This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

• 5 28 24 Board Q&A
• 5 28 24 Meeting Notice

Order #2024-70 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the May 28, 2024, recognitions. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

Congratulations to Valley High School’s chess team on winning the US Chess Federation National High School Championship in the K-12 Under 1200 division.

The team, represented by Liam Weis, Samuel Hennig, Lynoxx Smith, Jordan Keith, Rye Vavra, Delwyn Tellez, and Kaleb Roark competed in April in Baltimore, Maryland. Against some of the top performing academic schools in the nation, the Vikings rose from seventh to first in the last two rounds of the tournament. On the last day of competition, the team accumulated 10 wins, two draws, and no losses. The probability of that score was 1 out of 1,000. Taking each 3-hour match one at a time, they never gave up.

This is not the first time Valley’s chess team has brought home a national title under the leadership of teacher and chess team coach Robert Hennig. Valley also won the K-12 Under 1200 division in 2022 and the Under 800 division in 2018.  

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize the Valley High School chess team for winning the US Chess Federation National High School Championship in the K-12 Under 1200 division.

Congratulations to Greathouse/Shryock Elementary School first grader Ria Garg and Eastern High School freshman Troy Lasick, whose entries into a Vaccine Champion Poster and Media Contest were selected to represent Louisville in the statewide competition. 

Across Kentucky, public and private school students from kindergarten through 12th grade answered the call to illustrate the importance of routine childhood vaccines by designing a poster (elementary school), brochure (middle school), or 30-second video (high school) for a statewide Vaccine Media Competition hosted by the Kentucky Kentucky Health Departments Association. 

Judges at the Louisville Metro Department of Public Health and Wellness selected Ria’s and Troy’s entries to represent Louisville for the elementary and high school divisions. 

Ria’s winning design depicted the importance of routine childhood vaccines. Her illustration shows Earth being immunized and protected by a shield from the nasty germs that want to invade. Headlining her poster is the sage advice, “Be Wise, Immunize.”

Troy’s winning video was a breaking news report, highlighting why vaccines are important. He begins by describing that viruses are everywhere, and vaccines can help protect you against many of the most dangerous ones. He then turns it over to his colleague Linus Fursworth, a knowledgeable and adorable canine, to describe what vaccines are and why people, especially children, need them to protect against diseases.

Ria and Troy were recognized at the KHSAA State Basketball Tournament game between Trinity and Pulaski County and awarded a certificate for their achievement. 

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Greathouse/Shryock Elementary School student Ria Garg and Eastern High School student Troy Lasick for being selected to represent Louisville in the statewide Vaccine Champion competition.

Three duPont Manual High School Students’ scientific innovations earned them the honor of being named National STEM Champions. 

Congratulations to: 

• Seth Neiman

• Vallabh Ramesh

• Anirudh Srinivasan

The three students earned an expense-paid trip to the first-ever National STEM Festival, co-presented by EXPLR and the U.S. Department of Education in Washington, D.C. The National STEM Festival aims to highlight student-led solutions addressing critical global challenges.

Seth is a 9th grader at Manual, and his project worked to determine if titanium dioxide binded with milkweed silk can break down oil in a saltwater oil spill as well as motor oil in a freshwater oil spill. Through his research, Seth was able to confirm that TiO2 positively impacted cleanliness of both testing sections. 

Vallabh is a 10th grader at Manual, and his project is to develop a low-cost novel Shape Memory Polymer (SMP) composition that has the ability to return from a deformed state to their original shape when induced by an external stimulus. The project could have applications in space by allowing humans to build panels for housing and tires for rover vehicles.

Anirudh is a 12th grader at Manual. Driven by the desire for everyone to have access to lifesaving technology, Anirudh developed a low cost, portable, and efficient alternative to the ventilator designed for people in harsh climates and rural areas.

Submitted by: Carolyn Callahan 

Superintendent Martin Pollio recommends the Board of Education recognize three duPont Manual High School students who were named National STEM Champions.

Congratulations to the Fern Creek High School Marine Corps JROTC Drill Team on winning two national titles this year:

1. US Army 2024 Blackjack National High School Drill Team Title

2. National High school All-Service Drill Team Championship (1st place in Advanced Armed Regulation)

At the National High School All-Service Drill Team Championship in Daytona Beach, FL in May, Fern Creek High student Yesenia Babauta also earned the title of the #1 Drill Commander in the Advanced Division.

Submitted by: Carolyn Callahan 

Superintendent Martin Pollio recommends the Board of Education recognize the Fern Creek High School Marine Corps JROTC for winning two national titles this year.

Bowen Elementary School won first place in the K-5 division at the Student Technology Leadership Program (STLP) State Championship held in Lexington, KY in March.

The crowd at Rupp Arena was buzzing when Bowen secured the top prize for its "Spanish Outreach" project, which aimed to integrate Spanish-speaking families into the school community. Bowen is only the second JCPS elementary school in the history of the STLP State Championship to take home the top prize. Blake Elementary also won in 2020.

Bowen was one of many JCPS schools showcasing exceptional talent and innovation at the competition. Bloom Elementary achieved second place in the Technical category for its exemplary "Bloom Tech Team." Bloom students manage their school's 1:1 program and troubleshoot technology issues for students and staff. Bloom also took home second in the K-5 division with its project, "Creative Digital Arts Are For Everyone." The project saw students from across multiple grades submit digital art, infographics, and more in a schoolwide effort to bring creativity to all students at Bloom.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Bowen and Bloom elementary schools for their exceptional performance at the Student Technology Leadership Program (STLP) State Championship.

Two Bloom Elementary School students—Reagan Redemann and Benny White—will compete in the 2024 USA Fencing National Championships this summer in Columbus, Ohio.

