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I.
Moment of Silence
Welcome to the May 12, 2014, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Audio: 5 12 2014 Board Meeting
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
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III.
Approval of Minutes of Previous Meeting
The minutes of the April 21, 2014, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the April 21, 2014, regular meeting.
Order #55 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the April 21, 2014, regular meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for May 12, 2014.
Order #56 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for May 12, 2014. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.
IV.A.
Recognition of and Student Demonstration from Superintendent’s Student Advisory Council
In 2012, Superintendent Donna Hargens created the Superintendent’s Student Advisory Council comprised of students from various high schools across the district. The purpose of the group was to provide the superintendent and her senior staff with feedback on ways the district can improve students' overall experience.
The superintendent meets quarterly with the Superintendent’s Student Advisory Council to talk about such topics as district policies, dropout and graduation rates, testing, technology, school climate, and college and career preparation.
Members of the council are recommended by administrators at their schools and are invited to apply to the council by submitting an essay.
Tonight, four teams made up of members of the Superintendent’s Student Advisory Council will give a brief persuasive presentation about each of the School of Innovation Design Competition finalists. Each team will include in its presentation facts to support why its design concept is beneficial, appealing, and unique and how it will enhance student achievement and success for all Jefferson County Public School District students.
The persuasive presentation will represent our students’ voices, ideas, and creativity, and the students will use their critical-thinking skills to support and convince the Jefferson County Board of Education to choose their School of Innovation Design Competition concept as the winner.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends that the Board of Education recognize and receive a student demonstration from four teams made up of members from the Superintendent’s Student Advisory Council.
V.
Action Item Brought Forward
Order #57 - Motion Passed: A motion to waive Board Policy 1.45 Board Meeting Agenda and amend the agenda to move Agenda Item VI.A. Approval of Proposal for Repurposing Myers Middle School up to this point in the agenda passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.
Order #59 - Motion Passed: A motion to waive Board Policy 1.45 Board Meeting Agenda and amend the agenda to move the speakers on Agenda Item VI.A. Approval of Proposal to Repurpose Myers Middle School forward to this point in the agenda passed with a motion by Mr. David Jones and a second by Mrs. Debbie Wesslund.
V.A.
Approval of Proposal for Repurposing Myers Middle School
To address low academic performance at Myers Middle School, dramatic change is required. To facilitate this change in outcomes for students, the following restructuring is proposed:
- The incoming sixth-grade students assigned to Myers Middle School will be placed in one of ten middle schools (The Academy @ Shawnee, Carrithers, Highland, Meyzeek, Newburg, Noe, Ramsey, Thomas Jefferson, Western, and Westport). There are approximately 210 incoming sixth graders projected to attend Myers, so each of the 10 receiving schools would serve 40 or fewer students during the 2014-15 school year. Each of these students will be paired with a central office mentor who will provide support during this transition. (See the attached map for proposed boundary changes and the attached table that shows the number of students placed in each school. Sixth-grade students residing in The Academy @ Shawnee and Western Middle School areas of the map will be offered a choice between the two schools.)
- The current sixth- and seventh-grade students (rising seventh and eighth graders for the 2014-15 school year) will finish their middle school experience as students at Myers Middle School at Waggener High School. This arrangement will allow students to stay together for their middle school years and still participate in all middle school activities. Myers Middle School at Waggener will provide a cohesive, focused age-appropriate education that targets these students in an intentional way. It will challenge, intervene, and support the cognitive and non-cognitive skills of students.
- Students participating in English as a Second Language (ESL) and Exceptional Child Education (ECE) programs will be placed in units based on programmatic needs, space, and transportation considerations.
- All impacted families will be able to apply for a transfer to another school for their student(s).
- The current Myers Middle School building will be repurposed to meet the needs identified in the long-range facilities plan such as early childhood, alternative education programs, and English language learner programs. A specific recommendation will be made in June 2014 as part of the final long-range facilities plan.
The proposed changes have been vetted in a series of meetings of various stakeholder groups including students, parents, teachers, principals, and central office administrators.
Submitted by: Dr. Robert Rodosky
Attachments
Revised 05/12/14
Superintendent Donna Hargens recommends that the Board of Education approve the proposed repurposing of Myers Middle School for the 2014-15 school year as outlined in the rationale.
