KyMEA
April 24, 2019 1:00 PM
Kentucky Municipal Energy Agency
Return
A. MEETING OPENING
A.1. Guest Introductions
Ron Herd
Rationale

The Chairman will recognize any guests attending the meeting. 

B. REPORTS
B.1. Financial Report
Doug Buresh
Rationale

This will be an update from the CEO on the previous month's financial reports.

Attachments
Actions Taken

Motion Passed:  Motion to approve the presented financial reports from the prior month passed with a motion by Kevin Frizzell and a second by Mike Withrow.

C. CONSENT AGENDA
C.1. Approve Minutes
Ron Herd
Rationale

Meeting minutes from March 28, 2019 will be presented and approval from the KYMEA Board will be requested.

Attachments
Actions Taken

Motion Passed:  Motion to approve the Meeting minutes from March 28, 2019 passed with a motion by Mike Withrow and a second by Chris Melton.

D. DISCUSSION AGENDA
D.1. Update from KYMEA's CEO Regarding Ongoing Activities
Doug Buresh
Rationale

This will be an update from Doug Buresh on activities during the past month and planned for the coming month.

Attachments
D.2. Delivery Point Metering Transition Plan
Rob Leesman & Brown Thornton
Rationale

This will be an update regarding delivery point metering and communications progress. Testing systems to begin in January 2019 for providing and billing for service in May 2019.

 

Key Tasks

  • Status of METER DATA SYSTEM
  • Update regarding Delivery Point equipment and installation progress
  • Presentation of Meter dashboards and Rob’s Schneider training
  • Member meter Installations have been completed
  • Redundant system installation is in progress
  • Possible installation of a meter at Paducah

E. ITEMS PRESENTED FOR ACTION AT THIS MEETING
E.1. Vistra Amendment
Doug Buresh
Rationale

The board was presented with a couple of minor changes to the Vistra contract. Board action to approve the amended change will be requested.

Attachments
Actions Taken

Motion Passed:  Motion to approve the Vistra amendment passed with a motion by Mike Withrow and a second by Chris Melton.

E.2. SEPA Scheduling
Doug Buresh
Rationale

The board will be presented with the SEPA contracts for Benham, Bardstown, and Nicholasville. The staff will request authorization for Doug to sign the contracts.

Attachments
Actions Taken

Motion Passed:  Motion to authorize Doug Buresh to sign the presented contracts. passed with a motion by Mike Withrow and a second by Josh Callihan.

E.3. Trading Authority Procedures
Rationale

The board will be presented with the trading Authority Procedures that fall in line with the Enterprise Risk Management Policy. The staff will request approval from the Board.

Attachments
Actions Taken

Motion Passed:  Motion to approve the attached updated Trading Authority Procedures and resolution passed with a motion by Gary Zheng and a second by Chris Melton.

E.4. May 1 - Operations
Doug Buresh
Rationale

The board will be presented with an update on the remaining tasks necessary for May 1 operations. 

 

The board will be requested to authorize Doug Buresh Et al. to take whatever steps necessary to become operational on May 1. 2019.                                                                            

Attachments
Actions Taken

Motion Passed:  Motion to authorize the KYMEA President and CEO Et al. to take whatever steps necessary to become operational on May 1. 2019. passed with a motion by Josh Callihan and a second by Mike Withrow.

F. Closed Session Authorization for April 24, 2019 KYMEA Board Meeting Approval to enter into Closed Session pursuant to KRS 61.810(1)(c); KRS 61.810(1)(k); KRS 61.878(1)(c) and KRS 61.878(1)(j) for the purpose of: (i) discussing proposed, potential or pending litigation relating to KYMEA and its members relating to transmission issues; (ii) discussing the preliminary financial forecasts and recommendations for exercising a right of first refusal for additional supply pursuant to the Ashwood Solar Project; and (iii) discussing the proposed amendment of certain terms and provisions of the Power Sales Agreement with Paducah Power System. KRS 61.810(1)(c) allows for closed session for the purpose of discussing proposed, potential and pending litigation relating to the agency. KRS 61.810(1)(k) and 61.878(1)(j) allow for closed session where presentation, discussion and review of preliminary recommendations and preliminary memoranda in which opinions are expressed or polices formulated or recommended. KRS 61.810(1)(k) and 61.878(1)(c) allow for closed session where discussions regarding records or information disclosed to the agency or required to be disclosed to the agency as confidential or proprietary would, if disclosed by the agency, provide an unfair advantage to competitors of the entity disclosing such information.
Charlie Musson
Rationale

This session will involve:

Approval to enter into Closed Session pursuant to KRS 61.810(1)(c); KRS 61.810(1)(k);  KRS 61.878(1)(c) and KRS 61.878(1)(j) for the purpose of:

  1. discussing proposed, potential or pending litigation relating to KYMEA and its members relating to transmission issues;
  2. discussing the preliminary financial forecasts and recommendations for exercising a right of first refusal for additional supply pursuant to the Ashwood Solar Project; and
  3. discussing the proposed amendment of certain terms and provisions of the Power Sales Agreement with Paducah Power System.

KRS 61.810(1)(c) allows for closed session for the purpose of discussing proposed, potential and pending litigation relating to the agency.

KRS 61.810(1)(k) and 61.878(1)(j) allow for closed session where presentation, discussion and review of preliminary recommendations and preliminary memoranda in which opinions are expressed or polices formulated or recommended.

KRS 61.810(1)(k) and 61.878(1)(c) allow for closed session where discussions regarding records or information disclosed to the agency or required to be disclosed to the agency as confidential or proprietary would, if disclosed by the agency, provide an unfair advantage to competitors of the entity disclosing such information.

Attachments
Actions Taken

Motion Passed:  Motion to enter into closed session passed with a motion by Mike Withrow and a second by Josh Callihan.

G. RETURN TO OPEN SESSION
Actions Taken

Motion Passed:  Motion to return to open session passed with a motion by Mike Withrow and a second by Kevin Frizzell.

H. ACTIONS RELATED TO MATTERS DISCUSSED IN CLOSED SESSION
Charlie Musson
Rationale

No action was needed.

H.1. Paducah Contract Amendment
Doug Buresh
Rationale

This will be discussed in closed session and any action necessary will be brought into open session.

Actions Taken

Motion Passed:  Motion to approve the presented amendment. passed with a motion by Josh Callihan and a second by Chris Melton.

H.2. Ashwood Solar
Doug Buresh
Rationale

This will be discussed in closed session and any action necessary will be brought into open session.

I. PUBLIC COMMENTS
Ron Herd
Rationale

This is an opportunity for members of the public to provide input to the KYMEA Board. Comments will be limited to 5 minutes per speaker.

 

J. UPCOMING MEETINGS
Rationale

The KYMEA Board of Directors shall hold its regular meetings on the fourth Thursday of each month, except for the months of November and December when the regular meeting shall be held on the third Wednesday.

The regular meetings shall convene and commence at 10:00 AM Eastern time on said dates.

The regular meetings shall be held at the KYMEA Board Room, 1700 Eastpoint Pkwy, Suite 220, Louisville, Kentucky.

Our next meeting will be our Annual meeting and we will be electing officers. 

 


K. OTHER BUSINESS
L. ADJOURNMENT
Actions Taken

Motion Passed:  Motion to adjourn the KYMEA board meeting passed with a motion by Chris Melton and a second by Kevin Frizzell.