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I.
Moment of Silence
Welcome to the March 8, 2016, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Audio: 3 8 2016 Board Meeting
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recognitions and Resolutions
Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for March 8, 2016
Order #319 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for March 8, 2016 passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.
III.A.
Recognition of Demitry Meiners, Yes I Can! Award Recipient
The Kentucky Council for Exceptional Children presented Demitry with the Yes I Can! Award at the Exceptional Children’s Conference held last November at the Galt House. The award recognizes students with disabilities who have excelled in any of the following areas—academics, arts, athletics, school and community service, transition, self-advocacy, and technology.
He is one of three Kentucky students who will travel to the national conference in St. Louis in April to be recognized and presented with the national Yes I Can! Award.
Demitry has overcome daily challenges due to multiple disabilities to becoming highly successful in the Ahren’s Work Transition Program. His perseverance is exemplified through his hard work and dedication through his working ability. He works at Sears and was a summer employee at Kentucky Kingdom. He stays busy working and helping his family with jobs on the farm, and he is a leader and role model at his school. He is always willing to assist teachers and other students who need help on their job. Demitry’s skills of arranging his own transportation and managing his budget are impressive.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize Demitry Meiners, a student in the Ahrens Work Transition Program, as a 2016 Yes I Can! Award recipient.
III.B.
Recognition of Alena Sapienza-Wright, 2015 Kentucky High School Athletic Association Class 3A State Cross-Country Championship Winner
Alena won the 2015 Kentucky High School Athletic Association (KHSAA) Class 3A State Cross-Country Championship with a 5K time of 18:09.45. Last year, she won the Kentucky Dream Mile and was part of the state championship 4x400 and she finished second in state in the 1600.
Alena is a stellar student who currently holds a 4.17 grade point average (GPA) and is taking two Advanced Placement (AP) and three advanced courses this year as a sophomore. She is also an accomplished pianist and is part of the Youth Performing Arts Piano Magnet, is a member of her school Beta Club, and volunteers with local charities like the Olmsted Parks Conservancy.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize Alena Sapienza-Wright, a student at duPont Manual High School, for winning the 2015 Kentucky High School Athletic Association Class 3A State Cross-Country Championship.
III.C.
Recognition of the Jefferson County Public School District Energy Star Certification Recipients
Auburndale Elementary, Bowen Elementary, Coral Ridge Elementary, Layne Elementary, Minors Lane Elementary and Rangeland Elementary Schools recently received Energy Star certification from the U.S. Environmental Protection Agency (EPA). Jefferson County Public Schools (JCPS) now has 34 schools that have received the distinguished designation.
The designation recognizes these schools as national models and leaders in improving and protecting the environment and in promoting energy efficiency.
These schools must meet strict energy performance standards set by the EPA.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize the Jefferson County Public School District Energy Star Certification recipients.
IV.
Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Donna Hargens recommends the Board of Education approve the agenda for March 8, 2016
Order #320 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the agenda for March 8, 2016 passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.
V.
Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the February 23, 2016, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the minutes of the February 23, 2016, regular meeting.
Order #321 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the minutes of the February 23, 2016, regular meeting passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.
VI.
Superintendent's Report
VII.
Action Items
VII.A.
Approval of Memorandum of Understanding with the Jefferson County Public Education Foundation
The Jefferson County Public Education Foundation (Foundation) is a nonprofit educational corporation organized in 1983 for educational and charitable purposes exclusively for the benefit of Jefferson County Public Schools. The Memorandum of Understanding outlines specific commitments and responsibilities of both the Foundation and the District to ensure that a proper public educational purpose is served by their relationship and collaboration.
Submitted by: Dr. Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Understanding with the Jefferson County Public Education Foundation
Order #322 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Understanding with the Jefferson County Public Education Foundation passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.
VIII.
Information Items
VIII.A.
Acceptance of Report from Louisville Metro Mayor Greg Fischer
On October 28, 2013, the Board approved a Joint Commitment to Improve Educational Outcomes that outlines the common commitment of JCPS and Louisville Metro to work collaboratively to improve educational outcomes along the Cradle to Career continuum. The District serves as the lead agency for the K-12 pillar of Cradle to Career (one of four pillars). As part of the compact, they agreed to have periodic public briefings to report on progress.
