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I.
Call to Order
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Meetings are streamed live and archived through the District's YouTube channel at the following link: JCBE Meeting Videos
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This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.
I.A.
Possible Constitutional Oath of Office to be Administered to Board Member, District 2
II.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 24, 2024.
Order #2024-119 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 24, 2024. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of September 3, 2024, and September 13, 2024, meetings are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of September 3, 2024, and September 13, 2024, meetings.
Order #2024-120 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of September 3, 2024, and September 13, 2024, meetings. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Gail Logan Strange.
IV.
Work Sessions
IV.A.
Recommendation for Approval of the Working Budget for Fiscal Year 2024-25
Once approved by the Jefferson County Board of Education, the Working Budget will be submitted to the Kentucky Board of Education for approval as required by KRS 160.470. This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Working Budget for Fiscal Year 2024-25.
Order #2024-121 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the attached Working Budget for Fiscal Year 2024-25. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Gail Logan Strange.
V.
Student Outcomes-Focused Governance Update
VI.
Persons Requesting to Address the Board on Consent Calendar Items to be Voted Upon Separately at Board Member Request
VII.
Consent Calendar
Order #2024-122 - Motion Passed: A motion to approve the Consent Agenda for September 24, 2024, minus item VII.T. Approval of Renaming Stuart Academy to Stuart Middle School, passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.
Order #2024-123 - Motion Passed: A motion to approve consent item item VII.T. Approval of Renaming Stuart Academy to Stuart Middle School, passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.
VII.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
VII.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
VII.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
VII.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Diversity, Equity, and Poverty
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VII.C.2.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Operations
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VII.C.3.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Schools
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VII.D.
Recommendation for Approval of Field Trip Request and Receipt of Report of Field Trips Approved by the Superintendent
This is a report of field trip requests submitted to the Board of Education on September 24, 2024.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Dr. Rob Fulk
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
VII.E.
Recommendation for Approval of BG-1 Forms
VII.E.1.
Recommendation for Approval of BG-1 Form for New Middle School – West Louisville (Hudson MS)
This project will consist of building a new 1,000 student capacity middle school in West Louisville to accommodate the new student assignment plan at a site being donated to the district by Molina Healthcare. Demolition of existing structure, removal of old construction material, and removal of contaminated soil stockpiles and waste will be bid as a separate bid package.
On September 3, 2024, the Board of Education approved Schmidt Associates, Inc. to prepare plans and specifications for Project 25-035.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for New Middle School – West Louisville (Hudson MS), for an estimated project cost of $80,000,000.
VII.E.2.
Recommendation for Approval of BG-1 Form for Property Acquisition (by donation) for the Molina Property at 18th & West Broadway
The Board of Education has approved a donation agreement for the donation of 19.062 acres located at 18th & West Broadway between 2028 West Broadway, LLC, and Jefferson County School District Finance Corporation.
Pursuant to 702 KAR 4:050 The Kentucky Department of Education requires and has requested a separate BG-1 to be submitted for the property acquisition (by donation) for record keeping purposes and lists no funds as being spent.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for the property acquisition (by donation) of property by 2028 West Broadway, LLC located at 18th & West Broadway.
VII.F.
Recommendation for Approval of Contract Completions and BG-4 forms
VII.F.1.
Recommendation for Approval of Contract Completion and BG-4 form for Soffit Painting at Bloom Elementary School
On December 5, 2023, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 24-028.
On May 7, 2024, the Board approved awarding a contract to Whitehouse Residential Painting Co. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Whitehouse Residential Painting Co. for Soffit Painting at Bloom Elementary School for a total construction cost of $46,031.
VII.F.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Structural Repairs at Coral Ridge Elementary School
On November 14, 2023, the Board of Education approved Structural Services, Inc. to prepare plans and specifications for Project 24-027.
On May 7, 2024, the Board approved awarding a contract to Haire Construction, LLC as the low bidder.
Structural Services, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Haire Construction, LLC for Structural Repairs at Coral Ridge Elementary School for a total construction cost of $97,000.
VII.F.3.
Recommendation for Approval of Contract Completion and BG-4 Form for Boiler Replacement at Maupin Elementary School
On August 2, 2022, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 23-015.
On March 28, 2023, the Board approved awarding a contract to Cochran Mechanical, LLC as the low bidder.
Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Cochran Mechanical, LLC for Boiler Replacement at Maupin Elementary School for a total construction cost of $130,400.
VII.F.4.
Recommendation for Approval of Contract Completion and BG-4 Form for HVAC Central Plant Replacement at Price Elementary School
On August 2, 2022, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 23-010.
On February 28, 2023, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.
Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for HVAC Central Plant Replacement at Price Elementary School for a total construction cost of $482,000.
VII.F.5.
Recommendation for Approval of Contract Completion and BG-4 Form for Boiler Replacement at Shelby Traditional Academy
On August 2, 2022, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 23-016.