Order #60 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the proposed repurposing of Myers Middle School for the 2014-15 school year as outlined in the rationale. The recommendation passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.
VI.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for May 12, 2014.
Order #61 - Motion Passed: A motion to waive Board Policy 1.45 Board Meeting Agenda and amend the agenda to move speakers on non-agenda items forward to this point in the agenda passed with a motion by Mr. Chris Brady and a second by Mr. David Jones.
Order #62 - Motion Passed: A motion that the Board of Education approve the consent calendar for May 12, 2014, passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
VI.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
VI.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
VI.C.
Approval of Job Descriptions
The attached job description for Mental Health Counselor is submitted as a new job description.
The attached job description for Assistant to Principal is submitted to update job responsibilities with work responsibilities performed.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions for Mental Health Counselor and Assistant to Principal.
VI.D.
Approval of Organizational Chart
The Diversity, Equity, and Poverty Programs organizational chart is submitted to add one (1) Coordinator I (504) and delete one (1) teacher.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational chart for Diversity, Equity, and Poverty Programs.
VI.E.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on May 12, 2014.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
VI.F.
Approval of Bids and Revised BG-1 Forms
VI.F.1.
Approval of Bid and Revised BG-1 Form for Gym Ceiling Replacement at Atherton High School
This project shall consist of installing a new gym ceiling.
On February 24, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 018-14027.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on April 23, 2014. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Corbett Construction Co., Inc. for Gym Ceiling Replacement at Atherton High School for the low base bid of $99,000; reject Alternates 1-2; and approve the attached revised BG-1 form for $123,000.
VI.F.2.
Approval of Bid and Revised BG-1 Form for Gym Ceiling Replacement at Western Middle School
This project will consist of removing the existing ceiling and replacing with a suspended impact resistant ceiling.
On February 24, 2014, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 710-14028.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on April 23, 2014. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education award a contract to National Contracting Services, LLC for Gym Ceiling Replacement at Western Middle School for the low base bid of $38,800 and approve the attached revised BG-1 form for $47,000.
VI.F.3.
Approval of Bid and Revised BG-1 Form for Concrete Repairs at Various Schools
This project will consist of the concrete repair of sidewalks at various schools.
On February 24, 2014, the Board of Education approved assigning Facilities and Environmental Services Facility Planning Unit to prepare plans and specifications for Project VAR-14030.
Bids were received, publicly opened, and read aloud in the office of Facilities and Environmental Services on April 24, 2014. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award contracts to CB&A Construction for the low bid of $8,905 and Revrac Construction, LLC for the low bid of $14,748 for Concrete Repairs at Various Schools and approve the attached revised BG–1 form in the amount of $25,643.
VI.F.4.
Approval of Bid and Revised BG-1 Form for 2014 Paving Package I at Various Schools
This project will consist of the installation of new asphalt driveways, asphalt repair, resurfacing, and restriping.
On February 24, 2014, the Board of Education approved assigning Facilities and Environmental Services Facility Planning Unit to prepare plans and specifications for Project VAR-14031.
Bids were received, publicly opened, and read aloud in the office of Facilities and Environmental Services on April 24, 2014. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award contracts to Hall Contracting of Kentucky, Inc. for the low bid of $17,385; Louisville Paving Co. for the low bid of $54,627; MAC Construction & Excavating, Inc. for the low bid of $105,378; and Riverside Paving & Contracting Co., Inc. for the low bid of $64,540 for the 2014 Paving Package I at Various Schools and approve the attached revised BG–1 form in the amount of $255,527.
VI.F.5.
Approval of Bid and Revised BG-1 Form for 2014 Paving Package II at Various Schools
This project will consist of the installation of new asphalt driveways, asphalt repair, resurfacing, and restriping.
On February 24, 2014, the Board of Education approved assigning Facilities and Environmental Services Facility Planning Unit to prepare plans and specifications for Project VAR-14032.
Bids were received, publicly opened, and read aloud in the office of Facilities and Environmental Services on April 25, 2014. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education award contracts to Hall Contracting of Kentucky, Inc. for the low bid of $39,605; MAC Construction & Excavating, Inc. for the low bid of $44,481; and Riverside Paving & Contracting Co., Inc. for the low bid of $21,000 for the 2014 Paving Package II at Various Schools and approve the attached revised BG-1 form in the amount of $111,535.
