Amber Franceschi, District 1

Amy Hart, District 2

Billy Montgomery, District 3

Cliff Prewitt, District 4

Randy Phillips, District 5

The agenda is being presented for approval. Any changes are to be made at this time.

1. Superior Titan Award- A student from each school (Mercer Elementary, Mercer Co. Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines:

• Perfect attendance during the month student(s) are being observed.
• Completed all homework assignments and tests.
• Passing grade.
• No discipline issues.
• Demonstrates good leadership skills.
• Exhibits a winning attitude and spirit toward learning and peers.

Mercer County Elementary School - Andrew Bottoms

Mercer County Intermediate School – Chelsie Watts

King Middle School – Caleb Reedy

Mercer County Senior High School – Trevor Ellis

2. Other Student Recognitions:

MCIS Academic Team, Quick Recall and Written Assessment 

Future Problem Solving: Whole team going to Regionals

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to three (3) minutes but not to include fifteen (15) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

At this time the board will receive comments from the public.

This section of the agenda is reserved for reports only, no action will be taken.

Any principal may report to the board at this time if needed.

Ending GF Cash Balance:
o $ 9.9 million as opposed to $8.5 million last year at the same time.

General Fund Revenue:
o Overall revenue was up 2% compared to the prior year at the same time.
o Receipts received in the year were 2% lower as opposed to the prior year at the same time.
o The district has received 78.7% of the revenue budgeted for the year at 66.7% through the fiscal year.
Suggests the district will receive more than what was budgeted.

General Fund Expenditures:
o Down 3% compared to the prior year at the same time.
o Expenses of $1.82 million in February.
o The district has expended and encumbered 55.6% of the expenses budgeted for the year at 66.7% through the fiscal year. Suggests the district will expend less than what was budgeted.

• February 2024 Monthly Financial Reports - Amber Minor.pdf

The DPP will report to the board at this time.

• Attendance Report Month 7 23-24.xlsx - Sheet1

http://https//www.canva.com/design/DAF8yNxruqU/dgQ7Z0kBbEHQA4Z891LCew/view?utm_content=DAF8yNxruqU&utm_campaign=designshare&utm_medium=embeds&utm_source=link

• Mercer Co. Schools.pdf

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

• Personnel Report March 2024 Final - Chantal Joyce.pdf

The Superintendent will report to the board at this time.

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

• February Meeting Minutes.pdf

• FEB 2024 PAID WARRANT REPORT - Amber Minor.pdf

KMS and HS band reward trip to Kings Island-May 2nd. 

Students will pay for the cost of the ticket. 

Trip to Anaheim California.

April 25-April 30th. 

Two students placed top 5 in the state in the marketing event, qualifying them to attend the international competition. 

The FCCLA National Meeting will be held in Seattle, Washington, June 29-July 3, 2024. LAVEC, FCCLA, and Perkins funding will be used. 

MCES would like to collect money for March of Dimes for our April Kindness Act. All proceeds will go to the March of Dimes. The March of Dimes mission is to lead the fight for the health of all moms and babies. Our goals are to end the preventable maternal health risks and deaths, end preventable preterm birth and infant death, and close the health equity gap.

This company has requested use of AJ Football Field as a back-up location for a movie they are shooting in the area.

• GLMW_SAMPLE COI - SAMPLE
• SCHOOL-FACILITIES

The following items require board action, but do not require a roll call vote for approval.

Jan. 16: Canceled for weather
Jan. 17: Canceled for weather
Jan. 19: Canceled for weather
May 16: Make up day for students
May 17: Make up day for students (Early Release)
May 20: Staff work day
May 21: Closing day for staff

• Final approval calendar for 23 24.docx

Permission is being asked to open a specific bank account with Whitaker Bank to hold the incoming bond funds to generate specific interest from those funds alone. Whitaker Bank has proposed an interest rate of the Federal Funds High Rate minus 50 basis points. The current Federal Funds High Rate is 5.50%, meaning the district would be generating 5% interest accruing on a monthly basis on any funds in the new account. This rate will be adjusted monthly according to the Federal Funds High Rate.