Both students earned their spot by performing well at regional competitions. Reagan Redemann competed against some of the top fencers in the region at the Peoria Little Pharaoh Regional Competition in February and the Cincinnati Queen City Cup in March.

Reagan will compete in the Y12 Womens Foil division. She is currently ranked 19th out of 76 fencers in this division.

Benny qualified to compete by finishing with 61 points after one tournament. Both of these fencers worked very hard at achieving their goals. They are now ready to take on the best in the country!

Submitted by: Carolyn Callahan 

Superintendent Martin Pollio recommends the Board of Education recognize Bloom Elementary School students Reagan Redemann and Benny White for qualifying to compete in the summer 2024 USA Fencing National Championships.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 5 28 24 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for May 28, 2024.

Order #2024-71 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the May 28, 2024, agenda. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the May 7, 2024, meeting are presented for your review and approval.

Attachment

• 5 7 24 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 7, 2024, meeting.

Order #2024-72 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the May 7, 2024, Meeting Minutes. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.

In addition to the Superintendent’s regular report, there is an attachment with administrative procedures for review in order to support the District's focus on organizational coherence.

• Field Trip Manual Revised 05-2024.pdf
• Mark-Up Field Trip Procedures

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

The Tentative Budget is submitted for the Board's approval per KRS 160.470 and JCPS Policy 04.1 Budget Planning and Adoption.

Submitted by: Edward D. Muns

Attachments

• FY25 Tentative Budget
• FY25 Tentative Budget Presentation

Superintendent Martin Pollio recommends the Board of Education approve the attached Tentative Budget for Fiscal Year 2024-2025.

Order #2024-73 - Motion Passed:  Mr. James Craig moved to request the Policy Committee make recommendations for a permanent paid Family Leave proposal to the full District and that in the interim, the District grant at least six weeks of paid Parental Leave to all JCPS employees who have been employed by JCPS for at least six months, as soon as they are eligible to receive the benefit. All employees would be eligible following the birth or adoption of a new child. This passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.

Order #2024-74 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached Tentative Budget for Fiscal Year 2024-2025. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Ms. Sarah McIntosh.

KRS 158.148 requires a school district to adopt a Code of Acceptable Behavior and Discipline (Code) and establishes a timeline and process for the development and revision of the Code. In accordance with Board Policy 09.438, the District refers to its Code as the Student Support and Behavior Intervention Handbook (SSBIH). The changes for 2024-2025 reflect updated board policies, legislative updates, KDE, and District department updates. Representatives from the Diversity, Equity and Poverty Department (DEP) assisted the SSBIH Committee in the completion of the Racial Equity Analysis Protocol (REAP) on the proposed changes. The draft mark-up of the 2024-2025 SSBIH and an overview of changes by page number is attached.

Submitted by: Dr. Katy Deferrari 

• DRAFT SSBIH Recommendations 24-25 (2)
• DRAFT_SSBIH24-25 (2)
• Presentation SSBIH Recommended Changes May 2024
• SSBIH 24 REAP.docx

Superintendent Martin Pollio recommends the Board of Education receive the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2024-2025 school year for first submission and reading.

Order #2024-75 - Motion Passed:  A motion to waive the Second Reading and approve the Student Support and Behavior Intervention Handbook for the 2024-2025 School Year passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

The district establishes uniform standard procedures for assessing learning, grading, progression and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed and approved annually by the Board. 

A broad-based committee, with subcommittees for each level (elementary, middle, and high school) reviewed and revised the documents for 2024-2025.  For each level, there are two documents: 

• The Assessing Learning and Grading Framework

• The Student Progression and Promotion Handbook (for high school, this includes graduation requirements) 

While the Student Progression and Promotion Handbook for each level provides policies and procedures for how learners progress through each level and are promoted, the Framework focuses on the guiding purposes, principles, and recommended practices for assessing student learning and grading.  The Assessing Learning and Grading Framework places a stronger emphasis on assessing student progress and mastery, and less on student engagement and effort.  

The committee utilized the Racial Equity Analysis Protocol (REAP) to filter the changes made for the 2024-2025 school year.  This work supports the Goals and Guardrails adopted by the Board.

Submitted by: Dr. Terra Greenwell

• SPPG 2023-2024 Summary of Changes.docx
• 2024-25 SPP & ALGF Recommendations
• ALGF Elementary 24-25
• ALGF Elementary 24-25 Final Mark-Up
• ALGF High 24-25 Final
• ALGF High 24-25 Final Mark-Up
• ALGF Middle 24-25 Final
• ALGF Middle 24-25 Final Mark-Up
• SPP Elementary 24-25 Final
• SPP Elementary 24-25 Final Mark-Up
• SPP High 24-25 Final
• SPP High 24-25 Final Mark-Up
• SPP Middle 24-25 Final
• SPP Middle 24-25 Final Mark-Up

Superintendent Martin Pollio recommends the Board of Education accept a report regarding and receive for first reading the attached revised Elementary, Middle, and High School Student Progression and Promotion Handbooks and the Assessing Learning and Grading Frameworks for the 2024-25 school year.

Order #2024-76 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education accept a report regarding and receive for first reading the attached revised Elementary, Middle, and High School Student Progression and Promotion Handbooks and the Assessing Learning and Grading Frameworks for the 2024-25 school year. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.

Order #2024-77 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the May 28, 2024, Consent Agenda. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

• CERTIFIED LEAVES 2024-05-28

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

Attachment

• PERSONNEL ACTIONS 2024-05-28

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• ACADEMICS 2024-05-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• FINANCE 2024-05-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• OPERATIONS 2024-05-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• SCHOOLS 2024-05-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This is a report of field trip requests submitted to the Board of Education on May 28, 2024.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips

Submitted by: Dr. Rob Fulk

Attachments

• Approved by the Superintendent 5-28-24
• Field Trips 5 28 24

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips by the superintendent.

