby Traditional Academy, for an estimated project cost for $553,877.

This project consists of the replacement of the school’s boiler.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Stopher ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architect/engineer, and the BG-1 form for the Boiler Replacement at Stopher Elementary School, for an estimated project cost of $241,135.

On July 27, 2021, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 22-008.

On March 29, 2022, the Board approved awarding a contract to Intertech Mechanical Services as the low bidder.

On March 29, 2022, the Board approved awarding a contract to Intertech Mechanical Services as the low bidder.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• BG-4 Carter TES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services for Boiler Replacement at Carter Traditional Elementary School for a total construction cost of $258,000.

On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-018.

On February 1, 2022, the Board approved awarding a contract to American Roofing and Metal Co., Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-4 Jeffersontown ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to American Roofing and Metal Co., Inc. for Partial Roof Replacement at Jeffersontown Elementary School for a total construction cost of $536,637.

On July 27, 2021, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 22-010.

On March 29, 2022, the Board approved awarding a contract to Intertech Mechanical Services as the low bidder.

Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-4 Semple ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services for Boiler Replacement at Semple Elementary School for a total construction cost of $180,000.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 7-25-23

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. 

Submitted by:  Cordelia Hardin

Attachments

• *Competitive Negotiations, Bid Tabulations, Contract Renewals, and Amendments_07 25 23
• 3124 Weapons Detection System
• Amendment on Instructional & Office Supplies (Line Item)
• Amendment on SCNS Lunchroom Products (Warehouse Delivery)
• C/N for AED Program Management Solution
• Contractual Services of Garage Equipment
• HVAC_Refrigeration Service
• Music K-12 Instruments, Supplies & Accessories (Supplement)
• Off Duty Officer Security
• Painting Services
• SCNS Lunchroom Supplies (School Delivery)
• Seat Material (School Bus)
• Servicing of Automotive Equipment Washers
• Spoken Language Interpreting Services & Translation of Documents
• Wood Floor Restoration

Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiations, bid tabulations, contract renewals, and amendments.

There are no tie bids.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments 

• List of Contracts 07.25.23
• 01 - I Would Rather Be Reading - Auburndale
• 02 - McBrayer PLLC. (FY23-24)
• 03 - Big Picture Learning (FY23-24)
• 04 - National Center for Families Learning (FY23-24)
• 05 - Focus Training Academy dba JEB Enrichment Ctr. (FY23-24)
• 06 - Millennium Learning Concepts (FY23-24)
• 07 - Institute for Multi-Sensory Education
• 08 - Scholastic Inc. (FY23-24)
• 09 - Conscious Discipline (FY23-26)
• 10 - Leslie Texas Consulting - Districtwide (FY23-24)
• 11 - Girls on the Run (FY23-24)
• 12 - The Decode Project (FY23-24)
• 13 - E&S Bryan dba Crystal Reporting Solutions (FY23-24)
• 14 - Kentucky Science Center - Elev8 Learning Center (FY23-24)
• 15 - The Leadership Academy (FY23-24)
• 16 - University of Florida Literacy Institute (FY23-24)
• 17 - Millennium Learning Concepts-CCEIS
• 18 - Sagebird Consulting (FY23-24)

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

• Orders of the Treasurer - Invoice Report 06.12.23 - 07.09.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of June 12, 2023 through July 9, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachments

• Orders of the Treasurer - PO's by Department 06.12.23 - 07.09.23
• Orders of the Treasurer - PO's by Vendor 06.12.23 - 07.09.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of June 12, 2023 through July 9, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Orders of the Treasurer - Vouchers 06.12.23 - 07.09.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of June 12, 2023 through July 9, 2023.

D.D. Williamson Fund donated $2000 to support The Academy @ Shawnee Automation Engineering Department (3D program).  

Mr. William O. Alden, III donated $5000 to be used for early childhood education.

Submitted by: Cordelia Hardin

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $7000 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

School and Community Nutrition Services (SCNS) has been selected to participate in the Kentucky Department of Agriculture’s $3.2M Local Food for Schools Cooperative Agreement Program (LFS). JCPS is awarded $666,985.93 of that total. Funds will be available the first quarter of 2023 and must be used by April 30, 2024. This program will allow SCNS to procure local beef patties for inclusion in the school lunch menu.

