Adopt the agenda as presented.

Order #2024-189 - Motion Passed:  Adopt the agenda as presented. passed with a motion by Ms. Linda Belcher and a second by Dr. Matt Mooney.

To improve our effectiveness, the Board Team for Bullitt County Schools commits to: 

1. Maintain primary focus on student learning.
2. Continuously review, define, and work toward district goals. 
3. Listen to each other, speak freely, work and learn together, and support one another.
4. After careful deliberation, support the majority's decision regarding shared goals for continuously improving district-wide student learning. 
5. Agree to disagree respectfully.
6. Delegate implementation of Board decisions to Superintendent and Leadership Team.

• 2024-12-16 School Level Teacher of the Year Recognition -.pdf

Approve Consent Items as presented, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on Monday, December 5, 2024, which is available online.

Order #2024-190 - Motion Passed:  Approve Consent Items as presented, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on Monday, December 5, 2024, which is available online. passed with a motion by Ms. Linda Belcher and a second by Ms. Nita Neal.

• Financial Report Summary for December Board Mtg

• November 2024 Balance Sheet Report.pdf

• November 2024 Monthly Financial Report.pdf

• November 2024 AP Reconciliation.pdf

• November 2024 Paid Invoice Report.pdf

* All travel by commercial carrier is due to schedule/cost.

• DecemberTRAVEL.Template.2024.pdf

• November 25, 2024

• November 25, 2024 Minutes of Record

Attached please find the BG-5 for the Bullitt Lick Middle School Renovation.  This will close out the project in FACPAC.  I ask the BG-5 for this project be approved. 

• Bullitt Lick Middle School Renovations BG-5 17-148.pdf

Attached please ding the BG-5 for the Mt. Washington Elementary (Addition/Renovation).  This will close out the project in FACPAC.  I ask the BG-5 for this project be approved.  

• Mt. Washington Elementary (Addition Renovation) BG-5 15-105 (Project #8096).pdf

Attached please find the BG-5 for Maryville Elementary School Addition/Renovation.  This will close out the project in FACPAC.  I ask the BG-5 for this project be approved. 

• Maryville Elementary School Addition Renovation BG-5 15-106 (Project #8097).pdf

I am requesting permission to allow MAC Construction to utilize the property at Bernheim Middle School as a staging area.  This area is currently a staging area for Calhoun Construction.  There is no cost to the district and MAC Construction will restore the property to its original state at the conclusion of the agreement.  I recommend the approval of this request.  

• MAC Staging Area at BMS.pdf

Attached please find the BG-5 for the Hebron Middle School (Addition/Renovation).  This will close out the project in FACPAC.  I ask the BG-5 for this project be approved. 

• Hebron Middle School- Addition Renovation BG-5 09-057 (Porject # 8053).pdf

22'-0" wide gates are being added to the project scope at all three softball fields for turtle cage access.  Motz had not included these gates in the original COOP proposal.

Also the vehicle gate at Bullitt Central was increased in width from 12' to 20'.  This cost includes work to modify the vehicular gate. 

I recommend approval of this request.

• Phase II Athletics- Turf COOP- DPO 08- CO 2- Field Gate Changes

The specified brick in the original documents was revised based on BCPS Leadership color preference.  As a result, there is a credit for less expensive masonry material for the field backstops. 

• Phase II Athletics- DPO 08- CO 1- Brick Material Credit

Bernheim's Administration Team requested four additional benches for the Gym locker rooms as well as a door style revisions to add windows to the Gym Entrance doors that open to the exterior.  

• Bernheim- CO 32- BMS Requests at Gym Locker and Entrance

Expansion of Scope:  A water fountain and mop sink were shown on architectural plans there were not picked up on Plumbing Plans, work was not included in the bid costs.  Architect confirmed both fixtures need to remain in the project, this cost accounts for plumbing work that would have been in the bid if documented on plumbing drawings.  Electrical revisions include wiring and coordination for six (6) field scoreboards. 

• Phase II Athletics- CO 11- All High Schools- Electrical and Plumbing Revisions

Expansion of Scope:  This Change Order includes additional concrete and asphalt paving requested by BCPS Facilities and Leadership.  Added concrete paving includes a second batting cage slab and pitching practice area by the baseball field and the added asphalt paving increasing the parking and turning area by the existing ROC building. 

• Phase II Athletics- CO 10- Bullitt Central- Baseball Field Additions

Expansion of Scope: This Change Order includes work to add rip rap in the area where trees were removed and add a French drain at the tennis courts.  This work was requested by BCPS Facilities.  COR 19 provides detailed costs and scope. 

