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I.
Moment of Silence
Welcome to the August 28, 2018, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
8 28 18 JCBE Meeting Audio
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recognitions and Resolutions
Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for August 28, 2018.
Order #650 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for August 28, 2018. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mr. Chris Brady.
III.A.
Recognition and Tribute to Former Coach Bill Miller, Honoring Pleasure Ridge Park High School and His Family
Tonight, the Jefferson County Board of Education (JCBE) and Senator Mitch McConnell will recognize and pay tribute to former coach Bill Miller, honoring him for his outstanding commitment and service to the students and staff of Pleasure Ridge Park High School and the Jefferson County Public School (JCPS) District.
Submitted by: Daniel Kemp
Superintendent Martin Pollio recommends the Board of Education recognize and pay tribute to former coach Bill Miller, honoring his school, Pleasure Ridge Park High School, and his family.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 28, 2018.
Order #651 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 28, 2018. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the August 7, August 17, August 20, and August 21, 2018, meetings are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 7, August 17, August 20, and August 21, 2018, meetings.
Order #652 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 7, August 17, August 20, and August 21, 2018, meetings. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.
VI.
Superintendent's Report
VII.
Persons Requesting to Address the Board
All persons who wish to address the Board regarding items on the Board Agenda shall be permitted to speak prior to persons wishing to speak regarding non-agenda items.
A maximum of forty-five (45) minutes shall be allocated for Agenda Item VII.
Speakers who were unable to be accommodated under Agenda Item VII. due to the time limitation may address the Board under Agenda Item XIV.
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
VIII.
Action Items
VIII.A.
Recommendation for Approval of Tax Rates for Fiscal Year 2018-19
In compliance with KRS 160.470 and the regulations of the State Board of Education, the Jefferson County Board of Education is required to approve tax rates for the fiscal year beginning July 1, 2018, through June 30, 2019.
The estimated gross revenue generated by the 72.5 cent rate is $510,454,293. Of this amount, $37,943,111 will be allocated to the Building Fund for capital projects and debt payment on bond issues. The balance, $472,511,183, will be allocated to the General Fund to pay for educational services and operations. Approximately $32.1 million is expected to be generated from motor vehicle.
This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached tax rates for fiscal year 2018-19.
Order #653 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the attached tax rates for fiscal year 2018-19. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Dr. Christopher Kolb.
IX.
Information Items
IX.A.
Acceptance of Quarterly Report on KDE Audit Corrective Action Plans
On September 20, 2017, JCPS received the findings from the KDE management audit. The findings focused on the following three areas: (1) Career and Technical Education/ Carl Perkins, (2) Individuals with Disabilities Education Act (ECE), and (3) Restraint and Seclusion. JCPS developed and implemented a corrective action plan for each of these three identified areas to address the deficiency findings from the audit report.
This board report will provide a progress report of the corrective action plans highlighting the improvement strategies for the past few months in preparation for the 2018-19 school year. This work has focused on providing professional development and establishing monitoring practices.
Submitted by: Dr. Dena Dossett
Attachments
Superintendent Martin Pollio recommends the Board of Education receive a progress report on the corrective action plans in response to KDE Management Audit.
Order #654 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a progress report on the corrective action plans in response to KDE Management Audit. The recommendation passed with a motion by Dr. Lisa Willner and a second by Mr. Benjamin Gies.
IX.B.
Acceptance of Report on Accelerated Improvement Schools Framework
The Office of Accelerated Improvement Schools (AIS) is creating and implementing a system-wide approach to collaborate, coach, and challenge schools for exceptional student learning through the implementation of a continuous improvement process. The office strives for each JCPS student in our Level 2 and 3 schools to meet next-level readiness academically, socially, and emotionally.
The AIS Office framework is grounded in empirical turnaround research and correlates with the core practices in JCPS. The three foci of the office are 1.) Accelerated Leadership and Capacity, 2.) Ensuring a Culture of Achievement, and 3.) The Six Essential Systems for a Strong Learning Climate. Schools will receive training, resources, and unprecedented support in achieving the AIS mission, vision, collective commitments, and goals.
This report supports Vision 2020 Strategies 1.1.3 Provide Equitable Access, 1.1.7 Eliminate Achievement, Learning, and Opportunity Gaps, 2.1.2 Cultivate Growth Mindset, and 2.2.2 Build Capacity of PLCs.