The Honorable Greg E. Fischer, Mayor of Louisville Metro Government, will provide an update on the work within the Cradle to Career initiative, and highlight new opportunities to make the Cradle to Career pipeline more seamless and improve outcomes for all students.
Submitted by: Dr. Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education accept a report by Louisville Metro Mayor Greg Fischer
Order #323 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education accept a report by Louisville Metro Mayor Greg Fischer passed with a motion by Dr. Lisa Willner and a second by Mr. Chris Brady.
IX.
Consent Calendar
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for March 8, 2016
Order #324 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for March 8, 2016 passed with a motion by Ms. Diane Porter and a second by Dr. Lisa Willner.
Order #325 - Motion Passed: A motion to award on tie bid for items No. 1 and 2 on Bid ID 7201 to Batteries Plus Store 813 passed with a motion by Mrs. Stephanie Horne and a second by Mr. Chuck Haddaway.
IX.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS.160.380.
IX.B.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.
IX.C.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on March 8, 2016.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
IX.D.
Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation/Media Center at Greenwood Elementary School
This project will replace the entire HVAC system, electrical switchgear, security, fire alarm, sound system, generator, ceilings, lights (interior), exterior windows, and minor office renovations. A new media center will be constructed and the old library will be renovated for classrooms.
On June 22, 2015, the Board of Education approved JRA Architects to prepare plans and specifications for Project 16013.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Capital Improvement and Planning on February 17, 2016. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to E.H. Construction, LLC for Phase I HVAC Renovation/Media Center at Greenwood Elementary School for the low base bid of $5,330,000; reject Alternate 1 for $9,250; and approve the revised BG-1 form for $6,052,993.
IX.E.
Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation and Elevator Addition at the Youth Performing Arts School
This project calls for the replacement of the HVAC system, ceilings, lights, generator, fire alarm, and security; an elevator addition; stage rigging repair; theater lighting and seating upgrades.
On June 22, 2015, the Board of Education approved K. Norman Berry Associates Architects to prepare plans and specifications for Project 16-005.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Capital Improvement and Planning on February 23, 2016. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education award a contract to Parco Constructors Group, LLC. for Phase I HVAC Renovation and Elevator Addition at the Youth Performing Arts School for the low base bid of $9,345,900; accept Alternates 2, 3, and 5 for a total bid of $9,496,900; reject Alternates 1 and 4; and approve the attached revised BG-1 form for $10,689,000.
IX.F.
Approval of Project Closeout and BG-5 Forms
IX.F.1.
Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Butler Traditional High School
On January 26, 2016, the Board of Education approved the contract completion and BG-4 form for Highland Roofing Co.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Butler Traditional High School.
IX.F.2.
Approval of Project Closeout and BG-5 Form for Renovation Phase I Bid Package I & II at Eastern High School
On November 24, 2014, the Board of Education approved the contract completion and BG-4 form for Bid Package I for Whittenberg Construction.
On January 11, 2016, the Board of Education approved the contract completion and BG-4 form for Bid Package II for Stateline Roofing.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Renovation Phase I Bid Package I & II at Eastern High School.
IX.F.3.
Approval of Project Closeout and BG-5 Form for Window Replacement Phase II at Highland Middle School
On February 9, 2016, the Board of Education approved the contract completion and BG-4 form for Woodbine Construction Co., Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Window Replacement Phase II at Highland Middle School.
IX.F.4.
Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Western Middle School
On January 26, 2016, the Board of Education approved the contract completion and BG-4 form for Highland Roofing Co.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Western Middle School.
IX.G.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
IX.H.
Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.
Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•Mail Service Part A - Pre-Sort Mail Part B - Mail Preparation;
•Flashlights, Batteries, Etc.;
•Commodity Processing for State Approved Processors;
•Boxes, Cardboard;
•Projection System Installation;
•Lunchroom Commodities (Warehouse Delivery) Supplement;
•Dump Truck (Used);
•Two-Way Radio System Service;
•Contract Renewal on Competitive Negotiation for Employee Assistance Program;
•Contract Renewal on Competitive Negotiation for Group Term Life/AD&D Insurance;
•Contract Renewal on Competitive Negotiation for Disability Income Program;
•Contract Renewal on Purchase of Uniforms for Maintenance Personnel;
•Contract Renewal on Masonry & Concrete Restoration;
•Contract Renewal on Repower for 2009 Bluebird Chassis Engine Only;
•Amendment on Electrical Supplies & Lighting (Percentage);
•Amendment on Flashlights, Batteries, Etc.; and
•Amendment on Library Books (Percentage).
