Elizabethtown Independent
July 20, 2020 6:00 PM
Regular Board Meeting
I. CALL TO ORDER
Rationale

THE JULY 20, 2020 REGULAR BOARD MEETING IS CALLED TO ORDER

II. APPROVE BOARD MEETING AGENDA
Rationale

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

Actions Taken

Motion Passed:  APPROVE BOARD MEETING AGENDA passed with a motion by Mr. Tony Kuklinski and a second by Mr. Paul Godfrey.

Motion Passed:  APPROVE BOARD MEETING AGENDA passed with a motion by Mr. Tony Kuklinski and a second by Mr. Matt Wyatt.

III. APPROVAL OF CONSENT AGENDA ITEMS
Actions Taken

Motion Passed:  Approval of Consent Agenda Items passed with a motion by Mr. Tony Kuklinski and a second by Mr. Matt Wyatt.

III.A. Acknowledge Receipt of the SBDM Written Reports
Rationale

Attached are the SBDM Written Reports from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary School, Morningside Elementary School and Panther Academy for your review.

Attachments
III.B. Approve Board Meeting Minutes
Rationale

Attached are the minutes from the June 15, 2020 regular board meeting for review/approval.

Attachments
III.C. Approve Updated Athletic Fees for Elizabethtown High School
Rationale

Attached is a letter from Ms. Jennifer Burnham, Principal at Elizabethtown High School, requesting approval to change the athletic fee schedule(also attached) at EHS, effective the 2020-2021 school year.

 

 

 

Attachments
III.D. Approve Job Description for Instructional Coordinator
Rationale

Attached is a revised job description for Instructional Coordinator for approval.

Attachments
III.E. Approve Change Orders #3 and #4 for the EHS Softball Field House Construction Project
Rationale

Greg Hosfield with Rosstarrant Architects is requesting approval for Change Order #3 and #4 for the EHS Field House project.

See Attached

Attachments
III.F. Approve Graduation Requirements for Students Transferring from St. James School
Rationale

Ms. Jennifer Burnham, Principal at Elizabethtown High School is requesting approval that Algebra 2 replace the Algebra 1 graduation requirement for 5 students transferring to EHS from St. James School. 

These 5 students completed Algebra 1 at St. James School, but the current teacher is not up to date on the certification so we cannot award credit.  This will allow these students to continue on to Honors Geometry without having to repeat Algebra 1.

III.G. Acknowledge Receipt of the District Data Security Update
Rationale

KRS 61.931-61.934 provides a definition for "personal information", and detail responsibilities for state agencies and school districts to ensure protection of data falling within the definition of "personal information" and actions to take if a breach of this information occurs.

EIS employs a great number of security mechanisms such as product standards, firewalls, physical access and electronic account access controls, video surveillance, etc. to protect access, integrity and confidentiality of district data systems.  We are constantly reviewing and improving our security measures, and see this as an ongoing process indefinitely. If there are ever alarming or significant discoveries, EIS will make the board aware of those, along with a risk assessment and recommendations for remediation.

EIS staff will annually provide each staff member with a short handout of data security best practices titles "A Kentucky Educator's Guide to TOP SECRET Personal Information and Data Breach Awareness".

Attached is information from Mr. Tim Maggard, EIS Director of Technology with additional information.

Attachments
III.H. Approve Hardship Application for Early Graduation
Rationale

EIS board policy 98.1132 states "Students who experience extreme health or economic hardship may apply for assistance with graduation requirements for hardship reasons". Attached is a Hardship Application for Early Graduation requesting approval for early graduation. This students meets all of the requirements for early graduation. Mr. Ballard has reviewed this application and is recommending board approval.

III.I. Approve Treasurer's Monthly Financial Report and Payment of Bills and Claims(those pais since last meeting for June, 2020)
Rationale

Consideration of approval of the treasurer's monthly financial report and payment of bills and claims (those paid since last meeting for June, 2020).  Attached are the Treasurer's Monthly Financial Report(overview), Balance Sheet, Monthly Report, Year to Date Report, Cash Flow, Reconciliation Register, Vendor List.

Attachments
III.J. Acknowledge Receipt of the Superintendent's Personnel Report
Rationale

Attached are personnel actions that have occurred since the June, 2020 board meeting.

Attachments
III.K. Approve Fundraising Request
Rationale

Mrs. Karen Henson, EHS Tennis Coach is requesting approval for the EHS Tennis Team be allowed to accept donations to go toward resurfacing/construction of the tennis courts at American Legion Park.

Attachments
III.L. Approve Board Policy and Procedure Updates
Rationale

Attached are the 2020 policy and procedure updates.  Proposed changes reflect new legal requirements as well as "best practice" recommendation from KSBA.

As in past years, the General Assembly has passed legislation that directly affects board policies and procedures.  Having contracted with KSBA for Board Policy Services, their legal department has supplied detailed information pertaining to said legislation, as well as recommended, revised policies reflecting said legislation.

Upon receipt of the information from KSBA, district administrators were provided a copy of the recommended revisions to district policies and procedures to student and provide input/feedback as needed.

 

Attachments
IV. CONSTRUCTION UPDATES
V. INSTRUCTIONAL FOCUS
V.A. Return to School Update
Rationale

Mr. Ballard and Mrs. Bush will be giving an update on the return to school.

VI. ACTION ITEMS
VI.A. Redistricting of Nicolas Ridge Subdivision From Morningside Elementary to Helmwood Heights Elementary for Future Residents"
Rationale

Mr. Ballard and Mrs. Bush will discuss and request approval of the redistricting of Nicholas Ridge Subdivision from Morningside Elementary School to Helmwood Heights Elementary School for future residents.

Actions Taken

Motion Passed:  Redistricting of Nicolas Ridge Subdivision From Morningside Elementary to Helmwood Heights Elementary for Future Residents" passed with a motion by Mr. Tony Kuklinski and a second by Mr. Guy Wallace.

VII. EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRS 61.810 (if needed)
VIII. ADJOURNMENT
Actions Taken

Motion Passed:  ADJOURNMENT passed with a motion by Mr. Matt Wyatt and a second by Mrs. Kimbley Iman.