Submitted by: Chris Perkins

Attachments

• Award Letter for Local Food for Schools (LFS) Grant
• KDE Contract Modification - 2023 Local Food for Schools

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $666,985.93 from the Kentucky Department of Agriculture and authorize the superintendent sign the attached agreement.

The WHAS Crusade for Children has awarded the District two grants totaling $85,500. These grants support the needs of Exceptional Child Education (ECE) students by providing equipment and supplies to assist in overcoming physical and mental challenges. WHAS Crusade for Children awarded funds in the areas of Occupational and Physical Therapy and Early Childhood Education.

The District is not required to commit to matching funds to these projects and has no obligation beyond the end date of the grant period.

These grants support strategy 1.1.7 in Vision 2020.

Submitted by: Kim Chevalier

Attachment

• Award Notice - WHAS Crusade for Children-$5500
• Award Notice - WHAS Crusade for Children-$80k

Superintendent Martin Pollio recommends the Board of Education accept seven grants from the WHAS Crusade for Children totaling $85,500 to support Exceptional Child Education programs and authorize the Superintendent to sign the attached grant Acceptance Forms.

Wallace Foundation is launching the Equity Centered Pipeline Initiative (ECPI) to develop a broadly applicable approach for a comprehensive, aligned pipeline that produces equity-centered district and school leaders with the knowledge and skills to make educational equity a reality.

The original grant agreement was approved on September 14, 2021.

Wallace Foundation has awarded the District an additional $1,600,000 to support equity-centered principal pipeline development, internal and external communication strategies, and technical assistance for grant partners.

This project directly supports strategy 2.24 in Vision 2020.

Submitted by: Robert Moore

Attachment

• Grant Agreement - The Wallace Foundation

Superintendent Martin Pollio recommends the Board of Education accept additional funding totaling $1,600,000 from the Wallace Foundation.

• Agreement - Baptist Health Med Group dba Baptist Sports Med.7.5.2023

Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement with Baptist Health Medical Group and authorize the superintendent to sign same.

Approval of this Agreement will bring additional revenue to Jefferson County Public Schools to help fund educational programs. The tower space is located at Louisville Male High School, 4409 Preston Highway.

The project directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Chris Perkins

Attachment

• Space License Agreement - Cellco Partnership dba Verizon

Superintendent Martin Pollio recommends the Board of Education approve the attached Communications Facility Space License Agreements with Cellco Partnership dba Verizon Wireless and authorize the superintendent to sign same.

• Interagency Agreement - Dept of Juvenile Justice

Superintendent Martin Pollio recommends the Board of Education approve the attached Interagency Agreement between the Department of Juvenile Justice and Jefferson County Public Schools and authorize the superintendent to sign same.

This Memorandum of Agreement sets out the terms by which the Head Start program and School District will ensure full utilization of Head Start funds by meeting the the following objectives (1) to avoid duplicate of programs and services; (2) to avoid supplanting of federal funds; and (3) to maximize the use of Head Start funds to serve as many four-year-old children as possible.

Submitted by: Kim Chevalier

Attachment

• MOA - Greater Louisville Head Start

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Greater Louisville Heard Start and authorize the Superintendent to sign the same.

Junior Achievement of Kentuckiana, Inc. (JA), in partnership with Jefferson County Public Schools (JCPS), offers a valuable experiential learning setting for JCPS Middle and Elementary students using the agreed upon JA/JCPS curriculum that is aligned with Kentucky Academic Standards. The program is also aligned with project-based learning standards with the development of the Backpack of Success Skills. The cost is $9 per student.

Submitted by: Robert Moore

Attachment

• Agreement - Junior Achievement

Superintendent Martin Pollio recommends the Board of Education approve the attached memorandum of agreement to continue the partnership with Junior Achievement of Kentuckiana Inc. through June 30,2026, and authorize the superintendent to sign same.