Submitted by: Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the Accelerated Improvement Schools Framework report.
Order #655 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the Accelerated Improvement Schools Framework report. The recommendation passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.
X.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for August 28, 2018.
Order #656 - Motion Passed: A motion that the Board of Education approve the consent calendar for August 28, 2018, minus X.N. Recommendation for Approval of Draft Amended District Facilities Plan and Selection of Hearing Officer passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.
Order #657 - Motion Passed: A motion that the Board of Education approve consent calendar item X.N. Recommendation for Approval of Draft Amended District Facilities Plan and Selection of Hearing Officer passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.
X.A.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: James Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
X.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: James Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.
X.C.
Recommendation for Approval of Job Description
The job descriptions being submitted are reflective of recommendations from the Council of Great City Schools’ organizational review. Additional changes were made for the efficiency of the District.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.
X.D.
Recommendation for Approval of Organizational Charts
The organization changes being submitted deletes one Warehouse Worker from Supply Services.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart.
X.E.
Recommendation for Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on August 28, 2018.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips and Excursions.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
X.F.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the ESL Intake Center Ramp at Hazelwood Elementary School
This project will consist of installing a ramp at the ESL Intake Center at Hazelwood Elementary School.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Jacobi, Toombs and Lantz, Inc. Engineers, as the architect/engineer, and the BG-1 form for the ESL Intake Center Ramp at Hazelwood Elementary School, for an estimated project cost of $81,860.
X.G.
Recommendation for Approval of Revised BG-1 Forms for Issuance of Local School Bond
These projects were assigned to various architects/engineers to prepare plans and specifications and awarded to various contractors.
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BG# School
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Project Description
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- 18-002 Crums Lane Elementary School
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Phase I HVAC Renovation
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Phase I HVAC Renovation
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- 18-005 Minor Daniels Academy
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Phase I HVAC Renovation
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- 18-008 Jeager Education Center
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Boiler Replacement
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- 18-010 St. Matthews Elementary School
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Chiller & Boiler Replacement
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- 18-011 Ballard High School
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Partial Roof Replacement
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- 18-012 Carter Traditional Elementary School
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Partial Roof Replacement
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- 18-014 Dixie Elementary School
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Partial Roof Replacement
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- 18-015 Fairdale High School
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Partial Roof Replacement
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- 18-017 Iroquois High School
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Partial Roof Replacement
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- 18-018 Jefferson County Traditional Middle School
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Partial Roof Replacement
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- 18-019 Jeffersontown High School
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Partial Roof Replacement
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- 18-024 Meyzeek Middle School
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Partial Roof Replacement
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- 18-025 Thomas Jefferson Middle School
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Elevator Addition
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In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the “Cost of Issuance” and “Bond Discount.”
These projects directly support strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 forms.
X.H.
Recommendation for Approval of Revised BG-1 Form for Soccer Field Grading at Marion C. Moore School
On January 23, 2018, the Board of Education approved Jefferson County Public Schools to prepare plans and specifications for Project 18-251.
On May 8, 2018, the Board of Education approved awarding a contract to Riverside Paving and Construction Company, Inc. for $63,410.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Soccer Field Grading at Marion C. Moore School.
X.I.
Recommendation for Approval to Cancel the BG-1 Form for Remote Restroom Facilities at Various Athletic Fields
On December 12, 2017, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 18-207.
This project consisted of three standalone restroom facilities at Fern Creek High School, Jeffersontown High School, and Waggener High School Athletic Fields.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on July 10, 2018. All bids came in above budget, requiring the project to be canceled. The bid tabulation is attached.
The Kentucky Department of Education requires the cancellation of the BG-1 form so the funds can be unencumbered.
This project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the cancellation of the BG-1 form for Remote Restroom Facilities at Various Athletic Fields.
X.J.
Recommendation for Approval of Contract Completion and BG-4 Form for Phase I HVAC Renovation/Media Center at Greenwood Elementary School
On June 22, 2015, the Board of Education approved JRA Architects to prepare plans and specifications for Project 16-013.
On March 8, 2016, the Board approved awarding a contract to EH Construction, LLC as the low bidder.
JRA Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Phase I HVAC Renovation/Media Center at Greenwood Elementary School for a total construction cost of $5,538,150.21.
X.K.
Recommendation for Approval of Project Closeout and BG-5 Form for Boiler Replacement at Sam Meyers Hall
On July 24, 2018, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
This project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Sam Meyers Hall.
