Henderson County
May 17, 2021 6:00 PM
Board of Education Regular Meeting
Return
I. Welcome & Call Meeting to Order
Michael Waller
Rationale


I.A. Moment of Silence & Pledge of Allegiance
II. Approval of Agenda
Michael Waller
Rationale


Actions Taken

Order #166 - Motion Passed:  A motion to approve the agenda as listed passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.

III. Students & Staff Recognition
Bob Lawson
III.A. HCHS Academic Team
Rationale

HCHS Academic Team

Maggie Privette

Andrew Russell

Avery Wagner

Josh Freeman

Jacob Fulcher

Ryan Nantz

Julianne Latimer

Abby Salisbury

Brent Raleigh

III.B. HCHS Girls Basketball Team
Attachments
III.C. HCHS Student Ambassadors
Rationale

Dylon Moore

Maggie Moore

Jordan Troutman

IV. Community Partner Spotlight - Henderson Community College
Bob Lawson
Attachments
V. Public Participation & Recognition of Guests
Michael Waller
Rationale


VI. Approve Minutes from Prior Meetings
Michael Waller
Rationale


Attachments
Actions Taken

Order #167 - Motion Passed:  A motion to approve the Minutes from April 19, 2021 Regular Meeting passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VII. Reports
VII.A. BG 19-068 - New Jefferson Elementary School Project Update
John Hagan Codell
VII.A.1. Approve Change Order 13-2
Attachments
Actions Taken

Order #168 - Motion Passed:  Approve Change Order 13-2 for BG 19-068 - Jefferson Elementary School Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

VII.B. Capital Projects
VII.B.1. BG 20-249 - HVAC Replacement at South Heights Elementary School Project
Alisa Payne
Attachments
Actions Taken

Order #169 - Motion Passed:  A motion to approve Danco Construction as the low bidder of the South Heights Elementary School HVAC Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.

VII.B.1.1. Approval of Bids
Attachments
Actions Taken

Order #170 - Motion Passed:  A motion to approve the bids for BG 20-249 - HVAC Replacement at South Heights Elementary School Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.

VII.B.1.2. Approval of Special Inspection Bids
Attachments
Actions Taken

Order #171 - Motion Passed:  A motion to approve the special inspection bids for BG 20-249 - HVAC Replacement at South Heights Elementary School Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.

VII.B.1.3. Approval of Commissioning Bids
Attachments
Actions Taken

Order #172 - Motion Passed:  A motion to approve the Commissioning Bids for BG 20-249 - HVAC Replacement at South Heights Elementary School Project passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.

VII.B.1.4. Approval of Revised BG-1
Attachments
Actions Taken

Order #173 - Motion Passed:  A motion to approve BG1 for BG 20-249 - HVAC Replacement at South Heights Elementary School Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.

VII.B.2. BG 21-073 - Softball Lighting Replacement Project
Alisa Payne
VII.B.2.1. Approval of Bid Package No. 01 (Material) and Award Contract
Attachments
Actions Taken

Order #174 - Motion Passed:  A motion to approve Bid Package No. 01 for materials, Contract and Purchase Order Form for BG 21-073 - Softball Lighting Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VII.B.2.2. Approval of Bid Package No. 2 (Labor/Install) and Award Contract
Attachments
Actions Taken

Order #175 - Motion Passed:  A motion to approve Bid Package No. 02 for labor and installation and Contract for BG 21-073 - Softball Lighting Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

VII.B.2.3. Approval of Revised BG-1
Attachments
Actions Taken

Order #176 - Motion Passed:  A motion to approve BG-1 Project Application Form (Revised) for BG 21-073 - Softball Lighting Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

VII.B.3. Approve Schematic Drawings for BG 21-074 - Central Academy Fire Alarm Replacement Project
Alisa Payne
Attachments
Actions Taken

Order #177 - Motion Passed:  A motion to approve the Schematic Drawings for BG 21-074 - Central Academy Fire Alarm Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VII.B.4. Approval of Schematic Drawings for BG 21-075 - South Middle School Fire Alarm Replacement Project
Alisa Payne
Attachments
Actions Taken

Order #178 - Motion Passed:  A motion to approve the Schematic Drawings for BG 21-075 - South Middle School Fire Alarm Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.

VII.B.5. BG 21-297 - Henderson County High School - Soccer Locker Room Bldg project
Steve Steiner
VII.B.5.1. Approval of BG-1
Attachments
Actions Taken

Order #179 - Motion Passed:  A motion to approve the BG-1 for BG 21-297 - Henderson County High School - Soccer Locker Room Bldg as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.

VII.B.5.2. Approval of Owner-Architect Agreement
Attachments
Actions Taken

Order #180 - Motion Passed:  A motion to approve the Agreement between Owner, Henderson County Board of Education, and Architect, RBS Design Group PSC, for BG 21-297 - Henderson County High School - Soccer Locker Room Bldg Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

VII.B.6. Approval of Capital Funds Request Form
Steve Steiner
Rationale

  • Viewsonic smartboards for 290 classroom ($950,000)
  • BG 21-297 - Soccer Locker room facility ($733,500)
  • Property Insurance ($260,900)
  • Technology Supplies - devices and smartboards ($210,000)
  • Technology supplies - Chromebooks ($112,500), for a amount requested of $2,266,900

Attachments
Actions Taken

Order #181 - Motion Passed:  A motion to approve the Capital Funds Request Form as presented passed with a motion by Mr. Kirk Haynes and a second by Mr. Michael Waller.