The account will be accessed the same as the current bank account, and funds will be able to be transferred from this account to the Main Account when invoices are due to be paid in accordance with the construction project.

• scan_amber.minor_2024-03-11-11-33-37 - Amber Minor.pdf

Information is attached. 

Attached draft policies of 03.175, 03.273, 03.1232 and 03.2232 to further define compensation for accumulated sick leave days for certified and classified employees working less than a full contract year.

• 8_D_CERTRETCK03175DRAFTChantalJoycedocx_0
• 8_D_CERTSICKEK031232DRAFTChantalJoyce1docx_0
• 8_D_CLASSRETEG03273DRAFTChantalJoycedocx_0
• 8_D_CLASSSICKFN032232DRAFTChantalJoycedocx_0

The following items require board action and a roll call vote for approval.

Approval is being sought to amend the attached agreement to include pre-employment physicals in the amount of $50/employee.

• Mercer County Health Department Drug Testing

Due to recent staff changes, we have had to update the position of Health Service Coordinator/Registered Nurse, Job Class 7262.

We are asking for approval of the attached job description.

Current salary schedule will be updated under "District Positions" classified salaried stipend for the rest of the 2023-2024 school year for a minimum of $3,200.00.

• 7262 Health Services Coordinator_Registered Nurse Revised DRAFT 3-19-2024.pdf
• RN interim Contract.pdf

In the event the district is unable to hire an employee for the District Health Coordinator position for the remainder of the year, we would like approval to enter into a contract with a Nurse Practitioner or Physician to fill this role. This contact would be valid through June 30, 2024. Minimum payment for services would be $3,200 for the duration of the year, and could be paid hourly at the minimum hourly rate of $40/hour. We will post a listing requesting letters of interest for the contract period. The district will pay for liability insurance for the contractor if the contractor does not already have liability insurance in place.

• Nurse and Health Coordinator Services Contract March 2024.docx

The district received one bid for one LED Panel from the surplus property bid opening on March 6th. The bid was $125 for one Panel from CS2 Electrical Contracting. The remainder of the LED Panels and School Buses have been put out for bid once again, with bid opening happening on April 11th at 2 pm.

Pursuant to KRS 157.655-157.660 and 750 KAR 2:010, the School Facilities Construction Commission (SFCC) made an official FY2024 KETS offer of assistance to Mercer County Board of Education. Acceptance of this offer of assistance commits the Mercer County Board of Education to follow the statutes and regulations of the SFCC and the Kentucky Department of Education governing the Education Technology Funding Program. Based on the statewide ADA figures being used for [ADA Year] SEEK this year, the second offer of assistance in FY2024 is in the amount of $20,760. Accepted state technology fund offers of assistance must be matched equally by the district or can be escrowed for up to three (3) years. The matched funds are already in the budget for the current year, and help to purchase classroom and staff technology as needed.

• FY2024-Mercer County Schools - 2nd Offer - Amber Minor.pdf

Please see attached. 

• Revised LE Gregg Mercer Co Elem (LE Gregg Proposal) 03.11.24 updated.pdf

Please see attached.

Approve award of construction contracts and associated direct purchase orders for the New Mercer County Elementary School project for Base Bid plus Alternates #2, 3, 4, 5, 6, 7, and 8. Subject to contract changes as requested by the board council. 

• CM Letter of Recommendation - New Mercer County Elementary School.pdf
• LOR240314-2229.pdf
• New Mercer County Elementary School Bid Tabulation with Alternates 2-8 (1).pdf

Please see attached. 

• Cx Proposal Recommendation.pdf
• ZH Commissioning Proposal.pdf

Please see attached.

• TAB Proposal Recommendation.pdf
• Thermal Balance Proposal - Mercer ES.pdf

Please see attached 

• Revised BG1-240314.pdf

• CO1-2282.pdf

Resolution of the Board of Education of Mercer County, Kentucky; Authorizing and approving the execution of a lease agreement with the Mercer County School District Finance Corporation and any further necessary instruments; Approving certain architects' plans for the construction of a certain school building project; Authorizing and approving the execution of a supplement to the continuing disclosure procedures and the execution of tax compliance procedures; and approving the plan of financing the cost of said project.