Meetings are streamed live and archived through the District's YouTube channel at the following link: 

JCBE Meeting Videos

This meeting will be conducted via video teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live stream.

• 3 18 25 Meeting Notice
• Board Member Questions

Order #2025-39 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions for March 18, 2025. The recommendation passed with a motion by Mr. Trevin Bass and a second by Mrs. Linda Duncan.

Longtime JCPS educator Faith Stroud won a national award in recognition of her exceptional leadership and impact in the education field.

The National Alliance of Black School Educators (NABSE) awarded Stroud, the district's Director of Leadership and Professional Development, the 2024 Marcus Foster Distinguished Educator Award.

The NABSE Marcus Foster Distinguished Educator Award is bestowed upon individuals or organizations who have exercised exceptional leadership qualities and who, through their talents, have made systematic impacts in the field of education.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Faith Stroud for winning the 2024 NABSE Distinguished Educator Award.

After years of bringing history to life in JCPS classrooms as an Abraham Lincoln impersonator, Larry Elliott shifted gears and became a bus driver. He regularly goes the extra mile to make sure students have an enjoyable ride to and from school. He’s supplied activity packets, books, and consistent kindness. 

During a bitter cold week in January, Larry again went above and beyond, providing cozy blankets to help students stay warm. His story was seen by hundreds of thousands of people via social media and local news networks. Thank you, Larry, for being a shining example of the power of kindness.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize JCPS Bus Driver Larry Elliott for the kindness he shows to students.

An incredible 25 JCPS educators earned National Board Certification in 2024 through the National Board for Professional Teaching Standards. 

National Board Certification is the most respected professional certification available in education and provides numerous benefits to teachers, students, and schools. It was designed to develop, retain, and recognize accomplished teachers and to generate ongoing improvement in schools nationwide.

Congratulations to: 

• Madeline Berry: Norton Elementary School
• Julianne Bibelhauser: Farmer Elementary School
• Benjamin Bush: Marion C. Moore School
• Samanth Frazier: Lowe Elementary School
• Cheyenne Greenwell: Marion C. Moore School
• Michelle Hall: Fern Creek High School
• Conner Kinmon: duPont Manual High School
• Brandi Knauer: Goldsmith Elementary School
• Siqi Kong: Coleridge-Taylor Montessori Elementary School
• Danielle Lamb: Eastern High School
• Lindsey Lose: Ballard High School
• Emily MacKinney: Marion C. Moore School
• Alexandra McPherson: Marion C. Moore School
• Devin Moutardier: Marion C. Moore School
• Brittany Owens: Semple Elementary School
• Lisa Petry: Klondike Lane Elementary School
• Courtney Richardson: Hite Elementary School
• Gioia Richey: Atherton High School
• Karl Robinson: Phoenix School of Discovery
• Helen Sholar: Wilt Elementary School
• Nicole (Amy) Skeeters Hayes: Marion C. Moore School
• Katie Slaughter: Kammerer Middle School
• Thea Smith: Ramsey Middle School
• Nicole Weeks: duPont Manual High School
• Angela Williams: Seneca High School

Superintendent Martin Pollio recommends the Board of Education recognize 25 JCPS educators who earned National Board Certification in 2024.

In what may be a record that will remain unbeaten for many years, a Meyzeek Middle School eighth-grade student won a district-wide spelling bee for the third straight year.

It took Zachary Rara about two hours to win the top prize among 43 contestants in February at the 15th District Parent Teacher Association (PTA) Spelling Bee. He won a trophy and a check for $100 from the 15th District PTA.

Zachary spelled eight words correctly in each round, including “obsequious,” “coefficient,” “zootoxin,” “fuchsia,” “guillotine,” and finally “chiaroscuro.” He advanced to the Louisville Free Public Library’s regional 2025 Fleur de Bee competition on March 8 and took home the top prize after 16 rounds of competition. He will head to Washington, D.C., in May to compete in the Scripps National Spelling Bee. The Library Foundation will provide Zachary and a family member with accommodations during Bee Week.

Ahaan Aragwal, a fifth-grade student at Greathouse/Shryock Traditional Elementary School, won second place at the 15th District PTA Spelling Bee, and Gabe Fajardo Cruz, a sixth-grade student at Barret Traditional Middle School, won third place. They also received trophies and checks for $50 and $25, respectively.