This project will consist of adding HVAC, ceilings, lights, and carpeting to create a large meeting space for district professional development. A wall to separate a mechanical equipment mezzanine will also be built.

On January 23, 2024, the Board of Education approved Studio Kremer Architects to prepare plans and specifications for Project 24,218.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on May 7, 2024. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

• Rev BG-1 3903 Atkinson Square Drive - Meeting Room Renovation

Superintendent Martin Pollio recommends the Board of Education award a contract to Corbett Construction Co., Inc. for Meeting Room Renovation at 3903 Atkinson Square Drive for the low base bid of $435,000; accept Alternate 1 for a total bid of $640,000; and approve the attached revised BG-1 form for $743,000.

This project consists of building a new 45,000 SF stand-alone Early Childhood Learning Center, including 24 preschool classrooms, a multipurpose room, administrative suite, and all required support services located at the property of Watterson Elementary School.

On July 25, 2023, the Board of Education approved C.L. Anderson Architecture, LLC to prepare plans and specifications for Project 24-003.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 25, 2024. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 New Early Childhood Center

Superintendent Martin Pollio recommends the Board of Education award a contract to Marrillia Design and Construction for the New Early Childhood Center for the low base bid of $19,920,000; accept Alternates 1, 2, and 3 for a total bid of $20,051,000; and approve the attached revised BG-1 form for $23,987,000.

This project will consist of dividing and renovation an existing room to create a Career and Technical Education CAD lab.

On January 23, 2024, the Board of Education approved Schmidt Associates, Inc. to prepare plans and specifications for Project 24-215.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 23, 2024. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Jeffersontown HS - CAD Lab Renovation

Superintendent Martin Pollio recommends the Board of Education award a contract to Miranda Construction, LLC for CAD Lab Renovation at Jeffersontown High School for the low base bid of $292,349; accept Alternate 1 for a total bid of $297,581.50; and approve the attached revised BG-1 form for $348,500.

This project will consist of renovating Room 333 into a Coding/Gaming lab in anticipation of the STEM magnet rollout. Work will include HVAC, electric, data and architectural upgrades of ceiling and flooring replacement as well as several new walls.

On March 28, 2023, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 23-399.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on May 7, 2024. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Western HS - Magnet Room Renovation

Superintendent Martin Pollio recommends the Board of Education award a contract to Churchill McGee, LLC for Magnet Room Renovation at Western High School for the low base bid of $914,740; and approve the attached revised BG-1 form for $1,069,000.

On August 2, 2022, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 23-011.

On November 29, 2022, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.

CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

• BG-4 Bloom ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Boiler Replacement at Bloom Elementary School for a total construction cost of $107,000.

On August 16, 2022, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 23-019.

On December 13, 2022, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-4 Byck ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Byck Elementary School for a total construction cost of $283,745.

On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-013.

On November 29, 2022, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk 

Attachment

• BG-4 Carter TES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Carter Traditional Elementary School for a total construction cost of $725,635.

On November 15, 2022, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 23-224.

On January 17, 2023, the Board approved awarding a contract to Geoghegan Roofing as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk 

Attachment

• BG-4 Central HS MCA - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Geoghegan Roofing for Partial Roof Replacement at Central High School Magnet Career Academy for a total construction cost of $438,740.63.

On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-016.

On November 29, 2022, the Board approved awarding a contract to Geoghegan Roofing as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk 

Attachment

• BG-4 Foster Traditional Academy - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Geoghegan Roofing for Partial Roof Replacement at Foster Traditional Academy for a total construction cost of $422,485.31.

On March 28, 2023, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 23-394.

On September 26, 2023, the Board approved awarding a contract to Carlon Roofing & Sheet Metal, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk 

Attachment

• BG-4 Gheens Academy - EIFS Wall System Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Carlon Roofing & Sheet Metal, Inc. for Exterior Insulation and Finish System (EIFS) Replacement at Gheens Academy for a total construction cost of $647,100.

On July 19, 2022, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 23-006.

On November 29, 2022, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk 

Attachment

• BG-4 Nichols Bus Compound - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Nichols Bus Compound for a total construction cost of $478,900.

On August 16, 2022, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 23-020.

On February 7, 2023, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-4 Wheeler ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Wheeler Elementary School for a total construction cost of $397,414.

On August 16, 2022, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 23-021.

On December 13, 2022, the Board approved awarding a contract to Geoghegan Roofing as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-4 Wilder ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Geoghegan Roofing for Partial Roof Replacement at Wilder Elementary School for a total construction cost of $489,457.

On January 23, 2024, the Board of Education approved the contract completion and BG-4 form for Martin Flooring Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Academy @ Shawnee - Gym Wood Floor Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Gym Wood Floor Replacement at Academy @ Shawnee.

On February 13, 2024, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Ahrens-Brown - Phase I HVAC Renovation

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation at Ahrens Educational Resource Center/J. Graham Brown School.

On August 29, 2023, the Board of Education approved the contract completion and BG-4 form for WPC Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Ballard HS - Concrete Patio Repair

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Concrete Patio Repair at Ballard High School.

On August 29, 2023, the Board of Education approved the contract completion and BG-4 form for Martin Construction Co.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Ballard HS - CTE Program Renovations

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Career and Technical Education Program Renovations at Ballard High School.

On March 5, 2024, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Breckinridge Metro HS - Life Skills Kitchen

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Life Skills Kitchen at Breckinridge Metropolitan High School.