Found condition: Additional subsurface rock removal is required beyond what the Allowance allocated.  Work was observed by the third-party special inspectors, CSI and S&ME.  Also, additional soil remediations were required at the baseball field backstop that exceeded the soil Allowance.  CORs 24 and 25 provide a break out of these costs.

• Phase II Athletics- CO 9- Bullitt East- Rock Excavation, Tennis French Drain and Rip Rap

Please recommend to the Board at the December 16, 2024  meeting the approval for the following requests for unpaid leave of absences.

Katherine Cardenas- Teacher- Freedom Elementary- Ms Cardenas is requesting leave without pay for the dates of November 6th to December 20th, 2024 for a total of 30 days without pay.  She has used all of her available accrued leave time.

Savannah Neuner- Teacher- Freedom Elementary- Ms Neuner is requesting leave without pay for the dates of November 6th to December 20th, 2024 for a total of 39.5 days without pay.  She has used all of her available accrued leave time.

Brandi Bruner- Teacher- Brooks Elementary- Ms Bruner is requesting leave without pay for the date of December 20th, 2024 for a total of 1 day without pay.  She has used all of her available accrued leave time.

Ka’ren Weaver- Finance- Central Office- Ms Weaver is requesting leave without pay for the dates of  November 18th to December 3rd, 2024 for a total of 11.58 days without pay.  She has used all of her available accrued leave time.

Laura Buley- Lunchroom Monitor- Pleasant Grove Elementary- Ms Buley is requesting leave without pay for the dates of October 15th, October 24th and October 25th, 2024 for a total of 4 hours without pay.  She has used all of her available accrued leave time. 

Dona Crigger - Lunchroom Monitor- Maryville Elementary- Ms Crigger is requesting leave without pay for  the date of October  25th, 2024 for a total of 2 hours without pay.

Kathy Howard- Monitor- Roby Elementary- Ms Howard is requesting  leave without pay for  the date of October 15th, 2024 for a total of 1.75 hours without pay.

Sharon Nichols- Lunchroom Monitor- Overdale Elementary- Ms Nichols is requesting leave without pay for the date of October 15th, 2024 for a total of 1 hour without pay.

Abigail Scott- Lunchroom Monitor- Old Mill Elementary- Ms Scott is requesting leave without pay for the date of October 15th, 2024 for a total of 1 hour without pay. 

Kathy Howard- Monitor- Roby Elementary- Ms Howard is requesting leave without pay for the date of November 8th 2024  for a total of  1.75 hours without pay. 

Britney Casey- Lunchroom Monitor- Mt Washington Elementary- Ms Casey is requesting leave without pay for the date of  November 6th, 2024 for a total of 2 hours without pay.

• Leave of Absence Request- Dec 24.pdf

Employment records for both the certified and classified personnel for the period of  October 2024 through November 2024 are submitted for the Board’s information and inclusion in the minutes of this meeting.

Attached is the addendum to the independent contractor agreement with Kay Bryant to assist the District in finance coverage during an extended absence of an Account Clerk.  This agreement extends to June 30, 2025.  Services will be provided as needed.  I ask for approval of this agreement with Kay Bryant. 

• Kay Bryant Addendum.pdf

Please find attached the agreement between Kentuckiana Works and Bullitt County Public Schools for the 2024-2025 school year. 

This agreement has been reviewed by Dinsmore & Shohl LLP.  

• Kentuckiana Works MOA.pdf

Please find attached the Memorandum of Agreement between NKU Research Foundation (NKURF) and EngageKY and Bullitt County Public Schools.  Engage KY administers the Kentucky College Coaches (KCC) AmeriCorps program and this MOA is for the period of January 1, 2025-July 31, 2025. This MOA has been reviewed by Dinsmore and Shohl, LLP.  

• NKU Research Foundation (NKURF) and EngageKY MOU.pdf

The attached services agreement between Bullitt County Public Schools and the Alchemy Collaborative is to continue support communications within the district.  This additional agreement provides consulting hours to support district social media services, photography, public relations project management, etc in collaboration with the Director of Communication.  The cost of the additional services is $28,500 and will be paid through the communications budget. 

• The Alchemy Collaborative Services Agreement.pdf

Maryville Elementary is requesting board approval for their agreement with Two Chicks and Arithmetic professional support.  This agreement outlines the educational services that will be provided to Maryville.  This agreement has been reivewed and approved by Dinsmore & Shohl.  Funds for this professional development service is through a combination of Title 1, Fund 22, and Section 6/SBDM funds. 