Superintendent Martin Pollio recommends the Board of Education recognize 15th District PTA Spelling Bee champion Zachary Rara, second place winner Ahaan Aragwal, and third place winner Gabe Fajardo Cruz.

A duPont Manual High School senior is among the top young science minds in the nation. Jilly Choi was named a top 300 scholar in the 2025 Regeneron Science Talent Search out of nearly 2,500 total entrants. He won the designation for his project: Design of a Low-Cost, Low Inertia, Backdrivable Upper-Body Manipulator for Use in Humanoid Applications.

The Regeneron Science Talent Search is the U.S.’s longest-running and most distinguished science, technology, engineering and math (STEM) competition for high school seniors.

Now in its 84th year, the competition identifies extraordinary young minds who blend scientific talent, curiosity and bold leadership to drive meaningful change for society. Regeneron Science Talent Search alumni have gone on to win 13 Nobel Prizes, 23 MacArthur Fellowships, and have founded numerous world-changing companies.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize duPont Manual High School senior Jilly Choi for being named a top 300 scholar in the 2025 Regeneron Science Talent Search.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 3 18 25 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda.

Order #2025-40 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Gail Logan Strange.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the previous meeting(s) are presented for your review and approval.

Attachment

• 2 25 25 Minutes
• 2 26 25 Minutes of Supt State of District Address

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 25, 2025, Work Session and February 26, 2025, State of the District Address.

Order #2025-41 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 25, 2025, Work Session and February 26, 2025, State of the District Address. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Trevin Bass.

In addition to the Superintendent’s regular report, there is an attachment with administrative procedures for review in order to support the District's focus on organizational coherence.

• 09.14 AP.2 Student Directory Information Notification Opt-Out Forms v2.pdf
• SOP Firearms 03-18-2025 Final
• Supt Report Music Instruction at JCPS.pdf

• JCPS Leadership Profile Report March.18.2023
• JCPS LPR Presentation

Order #2025-42 - Motion Passed:  A motion to approve the Leadership Profile for recruitment and selection of the next Superintendent of Jefferson County Public Schools passed with a motion by Mr. James Craig and a second by Ms. Gail Logan Strange.

Order #2025-43 - Motion Passed:  A motion that the Board of Education hold a joint meeting with the JCPS Superintendent Screening Committee on April 24, 2025, at 5 p.m. passed with a motion by Mr. James Craig and a second by Mr. Trevin Bass.

• Guardrail 4 Presentation 3.18.25F

Superintendent Martin Pollio recommends the Board of Education receive a report on Interim Metrics for Guardrail 4: Protect Equitable Resourcing.

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

The Board will receive an update on current Evolve502 initiatives. Evolve502 provides tuition-free postsecondary education opportunities for Jefferson County Public Schools graduates. It aims to increase college access and create a stronger workforce for Louisville.

Submitted by: Dr. Katy DeFerrari

• JCPS Board Presentation- March 18 2025

Superintendent Martin Pollio recommends the Board of Education receive an update on Evolve502.

Order #2025-44 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update on Evolve502. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

Order #2025-45 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the Consent Agenda for March 18, 2025. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Gail Logan Strange.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Cynthia Grohmann

• CERTIFIED LEAVES 2025-03-18

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Cynthia Grohmann

Attachment

• PERSONNEL ACTIONS 2025-03-18

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Cynthia Grohmann

• Academics Job Descriptions
• Academics Org Chart Changes

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Cynthia Grohmann

• Chief of Staff

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This agenda item was withdrawn prior to consideration by the Board. 

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Cynthia Grohmann

• Human Resources Job Description
• Human Resources Org Charts

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Cynthia Grohmann

• Operations

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Cynthia Grohmann

• Schools

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This is a report of field trip requests submitted to the Board of Education on March 18, 2025.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. 

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Dr. Rob Fulk

Attachments

• FIELD TRIPS 03-18-25
• REQUESTS 03-18-25

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project consists of a stadium renovation including repairs to or restoring the existing bleachers and press box, concession stand and restroom building repairs, and installation of turf playing field. The goal posts and scoreboards will also be replaced.

On June 25, 2024, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 25-006.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 26, 2025.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 duPont Manual HS - Athletic Stadium Renovation

Superintendent Martin Pollio recommends the Board of Education award a contract to Haire Construction, LLC for Athletic Stadium Renovation at duPont Manual High School for the low base bid of $2,466,000; reject Alternates 1 and 2; and approve the attached revised BG-1 form for $3,538,000.