On March 26, 2024, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Churchill Park School - Handicap Restroom Renovation

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Handicap Restroom Renovation at Churchill Park School.

On September 26, 2023, the Board of Education approved the contract completion and BG-4 form for WPC Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Doss HS - Health Science Renovation

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Health Science Renovation at Doss High School.

On March 26, 2024, the Board of Education approved the contract completion and BG-4 form for OMNI Commercial, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 duPont Manual HS - Life Skills Kitchen Renovation

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Life Skills Kitchen Renovation at duPont Manual High School.

On November 14, 2023, the Board of Education approved the contract completion and BG-4 form for Martin Construction Co.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Highland MS - Front Entry Vestibule

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for New Front Entry Vestibule at Highland Middle School.

On March 5, 2024, the Board of Education approved the contract completion and BG-4 form for Walter B. Diecks Electric Co., Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Kerrick ES - Fire Alarm Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Fire Alarm Replacement at Kerrick Elementary School.

On April 16, 2024, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Olmsted Academy South - Window Replacement Ph II

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Window Replacement Phase II at Olmsted Academy South.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Change Orders and Descriptions 5-28-24

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

The Louisville Gas & Electric easement for Fairdale High School is to provide new overhead electrical service for the renovation project.

The Louisville Gas & Electric easement for New Early Childhood Center is to provide new electrical service for the new building project.

The granting of the above easements will not affect the integrity or usefulness of the property crucial to the educational needs of the District.

These items directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Rob Fulk

Attachment

• Notification of Easements - LG&E Fairdale HS
• Notification of Easements - LG&E New Early Childhood Center

Superintendent Martin Pollio recommends the Board of Education receive notice of various utility easements for Fairdale High School and New Early Childhood Center.

On April 12, 2022, the Board of Education approved the original contract and acceptance of reimbursement with an effective date through June 30, 2024. The effective date is being extended through June 30, 2026 to allow for additional time to complete the project.

A new entrance is needed for the new elementary school being constructed on the existing site of Wilkerson Elementary.  Because some of this work requires modification or improvement on the public highway right-of-way on Terry Road, KYTC has agreed to reimburse the District for the value of this work.

These items directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Rob Fulk

• Approval of KYTC Contract and Reimbursement Extension

Superintendent Martin Pollio recommends the Board of Education approve the contract extension and accept reimbursement in the amount of $12,716.00 from the Kentucky Transportation Cabinet Division of Maintenance for modification of an existing entrance at Wilkerson Elementary School (New Elementary School – Dixie Corridor) and authorize the Superintendent to sign same.

The Kentucky Department of Education requires that the three attached forms be completed and signed in order for JCPS to participate in USDA Child Nutrition Programs during the 2024-2025 school year.

The Indirect cost form communicates if the Board will be collecting indirect cost from the School and Community Nutrition's Program. It also identifies if the board has made adjustments to the indirect cost pool.

The Intent to participate in the Community Eligibility Program form identifies if the Board will continue to participate in the Community Eligibility Program for the 2024-2025 SY.

The Nutrition Services Procurement Plan outlines how Nutrition Services will follow all District, State, and Federal procurement requirements. 

Submitted by: Dr. Rob Fulk

Attachments

• SCNS SY 24-25 Community Eligibility Provision
• SCNS SY 24-25 Indirect Costs
• SCNS SY 24-25 Procurement Plan

Superintendent Marty Pollio recommends the Board of Education approve and sign the required forms.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.

Submitted by:  Edward D. Muns

Attachments

• *Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendment_ 05 28 24
• Amendment - Water Coolers, Fountains & Parts
• Calculators & Accessories
• Commercial Hot Water Storage Tanks
• Competitive Negotiation for Food Service Sanitation
• Glass, Plastic & Glazing Compounds
• Graphics Shop Supplies (Materials Production)
• Living Organisms for Science Modules
• Print Shop Supplies (Materials Production)
• Printing 2024-2025 Code of Acceptable Behavior
• Pumps (Various)
• SCNS Lunch Products (Manufacturers Only-Warehouse Delivery)
• SCNS Lunchroom Products (School Delivery)

Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, contract renewals, and amendment.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Edward D. Muns

Attachments 

• List of Contracts 05.28.24
• 01 - I Would Rather Be Reading (FY24-25)
• 02 - McBryer, PLLC. (FY24-25)
• 03 - Teach Upbeat, Inc. (FY24-26)
• 04 - KCCW, LLC., dba Central Creativity
• 05 - ACB Consulting LLC. (Amendment to PSC)
• 06 - National Career Adademy Coalition, Inc
• 07 - Wild Orchid Consulting
• 08 - Character Strong, LLC. (FY24-25)
• 09 - Kagan Professional Developmet (FY24-25)
• 10 - Collaborative for Teaching and Learning (FY24-25)
• 11 - Open Up Resources (FY24-25)
• 12 - U'Sellis Mayer & Associates (FY24-25)
• 13 - Global Game Changer Children's Education Initative, Inc. (FY24-25)
• 14 - Pyramid Educational Consultants
• 15 - EL Education (FY24-25)
• 16 - Peer Power Foundation, Inc.
• 17 - Alignment Nashville Inc.
• 18 - American Alliance for Innovative Systems, LLC.
• 19 - Woolpert
• 20 - School Kit Group

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This summary includes all professional services contracts approved as of July 1, 2023 and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

Submitted by: Edward D. Muns

Attachment

• Summary of Professional Services Contracts 05.28.24

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Edward D. Muns

Attachments

• March 2024 - Monthly Financial Report
• March 2024 - Notes & Analysis

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended March 31, 2024.