IX.I.
Approval of Professional Services Contract of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contract of $5,000 or more.
IX.J.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of February 9 through February 21, 2016.
IX.K.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of February 9 through February 21, 2016
IX.L.
Acceptance of Donations, Grants, and Funding
Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
IX.L.1.
Acceptance of Funding from the Jefferson County Public Education Foundation
Patricia Walker donated $100 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School library.
Charles and Elizabeth Hoertz donated $50 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School library.
David A. Jones donated $5,000 in support educational programs at ESL Newcomer Academy.
The Augusta Brown Holland Philanthropic Foundation donated $20,000 to the Louisville Goes to College Scholarship fund at Portland Elementary School.
David Stosberg donated $100 to the Chris Nelligan Scholarship Fund.
Junior Achievement of Kentuckiana, Inc. donated $1,000 for a Hilliard Lyons Teacher Excellence Community Partnership award.
Frank and Kelley Woggon donated $250 to support the JCPS Idea Festival hosted by JCPS high schools.
Chrysalis Ventures donated $1,000 to support the JCPS Idea Festival hosted by JCPS high schools.
The Community Foundation of Louisville donated $1,000 on behalf of Henry Heuser, Jr. to support the Hilliard Lyons Teacher Excellence Awards.
Vidya Ravichandran donated $1,000 to support the JCPS Idea Festival hosted by JCPS high schools.
Joyce Pope donated $25 to support the Elaine Whelan Literacy Fund at Stopher Elementary School.
Gregory and Joanne Deane donated $25 to support the David L. Jones Vocal Scholarship.
J.C. and Marilyn Reynolds donated $25 to support the David L. Jones Vocal Scholarship.
David and Nancy Richards donated $50 to support the David L. Jones Vocal Scholarship.
The Ralph B. Knollenberg III Foundation donated $5,000 to support the UHI project at Ballard High School.
The Ralph B. Knollenberg III Foundation donated $2,000 to support the UHI project at Farnsley Middle School.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $36,625 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
IX.L.2.
Acceptance of Increase in Funding from the Kentucky Department of Education for the Career and Technical Education Program
The attached agreement reflects an increase in funding in the amount of $154,712, and increases the contract amount from $2,508,725 to $2,663,437. The contract modification is due to the increase in student enrollment at the center.
This funding supports strategies 1.1.1 Adopt a broader definition of learning; 1.1.2 Personalized learning; 1.1.3 Provide equitable access; and targets Graduates ready for college and career included in Vision 2020.
Submitted by: Tom Hudson
Attachment
Dr. Donna Hargens recommends the Board of Education accept an increase in funding in the amount of $154,712 from the Kentucky Department of Education for the Career and Technical Education Program and authorize the superintendent to sign the attached agreement.
IX.L.3.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on March 8, 2016.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $71,317.97 to be used as stated in the attachment.
IX.M.
Approval of Agreements
Superintendent Donna Hargens recommends the Board of Education approve the agreements presented in the following agenda items.
IX.M.1.
Approval of Agreement with Learning Stewards, Inc. for Magic Ladder Project
This Agreement will support the Magic Ladder Project, a collaborative effort between JCPS, Bellarmine University, and Learning Stewards, Inc. The purpose of the project is to further develop, refine, and scientifically test Learning Stewards' new technology-based system for teaching reading.
The first phase of the project was conducted between September and December of 2015. During the next phase of the project, the district will identify 10-15 of the students involved in Phase 1, 32 new third grade students identified as struggling readers, and a first grade teacher and classroom identified as a class likely to include struggling readers. Bellarmine University will monitor the project, collect and analyze student performance data.
JCPS will assign a Resource Teacher or Goal Clarity Coach at the school level to coordinate and oversee the volunteers working with students in participating schools.
This project addresses strategies 1.1.5 and 1.1. 7 in Vision 2020 Excellence with Equity.
Submitted by: Dr. Donna Hargens
Attachment
Rationale revised on 3/8/16 to match agreement
Superintendent Donna Hargens recommends the Board of Education approve the attached
Agreement with Learning Stewards, Inc. and authorize the superintendent to sign same.