VII.B.7. Approval of Crime Prevention Through Environmental Design CPTED Principles Checklist for Kentucky Public Schools for BG 20-222 - Safety Upgrade Secure Entrance (Card Access, Cameras)
Steve Steiner
Attachments
Actions Taken

Order #182 - Motion Passed:  A motion to approve the Crime Prevention Through Environmental Design CPTED Principles Checklist for Kentucky Public Schools for BG 20-222 - Safety Upgrade Secure Entrance (Card Access, Cameras) as presented passed with a motion by Mrs. Tracey Williams and a second by Mr. Kirk Haynes.

VII.C. HCHS Updates and Athletic Report
Tommy Ransom and Mark Andrews
Attachments
VIII. Old Business
VIII.A. Athletics/COVID-Testing
Bob Lawson
VIII.B. SB 128 Requests
Kasey Wolfe
Actions Taken

Order #183 - Motion Passed:  A motion to approve all of the SB 128 - Supplemental School Year Program (SSYP)--Student request to use the 2021-2022 school year as a supplemental year forms submitted passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

VIII.C. Semi-Monthly Pay
Bob Lawson
VIII.C.1. Approve First Reading of Policy 03.121 - Salaries and Policy 03.221 - Salaries
Bob Lawson
Attachments
Actions Taken

Order #184 - Motion Passed:  A motion to approve the first reading of Policy 03-121 - Salaries and Policy 03.221 - Salaries as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.

IX. New Business
IX.A. Hanover Research - Certified Salary Study
Jinger Carter
Attachments
Actions Taken

Order #185 - Motion Passed:  A motion to approve the Letter of Agreement with Hanover Research to conduct the Certified Salary Study as presented passed with a motion by Mr. Kirk Haynes and a second by Mr. Michael Waller.

IX.B. Foster Care MOU between Henderson County Schools and KY Dept. of Community Based Services
Kasey Wolfe
Attachments
Actions Taken

Order #186 - Motion Passed:  A motion to approve the Foster Care Memorandum of Understanding between Henderson County Schools and KY Department of Community Based Services as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.

IX.C. Consent Agenda
Michael Waller
Rationale


Actions Taken

Order #187 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mrs. Tracey Williams and a second by Mr. Kirk Haynes.

IX.C.1. Approve Grant Applications
Rationale

  • Henderson County School District ($10,000) School to Farm to Families grant to provide nutritional meal options and healthy fresh ingredients that would not be available to them otherwise;
  • Henderson County School District ($7,000) International Paper Grant to fund a district reading project; and
  • Central (Henderson County School District) and Thelma B. Johnson Early Learning Center ($100,000 per location) Governor's Emergency Education Relief (GEER) fund to provide assistance as a result of the Novel Coronavirus Disease 2019 (COVID-19).

Attachments
IX.C.2. Approve Student Overnight Trip Requests
Rationale

  • Retroactive approval for HCHS Cheer to compete in the State Cheer Competition Lexington, KY May 12-14, 2021;
  • HCHS BGLA to attend FBLA Leadership Camp in Hardinsburg, KY June 8-10, 2021; and
  • Retroactive approval of Dance team to Winchester, KY for KHSAA State Competition, May 15-16.

Attachments
IX.C.3. Approve Extended Disability Leave Requests
Attachments
IX.C.4. Approve Transportation Requests
Rationale

  • Henderson County 4-H use of school busses from June 29, 2021 - July 2, 2021 for the Henderson County 4-H youth summer camp; and
  • Zion Baptist Church use of a school bus June 17, 2021 to transport the youth group to Holiday World.

Attachments
IX.C.5. Approve Bid Recommendations
Rationale

Bid Recommendations:

Fleet Vehicles 5-21-5-4

Library Books, Services, and Supplies Bid 3-21-5-5

Pest Control 6-21-5-5

Technology Equipment 7-21-5-5

 

Bid Renewals:

Courier Service Bid # 5-20-5-5

New or Retread Tires & Tubes Bid # 9-20-5-6

 

Attachments
IX.C.6. Approve Application for Emergency Certificates for Substitute Teaching
Attachments
IX.C.7. Approve the 2021-2022 School Activity Budgets and Fundraisers
Attachments
IX.C.8. Approve 2021-2022 Student Fees
Attachments
IX.C.9. Approve Bid List for 2021-2022
Attachments
X. Financial
Cindy Cloutier
X.A. Tentative Budget for 2021-2022
Attachments
Actions Taken

Order #188 - Motion Passed:  A motion to approve the Tentative Budget for the 2021-2022 School Year with a 1.5% wage increase as included in the Tentative Budget as presented passed with a motion by Mr. Wesley Smith and a second by Mr. Kirk Haynes.

X.B. Treasurer's Report
Attachments
Actions Taken

Order #189 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending April 30, 2021 passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.

X.C. Paid Warrant Report
Attachments
Actions Taken

Order #190 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between April 20, 2021 and May 17, 2021 passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.

XI. Personnel Actions
Michael Waller
Rationale


Attachments
XII. Adjourn
Michael Waller
Rationale


Actions Taken

Order #191 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 7:42 p.m. passed with a motion by Mr. Kirk Haynes and a second by Mr. Thomas Alves.