This report is provided to the Board per JCPS Policy 04.36 Investments. 

Submitted by: Edward D. Muns

• March 2024 - QIR

Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended March 31, 2024.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Edward D. Muns

Attachment

• Orders of the Treasurer - Invoice Report 04.15.24 - 05.05.24

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of April 15, 2024 through May 5, 2024.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachments

• Orders of the Treasurer - PO's by Department 04.15.24 - 05.05.24
• Orders of the Treasurer - PO's by Vendor 04.15.24 - 05.05.24

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of April 15, 2024 through May 5, 2024.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

• Orders of the Treasurer - Vouchers 04.15.24 - 05.05.24

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of April 15, 2024 through May 5, 2024.

In accordance with our evaluation of Request for Proposal 3047 Banking Services, we present the following items to document our existing contractual agreement with Branch Banking & Trust Company, now Truist.

1. Designation of Branch Banking & Trust Company, now Truist, depository bank with interest-bearing accounts during the current agreement. (160.570)
2. Approval of a Depository Bond from Branch Banking & Trust Company, now Truist, in the amount of 103 percent of current daily balances as shown in the attachment. (KRS 160.570)
3. Authorization to invest funds currently located at Branch Banking & Trust Company, now Truist. All funds of the Board of Education are invested or deposited in an interest-bearing account. (KRS 66.480)

Submitted by: Edward D. Muns

Attachment 

• JCPS_Pledge of Collateral Agreement 2024

Superintendent Martin Pollio recommends the Board of Education approve Routine Banking Services for fiscal year 2024-25.

The Kentucky Department of Education has established the amount of each bond at $2,000,000 based on the 2023-24 Working Budget and other factors.

This agenda item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Edward D. Muns

Attachment

• Bond of Treasurer - Cecil Comstock 2024
• Bond of Treasurer - Edward D. Muns 2024
• Bond of Treasurer - Gina Kokojan 2024
• Bond of Treasurer - Shani Hillard 2024

Superintendent Martin Pollio recommends the Board of Education approve the attached Fidelity Bonds for the Treasurer and Assistant Treasurers for fiscal year 2024-25.

The approval of Assistant Treasurers is in accordance with KRS 160.560. Branch Banking & Trust company, now Truist, our current depository bank, will be notified and directed to honor the signatures of the Treasurer and/or Assistant Treasurers by submittal of the attached Signature Resolution and as authorized by Board Policy 4.3111 District Issuance of Checks.

Edward D. Muns is currently serving as Treasurer for the Jefferson County Board of Education.

Submitted by: Edward D. Muns

• Bank Signature Resolution 24-25

Superintendent Martin Pollio recommends the Board of Education approve Cecil Comstock, Gina M. Kokojan, and Shani Hillard as Assistant Treasurers for Fiscal Year 2024-25 and further recommends approval of the attached Bank Signature Resolution for fiscal year 2024-25.

This is a report of donations and small grants submitted to the Board of Education on May 28, 2024.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report May 28 2024

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $205,032.60 to be used as stated in the attachment.

This grant provides learning opportunities and experiences for refugee students. There is a focus on increased parent engagement and communication through parent orientations and workshop sessions. The grant also allows for new and existing refugee students to engage in meaningful instructional settings, provides enrichment, and assists with transitions into JCPS schools. Lastly, it provides funding for staff training to better support refugee students. Both parties have agreed to an extension to allow the program additional time to use the funds. This Amendment is in addition to, and does not replace, the Catholic Charities Grant Subaward, all terms and provisions of which remain in full force and effect except as specifically provided herein.

Submitted by: Dr. Terra Greenwell

Attachment

• Subaward-Catholic Charities - Kentucky Office of Refuges-

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Catholic Charities Grant Subaward and authorize the superintendent to sign the same.

The purpose of the Magnet Schools Assistance Program (MSAP) grant is to reduce minority group isolation at project schools: Western High School and Coleridge-Taylor Montessori Elementary. The first year award totals $2,281,028. Grant funds will support salary and benefits, stipends/extra service, travel, technology, materials and supplies, contractual and other costs such as signage, outreach and field trips necessary to implement each school’s magnet theme, provide enriching learning experiences to students, and recruit and engage families.

The project period is April 1, 2024, through March 30, 2029.

Submitted by: Robert Moore

• Grant Award Notification.pdf

Superintendent Martin Pollio recommends the Board of Education accept a $9,719,553 Magnet Schools Assistance Program (MSAP) grant from the U.S. Department of Education and authorize the superintendent to sign the attached grant agreement.

Adult & Continuing Education will use these funds to provide an integrated program of services in order to increase civic learning and engagement and English literacy for immigrants and other limited English proficient adults who live or work in Jefferson County and are not enrolled in public education. This grant will assist students in acquiring the skills to prepare for the Immigration and Naturalization Service (INS) Citizenship Test and interview, attain citizenship, and complete at least one National Reporting System (NRS) education level.  It will also offer workforce and occupational training.

Grant funds will pay for existing full-time and part-time instructional staff. Funds will also be used to provide instructional materials and supplies. No matching funds are required.

This agreement aligns with the District’s Vision 2020 by providing parents and community members with the opportunity for English literacy and civics instruction needed to increase their literacy level to become employable contributing members of the community.

Submitted by: Robert Moore

Attachments

• Jefferson Co Board of Education - IELCE & WIOA FY25

Superintendent Martin Pollio recommends the Board of Education accept funds in the amount of $290,955 from the Education and Workforce Development Cabinet, Kentucky Adult Education and authorize the superintendent to sign the attached agreement.

Adult and Continuing Education will use the funds to continue providing adult learners with literacy, adult basic education, GED preparation, Family Education, English as a Second Language, transitions to postsecondary education, Corrections, and Workforce Services.