This project consists of a stadium renovation including bleachers, press box, concession stand and restroom replacement, installation of turf playing field, asphalt track repairs, and install rubberized surface. The goal posts and scoreboards will also be replaced.

On June 25, 2024, the Board of Education approved Schmidt Associates to prepare plans and specifications for Project 25-007.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 20, 2025.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Fern Creek HS - Athletic Stadium Renovation

Superintendent Martin Pollio recommends the Board of Education award a contract to OHeil Site Solutions for Athletic Stadium Renovation at Fern Creek High School for the low base bid of $2,179,000; and approve the attached revised BG-1 form for $4,169,500.

This project will consist of replacing the failing windows in the 1970’s addition with new aluminum frame windows with thermally insulated glazing and operable vents.

On September 3, 2024, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 25-033.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 26, 2025.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Fern Creek HS - Partial Window Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Woodbine Construction Company, Inc. for Partial Window Replacement at Fern Creek High School for the low base bid of $335,000; and approve the attached revised BG-1 form for $379,000.

This project will consist of reconfiguring walls to add several administrative offices and resource rooms.

On June 25, 2024, the Board of Education approved alt32 Architect to prepare plans and specifications for Project 25-028.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 25, 2025.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 George Unseld ECLC - Office Renovations

Superintendent Martin Pollio recommends the Board of Education award a contract to WPC Company, Inc. for Office Renovations at George Unseld Early Childhood Learning Center for the low base bid of $250,000; accept Alternate 1 for a total bid of $250,000; and approve the attached revised BG-1 form for $295,000.

This project will consist of replacing the school’s boiler.

On July 23, 2024, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 25-021.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 11, 2025.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Thomas Jefferson MS - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to G.B.M.C., Inc. for Boiler Replacement at Thomas Jefferson Middle School for the low base bid of $399,000; accept Alternate 1 for a total bid of $407,195; and approve the attached revised BG-1 form for $467,000.

This project consists of a stadium renovation including bleachers, press box, concession stand and restroom replacement, and installation of turf playing field. The goal posts and scoreboards will also be replaced.

On June 25, 2024, the Board of Education approved Schmidt Associates to prepare plans and specifications for Project 25-009.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 13, 2025.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Waggener HS - Athletic Stadium Renovation

Superintendent Martin Pollio recommends the Board of Education award a contract to Derek Engineering, Inc. for Athletic Stadium Renovation at Waggener High School for the low base bid of $2,127,528; and approve the attached revised BG-1 form for $4,263,000.

This project will consist of replacing the school’s boiler. The original BG-1 called for replacing the school’s water heater as well, but it was determined during design that it did not need replaced. 

On July 23, 2024, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 25-025.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 11, 2025.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Wheeler ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Comfort & Process Solutions, LLC for Boiler Replacement at Wheeler Elementary School for the low base bid of $147,500; and approve the attached revised BG-1 form for $174,000.

On June 6, 2023, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 24-005.

On October 24, 2023, the Board approved awarding a contract to G.B.M.C., Inc. as the low bidder.

CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk 

Attachment

• BG-4 Marion C. Moore School - HVAC Central Plant Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to G.B.M.C., Inc. for HVAC Central Plant Replacement at Marion C. Moore School for a total construction cost of $2,517,634.49.

On June 22, 2021, the Board of Education approved Potter Architects to prepare plans and specifications for Project 22-003.

On November 15, 2022, the Board approved awarding a contract to EH Construction, LLC as the low bidder.

Potter Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk 

Attachment

• BG-4 Sam Meyers Hall - Phase I HVAC Renovation

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Phase I HVAC Renovation at Sam Meyers Hall for a total construction cost of $7,841,912.77.

On March 28, 2023, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 23-399.

On May 28, 2024, the Board approved awarding a contract to Churchill McGee, LLC as the low bidder.

Pickett Passafiume Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk 

Attachment

• BG-4 Western HS - Magnet Room Renovation

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Churchill McGee, LLC for Magnet Room Renovation at Western High School for a total construction cost of $931,479.45.

On January 28, 2025, the Board of Education approved the contract completion and BG-4 form for Utilities Dynamics, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Barret TMS - Hallway Light Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Hallway Light Replacement at Barret Traditional Middle School.

On December 17, 2024, the Board of Education approved the contract completion and BG-4 form for Derek Engineering, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Highland MS - Life Skills Kitchen

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Life Skills Kitchen at Highland Middle School.