VI.G.
Approval of Contract Completions and BG-4 Forms
VI.G.1.
Approval of Contract Completion and BG-4 Form for Roof Replacement at Atherton High School
On October 8, 2012, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 018-13003.
On July 8, 2013, the Board approved awarding a contract to Highland Roofing Co., Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Co., Inc. for Roof Replacement at Atherton High School for a total construction cost of $258,315.
VI.G.2.
Approval of Contract Completion and BG-4 Form for a New Elevator Addition at Crums Lane Elementary School
On October 8, 2012, the Board of Education approved Luckett & Associates Architects & Engineers to prepare plans and specifications for Project 092-13008.
On May 13, 2013, the Board approved awarding a contract to Badgett Constructors, LLC as the low bidder.
Luckett & Associates Architects & Engineers has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Badgett Constructors, LLC for a New Elevator Addition at Crums Lane Elementary School for a total construction cost of $254,433.
VI.G.3.
Approval of Contract Completion and BG-4 Form for Window Replacement Phase I at Frayser Elementary School
On January 23, 2012, the Board of Education approved Luckett & Associates Architects & Engineers to prepare plans and specifications for Project 290-12028.
On March 25, 2013, the Board approved awarding a contract to E.H. Construction, LLC as the low bidder.
Luckett & Associates Architects & Engineers has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, attached BG-4 form, and final payment to E.H. Construction, LLC for Window Replacement Phase I at Frayser Elementary School for a total construction cost of $181,098.
VI.G.4.
Approval of Contract Completion and BG-4 Form for Roof Replacement at Louisville Male High School
On September 12, 2011, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 047-12015.
On February 27, 2012, the Board approved awarding a contract to Tecta America Zero Co. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Tecta America Zero Co. for Roof Replacement at Louisville Male High School for a total construction cost of $840,923.
VI.H.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
VI.I.
Approval of Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-reference bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following competitive negotiation, bid tabulations, contract renewals, and amendments:
• Competitive Negotiation on Disability Income Program;
• Automotive Antifreeze, Fluids and Lubricants;
• Calculators and Accessories;
• Purchase of Uniforms for Maintenance Personnel;
• Graphics Department Supplies (For Materials Production);
• Print Shop Supplies (For Materials Production);
• Musical Instrument Repairs;
• Uniform Rental (For Bus Compounds and Garages);
• Contract Renewal on Digital Duplicating Machines, Parts and Supplies;
• Contract Renewal on Backfilling of Underground Heating Oil Tanks;
• Contract Renewal on Video and Sound Recordings and DVD's;
• Contract Renewal on Insulation Pipe and Accessories;
• Amendment on Electrical Supplies and Lighting (Line Item);
• Amendment on Musical Instruments; and
• Amendment on Flashlights, Batteries, Bulbs, etc.
VI.J.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of March 31 through April 23, 2014.
VI.K.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of March 31 through April 23, 2014.
VI.L.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
VI.M.
Acceptance of Financial Report for Period Ended March 31, 2014
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached financial report for the period ended March 31, 2014.
VI.N.
Acceptance of Quarterly Report of Investment Performance for Period Ended March 31, 2014
This report is provided to the Board per JCPS Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached Quarterly Report of Investment Performance for the period ended March 31, 2014.
VI.O.
Notification of Electrical Easement at Dunn Elementary School
This easement is necessary for the installation of underground electrical service at Dunn Elementary School.
On May 13, 2013, resolutions were approved by the Jefferson County School District Finance Corporation authorizing the Finance Corporation President to execute routine easements without first seeking the approval of the Finance Corporation.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive notice of an electrical easement at Dunn Elementary School as shown in the attached exhibit.
VI.P.
Acceptance of Funding
Superintendent Donna Hargens recommends that the Board of Education accept grants and funding to various schools and departments as presented in the following agenda items.
VI.P.1.
Acceptance of Donations and Small Grants
Breckinridge-Franklin Elementary School received $5,374 from Northeast Christian Church for a playground.
VanHoose Education Center received a white board valued at $600 from School Specialty.
DuPont Manual High School received $750 from Chrysalis Ventures LLC for iPads, which were used as student prizes for the JCPS IdeaFestival.