X.L.
Recommendation for Approval of Project Closeout and BG-5 Form for Site Lighting Replacement at Laukhuf Elementary School
On November 28, 2017, the Board of Education approved the contract completion and BG-4 form for Kentuckiana Electrical Services.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
This project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Site Lighting Replacement at Laukhuf Elementary School.
X.M.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
X.N.
Recommendation for Approval of Draft Amended District Facilities Plan and Selection of Hearing Officer
Pursuant to 702 KAR 4:180, the Board of Education shall vote on the draft District Facilities Plan (DFP) as recommended by the Local Planning Committee (LPC).
The LPC held three meetings and two public forums to discuss the development of the amended DFP. The draft amended DFP has been reviewed by KDE staff with a recommendation to approve.
The LPC voted to accept the draft amended DFP as reviewed by KDE, and recommended to submit to the Board of Education for approval.
Pursuant to the regulations, the Board of Education shall select a Hearing Officer to take public comments on the Board approved DFP.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends that the Board of Education approve the draft Amended District Facilities Plan as recommended by the Local Planning Committee and the Kentucky Department of Education, and select Dr. Michael Raisor, chief operations officer, to serve as the Hearing Officer for the required public hearing.
X.O.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.
The attached is a list of Request For Proposals, and Request For Proposal renewals from July 1, 2016, to date.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•Chess Coaching Service;
•Spoken Language Interpreting Service;
•Diesel & Gasoline;
•Cafeteria Graphic Design & Installation Services;
•Vehicle Paint & Related Items;
•Plumbing Supplies & Eqpt. (Line Item);
•Refrigerant;
•T-Shirts (JCPS All-County);
•Contract Renewal - Competitive Negotiation on Legal Services;
•Contract Renewal - Competitive Negotiation on Challenger Center Operations;
•Contract Renewal - Competitive Negotiation for Flight Training Services;
•Contract Renewal - Video & Sound Recordings and DVDs (Percentage);
•Contract Renewal - Large Lunchroom Equipment (Percentage);
•Contract Renewal - High School Diplomas;
•Amendment - Plumbing Supplies & Eqpt. (Line Item);
•Amendment - Electrical Supplies & Lighting (Line Item);
•Amendment - Electric Motors; and
•Amendment - Automotive/Bus Repair Parts & Services (Line Item).
X.P.
Recommendation for Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
X.Q.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Purchase Orders issued during the period of July 23 through August 12, 2018.
X.R.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Vouchers paid during the period of July 23 through August 12, 2018.
X.S.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report includes all professional services contracts approved by the Board as of July 1, 2018, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
X.T.
Acceptance of Monthly Financial Report for Period Ended July 31, 2018
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended July 31, 2018.
X.U.
Recommendation for Approval of 2018-19 Local Education Agency General and Program Assurances
Annually, the local board of education must approve general and program assurances regarding district operations. Information related to these assurances is available for review in the attached document and at the District’s central office by contacting the department of Accountability, Research and Systems Improvement.
Once approved, the District will send a declaration of compliance to the Kentucky Department of Education in order to receive the funding within state and federal guidelines for fiscal year 2018-19.
This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached 2018-19 KDE Funding Assurances for General, State, and Federal programs.
X.V.
Recommendation for Approval of Indirect Cost Rates for Fiscal Year 2018-19
Indirect costs are expenditures in support of programs that are not directly identifiable to that program. The Kentucky Department of Education calculates the allowable percentage that may be applied to grants so the District may be reimbursed for a portion of the support expenses incurred.
For fiscal year 2018-19, the non-restricted indirect cost rate to be applied to food service will be 14.02 percent and the restricted indirect cost rate of 3.25 percent is for use with grants. Each local Board of Education is encouraged to approve the rates prior to October 1, which is the beginning of the federal fiscal year.
If the rate is not approved by October 1, the District cannot apply the rate at a later time during the fiscal year. If the Board adopts the rates, they are not obligated to apply the indirect cost rates.
During fiscal year 2017-18, the non-restricted indirect cost rate was 14.46 percent and the restricted indirect cost rate was 3.15 percent.
This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Superintendent Martin Pollio recommends the Board of Education approve Indirect Cost Rates for Fiscal Year 2018-19.
X.W.