IX.M.2.
ITEM WITHDRAWN: Approval of Memorandum of Agreements and Counseling Services Contracts for Behavioral and Mental Health Services
This agenda item was withdrawn.
IX.M.3.
Approval of Modification of the 2015-16 Memorandum of Agreement with Kentucky Department of Education for Education Recovery Leader
The Kentucky Department of Education has requested that the original Memorandum of Agreement for Patrick Tyler Stevens be modified to adjust the amount of salary, fringe, and indirect cost to the District. District salary changes and indirect cost rates for the districts were not established in time to generate personnel MOA contracts with a July 1, 2015, start date.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached modification of the 2015-16 Memorandum of Agreement with the Kentucky Department of Education for Patrick Tyler Stevens and authorize the superintendent to sign the same.
IX.M.4.
Approval of Modification of the 2015-16 Memorandum of Agreement with Kentucky Department of Education for Minority Superintendent Internship Program
The Kentucky Department of Education has requested that the original Memorandum of Agreement for Geneva Stark be modified to adjust the amount of salary, fringe, and indirect cost to the District due to a change in the number of days. The contract days for the Memorandum of Agreement are therefore modified from 230 to 262 days.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached modification of the 2015-16 Memorandum of Agreement for Geneva Stark and authorize the superintendent to sign the same.
IX.N.
Declaration for One-Year Certification and Emergency Certification for Teachers of Specified Areas of Shortage and Non-Certified Substitute Teachers
Because of the limited number of applicants with certification in Learning Behavior Disorders, Functionally Mentally Disabled, Chemistry, Mathematics, Biology, World Languages, English as a Second Language, Elementary French, Middle School, Elementary, Social Studies, Health and Physical Education, Library Media, Music, English, Physics, Computer Technology, Vocational Education, and Business, it is anticipated that the District will not have enough fully certified applicants available at the time a vacancy occurs in these areas of certification.
The District may request one-year endorsements or emergency certificates for teachers or substitute teachers who have completed specific curricular requirements. The positions will be filled by qualified applicants giving preference to the factors of academic preparation, prior teaching experience or related educational work, and personal attributes compatible with the demands of the teaching profession. The District will obtain a one-year certification for any individual employed under the provision.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Declaration for One-Year Certification and Emergency Certification for teachers of specified areas of shortage in order to fill unanticipated vacant teacher positions within the District, which may occur prior to and after the opening of the 2015-16 school year, and further recommends the approval of the Declaration for Emergency Certification for non-certified substitute teachers who are hired to broaden the substitute pool to cover classes when teachers are absent.
IX.O.
Approval of Shortened School Day for One Exceptional Child Education Student
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the requests will be submitted to the Kentucky Department of Education, Division of Learning Services.
The District must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:
- approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the student is being identified as SSD181 rather than by name. Student SSD181 has a medical condition, with proper physician documentation, which requires the following schedule: Monday (9:05am-3:45pm), Tuesday (9:30am-3:45pm), Wednesday (10:00am-3:45pm), Thursday (10:15am-3:45pm), and Friday (10:00am-3:45pm). Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school.
Submitted by: Dr. Donna Hargens
Superintendent Donna Hargens recommends the Board of Education approve a shortened school day for one student identified as SSD181 in the Exceptional Child Education Program for the 2015–16 school year.
X.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
X.A.
2015-16 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year.
Order #326 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Stephanie Horne.
XI.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XII.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XIII.
Executive Session (If Needed)
Order #327 - Motion Passed: A motion that the Board of Education recess and reconvene in executive session for the purpose of a discussion related to the discipline of an individual student pursuant to KRS 61.810(1)(f) of the Kentucky Open Meetings Act passed with a motion by Mrs. Linda Duncan and a second by Ms. Diane Porter.
Order #328 - Motion Passed: A motion that the Board of Education adjourn from executive session and return to open session passed with a motion by Dr. Lisa Willner and a second by Mr. Chuck Haddaway.
XIV.
Adjournment
A recommendation to adjourn the March 8, 2016, meeting of the Jefferson County Board of Education
Order #329 - Motion Passed: A recommendation to adjourn the March 8, 2016, meeting of the Jefferson County Board of Education passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.
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