Each of the following schools received a $5,000 grant from the Laura Bush Foundation for America’s Libraries to purchase library books: Central High School Magnet Career Academy, Olmsted Academy South, Rutherford Elementary School, Slaughter Elementary School, and Wheatley Elementary School.
The following schools received grants from VSA Kentucky:
- Hartstern Elementary received $1,250 for a folk dance artist residency for fourth- and fifth-grade students in the Emotional Behavioral Disability class;
- Western Middle School received $1,250 for an artist residency to design a complete map of Africa to reinforce sixth-grade geography standards; and
- Westport Teenage Parent Program received $625 to be used for a Visual Art Elusions project.
Fern Creek High School received $500 from Republic Bank to support the football team.
Kenwood Elementary School received 25 iPads, one MacBook computer, and 125 iPad covers valued at $12,169 from One Stroke Inks & Supplies. The MacBook computer will be used to synchronize applications to all the iPads simultaneously while the iPads are used for instruction.
Library Media Services received 40 copies of Hispanic Americans in Congress: 1822–2012 valued at $2,440 from John Yarmuth. The books will be placed in secondary school libraries to help students learn about Hispanic-American lawmakers who helped shape national policy.
Louisville Male High School received the following donations:
- $4,000 from Shelvin Bernard Mack Jr. to help support the girls’ basketball team's trip to North Carolina for the 2014–15 season.
- $2,000 from Mr. Brandon Schadt for the Advanced Program Environmental Science Club to plant trees and plants on school grounds.
Seneca High School received $150 from Tommie M. Clark and $150 from Jefferson County Farm Bureau to purchase t-shirts for the Future Farmers of America club.
Southern High School received $2,000 from the Whole Kids Foundation to purchase materials so the gardening club could build a greenhouse.
Valley High School received a $250 donation from College Board to help cover testing materials and expenses and interlocking edgers and retaining blocks valued at $576 from Clarence Glover to be used by horticulture students on school grounds.
Waggener High School received $500 from the Kentucky Malt Beverage Education Corporation to be used for the 2014 Principal Scholarship Award.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations and small grants totaling $59,584 to be used as stated in the rationale.
VI.P.2.
Acceptance of Funding from Jefferson County Public Education Foundation
Jefferson County Public Schools received $116,499 from the Jefferson County Public Education Foundation through the following donors:
The Community Foundation of Louisville donated $3,650 on behalf of Henry Heuser to benefit students through the 2014 Vogt Achievement Scholarships.
The J. C. Cantrell Scholarship Fund received a $1,250 donation from John Cantrell to be used for senior scholarships at Valley High School.
Kentucky Society for Technology in Education donated $1,000 for students in the Eastern High School digital music program.
Lift a Life Foundation donated $100,000 through a one-year grant beginning April 1, 2014, for the Kindergarten Summer College programs.
Louisville/Jefferson County Metro Government donated $10,000 through the use of Neighborhood Development Grant funds to be used for a new playground at Goldsmith Elementary School.
Martin Bell donated $599 to the Louisville Education and Employment Partnership to be used for high school scholarships.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $116,499 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
VI.P.3.
Acceptance of an Increase in Funding from KentuckianaWorks Foundation for KentuckianaWorks Youth Career Center
On June 24, 2013, the Board of Education accepted funding in the amount of $120,496 from the KentuckianaWorks Foundation to support the KentuckianaWorks Youth Career Center.
The purpose of this modification is to reflect an increase in the not-to-exceed amount from $120,496 to $167,748. The funds will be used to cover the change in hourly wage ranges and fringe benefits for existing KentuckianaWorks Youth Career Center staff as well as operating expenditures.
The term of the contract is July 1, 2013, through June 30, 2014.
Submitted by: Superintendent Donna Hargens
Attachment: Contract No. 340-160-13-01
Superintendent Donna Hargens recommends that the Board of Education accept an increase in funding from KentuckianaWorks Foundation and authorize the superintendent to sign the attached contract modification.
VI.P.4.
Acceptance of Grant from United Parcel Service, Inc. for Career and Technical Education
United Parcel Service, Inc. (UPS) has awarded Jefferson County Public Schools a $30,000 grant for Career and Technical Education. The funds provided by UPS support the UPS School-to-Work Program.
This program employs JCPS high school seniors who gain work experience and earn college credits by working afternoon shifts as UPS package handlers and taking a college course twice a week in the UPS Training and Education Center located on UPS property.