On January 28, 2025, the Board of Education approved the contract completion and BG-4 form for Utilities Dynamics, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Semple ES - Hallway Light Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Hallway Light Replacement at Semple Elementary School.

The Louisville Gas & Electric easement for Dixie Elementary School is to provide new underground electrical service for the renovation project.

The granting of the above easements will not affect the integrity or usefulness of the property crucial to the educational needs of the District.

This item directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Rob Fulk

Attachment

• Notification of Easement - Dixie ES - LG&E

Superintendent Martin Pollio recommends the Board of Education receive notice of a Utility Easement at Dixie Elementary School

The Energy Efficient Commercial Buildings Tax Deduction is a special financial incentive created by the Energy Policy Act of 2005 and designed to reduce the initial cost of investing in energy-efficient lighting and other building systems via an accelerated tax deduction.

If the building is a publicly owned building, the person who created the technical specifications for installation of the energy-efficient property can claim the CBTD, according to IRS Notice 2008-40.

The tax credit expired on December 31, 2017, but was re-instated in December 2019, and then made permanent for projects placed in service after December 2020.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Superintendent Martin Pollio recommends that the Board of Education approve a request from K. Norman Berry Architects that would allow them to apply for the Commercial Buildings Tax Deduction under the Energy Policy Act of 2005 for the Phase I HVAC Renovation at Fairdale High School, to be split with CMTA, Inc.

The Energy Efficient Commercial Buildings Tax Deduction is a special financial incentive created by the Energy Policy Act of 2005 and designed to reduce the initial cost of investing in energy-efficient lighting and other building systems via an accelerated tax deduction.

If the building is a publicly owned building, the person who created the technical specifications for installation of the energy-efficient property can claim the CBTD, according to IRS Notice 2008-40.

The tax credit expired on December 31, 2017, but was re-instated in December 2019, and then made permanent for projects placed in service after December 2020.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Superintendent Martin Pollio recommends that the Board of Education approve a request from Pickett Passafiume Architects that would allow them to apply for the Commercial Buildings Tax Deduction under the Energy Policy Act of 2005 for the Phase I HVAC Renovation at Johnson Traditional Middle School, to be split with CMTA, Inc.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.

Submitted by:  Edward D. Muns

Attachments

• *Competitive Negotiations, Bid Tabulations, and Contract Renewals_03 18 25
• Books other than Library or Textbook (Percentage)
• Competitive Negotiation for Audit of Financial Statements
• Competitive Negotiation for Foodservice Counters for Two (2) School Cafeterias
• Electronic Books, Other Than Textbook (Percentage)
• Fence Parts
• Locks & Miscellaneous Hardware
• Music K12 Instruments, Supplies, Accs. (Percentage)
• ORIGINAL TABULATION - 8430 Mail Service (Parts A & B)
• Uninterruptiple Power Supplies (UPS) Project

Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiations, bid tabulations, and contract renewals.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Edward D. Muns

Attachments 

• List of Contracts 03.18.25
• 01 - Millennium Learning Concepts, LLC.
• 02 - Engage Learning, LLC.
• 03 - BSCS Science Learning

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This summary includes all professional services contracts approved as of July 1, 2024, and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

Submitted by: Edward D. Muns

Attachment

• Summary of Professional Services Contracts - 03.18.2025

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Edward D. Muns

Attachment

• Orders of the Treasurer - Invoice Report 02.03.25 - 02.23.25

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of February 3, 2025, through February 23, 2025.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachments

• Orders of the Treasurer - PO's by Department 02.03.25 - 02.23.25
• Orders of the Treasurer - PO's by Vendor 02.03.25 - 02.23.25

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of February 3, 2025, through February 23, 2025.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachment

• Orders of the Treasurer - Vouchers 02.03.25 - 02.23.25

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of February 3, 2025 through February 23, 2025.

This is a report of donations and small grants submitted to the Board of Education on March 18, 2025.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

Attachment

• Donations and Small Grants Report March 18 2025

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $88,347.66 to be used as stated in the attachment.

This funding supports career pathway enhancements by providing additional funding for free/reduced lunch students to have the opportunity to take industry certification assessments within a state approved Career and Technical Education (CTE) career pathway. CTE career pathways are aligned with regional economic and workforce projections. 