Approximately 52,000 working-age adults in Jefferson County lack a high school diploma and nearly one-fourth of these adults have functional literacy skills below a sixth-grade level. Many of these adults are parents and caregivers for JCPS students.

This program aligns with the District’s Vision 2020 by providing parents and community members with the quality academic instruction needed for them to obtain a GED and become contributing members of the community.  No matching funds are required.

Submitted by: Robert Moore

Attachment

• Jefferson Co Board of Education - OAE FY25

Superintendent Martin Pollio recommends the Board of Education accept funding from the Education and Workforce Development Cabinet, Adult Education in the amount of $3,163,395 and authorize the superintendent to sign the attached agreement.

Upon approval of this agreement, Class Act Federal Credit Union (CAFCU) will install, operate, and maintain an ATM at the VanHoose Education Center and the C.B. Young, Jr. Service Center. Either party may terminate this Agreement upon thirty (30) days written notice.

All costs of electricity used to operate the ATM(s) shall be paid by the Board. CAFCU shall pay the cost of any taxes, electrical wiring to the ATM site, base monthly telephone charges and calls made on that line, and upkeep of the ATM and related equipment. CAFCU will be responsible for security and protection of the ATM and its contents, and the Board shall not be liable for anything in relation to the ATM, including funds within and any information accessible through it. CAFCU will be responsible for relocating the ATM(s) from current or planned location(s), in the event the JCBOE relocates the Central Office locations where the machines are housed. The ATM shall be available during normal business hours to all Board employees and visitors to the premises who may have access to the ATM. The Board and CAFCU will select and agree upon the specific location for placement of the ATM on the premises.

Submitted by: Edward D. Muns

Attachment

• ATM Placement Agreement

Superintendent Martin Pollio recommends that the Board of Education approve the attached Automated Teller Machine Placement Agreement with Class Act Federal Credit Union and authorize the superintendent sign same.

Crowne Plaza Louisville Airport will provide professional learning space for the JCPS Assistant Principal Retreat in July.

Crowne Plaza Louisville Airport will provide meeting rooms with seating and audio visual setup and support as outlined in the agreement.

Submitted by: Robert Moore  

Attachment

• Contract - Crowne Plaza

Superintendent Martin Pollio recommends the Board of Education approve the attached sales agreement with Crowne Plaza Louisville Airport and authorize the superintendent to sign the same.

Hope Collaborative will place caring, competent, and consistent adults in the lives of students through a mentorship program. They will offer students participation in enriching small group mentoring activities that improve their cognitive, social, and emotional growth, academic performances and social skills.

This project directly supports Vision 2020 strategies 3.2.1. and 3.3.1, which states that each student will have access to responsive services using best practices to strengthen relationships with families, stakeholders, and the community.

Submitted by: Dr. Katy DeFerrari

Attachment

• MOA-Hope Collaborative

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with HOPE Collaborative and authorize the superintendent to sign same.

To provide seamless support from home to school, community-based counseling services offer behavioral and mental health resources within the school setting. Community partners are able to provide wrap-around support for our families and consult with school staff to solve student's school related concerns. The following contractor is recommended for approval from the Board of Education:

• Option to Success Family Services

The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed to ensure community providers given access to students on school property had proper licensure, insurance and background checks as mandated by KRS 160.380 and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

• MOA-Option to Success Family Services

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Option to Success Family Services and authorize the superintendent to sign same.

Teach Upbeat will use improvement cycles based on data and coaching to provide services associated with teacher retention.

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data-sharing agreement.

This work supports Vision 2020 strategies 1.1.3 & 1.1.7.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Data Sharing & Use Agreement Teach Upbeat

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Teach Upbeat and authorize the superintendent to sign same.

Ellevation is an application that allows staff to have real-time information and data about Multilingual Learners that can be used to inform instruction. This agreement includes access to the platform that will equip district leaders and schools to set and monitor student language goals and house information in a user-friendly format to guide decision-making and instruction for multilingual learners. This amendment reflects the increase in costs to continue this valuable service. This Amendment is in addition to, and does not replace, the data privacy agreement, all terms and provisions of which remain in full force and effect except as specifically provided herein.

Submitted by: Dr. Terra Greenwell

Attachment

• Amendment-Curriculum Associates LLC

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the data privacy agreement with Curriculum Associates LLC., and authorize the superintendent to sign the same.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Prosource Lexmark and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This agreement supports Vision 2020 Goal 1.1.7.

• DPA-ProSource

Superintendent Martin Pollio recommends the Board of Education approve the attached data privacy agreement with Prosource Lexmark and authorize the superintendent to sign the same.

With this contract, a learning management system where videos and trainings that support classified and certified employees is provided. This allows for all onboarding training to be housed and accessible in one comprehensive location This contract ensures PD compliance, data tracking, selection, and feedback. PD reports are generated and data is housed by Vector to allow for accuracy, accessibility, and accurate communication. This amendment reflects the increase in costs to continue this valuable service.This Amendment is in addition to, and does not replace, the data privacy agreement, all terms and provisions of which remain in full force and effect except as specifically provided herein.

Submitted by: Dr. Terra Greenwell 

Attachment

• Amendment-Scenario Learning LLC

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the data privacy agreement with Scenario Learning and authorize the superintendent to sign the same.

This agenda item was withdrawn prior to consideration by the Board.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Houghton Mifflin Harcourt Publishing Company and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This agreement supports Vision 2020 Goal 1.1.7.

Submitted by: Dr. Terra Greenwell

Attachment

• DPA-Houghton Mifflin Harcourt Publishing Company-5-6-2024

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Houghton Mifflin Harcourt Publishing Company, and authorize the superintendent to sign the same.