• MES- Professional Development- Two Chicks and Arithmetics.pdf

The attached agreement is adding additional licenses for our Monday.com platform. This platform provides all district and school administrators with a dashboard of workflows, systems, etc. to increase productivity and efficiency across the district and promote organizational effectiveness. The total cost for additional licenses is $8,250 and will come from the communications and/or Superintendent’s budget. The original contract was reviewed by Dinsmore & Shohl, LLP in July 2024 and this agreement is for purchasing additional licenses to the existing agreement. Approval is requested for the agreement between BCPS and Monday.com.

• Monday.com Agreement.pdf

Attached you will find the additional school fundraiser requests submitted by the following schools:

• Crossroads Elementary
• Old Mill Elementary
• Overdale Elementary

I ask the additional school fundraiser requests be approved for the current school year. 

• Additional School Fundraisers.pdf

I am seeking Board Approval to allow schools within the district to purchase Point of Sale (POS) devices.  These devices are intended to enhance the efficiency and convenience of financial transactions within our schools.  Last year, the district successfully implemented the School Cash program, which has significantly streamlined the management of school funds and improved financial transparency.  The proposed POS devices are fully compatible with the School Cash system, ensuring seamless integration with our existing processes.

The addition of POS devices offers several benefits.  First, they will reduce manual errors and save time during payment processing, contributing to overall operational efficiency.  Second. the devices will provide families with a convenient method to make in-person payments for fees, activities, and other school related expenses.  Furthermore, all transactions made through these devices will be automatically recorded in the school cash system, enhancing real time reporting and monitoring capabilities.  Finally, the use of POS devices will improve security by minimizing risks associated with cash handling. 

The cost of these devices is outlined below.  Each School will be responsible for the purchase, utilizing funds from their individual accounts.  If approved, the district will provide schools with guidelines to ensure a consistent and cost-effective acquisition process.  Training will also be offered to staff for effective implementation and use. 

I recommend that the Board approve this proposal, as the integration of POS devices with School Cash will provide valuable benefits to our schools and district. 

• School Cash Point of Sale Devices.pdf

I am seeking approval to grant naming rights as outlined in the attached documents.  This request would require an exception to Policy 05.11, specifically regarding the stipulation that the individual must be a retired employee.  Policy 05.11 states: "The Superintendent/designee shall establish procedures for naming new schools or other new facilities, naming new programs, and renaming existing schools or other facilities, "Given the significance of the newly constructed space and the exemplary tenure of the employee, I believe this exception is warranted."

As of July 25, 2022, the Superintendent will oversee all curriculum, textbooks, instructional materials, and student support services per changes in Kentucky Revised Statutes (KRS 160.345). The curriculum in each school shall be designed to achieve student capacities established by KRS 158.645 and the school goals established by KRS 158.6451. The curriculum shall comply with all applicable state and federal statutes and regulations.

In any school administered under the provisions of KRS 160.345, the Superintendent shall determine which curriculum, textbooks, instructional materials, and student support services shall be provided in the school after consulting with the Board, the Principal, and the school council and after a reasonable public review and response period for all stakeholders. The attached documentation provides details on the following. 

• School/Location

• Name of program or department requesting curriculum

• Applicable research and/or evidence-based findings for this curriculum (What Works ClearingHouse, EdReports, etc.)

• Explanation of curriculum materials including purpose, when will be utilized, content area, etc.

• Date of minimum two-week public stakeholder review by staff, parents, and the school community

• Review/approval date by Assistant Superintendent and/or Chief Academic Officer

Approval is requested of curriculum and/or instructional resources for district wide use along with several schools.

• Curriculum Instructional Resources, Etc. Approval- Dec 24.pdf

The following information summarizes student cases for which the parents and medical professionals have
requested a modified attendance schedule for students with disabilities. These students are identified by number in order to maintain confidentiality. There is documentation of medical necessity for the modified schedules, and the modified schedules have been recommended for approval by the Admissions and Release Committee (ARC). Full documentation is on file in the office of Director of Special Education.

24-25-59
This student has diagnoses of Autism Spectrum Disorder and ADHD. An ARC was held on 11/21/24, during
which the recommendation for a shortened school day was approved (the student will attend Monday through Friday from 9:00 AM to 12:00 PM). A medical statement was submitted requesting this accommodation for the student’s mental health needs associated with their medical conditions. The modified schedule will be approved through the 2024-2025 school year and will be reviewed at the next annual review meeting.
24-25-42
This student has a diagnosis of Autism. An ARC was held on 11/19/24, during which the recommendation for a shortened school week was approved. The student will attend school on Mondays and Wednesdays from 12:45 to 3:40. They will attend school on a full schedule on Tuesdays, Thursdays, and Fridays. A medical statement was submitted requesting the accommodated schedule for the student’s mental health needs. The modified schedule will be approved through the 2024-2025 school year and until it is reviewed at the next IEP annual review meeting on or before 11/18/2025.
24-25-60
This student has a diagnosis of Autism. An ARC was held on 11/15/24, during which the recommendation for a shortened school day was approved. The student will attend school from 8:00 AM to 2:00 PM daily. A medical statement was submitted requesting the accommodated schedule for the student’s mental health needs associated with their medical condition. This schedule will be approved through the 2024-2025 school year and will be reviewed at the next annual review meeting on or before 2/8/25.