The Kentucky Department of Education has requested that the following JCPS employees be released on Memorandum of Agreement from August 1, 2023, through June 30, 2024: 

• Brittany Jones, State Literacy Coaching Specialist
• Sarah McCartt-Jackson, State Literacy Coaching Specialist
• Meleah Phillips-Coogle, State Literacy Coaching Specialist
• Whitney Cox, State Literacy Coaching Specialist
• Lisa Morris, Literacy Coaching Specialist

Submitted by: Dr. Aimee Green-Webb

Attachments

• KDE Contract - B.Jones
• KDE Contract - L.Morris
• KDE Contract - M.Phillips-Coogle FY24
• KDE Contract - S.McCartt-Jackson FY24
• KDE Contract - W.Cox

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreements with the Kentucky Department of Education and authorize the superintendent to sign same.

JCPS entered into a Memorandum of Understanding with the University Louisville effective July 20, 2022, related to the Dental Assistant Career Pathway at Central High School. Both Parties would now like to extend the MOU to allow for more flexibility in the number of participating JCPS students.

This Amendment amends Paragraph I Clinical Mentorship to the following: Subject to the terms and conditions set forth herein, both Parties will agree on a number of students participating in the Clinical Mentorship Program ("JCPS Students") annually. JCPS shall select its students based on Central High School's Responsibilities. Central High School shall identify and guide eligible students and take such other action as UofL may reasonably request to effectively operate and maintain the program.

The JCPS Students will have the opportunity to observe clinical patient interactions through those University personnel identified by the University prior to the commencement of this MOU. Any University personnel participating in the Clinical Mentorship Program shall complete the required training per the
University's Youth Protection Program, and any other training deemed appropriate by the University.

All other provisions of the MOU shall remain unchanged.

This work supports Vision 2020 strategies 1.1.2 and 1.1.3.

Submitted by: Robert Moore

Attachment

• Amendment to MOU - UofL School of Dentistry

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to Memorandum of Understanding with the University of Louisville School of Dentistry and authorize the superintendent to sign same.

Jefferson County Public Schools (JCPS) and the University of Louisville College of Education and Human Development English as a Second Language (ESL) Endorsement Program continues to collaborate to provide tuition credit to K-12 teachers with elementary certification or secondary content certification seeking to obtain their ESL endorsement through the University of Louisville. 

Teachers commit to completing coursework, passing the PRAXIS within one semester of completing all coursework and remaining a JCPS employee for at least three years following the completion of the endorsement. The JCPS ESL Office will use $420,000 in Title II funding to support this project.

This initiative aligns with Vision 2020 strategy 2.2.4, Develop Leaders.

Submitted by: Dr. Terra Greenwell

Attachment

• MOA - University of Louisville-CEHD-ESL

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville College of Education and Human Development and authorize the superintendent to sign the same.

In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with University of Louisville regarding student placement. This is an amendment to that agreement to be effective for the 2023-2024 school year.

Student Placement Agreements permit teacher education students to engage in supplementary instructional activities with JCPS students under the direction and supervision of the professional administrative and teaching staff of the District.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Student Placement Agreement - University of Louisville-CEHD

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Student Placement Agreement with University of Louisville and authorize the superintendent to sign name.

In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with University of Louisville regarding OT/PT student placement. This agreement is to be effective for the 2023-2024 school year.

This Student Placement Agreement will permit occupational therapy, physical therapy and speech language pathologist students to engage in supplementary instructional activities and clinical learning experiences with JCPS students under the direction and supervision of the professional and administrative staff of the District.

Submitted by: Dr. Aimee Green-Webb

Attachment

• MOA OT-PT - University of Louisville-CEHD

Superintendent Martin Pollio recommends the Board of Education approve the attached OT/PT Student Placement Agreement with the University of Louisville and authorize the superintendent to sign same.

In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with University of Louisville regarding student placement. This is an amendment to that agreement to be effective for the 2023-2024 school year.

Student Placement Agreements permit counseling students to engage in supplementary instructional activities and clinical learning experiences with JCPS students under the direction and supervision of the professional administrative and teaching staff of the District.

Submitted by: Dr. Aimee Green-Webb

Attachment

• MOA Counseling - University of Louisville

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Counseling Student Placement Agreement with University of Louisville and authorize the superintendent to sign name.

In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with Western Kentucky University regarding student placement. This is an amendment to that agreement to be effective for the 2023-2024 school year.

Student Placement Agreements permit counseling students to engage in supplementary instructional activities and clinical learning experiences with JCPS students under the direction and supervision of the professional administrative and teaching staff of the District.