Funding from UPS covers the cost for the program’s teacher of record.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a $30,000 grant from United Parcel Service, Inc. for Career and Technical Education and authorize the superintendent to sign the attached agreement.
VI.P.5.
Acceptance of Funding from University of Louisville for Renewing Education for Adult Learners Program
The University of Louisville is providing JCPS Adult and Continuing Education funding totaling $1,396 to support the Renewing Education for Adult Learners (REAL) program, a three-week summer program that will focus on individuals in need of GED preparation or skills development to become college ready.
The funds will be used to cover staff salaries and fringe benefits. This agreement does not financially obligate the District, nor is there any indirect cost.
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $1,396 from the University of Louisville and authorize the superintendent to sign the attached memorandum of agreement.
VI.Q.
Approval of Sponsorship for 2014 College & Career Expo
Each year Jefferson County Public Schools co-hosts the College and Career Expo where students and parents have an opportunity to pick up brochures and other materials relating to post-secondary educational choices, including information of over $300,000 in scholarships.
More than 250 colleges, universities, and institutions are represented at the Expo.
JCPS provides $7500 in sponsorship for the free event that historically has drawn more than 10,000 students.
The 2014 College and Career Expo will be held on Sunday, October 12, 2014, from 1 to 4 p.m. at the Kentucky Exposition Center.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached 2014 College and Career Expo Sponsorship Proposal and authorize the superintendent to sign same.
VI.R.
Approval of Data Sharing Agreement with Scholastic, Inc.
The District is requesting that Scholastic, Inc. (Scholastic) examine the Kentucky Performance Rating for Educational Progress (K-PREP) test scores and Lexile gains on the Scholastic Reading Inventory (SRI) in comparison to the READ 180 implementation fidelity metrics, dosage of treatment metrics, student pre-test level, and student subgroups.
READ 180 is a reading intervention program, and this analysis will help to assess the correlation between SRI Lexile gains and K-PREP gains and allow the District to examine the linkage between reading gains, student usage, and implementation fidelity metrics for READ 180.
Submitted by: Dr. Robert Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Data Sharing Agreement with Scholastic, Inc. and authorize the superintendent to sign same.
VI.S.
Approval of Lease Agreement with Kentucky State Fair Board
Jefferson County Public Schools 2014 graduation dates were initially scheduled at the Kentucky Exposition Center (KEC) for June 6, 7, and 9. Due to the potential for inclement weather make-up days, those dates were released back to KEC and new dates were scheduled.
Following approval of the last student day for JCPS as June 6, 2014, the district advised KEC of the new graduation dates. KEC advised the District of an existing reservation for an out-of-district graduation on Sunday, June 8, 2014, at 7 p.m.
In order to accommodate the JCPS request for graduations beginning at 9 a.m. Monday June 9, 2014, in Broadbent Arena additional costs would be incurred. The attached lease agreement with the Kentucky State Fair Board includes a one-time fee of $9,600 for resetting the Broadbent Arena venue that includes personnel costs for 20 KEC staff members at $60 per hour to build risers and a large stage, set up additional seating, and clean the facility overnight.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached lease agreement with the Kentucky State Fair Board at the Kentucky Exposition Center to accommodate the Jefferson County Public Schools 2014 high school graduations and authorize the superintendent to sign same.
VI.T.
Approval of Resolution for Workers' Compensation Self-Insured Program
The Workers' Compensation program has been self-insured since 1978.
This program has realized cost savings for the District in the form of interest on reserves and rate increases on insurance premiums and has eliminated poor claims administration and increased administrative control, plan flexibility, and improved service to employees.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached resolution seeking approval from the Commissioner of the Kentucky Office of Workers' Claims to self-insure the Workers' Compensation liabilities of the District.
VI.U.
Revision to Board Policies: Curriculum and Instruction and Students (First Reading)
The following policies are attached for first reading:
- Section 8: Curriculum and Instruction
- 08.22 Promotion and Retention
- Section 9: Students
- 09.4 Student Behavior
- 09.422 Bullying/Hazing
- 09.423 Use of Alcohol, Drugs and Other Prohibited Substances
- 09.425 Assault and Threats of Violence
- 09.426 Disrupting the Educational Process
- 09.4261 Telecommunication Devices
- 09.427 Student Dress Code
- 09.428 Student Rights
- 09.4294 Driver's License Revocation
The proposed revisions incorporate new legal requirements and were made in conjunction with Kentucky School Boards Association's Policy Service ("KSBA") and were reviewed and recommended by the Policy Development Committee.