Funds are distributed to the following high schools:

• Atherton, Ballard, Doss, Eastern, Fairdale, Fern Creek, Iroquois, Jeffersontown, Marion C. Moore, Pleasure Ridge Park, Seneca, The Academy @Shawnee, Southern, Valley, Waggener
  
  
• Butler Traditional, J. G. Brown, Central, DuPont Manual, Louisville Male, and Western High Schools
  
  
• Georgia Chaffee Teenage Parent Programs (TAPP)

  Funds are used for the following expenses:

  • Free/Reduced Lunch Student Industry Certifications if the student is a concentrator in a state approved CTE career pathway

Submitted by: Robert Moore

Attachment

• Award Notification - KDE

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $7,340 from the Kentucky Department of Education for The Office of Transition Readiness Career and Technical Education industry certifications.

This funding  will continue to support career pathway enhancements by strengthening the academic and technical skills of students and integrating academic content with Career and Technical Education (CTE) content within a state-approved CTE career pathway. CTE career pathways are aligned with regional economic and workforce projections.  Funds are distributed to the following high schools:

• Atherton, Ballard, Doss, Eastern, Fairdale, Fern Creek, Iroquois, Jeffersontown, Marion C. Moore, Pleasure Ridge Park, Seneca, The Academy @Shawnee, Southern, Valley, Waggener

• Butler Traditional, J. G. Brown, Central, DuPont Manual, Louisville Male, and Western High Schools

• Georgia Chaffee Teenage Parent Programs (TAPP)

Submitted by: Robert Moore

Attachment

• Award-KDE Perkins Carry Forward Funding

Superintendent Martin Pollio recommends that the Board of Education accept Perkins Carry Forward funding from the Kentucky Department of Education for The Office of Transition Readiness – Career and Technical Education pathways.

Adventurous Minds Produce Extraordinary Dreams (AMPED) provides a leased space at 2500 West Broadway currently used for Elev8 Student Learning Center. This renewal amendment will allow the continued use of space for student learning activities at the West Louisville site through July 31, 2025, and change the monthly payment to $20,966.00 per month.

All other provisions of the agreement shall remain unchanged.

Submitted by: Dr. Katy DeFerrari

• SECOND AMENDMENT MOA with AMPED

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement Amendment with Adventurous Minds Produce Extraordinary Dreams (AMPED) and authorize the superintendent to sign the same.

JCPS will work in collaboration with Backside Learning, Inc. to provide Extended School Services to eligible JCPS students enrolled in its evening tutoring program at the Backside Learning Center. JCPS certified educators will provide small-group academic interventions and supplemental instruction in literacy and mathematics, specifically tailored to meet the needs of multilingual learners. This initiative will address barriers to student learning through engagement with parents and our community partner at an off-campus location in an evening ESS program, which is supported in 704 KAR 3:395, Section 3 (7). JCPS teachers will utilize recommended resources and materials included with and aligned to the district-selected HQIRs for tier II and III interventions to support the effectiveness of regular classroom instruction.

The goal of this initiative is to provide additional time and differentiated opportunities to learn in a program in which rigorous academic content is aligned with individual student needs to improve the present level of performance in reading and/or math. Ultimately, students will exit their current grade level ready to meet the academic expectations at the next level and no longer require academic interventions.

This work supports Vision 2020 Strategies 1.1.2, 1.1.3, 1.1.5, and 1.1.7.

Submitted by: Dr. Terra Greenwell

Attachment

• MOA-The Backside Learning Center Inc

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Backside Learning Center, Inc. and authorize the superintendent sign same.

This Memorandum of Agreement with Eastern Kentucky University (EKU) addresses the critical need for ESL-endorsed teachers in JCPS. This partnership will provide K-12 certified staff with elementary certification or secondary content certification the opportunity to obtain their ESL endorsement through EKU. Teachers commit to completing coursework, passing the PRAXIS within one semester of completing all coursework, and remaining a JCPS employee for at least three years following the completion of the endorsement. $300,000 in Title II funding has been approved to support this collaboration., all funds must be spent by June 30, 2026. This initiative will directly enhance our capacity to serve English Language Learners.

Submitted by: Dr. Terra Greenwell

Attachment

• Agreement with Eastern Kentucky University.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Eastern Kentucky University and authorize the superintendent to sign the same.

The JCPS Adult Education Department will work with General Electric Appliances (GEA) to provide employment services such as job skills development, English language courses, job vacancy placements and job advancement support for Adult Education participants who are eligible for Office for Refugee Resettlement services. JCPS Adult Education applied for funding from the Kentucky Office for Refugees to fund the work.