Submitted by: Dr. Aimee Green-Webb

Attachment

• MOA Counseling. Western KY University

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Counseling Student Placement Agreement with Western Kentucky University and authorize the superintendent to sign name.

In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with University of Louisville regarding student teaching. This is agreement is to be effective for the 2023-2024 school year.

Student Teacher Agreements provide professional laboratory experiences and student teacher experiences for the educational profession.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Student Teacher Agreement - Univ of Louisville CEHD

Superintendent Martin Pollio recommends the Board of Education approve the attached Student Teacher Agreement with University of Louisville and authorize the superintendent to sign name.

The Math Nation Platform provides resources to improve Digital Literacy for JCPS students.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.

Submitted by: Robert Moore

Attachment

• DPA - Accelerated Learning-Math Nation

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Accelerated Learning, Inc. and authorize the superintendent to sign same.

Amplify Education Inc. for science is rooted in the Lawrence Hall of Science's Do, Talk, Read, Write, Visualize model of learning and was designed to align with the Next Generation Science Standards. With the multimodal approach (Do, Talk, Read, Write, Visualize), students have multiple pathways through which to access content and demonstrate their understanding of standards and key concepts which promotes equity and engagement.

Gold standard research shows that this pedagogical approach improves outcomes in literacy and science for all students. Amplify Education Inc. meets the criteria for Tier III-Promising Evidence as an education
intervention under ESSA.

Submitted by Dr. Terra Greenwell

Attachment

• DPA - Amplify Education

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Amplify Education Inc. and authorize the superintendent sign same.

An Electronic Health Record (EHR) was implemented last year to meet needs related to the health & safety of students & staff. This product contains a COVID-19 dashboard that has been essential for rapid response to symptoms & conditions. It will also allow for improved monitoring & follow up of student immunization compliance which is part of the back to school guidelines. Louisville Metro Department of Public Health and Wellness is granting funds to cover first year costs for this product.

The COVID-19 pandemic has revealed widespread disparities in access to health care for many students, families, and staff. Without a true electronic health record (EHR), JCPS cannot obtain and monitor essential data. The ability to monitor for and respond to contagious illnesses across JCPS helps support the district initiative to reduce chronic absenteeism. It also allows our team to monitor physical health information such as compliance with state health requirements to identify schools where students may lack access to health care and to allocate resources based on need. This EHR also allows for documentation of employee health visits in a HIPAA compliant platform. This is needed in order to issue employee quarantine notices, which allow for access to communicable disease, leave and have current dashboards of both student and staff illnesses per JCPS location. We are implementing a staff vaccination program to support employee wellness and must document these visits in an EHR. These measures are all critical to support in-person learning for students, support staff attendance and work to improve equity across the district.

Submitted by: Dr. Katy DeFerrari

Attachment

• DPA - Aunt Bertha - School Care

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Aunt Bertha for an Electronic Health Record System and authorize the superintendent to sign same.

The Ellevation application will allow staff to have real-time information and data about English Learners that can be used to inform instruction. This agreement includes access to the platform that will equip district leaders and schools to set and monitor student language goals and house information in a user-friendly format to guide decision-making and instruction for multilingual learners. 

Funding is allocated to support this resource in the 2023-24 school year. This initiative aligns with Vision 2020 strategies 1.1.3 provide equitable access, 2.1.2 cultivate growth mindset, and 2.1.3, improve culture and climate.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Curriculum Associates, LLC and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. 

Submitted by: Dr. Terra Greenwell

Attachment

• DPA - Curriculum Associates-Ellevation

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Curriculum Associates, LLC (dba Ellevation) and authorize the superintendent to sign same.

This Amendment will update the original description of services portion to add all Rapid Identity modules and include the required data fields collected. The original data protection agreement was approved on August 2, 2022.

Identity Automation is a staff and student solution to various authentication requirements such as multi-factor authentication, single sign-on, and self-service password reset. This system will allow us to manage accounts while providing additional security to all JCPS users. Once implemented, the impact of cybersecurity incidents on students, specifically their personal identifiable information and data, will be significantly reduced.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Identity Automation and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• Amendment to DPA - Identity Automation

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement amendment with Identity Automation and authorize the superintendent sign same.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Family and Children's Place and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Kim Chevalier

Attachment

• DSA - Family and Children's Place

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Family and Children's Place and authorize the superintendent sign the same.

