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I.
CALL TO ORDER
THE JULY 20, 2020 REGULAR BOARD MEETING IS CALLED TO ORDER
II.
APPROVE BOARD MEETING AGENDA
Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items. Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.
III.
APPROVAL OF CONSENT AGENDA ITEMS
III.A.
Acknowledge Receipt of the SBDM Written Reports
Attached are the SBDM Written Reports from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary School, Morningside Elementary School and Panther Academy for your review.
III.B.
Approve Board Meeting Minutes
Attached are the minutes from the June 15, 2020 regular board meeting for review/approval.
III.C.
Approve Updated Athletic Fees for Elizabethtown High School
Attached is a letter from Ms. Jennifer Burnham, Principal at Elizabethtown High School, requesting approval to change the athletic fee schedule(also attached) at EHS, effective the 2020-2021 school year.
III.D.
Approve Job Description for Instructional Coordinator
Attached is a revised job description for Instructional Coordinator for approval.
III.E.
Approve Change Orders #3 and #4 for the EHS Softball Field House Construction Project
Greg Hosfield with Rosstarrant Architects is requesting approval for Change Order #3 and #4 for the EHS Field House project.
See Attached
III.F.
Approve Graduation Requirements for Students Transferring from St. James School
Ms. Jennifer Burnham, Principal at Elizabethtown High School is requesting approval that Algebra 2 replace the Algebra 1 graduation requirement for 5 students transferring to EHS from St. James School.
These 5 students completed Algebra 1 at St. James School, but the current teacher is not up to date on the certification so we cannot award credit. This will allow these students to continue on to Honors Geometry without having to repeat Algebra 1.
III.G.
Acknowledge Receipt of the District Data Security Update
KRS 61.931-61.934 provides a definition for "personal information", and detail responsibilities for state agencies and school districts to ensure protection of data falling within the definition of "personal information" and actions to take if a breach of this information occurs.
EIS employs a great number of security mechanisms such as product standards, firewalls, physical access and electronic account access controls, video surveillance, etc. to protect access, integrity and confidentiality of district data systems. We are constantly reviewing and improving our security measures, and see this as an ongoing process indefinitely. If there are ever alarming or significant discoveries, EIS will make the board aware of those, along with a risk assessment and recommendations for remediation.
EIS staff will annually provide each staff member with a short handout of data security best practices titles "A Kentucky Educator's Guide to TOP SECRET Personal Information and Data Breach Awareness".
Attached is information from Mr. Tim Maggard, EIS Director of Technology with additional information.
III.H.
Approve Hardship Application for Early Graduation
EIS board policy 98.1132 states "Students who experience extreme health or economic hardship may apply for assistance with graduation requirements for hardship reasons". Attached is a Hardship Application for Early Graduation requesting approval for early graduation. This students meets all of the requirements for early graduation. Mr. Ballard has reviewed this application and is recommending board approval.
III.I.
Approve Treasurer's Monthly Financial Report and Payment of Bills and Claims(those pais since last meeting for June, 2020)
Consideration of approval of the treasurer's monthly financial report and payment of bills and claims (those paid since last meeting for June, 2020). Attached are the Treasurer's Monthly Financial Report(overview), Balance Sheet, Monthly Report, Year to Date Report, Cash Flow, Reconciliation Register, Vendor List.
III.J.
Acknowledge Receipt of the Superintendent's Personnel Report
Attached are personnel actions that have occurred since the June, 2020 board meeting.
III.K.
Approve Fundraising Request
Mrs. Karen Henson, EHS Tennis Coach is requesting approval for the EHS Tennis Team be allowed to accept donations to go toward resurfacing/construction of the tennis courts at American Legion Park.
III.L.
Approve Board Policy and Procedure Updates
Attached are the 2020 policy and procedure updates. Proposed changes reflect new legal requirements as well as "best practice" recommendation from KSBA.
As in past years, the General Assembly has passed legislation that directly affects board policies and procedures. Having contracted with KSBA for Board Policy Services, their legal department has supplied detailed information pertaining to said legislation, as well as recommended, revised policies reflecting said legislation.
Upon receipt of the information from KSBA, district administrators were provided a copy of the recommended revisions to district policies and procedures to student and provide input/feedback as needed.
IV.
CONSTRUCTION UPDATES
V.
INSTRUCTIONAL FOCUS
V.A.
Return to School Update
Mr. Ballard and Mrs. Bush will be giving an update on the return to school.
VI.
ACTION ITEMS
VI.A.
Redistricting of Nicolas Ridge Subdivision From Morningside Elementary to Helmwood Heights Elementary for Future Residents"
Mr. Ballard and Mrs. Bush will discuss and request approval of the redistricting of Nicholas Ridge Subdivision from Morningside Elementary School to Helmwood Heights Elementary School for future residents.
VII.
EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRS 61.810 (if needed)
VIII.
ADJOURNMENT
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