On March 28, 2023, the Board approved awarding a contract to Cochran Mechanical, LLC as the low bidder.
Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Cochran Mechanical, LLC for Boiler Replacement at Shelby Traditional Academy for a total construction cost of $92,000.
VII.F.6.
Recommendation for Approval of Contract Completion and BG-4 Form for Switchgear Replacement at Thomas Jefferson Middle School
On August 2, 2022, the Board of Education approved BCCLT, Inc. to prepare plans and specifications for Project 23-018.
On April 25, 2023, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.
BCCLT, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Switchgear Replacement at Thomas Jefferson Middle School for a total construction cost of $71,750.
VII.G.
Recommendation for Approval of Project Closeout and BG-5 Form for Phase I HVAC Renovation at Western Middle School
On August 20, 2024, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation at Western Middle School.
VII.H.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
VII.I.
Notification of Various Utility Easements
The Louisville and Jefferson County Metropolitan Sewer District (MSD) Lateral Extension Agreement allows for the new school building to connect to the MSD sewers.
The Louisville and Jefferson County Metropolitan Sewer District (MSD) Sanitary Sewer and Drainage Easement allows for the purpose of constructing, operating, maintaining, repairing, and reconstructing sanitary sewers, drains, and related equipment, structures or materials.
The granting of the above easements will not affect the integrity or usefulness of the property crucial to the educational needs of the District.
These items directly support Vision 2020 Goal Infrastructure Improvements.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education receive notice of various utility easements for the WEB DuBois Academy – New School Building project.
VII.J.
Recommendation for Approval of Bid Tabulations and Contract Renewals.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations and contract renewals.
VII.K.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Edward D. Muns
Attachments
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List of Contracts 09.24.24
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01 - Bluegrass Center for Autism (FY24-25)
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02 - The Braid Bar, LLC. (FY24-25)
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03 - Louisville Urban League (FY23-25)
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04 - Peace Education Program, Inc. (FY24-25)
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05 - Lara Donnelly, LLC. (FY24-25)
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06 - Advanced Environmental Services, LLC. (FY24-25)
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07 - Progressive School Solutions, LLC. - Amendment (FY24-25)
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08 - EL Education - Amendment (FY24-25)
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09 - Bright Approach, LLC. - Third Amendment
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10 - The Scholar First, Inc.
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11 - The Louisville Orchestra, Inc.
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12 - Millennium Learning Concepts, LLC. (FY24-25)
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13 - University Instructors, LLC. (FY24-25)
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14 - Lee Ann Nickerson (FY24-25)
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15 - Stephanie Harmon Consulting, LLC. (FY24-25)
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16 - Patricia E. Works (FY24-25)
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
VII.L.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2024 and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
VII.M.
Acceptance of Orders of the Treasurer
VII.M.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of August 12, 2024 through September 1, 2024.
VII.M.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of August 12, 2024 through September 1, 2024.
VII.M.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of August 12, 2024 through September 1, 2024.
VII.N.
Acceptance of Monthly Financial Report for Period Ended July 31, 2024
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended July 31, 2024.
VII.O.
Acceptance of Donations, Grants, and Funding
VII.O.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on September 24, 2024.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $91,723.17 to be used as stated in the attachment.
VII.O.2.
Acceptance of Grant from the Organization for Autism Research
The Organization for Autism Research (OAR) is dedicated to promoting research that can be applied to help families, educators, caregivers, and individuals with autism to find much needed answers to their immediate and urgent questions. OAR is a national non-profit organization formed and led by relatives of children and adults with autism spectrum disorders. The District will receive OAR grant resources totaling $8,667 with $450 payable to Jefferson County Public Schools.
With this grant, each Implementation Coach and Counselor will receive a physical copy of Peer Education Materials to utilize in their buildings. In addition, one school from each of the three zones, will be awarded $150 (Totaling $450) based on participation.
The District is not required to commit any matching funding to these projects and has no obligation beyond the end date of the grant period.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education accept a Grant from the Organization for Autism Research and authorize the superintendent sign the attached agreement.
VII.O.3.
Acceptance of Funding from the Jefferson County Public Education Foundation
WellFront Readiness Solutions donated $8,400 for the JCPS ECE Adaptive Sports Team - Louisville Lightening.
The following schools had teachers or administrators receive a Baird Excellence Award. The award funds totaling $32,000 can be used for professional development, classroom or school supplies, or other initiatives developed by the recipient during the 2024-2025 school year.