Recommendation for Approval of Fiscal Year 2019-20 Comprehensive Strategic Planning of Finances for Student Achievement
This calendar includes activities and deadlines for action by the Board, superintendent, and district staff and is in compliance with Fiscal Management Policy 04.1 Budget Planning and Adoption and Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
This process will enable the Board and superintendent to receive input from many sources that will assist in making major decisions on the budget for fiscal year 2019-20.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached calendar for comprehensive strategic planning of finances for student achievement for fiscal year 2019-20.
X.X.
Acceptance of Donations, Grants, and Funding
Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
X.X.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on August 28, 2018.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $60,698.74 to be used as stated in the attachment.
X.X.2.
Acceptance of Grants from WHAS Crusade for Children
As summarized below, these funds will be used for a variety of purposes to enhance District programs and services for students with disabilities during the 2018-19 school year.
• $6,783.00 for Early Childhood Special Services to be used for Boardmaker Studio software;
• $50,000.00 for ECE Assistive Technology Center to be used for accessibility solutions, technology for students with disabilities, and software for exceptional education;
• $7,348.00 for the Visually Impaired Program to be used for iPad Pros and accessories, Visiobooks;
• $12,525.00 for the Deaf/Hard of Hearing Program to be used for micro manual portable audiometers;
• $11,437.00 for the Autism Program to be used for sensory/self-regulation, academic and social/behavioral items;
• $46,260.00 for the Occupational Therapy·& Physical Therapy Program to be used for sensory and movement equipment;
• $29,316.00 for the Moderate to Severe Disabilities Program to be used for News-2-You online newspaper subscription, Unique Learning System licenses, Symbolistix; and
• $16,290.00 for the Communication Disorders Program to be used for the purchase of 30 iPad tablets.
The grants support Vision 2020 Strategies 1.1.3 Provide Equitable Access and 3.3.3 Optimize Technology Usage
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education accept the attached Grant Acceptance Agreements from WHAS Crusade for Children totaling $179,959 and authorize the superintendent to sign same.
X.X.3.
Acceptance of Funding from the Jefferson County Public Education Foundation/FutureUp
Cheryll Whelan donated $125 to the Elaine Whelan Literacy Fund to support Stopher Elementary library.
Faurecia donated $10,000 to Newburg Middle School to support technology.
Bellarmine University donated $1,250 to support JCPS Robotics Program.
Submitted by: Dr. Carmen Coleman
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $11,375 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
X.Y.
Recommendation for Approval of Submission for Grant Application for Family Resource/Youth Service Centers
The Kentucky Education Reform Act provided for the establishment of FRYSCs which promote and coordinate community resources to support students and families. The District currently operates 96 centers serving 131 schools.
These applications will establish new FRYSCs in the list attached. The District is requesting $641,707.50 to create these centers and providing $122,230. Centers that receive funding will open January 1, 2019.
All schools were considered for a FRYSC, but because of limitations in District funding, schools were prioritized based on needs.
A District Assurance Certification form and list of new centers submitting applications is attached.
The project directly supports Vision 2020 Strategy: 2.1.3
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the submission of 10 applications for Family Resource and Youth Service Centers (FRYSC) to the Cabinet for Health and Family Services and further recommends the Board authorize the superintendent and Board chairperson to sign the attached District Assurance Certification form.
X.Z.
Recommendation for Approval of Agreements
Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
X.Z.1.
Recommendation for Approval of Memorandum of Agreements with Bellarmine University, Spalding University, and University of Louisville
Bellarmine University (Bellarmine), Spalding University (Spalding) and the University of Louisville (UofL) want to provide a comprehensive learning experience for students pursuing principal certification, and Jefferson County Public Schools (JCPS) desires to aid in the development of such students by serving as a venue for learning experiences.
The universities and JCPS will co-design a program of courses, related course activities and field experiences for candidates pursuing principal based on requirements in Kentucky law and regulations along with national accreditation standards. Both parties will work to co-design a Leadership Profile for use in the Program.
The universities and JCPS will design and deliver monthly joint professional learning/scenario-based/networking sessions that bring together Bellarmine staff, JCPS personnel, and principal candidates.
This project aligns with strategies 2.1.2 in Vision 2020. There is no cost to JCPS.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached memorandum of agreements with Bellarmine University, Spalding University, and the University of Louisville and authorize the superintendent to sign same.
X.Z.2.
Recommendation for Approval of Memorandum of Agreement with Black Community Development Corporation
Black Community Development Corporation (BCDC) is collaborating with W.E.B. DuBois Academy (Dubois Academy) to provide after-school programming for students attending the school.