Heartland School Solutions will provide an integrated school and community nutrition services management information system.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Heartland School Solutions and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Cordelia Hardin

Attachment

• DPA - Heartland School Solutions

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Heartland School Solutions and authorize the superintendent sign same.

This amendment is to the original agreement that was approved on July 19, 2022. Specifics to the amended agreement are attached.

Districtwide software licenses will be provided for Pear Deck via Liminex dba GoGuardian which focuses on student engagement and formative assessment.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Liminex dba GoGuardian and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

• Amendment to DPA - Liminex-Pear Deck

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Data Privacy Agreement with Liminex and authorize the superintendent sign same.

Liminex, Inc. dba Go Guardian will provide software that helps schools manage their devices, by providing increased data around student activity and setting advanced security parameters to ensure their safety.

It allows schools and teachers to have greater classroom control and student monitoring capabilities using GoGuardian as a classroom management software.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Liminex and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. Thisnwork supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DPA - Liminex dba GoGuardian

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Liminex, Inc. dba Go Guardian and authorize the superintendent sign same.

The Amendment increases the compensation from $10,574.15 to $16,950.26 allowing for two additional schools, Echo Trail Middle School and Dr. J. Blaine Hudson Middle School. If approved, SchoolMint Hero will provide digital educational software (Hero Ready, Hero Rise, and Incident Manager) licenses and support which focuses on supporting pro-social behavior initiatives such as Positive Behavior Interventions and Supports (PBIS), and Social and Emotional Learning (SEL) programs for use at seven designated schools: Frederic Law Olmsted Academy North, Meyzeek Middle School, Johnson Traditional Middle School, Ramsey Middle School, Crosby Middle School, Echo Trail Middle School and Dr. J. Blaine Hudson Middle School. 

Submitted by: Katy DeFerrari 

Attachment

• Amendment to DPA - SchoolMint-Hero

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Data Privacy Agreement with SchoolMint and authorize the superintendent to sign same.

The terms of the attached partnership agreements follow the National Alliance of Concurrent Enrollment Partnerships (NACEP) standards of practice. These agreements also follow the Southern Association of Colleges and Schools Commission on Colleges (SACS OCS) accreditation standards for credentialed adjunct faculty. Each agreement complies with the Kentucky Dual Credit and Work Ready Scholarship Programs and includes negotiated points outlined in the Postsecondary Partner Institution (PPI) agreement with the Kentucky Higher Education Assistance Authority (KHEAA), which manages the Kentucky Dual Credit and Work Ready Scholarships.

Included Partnerships and list of included courses for each:

Submitted by: Robert Moore

Attachments

• Agreement - Murray State University.7.25.23
• Agreement - Spalding University.7.25.23
• MOA - Campbellsville University - Dual Credit7.25.23
• MOA - Morehead State University Dual Credit.7.25.23
• MOA - Western Kentucky University-Dual Credit.6.27.2023

Superintendent Martin Pollio recommends the Board of Education approve the attached Agreements with Campbellsville, Morehead, Murray State, Spalding, and Western Kentucky Universities for Dual Credit courses and authorize the superintendent to sign same.

The attached document is recommended for approval to establish the District's salary schedule for the 2023-24 school year and pertains to Job Family II-Salary Exempt-SI.  There are no changes to grades 3-7. 

This schedule adjustment is effective August 1, 2023.

Submitted by: Cordelia Hardin

Attachment

• Salary Schedule - Job Family II - Salary Exempt (1) - 2023-24

Superintendent Martin Pollio recommends the Board of Education approve the attached 2023-24 Salary Schedule for Job Family II–Salary Exempt, Grade SI.

A list of Schoolwide fundraising activities for the 23-24 school year is attached. All activities must follow the current JCPS health and safety guidelines. All activities must follow the current JCPS Accounting/Redbook guidelines and documentation requirements. 

Where possible, similar events across multiple schools have been combined to promote administrative efficiency in accordance with the Redbook. Approved activities are for all schools unless noted otherwise. Pursuant to Board Policy 09.33, principals will submit Fundraiser Approval Form F-SA-2a with more detailed information to their area assistant superintendent prior to the start of any fundraising activity. 