This initiative is a collaboration between JCPS and La Casita Center to provide academic tutoring and Kindergarten Readiness programs, integrating culturally responsive teaching, English Language Development, and language support. JCP5 staff will work closely with La Casita to help service students and extend their learning. This includes providing guidance and assistance in addressing barriers that can lead to equity disparities. Both parties have agreed to extend the terms to expire on June 30, 2026 pending funding. This Amendment is in addition to, and does not replace, the Memorandum of Agreement with La Casita Center. All terms and provisions of which remain in full force and effect except as specifically provided herein.

Submitted by: Dr. Terra Greenwell

Attachment

• Amendment-LaCasita Center Inc. 05-09-2024

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Memorandum of Agreement with La Casita Center and authorize the superintendent to sign the same.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Savvas - My Perspectives and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This agreement supports Vision 2020 Goal 1.1.7.

Submitted by: Dr. Terra Greenwell

Attachment

• DPA-Savvas Learning Company, LLC 5-06-2024 (1)

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Savvas - My Perspectives and authorize the superintendent to sign the same.

The mission of Teach Kentucky, Inc. is to recruit teachers to Jefferson County Public Schools (JCPS). Teach Kentucky launches the education careers of college graduates from across the nation to JCPS. The expansion of the JCPS – Teach Kentucky partnership will include a focus of supporting the District’s diversity hiring goals and sustainable support of the long-standing collaborative recruitment process. 

Submitted by: Dr. Aimee Green-Webb 

Attachment

• MOA - Teach Kentucky

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Teach Kentucky, Inc. and authorize the superintendent to sign same.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Mackin Educational Resources and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This agreement supports Vision 2020 Goal 1.1.7.

Submitted by: Dr. Terra Greenwell

Attachment

• DPA-Mackin Educational Resources

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Mackin Educational Resources and authorize the superintendent to sign the same.

Mackin Educational Resources, Inc. will send 25 Level Up 3.0 program books to eligible JCPS Kindergarten students. The Levet Up 3.O program is focused on extending literacy experiences from the school library through access to high-quality children's literature and parent/guardian support for promoting daily reading habits. There is no cost to the District.

Submitted by: Dr. Terra Greenwell

Attachment

• DSA Mackin Book Company dba Mackin Educational Resources

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement With Mackin Book Company dba Mackin Educational Resources and authorize the superintendent to sign the same.

Through the Cardinal Success Program (CSP), the University of Louisville College of Education and Human Development faculty and students provide mental health and counseling services to students and families at the Academy @ Shawnee as well as individuals living in the surrounding community at no cost to the school.

The Academy @ Shawnee provides three offices and a conference room on the first floor of the school for this project. The period of performance is July 1, 2024, through June 30, 2025.

Submitted by: Robert Moore

Attachment

• MOA-Cardinal Success

Superintendent Martin Pollio recommends the Board of Education approve an agreement with the University of Louisville for the Cardinal Success Program and authorize the superintendent to sign the agreement.

The collaborative effort between JCPS and U of L provides JCPS staff with teaching certifications, the opportunities to seek and receive an ESL endorsement. As the Multilingual Learner population increases in JCPS, having more teachers that are ESL endorsed will will support the planning, teaching, and practices in the classrooms that will benefit not just Multilingual Learners but all students. The opportunity provides teachers with the skill sets, knowledge, and expertise to work with linguistically diverse populations. Both parties have agreed to extend the terms to expire on June 30, 2026, pending funding.

This Amendment is in addition to, and does not replace, the Memorandum of Agreement with the U of L, College of Education and Human Development for the ESL Endorsement Program all terms and provisions of which remain in full force and effect except as specifically provided herein.

Submitted by: Dr. Terra Greenwell

Attachment

• Amendment-University of Louisville 5-2-2024

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Memorandum of Agreement with the U of L, College of Education and Human Development for the ESL Endorsement Program and authorize the superintendent to sign the same.

At its May 7^th meeting, the Board of Education accepted a grant from Louisville Metro Government of up to $150,000 to build an outdoor classroom, stage and garden at Western Middle School for the Arts. The school requested and Louisville Metro Government has approved the addition of a fence to the project. The attached agreement, scope of work, and budget reflect this addition.

The project term will be from the date the agreement is fully executed through December 31, 2024.

Submitted by: Robert Moore

Attachment

• MOA-LOUISVILLE METRO GOV WESTERN MS

Superintendent Martin Pollio recommends the Board of Education approve adding a fence to the proposed grounds improvements at Western Middle School, funded by a grant of up to $150,000 from Louisville Metro Government, and authorize the superintendent to sign the attached, revised grant agreement.

This amendment reflects the increase in costs to continue this valuable service. This Amendment is in addition to, and does not replace, the data privacy agreement, all terms and provisions of which remain in full force and effect except as specifically provided herein.

The purpose of this agreement is to delineate the operational guidelines for sharing data and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This agreement supports Vision 2020 Goal 1.1.7.

Submitted by: Dr. Terra Greenwell

Attachment

• Second Amendment-NWEA

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Data Privacy Agreement with NWEA and authorize the superintendent to sign the same.

The purpose of this agreement is to delineate the operational guidelines for sharing data and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This agreement supports Vision 2020 Goal 1.1.7.

Submitted by: Dr. Terra Greenwell

Attachment

• DPA - Kiddom

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Kiddom and authorize the superintendent to sign the same.

Jefferson County Public Schools (JCPS) entered into an agreement with Evolve502 to use data to inform the services outlined in the partnership agreement approved by the JCPS on May 7, 2024. The partnership project will provide students with access to varied learning and enrichment opportunities and supplemental learning through optimal learning experiences.