The period of performance is April 2025, through June 30, 2025.

Submitted by: Robert Moore

Attachment

• _MOU General Electric Appliances.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with General Electric Appliances and authorize the Superintendent to sign the same.

House of Demi Mental Health and Wellness will provide mental health counseling services from time to time to JCPS students and families in grades Kindergarten through 12. Services will focus on their overall well-being, positive mental health and support to navigate life’s challenges. The services are designed to achieve wholeness and change through mindfulness and self-awareness to cultivate happiness, eliminating depression, stress and anxiety.

Submitted by: Dr. Katy DeFerrari

Attachment

• _MOA House of Demi Mental Health and Wellness.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with House of Demi Mental Health and Wellness and authorize the superintendent to sign the same.

After the Tassel offers assistance to high school seniors graduating from JCPS high schools by connecting them with employment opportunities in order to provide students with jobs making at least $15 an hour.

Submitted by: Robert Moore

Attachment

• Agreement with Kentuckiana Works _After the Tassel.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Kentuckiana Works/After the Tassel and authorize the superintendent to sign the same.

The JCPS Adult Education Department will work with KCC Companies to provide employment services such as job skills development, English language courses, job vacancy placements and job advancement support for Adult Education participants who are eligible for Office for Refugee Resettlement services. JCPS Adult Education applied for funding from the Kentucky Office for Refugees to fund the work.

The period of performance is April 2025, through June 30, 2025.

Submitted by: Robert Moore

Attachment

• Memorandum of Understanding with KCC Companies

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with KCC Companies and authorize the Superintendent to sign same.

Approval of this Agreement will bring additional revenue to Jefferson County Public Schools to help fund educational programs. The tower space is located at Ballard High School, 6000 Brownsboro Road, Louisville, KY 40222.

The project directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Rob Fulk

Attachment

• Amended and Restated Communications Facility Space License Agreement - New Cingular Wireless - Ballard HS

Superintendent Martin Pollio recommends the Board of Education approve the attached Amended and Restated Communications Facility Space License Agreement with New Cingular Wireless PCS, LLC and authorize the superintendent to sign same.

The JCPS/Spalding collaboration will provide tuition credit to K-12 certified staff with elementary certification or secondary content certification to obtain their ESL endorsement through Spalding University. Teachers commit to completing coursework, passing the PRAXIS within one semester of completing all coursework, and remaining a JCPS employee for at least three years following the completion of the endorsement. $300,000 in Title II funding has been approved to support this collaboration. All funds must be spent by June 30, 2026. This grant aligns with Vision 2020 strategy 1.1.3 providing equitable access, 1.1.5 improving student literacy, and strategy 1.1.7 providing differentiated resources to eliminate opportunity gaps.

Submitted by: Dr. Terra Greenwell

Attachment

• Agreement with Spalding University

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Spalding University and authorize the superintendent to sign the same.

SAFY of Kentucky offers mental health services to JCPS students and families, focusing on well-being, positive behavioral health, and maximizing potential. They provide counseling and support to help students and families thrive, building a stronger community. These services are provided at no cost to the District.

Submitted by: Dr. Katy DeFerrari

Attachment

• MOA Specialized Alternatives for Families and Youth of Kentucky (SAFY of Kentucky)

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Specialized Alternatives for Families and Youth of Kentucky, Inc. (SAFY of Kentucky) and authorize the superintendent to sign the same.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.  Software provides interactive math and science simulations for grades 3-12.  Only activities aligned with the District approved curriculum are included.

Submitted by: Robert Moore

Attachment

• DPA- Explore Learning, LLC

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Explore Learning, Inc. and authorize the superintendent to sign same.

PSST ACA-Track LLC, DBA PSST LLC will provide digital services of software licenses and support for the following products as prices equal or below Provider’s standard pricing rates for the products.

The goal of the Data Privacy Agreement (DPA) is to protect personally identifiable student/employee information and other regulated data exchanged as required by applicable laws and regulations, such as the Family Educational Rights and Privacy Act (FERPA); the Children’s Online Privacy Protection Act (COPPA), and applicable state privacy laws and regulations.  

The DPA details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. Period, scope, and protections are also outlined in the attached Agreement.