Submitted by: Robert Moore

Attachment

• 2023-24 Schoolwide Fundraising Activities

Superintendent Martin Pollio recommends the Board of Education approve the attached fundraising activities for the 2023-24 school year.

On August 13, 2015, KDE proposed 702 KAR 1:170 School District Data Security and Breach Procedures. This regulation specifically cites and recommends compliance with KDE published "Data Security and Breach Notification Best Practice Guide" which provides guidance on preventing and mitigating security breaches.

Cyber policies cover data breaches, whether accidental or via a coordinated hacking attack, and notification costs, as well as the cost of investigating how the breach occurred, who could be affected, and legal assistance to determine notification requirements.

Submitted by: Cordelia Hardin

Superintendent Martin Pollio recommends the Board of Education approve the purchase of Cyber Insurance.

704 KAR 3:395 Extended School Services

08.133 Extended School/Direct Student Services

Senate Bill 1 (2022 RS) AN ACT relating to education and declaring an emergency.

08.232 Instructional Resources

JCPS Staff Recommendation for Policy Change

06.34 Conduct on the Bus

03.2232 Sick Leave

Submitted by: Kevin C. Brown

Attachment

• 2023 KSBA Policy Update Set #1 2nd Reading-Approval 7.25.2023

Superintendent Martin Pollio recommends the Board of Education adopt the attached revisions to Board policies.

Each year, the Kentucky School Boards Association (KSBA) provides local boards of education with a Board Policy Update, which includes recommended amendments to board policies based on changes from the preceding year to state and federal statutes and administrative regulations.

The attached document shows proposed amendments to Board policies from the 2023 Annual KSBA Board Policy Update, incorporating suggested language from the Board Policy Committee, District staff, and the General Counsel.  Proposed new language is underlined, and proposed deletions are shown using strikethroughs. JCPS recommended new language is highlighted.

KRS 160.340 requires board policies be kept up to date with annual amendments by August 15.

Except as noted, the Board Policy Committee reviewed these policies during its meeting on July 17, 2023.

Recommended by Human Resources Division

03.1234            Medical Leave (Certified)

03.2234            Medical Leave (Classified)

03.12322 AP.1   Family and Medical Leave Compliance

House Bill 13 AN ACT relating to Drivers Licenses

06.22               Bus Drivers' Responsibilities

03.211             Medical Examination

House Bill 32 AN ACT relating to classified school staff and declaring an emergency.

03.21               Hiring (Classified)

House Bill 319 AN ACT relating to teachers.

03.11               Hiring (Certified)

03.1231            Personal Leave (Certified)

03.1232            Sick Leave (Certified)

03.1236            Emergency Leave (Certified)

03.17                Discipline/Nonrenewal/Resignation by Employer (Certified)

03.2231            Personal Leave (Classified)

03.2236            Emergency leave (Classified)

03.272              Separation by Employee (Classified)

House Bill 331 AN ACT relating to the emergency medical preparedness of schools.

09.311              Safety (Athletics)

03.1161            Coaches and Assistant Coaches

03.2121            Nonteaching Coaches and Assistant Coaches

09.224              Emergency medical Treatment

05.4                  Safety

Senate Bill 7 AN ACT relating to the administration of payroll systems and declaring an emergency.

03.1211             Salary Deductions (Certified)

03.1211             Salary Deductions (Classified)                     

Senate Bill 229 AN ACT relating to child abuse.

09.227             Child Abuse

SB 247 AN ACT relating to transient public school students.                                   

09.11               School Choice System

Smith v. Bennett, 644 S.W.3d 516 (KY App. 2021)

 03.115             Transfer of Tenure

Added for First Reading After Board Policy Committee Meeting

03.122              Holidays and Vacation Leave (Certified)

03.222              Holidays and Vacation Leave (Classified)

Changes align policies with current District practice, clarifying that compensation for accrued vacation is made at the time an employee is no longer employed in an eligible position.

Submitted by: Kevin Brown

Attachment

• 2023 KSBA Policy Update Set #2 for 1st Reading 07-25-2023.pdf

Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policies for first submission and reading.

A motion to adjourn the July 25, 2023, meeting of the Jefferson County Board of Education.

Order #2023-128 - Motion Passed:  A motion to adjourn the July 25, 2023, meeting of the Jefferson County Board of Education at 9:24 p.m. passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.