This Memorandum of Agreement regarding data sharing will allow both organizations to collaborate, share aggregated student data, and report student and program information locally for services.

There is no cost to the District associated with this agreement. This agreement directly supports the Vision 2020 Strategies 1.1.3 provide equitable access and 1.1.7 eliminate achievement, learning and opportunity gaps. 

Submitted by: Dr. Dena Dossett

Attachment

• MOA - Evolve502

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement regarding data sharing with Evolve502 and authorize the superintendent to sign same.

The Kentucky Department of Education has requested that the following JCPS employees be released on Memorandum of Agreement from July 1, 2024, through June 30, 2025:

• Brittany Jones, State Literacy Coaching Specialist
• Deloreon Burton, Educational Recovery Leader
• Florence Chang, Educational Administration Program Consultant
• Anne Cochran, Educational Recovery Specialist
• Whitney Cox, State Literacy Coaching Specialist
• Crystal Darensbourg, Educational Recovery Specialist
• Kanna Edison, Educational Recovery Specialist
• Lindsey Evans, Educational Recovery Specialist
• Frances Fisher, Educational Recovery Specialist
• Tyler Gibson, Educational Recovery Specialist
• Andrea Higdon, Educational Recovery Leader
• Amy Jeziorski, Educational Recovery Leader
• Roger Kissling, Educational Recovery Specialist
• Colleen Leitner, Educational Recovery Specialist
• Sarah McCartt-Jackson, State Literacy Coach
• Anna McKee, Educational Recovery Leader
• Lisa Morris, State Literacy Coaching Specialist
• Alisha O’Connor, Educational Recovery Leader
• Meleah Phillips-Coogle, State Literacy Coaching Specialist
• Heather Ransom, Educational Consultant
• Jessica Simpson, Educational Recovery Leader
• Michelle Sircy, Comprehensive Coordinator School Counseling
• Amy Stevens, Educational Recovery Leader
• Lauren Thieneman, State Performance Plan/Annual Performance Report Specialist
• Kristen Thomas, Educational Recovery Leader
• Judi Vanderhaar, Educational Administration Program Consultant
• Holly Walker, Educational Recovery Leader
• LaPorsha West, Educational Recovery Specialist
• Jason Wheatley, Transition Administrator
• Katie Williams, Educational Recovery Leader

Submitted by: Dr. Aimee Green-Webb

Attachments

• Burton, D. 2024-05-28
• Chang, F. 2024-05-28
• Cochran, A. 2924-05-28
• Cox, W. 2024-05-28
• Darensbourg, C. 2024-05-28
• Edison, K. 2024-05-28
• Evans, L. 2024-05-28
• Fisher, F. 2024-05-28
• Gibson, T. 2024-05-28
• Higdon, A. 2024-05-28
• Jeziorski, A. 2024-05-28
• Jones, B. 2024-05-28
• Kissling, R. 2024-05-28
• Leitner, C. 2024-05-28
• McCartt-Jackson, S. 2024-05-28
• McKee, A. 2024-05-28
• Morris, L. 2024-05-28
• O'Conner, A. 2024-05-28
• Phillips-Coogle, M. 2024-05-28
• Ransom, H. 2024-05-28
• Simpson, J. 2024-05-28
• Sircy, M. 2024-05-28
• Stevens, A. 2024-05-28
• Thieneman, L. 2024-05-28
• Thomas, K. 2024-05-28
• Vanderhaar, J. 2024-05-28
• Walker, H. 2024-05-28
• West, L. 2024-05-28
• Wheatley, J. 2024-05-28
• Williams, K. 2024-05-28

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandums of Agreement with the Kentucky Department of Education and authorize the superintendent to sign same.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

• approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD306 and SSD307 rather than by name.

Student SSD306 has a medical condition, with proper physician documentation, which requires a 3 hour 30 minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Student SSD307 has a medical condition, with proper physician documentation, which requires a 3 hour 30 minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

submitted by: Kim Chevalier

Superintendent Martin Pollio recommends the Board of Education approve the attached Shortened School Day request for two ECE students.

Fern Creek High School was closed on May 24, 2024, due to a water main break. The building had no water and no working bathrooms, requiring the closure of the school in order to protect the health and safety of students and staff.

KRS 158.070 includes the following provisions:

• Establishes the number of student attendance days in a student instructional year;
• Permits a local board of education to close schools “for the number of days deemed necessary for…a local emergency which would protect the health and safety of children…”; and
• Permits a district to apply for a waiver of the requirements of the student instructional year for a day missed due to an emergency.

Administrative regulation 702 KAR 7:140 states in part:

Section 4. Emergency Day Waiver. (3) A local board of education may request an emergency day waiver if one (1) school, or part of the district, is forced to miss school on a particular student attendance day due to an emergency. The request shall be submitted to the commissioner for approval. A copy of the local board order shall accompany this request. An approved emergency day waiver shall be the length of the student attendance day established in the approved calendar.

Upon approval by the Board, the Superintendent will send an Emergency Day Waiver request to the Commissioner of Education for his consideration.

Submitted by: Robert Moore

Superintendent Martin Pollio recommends the Board of Education approve the submission of an Emergency Day Waiver request on behalf of Fern Creek High School due to the emergency school closure on May 24, 2024.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.

Order #2024-78 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the meeting of the Jefferson County Board of Education.

Order #2024-79 - Motion Passed:  A motion to adjourn the May 28, 2024, Jefferson County Board of Education meeting at 8:25 p.m. passed with a motion by Ms. Sarah McIntosh and a second by Mr. James Craig.