CE&S Foundation has provided funding to the District for the benefit of DuBois Academy to support after-school tutoring and enrichment for students led by BCDC in partnership with local churches. Programming will occur in multiple locations daily (Monday-Thursday) following the District school calendar.
The District is providing $12,500 to BCDC through the CE&S Foundation for academic resources, supplies, and materials. There is no obligation to the District beyond June 30, 2019.
This agreement supports Vision 2020 strategy 1.1.7
Submitted by: Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with Black Community Development Corporation and authorize the superintendent to sign same.
X.Z.3.
Recommendation for Approval of Memorandum of Agreement with Davis Cosmetic and Family Dentistry
According to Attendance Works, an organization which provides support to schools to improve student attendance, ongoing pain along with associated trouble eating and sleeping, makes oral health one of the leading causes of chronic school absenteeism among young students. In partnership with JCPS School Health Services and District FRYSCs, Davis Cosmetic and Family Dentistry will support student attendance by providing dental screening and treatment services for those children having difficulty accessing care.
Davis Cosmetic and Family Dentistry will provide preventive and restorative dental services, including exams, cleanings, fluoride treatments, X-rays, sealants to those children whose guardians have given consent for services at school. Simple treatment services will be offered when indicated. Participating schools will provide the use of facilities, attempt to provide a minimum of 25 children per site for treatment, assist provider staff with interpretation of policies and procedures and assist with obtaining consent forms for services.
This project directly supports strategy 2.1.3 in Vision 2020.
The district is not providing matching funds for this project.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached memorandum of agreement with Davis Cosmetic and Family Dentistry and authorize the superintendent to sign same.
X.Z.4.
Recommendation for Approval of Memorandum of Agreement with Family & Children's Place
Family & Children's Place will provide on-site behavioral and mental health services to JCPS students. The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.
Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.
The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance, and background checks for providers.
No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.
The Memorandum of Agreements shall be effective beginning August 29, 2018, and ending on December 31, 2018.
This agreement supports Vision 2020 strategy 1.1.1.
Submitted by: Dr. Carmen Coleman.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Family & Children's Place and authorize the superintendent to sign same.
X.Z.5.
Recommendation for Approval of Memorandum of Agreement with Junior Achievement of Kentuckiana Inc.
Junior Achievement of Kentuckiana Inc. (JA), in partnership with Jefferson County Public Schools (JCPS), offers a valuable experiential learning setting for elementary and middle school students using the agreed upon JA/JCPS curriculum that is aligned with Kentucky Academic Standards in Mathematics, English Language Arts, Social Studies, Career Studies, and Financial Literacy. The program is also aligned with project-based learning standards and with the development of the Backpack of Success Skills.
The cost for each JCPS student to attend the JA program is $25.27 as set by Junior Achievement USA. The JCPS cost is $9 per student. Local area business supporters raise the remaining $16.27 per student to offset the program costs. This project is aligned with Vision 2020 Strategy 1.1.3.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached memorandum of agreement to continue the partnership with Junior Achievement of Kentuckiana Inc. through June 30, 2021, and authorize the superintendent to sign same.
X.Z.6.
Recommendation for Approval of Memorandum of Agreement with Morehead State University and Eastern and Ballard High Schools
This program directly supports Vision 2020 strategies 1.1.3 Equitable Access and 1.1.7 Elimination of Opportunity Gaps by providing expanded options for advanced learning.
This agreement complies with the new Dual Credit Scholarship program and includes negotiated points outlined in the Postsecondary Partner Institution agreement. HB 206 established a Dual Credit Scholarship program that provides students with a scholarship for up to two dual credit courses at Partner Postsecondary Institutions. Funds are limited, so seniors will have priority over juniors in this program. Morehead State is a Partner Postsecondary Institution.
Dual Credit personnel from Morehead State University have worked with the principal, administrators, and teachers at Eastern and Ballard High Schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. This agreement continues the current arrangements. These dual credit courses can be transferred to any regionally accredited college or university for credit.
The agreement details the courses and teachers eligible for dual credit. Juniors and seniors scheduled in the high school courses listed may participate in dual credit if they meet the qualifications for the course. Specifically:
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Scholarship funds may be used for dual credit unless the student has exceeded two courses or state funds are exhausted. In that case, Morehead State will award the student a scholarship to cover tuition.