With these revisions, we will be converting to a number system rather than our current lettering system.
In the system of revision used in the attached policies, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that Boards include in the policy area.
Submitted by: Rosemary Miller
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive the attached Board Policies: Curriculum and Instruction and Students for first submission and reading.
VI.V.
Approval of Board Policies: Personnel and Students
The following policies are attached for approval:
- Section 9: Students
- 09.3 Student Activities
- 09.312 Insurance (Athletics)
- 09.313 Eligibility (Athletics)
- 09.32 Student Organizations
- 09.3211 Use of School Facilities by Noncurriculum-Related Student Groups
- 09.33 Fund-Raising Activities
These proposed policies were received for first reading by the Board of Education on April 21, 2014, and were reviewed and recommended by the Policy Development Committee.
The proposed revisions incorporate new legal requirements and were made in conjunction with Kentucky School Boards Association's Policy Service ("KSBA"). With these revisions, we will be converting to a number system rather than our current lettering system.
In the system of revision used in the attached policies, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that Boards include in the policy area.
Submitted by: Rosemary Miller
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached Board Policies for Section 3: Personnel and Section 9: Students.
VI.W.
Approval of Modifications to the 2014-15 School Calendar
The proposed changes to the 2014-15 school calendar are as follows:
- Move Spring Break from March 30, March 31, April 1, April 2, and April 3, 2015, to April 6, 7, 8, 9, and 10, 2015;
- Remove March 27, 2015, as a make-up day and make it a regular school day;
- Add April 2 and 3, 2015, as make-up days; and
- Any additional missed school days will be made up in the following order: May 29, June 1, June 2, June 3, June 4, and June 5, 2015.
The proposed changes to the 2014-15 school calendar plan for potential inclement weather by using make-up days in the following order: April 2, April 3, February 27, March 9, May 29, June 1, June 2, June 3, June 4, June 5, and June 8, 2015.
Any accrued instructional time in District calendars over the Kentucky Department of Education’s minimum is to be designated as “banked” instructional time.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached amended 2014-15 school calendar.
VII.
Action Items
VIII.
Discussion Items
VIII.A.
Acceptance of 2014-15 Student Progression, Promotion, and Grading Handbooks for First Reading and Overview of Exceptional Child Education Placement
Jefferson County Public Schools establishes uniform standard procedures for grading, progression, and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed annually by the Jefferson County Board of Education.
A broad-based committee consisting of JCTA representatives, counselors, evaluation and transition coordinators, content specialists, and assistant superintendents reviewed and revised the policies and procedures outlined in the 2014-15 Student Progression, Promotion, and Grading Handbooks for the elementary, middle, and high schools.
General revisions reflect points of clarification and changes from the broad-based committee and feedback from JCPS role groups.
This presentation will also provide an overview of Exceptional Child Education (ECE) Child Find, which is the identification of students with potential disabilities and placement of children and youth ages 3-21 years old.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive the attached revised Elementary, Middle, and High School Student Progression, Promotion, and Grading Handbooks for the 2014-15 school year for first reading and an overview of Exceptional Child Education Placement.
Order #63 - Motion Passed: A motion that the Board of Education waive the second reading of the attached revised Elementary, Middle, and High School Student Progress, Promotion, and Grading Handbooks for the 2014-15 school year passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
Order #64 - Motion Passed: A motion that the Board of Education approve the attached revised Elementary, Middle, and High School Student Progression, Promotion, and Grading Handbooks for the 2014-15 school year passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Linda Duncan.
Order #65 - Motion Passed: A motion that the Board of Education receive an Overview of the ECE Placement Process. passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Debbie Wesslund.
VIII.B.
2013–14 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year.
Order #66 - Motion Passed: A motion that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.
IX.
Board Reports and Requests
X.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XI.
Executive Session (If Needed)
XII.
Adjournment
A recommendation to adjourn the May 12, 2014, meeting of the Jefferson County Board of Education at xxx p.m.
Order #67 - Motion Passed: A recommendation to adjourn the May 12, 2014, meeting of the Jefferson County Board of Education passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.
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