• Shortened School Day Request- December.pdf

• Grant & Donation BOE Memo for Approval Dec.pdf

Requested is permission to solicit a Request for Proposal (RFP) for 3 new combi ovens at Hebron Middle School.  

• Permission to Solicit Bids (3 Combi Ovens at HMS).pdf

Jessie Curry/NBHS Basketball Team are requesting to host a Basketball Tournament at North Bullitt High School on 1/11/2025 and 1/12/2025.  A copy of insurance is included.  I recommend they be able to use the facility for their Basketball Tournament. 

• NBHS Facilities Use Request for Jan 11-12, 2025.pdf

Noah Franke at Little Flock Baptist Church is requesting to use Brooks Elementary Cafeteria and Gymnasium for their Basketball League for Children, January 2025 until March 2025.  A copy of insurance is included.  I recommend they be able to use the facility for their Basketball League. 

• BES Use of Facilities Request for Jan-March 2025.pdf

Chris Downey with NBHS Girls Basketball and Casey Bannon with Midwest Basketball Tournaments are requesting to use NBHS, for a Basketball Tournament on 2/15/2025 and 2/16/2025. A copy of insurance is included.  I recommend they be able to use the facility for their Basketball Tournament. 

• NBHS Facility Use Request for Feb 15-16, 2025

Tiffany Shirley of Emergence Studio of Performing Arts is requesting to use Mt. Washington Middle on Dec 7th or 8th for a Studio Recital and Generals Dance Team Showcase.  A copy of insurance is included.  I recommend that they be able to use the facility for the Studio Recital and Dance Team Showcase. 

• MWMS Facility Use Agreement for Dec.pdf

Mike Sullivan with Derby City Legends is requesting to use North Bullitt High School for youth and middle school sectional duals on December 29, 2024 beginning at 7:00 a.m.  A copy of insurance is included.  I recommend they be able to use the facility for their wrestling duals. 

• NBHS Facility Use Request for December 29, 2024.pdf

The BCPS Calendar Committee held its second meeting on November 18, 2024 to develop and finalize a calendar recommendation for the 2025-2026 school year for Board review. The Board is required to hold two meetings, one that includes hearing and discussing recommendations and another to include adoption of the calendar. Attached is rationale for the recommendation, state requirements, survey results and the recommended calendar for the 2025-2026 school year.

• Calendar Committee Recommendation for 25-26 School Year.pdf

Approve 25-26 School Calendar as requested.

Order #2024-191 - Motion Passed:  Approve 25-26 School Calendar as requested. passed with a motion by Mrs. Lisa Hodges and a second by Ms. Nita Neal.

• Early Grad Request BCHS #2120211771
• Early Grad Request BCHS #2120086878
• Early Grad Request BCHS #2120142150
• Early Grad Request NBHS #2120103843
• Early Grad Request BHCS #2120147229
• Early Grad Request BHCS #2120180521
• Early Grad Request BHCS #2120015756
• Early Grad Request BHCS #2120259408
• Early Grad Request BHCS #2120094535
• Early Grad Request BCHS #2120195544

Order #2024-192 - Motion Passed:   passed with a motion by Ms. Nita Neal and a second by Dr. Matt Mooney.

1. As authorized by KRS 61.810(1)(c) to discuss pending litigation due to the sensitive nature of the matter and strategy to be discussed with counsel.

Recess regular session and enter Executive Session as authorized by: 1. KRS 61.810(1)(c) - pending litigation

Order #2024-193 - Motion Passed:  Recess regular session and enter Executive Session as authorized by: 1. KRS 61.810(1)(c) - pending litigation passed with a motion by Mrs. Lisa Hodges and a second by Ms. Nita Neal.

Exit executive session and resume regular session.

Order #2024-194 - Motion Passed:  Exit executive session and resume regular session. passed with a motion by Ms. Nita Neal and a second by Mrs. Lisa Hodges.

Adjourn at _:__ p.m.

Order #2024-195 - Motion Passed:  Adjourn at 6:01 p.m. passed with a motion by Mr. Darrell Coleman and a second by Ms. Linda Belcher.