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Tuition is set to 1/3 KCTCS tuition (as required by the PPI agreement with the KHEAA) which will likely be $54 per credit hour.
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Morehead State will not charge the school or District tuition for unsuccessful students.
Ballard courses include:
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ART 109 Digital Foundations {3 credit hours of General Education/Humanities)
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CIS 101 Intro to Computers (3 college credit hours)
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ENG 100 Writing I (3 credit hours of General Education/Written Communication)
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ENG 200 Writing II (3 credit hours of General Education/Written Communication)
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POLS Intro to Politics (3 credit hours of General Education/Social Sciences)
Eastern courses include:
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MATH 152 College Algebra (3 credit hours of General Education/Quantitative Reasoning)
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MUSH 261 Global Music Experience (3 credit hours, General Education/Humanities)
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SPA 101 Spanish I (3 credit hours, Fall) SPA 101 Spanish II (3 credit hours, Spring)
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement between Eastern High School, Ballard High School and Morehead State University for dual credit courses and authorize the superintendent to sign same.
X.Z.7.
Recommendation for Approval of Memorandum of Agreement with School Smiles
According to Attendance Works, an organization which provides support to schools to improve student attendance, ongoing pain, along with associated trouble eating and sleeping, makes oral health one of the leading causes of chronic school absenteeism among young students. In partnership with JCPS School Health Services and District FRYSCs, School Smiles will support student attendance by providing dental screening and treatment services for those children having difficulty accessing care.
School Smiles will provide preventive and restorative dental services, including exams, cleanings, fluoride treatments, X-rays, and sealants to those children whose guardians have given consent for services at school. Simple treatment services will be offered when indicated.
Participating schools will provide the use of facilities, attempt to provide a minimum of 25 children per site for treatment, assist provider staff with the interpretation of policies and procedures, and assist with obtaining consent forms for services.
This project directly supports strategy 2.1.3 in Vision 2020.
The District is not providing matching funds for this project.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education renew the attached memorandum of agreement with School Smiles and authorize the superintendent to sign same.
X.Z.8.
WITHDRAWN: Recommendation for Approval of Agreements with Shawnee Christian Healthcare Center, Inc.
This item was withdrawn prior to consideration by the Board.
X.Z.9.
Recommendation for Approval of Agreements with Sprint Spectrum L.P.
Approval of these Agreements will provide additional revenue to Jefferson County Public Schools to help fund educational programs. The tower spaces are located at the following sites:
- Fern Creek High School, 9115 Fern Creek Road
- Iroquois High School, 4615 Taylor Boulevard
- Jeffersontown High School, 9600 Old Six Mile Lane
- Louisville Male High School, 4409 Preston Highway
The project directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Communications Facility Space License Agreements with Sprint Spectrum L.P. and authorize the superintendent to sign same.
X.Z.10.
Recommendation for Approval of Memorandum of Agreement with Walgreen Co.
Jefferson County Public Schools has an MOA in place with Walgreens to administer flu vaccines for staff. Due to the recent outbreak of Hepatitis A, we would like to offer this and additional vaccines to staff to help promote staff and student wellness and safety. Amending this current MOA to include students will also allow vaccines to be administered at school if needed and increase access to care. This will help ensure the District complies with state-required mandates for immunizations.
Walgreens is able to provide flu, Hepatitis A, pneumonia and Shingles vaccines as indicated.
Participating schools will provide the use of facilities, district nurse practitioners will facilitate student immunization clinics. Family Resource/Youth Service Center Coordinators coordinate vaccines for staff.
This project directly supports strategy 2.1.3 in Vision 2020.
The District is not providing matching funds for this project.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve an amendment to the MOA with Walgreen Co. and authorize the superintendent to sign same.
X.AA.
Recommendation for Approval of Resolutions Concerning Jefferson County School District Finance Corporation
The approval of the attached Resolutions approves, ratifies and confirms the actions of the Jefferson County School District Finance Corporation. This action is necessary in order to effect the issuance of the Corporation’s School Building Revenue Bonds, Series 2018A (the “Series 2018A Bonds”).
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached resolutions concerning the Jefferson County School District Finance Corporation.
X.BB.