Submitted by: Cynthia Grohmann

• PSST ACA TRACK DATA PRIVACY AGREEMENT 2025-03-18

Superintendent Martin Pollio recommends the Board of Education approve the attached Confidential Data Privacy Agreement with PSST ACA-Track LLC, DBA PSST LLC and authorize the superintendent to sign same.

The University of Louisville (UofL) will develop a CDA program which will include learning activities and assignments that align with the National Council for Professional Recognition's CDA credential requirements; and assignments for the practical experiences requirements; work collaboratively to install the program within identified Academy Sites (as identified by JCPS).

There is no charge to the District for this program.

Submitted by: Robert Moore

Attachment

• MOA - UOFL COLLEGE OF EDUCATION

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with University of Louisville College of Education and Human Development and authorize the superintendent to sign same.

The Workers’ Compensation program has been self-insured since 1978

This program has realized cost savings for the District in the form of interest reserves and rate increases on insurance premiums and has eliminated poor claims administration and increased administration control, plan flexibility, and improved services to employees.

Submitted by: Cynthia Grohmann

Attachment

• WC Self-Insured Board Resolution SIGNATURE 2025-03-18

Superintendent Martin Pollio recommends the Board of Education approve the attached resolution seeking approval from the Commissioner of the Kentucky Office of Workers’ Claims to self-insure the Workers’ Compensation liabilities of the District.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Office of Special Education and Early Learning.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

• Approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);

• Minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;

• A copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and

• A copy of the physician's statement of the medical need.

Per regulations, the student is being identified as SSD319, SSD320, SSD321, and SSD322.

Student SSD319 has a medical condition, with proper physician documentation, which requires a shortened school week, Two (2) days (T/W). Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting. 

Student SSDW320 has a medical condition, with proper physician documentation, which requires a shortened school week 2 days (M/F) and shortened 4 hour school day.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting. 

Student SSD321 has a medical condition, with proper physician documentation, which requires a 4 hour school day, five days (M/T/W/TH/F). Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting. 

Student SSD322 has a medical condition, with proper physician documentation, which requires a 4 hour and 20 minute school day, five days (M/T/W/TH/F). Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting. 

Submitted by: Kim Chevalier

Superintendent Martin Pollio recommends the Board of Education approve a shortened school week for one Exceptional Child Education student, a shortened school day and week for one Exceptional Child Education Student, and Shortened School days for two Exceptional Child Education students.

Under this proposal, the magnet at Whitney Young Elementary School will be incorporated into Engelhard Elementary School, with the change taking effect in August 2025. The combined schools would be located at the current Engelhard Elementary site at 1004 South First Street Louisville, KY 40203. The decline in enrollment at both sites presents an opportunity for a formal merger, allowing for the optimization of resources and the enhancement of robust learning experiences for students. The merger also allows Hudson Middle School to expand their reach in supporting Choice Zone families.

Naming the combined schools as Whitney Young Elementary @ Engelhard reflects our commitment to honoring local legacies of leadership, excellence, and community. Whitney M. Young Jr., born in Shelbyville, KY, was a pivotal figure in the civil rights movement, widely recognized for his tireless advocacy for racial and economic justice. Victor Engelhard, a former President of the Louisville Board of Education, embodied a dedication to public service and community engagement. Through a lifetime of service dedicated to improving lives and fostering stronger, more unified communities, these influential figures inspire our students to strive for social responsibility while celebrating our rich heritage. This name change serves as a powerful reminder of our mission to cultivate a future rooted in equality, justice, and community involvement.

Submitted by: Dr. Rob Fulk

Superintendent Martin Pollio recommends the Board of Education approve the incorporation of Whitney Young Elementary School into Engelhard Elementary School using the revised name of Whitney Young Elementary @ Engelhard, beginning August 2025.

The Board Policy Committee reviewed these policies and administrive procedure during its meeting on March 3, 2025, and were recommended for approval by the Board.

03.6              Volunteers

09.14            Student Records

05.1              Facilities Development and Construction

04.32            Model Procurement Code Purchasing

Submitted by: Kevin C. Brown

Attachment

• Board Policies for 1st Reading 2025 03-18

Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policies and Administrative Procedure for first submission and reading.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.

Order #2025-46 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Trevin Bass and a second by Mr. James Craig.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the meeting of the Jefferson County Board of Education.

Order #2025-47 - Motion Passed:  A motion to adjourn the March 18, 2025, meeting of the Jefferson County Board of Education at 8:24 p.m. passed with a motion by Mr. Trevin Bass and a second by Ms. Tricia Lister.