Recommendation for Approval of the Renaming of Pleasure Ridge Park Baseball Field
Coach Bill Miller graduated from Pleasure Ridge Park High School (PRP) in 1967. After playing Baseball and Football at the University of Alabama and earning his teaching certificate he returned to JCPS as a Health/PE Teacher at PRP. Coach Miller began his career as an assistant baseball and football coach. Coach Miller served as Head JV coach of the baseball team from 1973-1980. In 1980 Coach Bill Waddell retired and Bill Miller became only the second head coach in PRP History. His teams would advance to the state final four in 1982, 1985, 1987, 1990, 1991, and 1993 before winning the school’s first State Championship in 1994 (10-8 over Corbin). Coach Miller’s Panthers would repeat as KHSAA State Champions in 1995 and 1996. Only one other school has ever won three state titles in a row. Under Coach Bill Miller’s leadership, PRP would win the state championship again in 2008, 2013, and 2017 (tying the state record for wins finishing 40-5). Coach Miller finished his coaching career as Kentucky’s winningest baseball Coach (1,144 wins).
Coach Bill Miller Coaching Profile:
- Total Wins= 1,144
- State Championship= 6 (most by any one coach, PRP 2nd most titles by school)
- State Finalist= 10
- Regional Champions= 21
- District Champions = 28
- Inducted into the KHSBCA Hall of Fame – 1997
- Inducted into the Kentucky Athletic Hall of Fame – 2014
- Inducted into the KHSAA Hall of Fame – 2018 (PRP’s first inductee)
Therefore, in accordance with Board of Education Policy FF Naming Facilities and related procedures, it is appropriate that the baseball field at Pleasure Ridge Park High School be renamed Coach Bill Miller Field.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the renaming of Pleasure Ridge Park Baseball Field from Bobby Green Field to Coach Bill Miller Field.
X.CC.
Recommendation for Approval of Charter School Policies Regarding Contracting, Monitoring and Evaluation, Transparency, Finances, Renewal, Revocation, and Closure (Second Reading)
During 2017 Regular Legislative Session, the Kentucky General Assembly passed House 520, which established charter schools in the Commonwealth for the first time. The legislation gives local school boards the responsibility to act as charter school authorizers and requires boards to adopt policies regarding charter schools. In March of this year, 2018, the Kentucky Board of Education promulgated four administrative regulations related to charter schools and authorizers. Those requirements included the responsibility of the authorizer, in this case the local board of education, to pass policies related to charter school authorizing.
These policies set forth parameters for the charter school contracting, monitoring and evaluation, transparency, finances, renewal, revocation, and closure.
Submitted by: Dr. Devon Horton
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached charter school policies regarding contracting, monitoring and evaluation, transparency, finances, renewal, revocation, and closure for second reading.
X.DD.
Recommendation for Approval of Board Policy 03.11 - Hiring (Certified) (Waive First Reading)
Amendments to Board Policy 03.11 – Hiring (Certified) were approved by the Board at the meeting held on August 7, 2018, as part of the 2018 KSBA Board Policy Update. Due to a transmission error with the Kentucky School Boards Association, language that had previously been approved by the Board on March 27, 2018, at the recommendation of General Counsel, was omitted from the version that the Board approved on August 7, 2018.
This item restores the omitted language, which clarifies that employment of a certified employee “shall terminate upon receipt of a letter from the Cabinet [for Health and Family Services] documenting a substantiated finding of child abuse or neglect.”
Submitted by: Jonathan Lowe
Attachment
Superintendent Martin Pollio recommends the Board of Education waive the first reading and approve the attached revisions to Board Policy 03.11 – Hiring (Certified).
XI.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #658 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.
XII.
Committee Reports
The Finance Advisory Committee Meetings are held on the second Thursday of each month, from 5 to 6 p.m., VanHoose Education Center in the Stewart Auditorium at 3332 Newburg Road. Meeting materials and Minutes from previous meetings can be accessed here.
The next Finance Advisory Committee public forum to receive the community’s feedback on budget priorities is scheduled for Thursday, September 6, 5:30 p.m., at the California Community Center, 1600 St. Catherine St., Louisville, 40210.
JCPS Calendar of Events
XIII.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XIV.
Persons Requesting to Address the Board (If Needed)
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XV.
Executive Session (If Needed)
XVI.
Action Item (If Needed)
XVII.
Adjournment
A motion to adjourn the August 28, 2018, meeting of the Jefferson County Board of Education.
Order #659 - Motion Passed: A motion to adjourn the August 28, 2018, meeting of the Jefferson County Board of Education passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.
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