Bellewood ($1000), Breckinridge Metropolitan High School ($1000), Central High School ($1000), Crums Lane Elementary School ($1000), Doss High School ($1000), DuBois ($1000), duPont Manual ($1000), DuValle Early Childhood ($1000), Echo Trail ($2000), Elev8 Student Learning Center ($1000), Fern Creek High School ($2000), Hawthorne Elementary School ($1000), Iroquois High School ($1000), Jacob Elementary School ($1000), Jeffersontown High School ($1000), King Elementary School ($1000), Klondike Elementary School ($1000), Leadership and Development ($1000), Maupin Elementary School ($1000), Newcomer ($2000), Norton Elementary School ($1000), Pathfinder School of Innovation ($1000), Perry Elementary School ($1000), Phoenix ($1000), Seneca High School ($1000), Transition Readiness ($1000), Waggener High School ($1000), Watterson Elementary School ($1000), Western Middle School ($1000).
Submitted by: Edward D. Muns
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $8,400 from the Jefferson County Public Education Foundation.
VII.O.4.
Acceptance of Funding from Louisville Metro Government
Louisville/Jefferson County Metro Government and JCPS jointly fund several programs operated within the District that benefit students and families in Jefferson County.
Neighborhood Place is a partnership between the Kentucky Cabinet for Health and Family Services - Jefferson County Region, Louisville Metro Government, Louisville Metro Health Department, Seven Counties Services Inc., and Jefferson County Public Schools.
Neighborhood Place offers a network of community-based, one-stop service centers that provide basic human services that improve the convenience and efficiency of services that support children and families.
Neighborhood Place is the primary referral point for families served by Family Resource and Youth Service Centers (FRYSC) when families have multiple needs or needs beyond those provided by the FRYSC centers. The services provided are consistent with the provisions of the Kentucky Education Reform Act (KERA) to remove barriers to student achievement.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Funding Agreement with Louisville Metro Government and authorize the superintendent to sign same.
VII.O.5.
Acceptance of Adjustment to Funding from the Commonwealth of KY on Behalf of Adult Education
This modification adjusts funding due to data changes that reduced the federal funding amount. There are no changes to the services being provided.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Contract Modification for funding from the Commonwealth of KY on behalf of Adult Education and authorize the superintendent to sign same.
VII.P.
Recommendation for Approval of Agreements
VII.P.1.
Recommendation for Approval of Memorandum of Agreement with Campbellsville University
Dual Credit personnel from the University/College have worked with the principal, administrators, and teachers at JCPS high schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. These agreements align with the Dual Credit Scholarship Program as well as the Work Ready Kentucky Scholarship (where applicable). These dual credit courses can be transferred to any regionally accredited college or university for credit.
The attached Memorandum of Agreements for Dual Credit details the data exchange commitments, and expectations of the University/College, the local school, the local school adjunct faculty, and students.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Campbellsville University and authorize the superintendent to sign same.
VII.P.2.
Recommendation for Approval of Memorandum of Agreement with The Commonwealth of Kentucky, Education and Labor Cabinet, Office of Vocational Rehabilitation
The Exceptional Child Education (ECE) Department will collaborate with The Commonwealth of Kentucky, Education and Labor Cabinet, Office of Vocational Rehabilitation (OVR) to establish an agreement for the Community Work Transition Program (CWTP). This program is designed to assist OVR-eligible students who have identified work as a possible desired post-school outcome and have demonstrated a need for assistance to transition from high school to post-school activities, including employment. The goal of this program is community work exploration and competitive integrated employment. JCPS job trainers will be trained annually on the policies and procedures of CWTP. Under the supervision of the ECE Department, job trainers will invoice OVR for services rendered to OVR-approved students. Job trainers will collaborate with school personnel to identify students for CWTP.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with The Commonwealth of Kentucky, Education and Labor Cabinet, Office of Vocational Rehabilitation and authorize the superintendent sign same.
VII.P.3.
Recommendation for Approval of Data Privacy Agreement with Ereflect, Inc.
This Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. The software, Typsey, offers comprehensive solutions for improving typing skills. All activities are aligned with the District approved curriculum.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Ereflect, Inc. and authorize the superintendent to sign the same.
VII.P.4.
Recommendation for Approval of Memorandum of Agreement with Options Unlimited, Inc.
The Exceptional Child Education (ECE) Department is partnering with Options Unlimited, Inc. to implement the Forever YES! program with eligible students. This program teaches self-awareness, self-determination, and self-advocacy skills. Students will use these skills to explore employment and other post-secondary options. Forever YES! uses peer mentors with disabilities to help students with disabilities develop the skills they need to succeed in post-secondary settings, including employment. The ECE department hopes to increase post-secondary opportunities for our students through this partnership.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Options Unlimited, Inc. and authorize the superintendent sign same.
VII.P.5.
Recommendation for Approval of Memorandum of Agreement with 21st Century Parks, Inc. dba The Parklands of Floyds Fork
The Parklands of Floyds Fork serves as an outdoor classroom that teaches STEAM (science, technology, engineering, arts, and math) as well as natural history through hands-on, outdoor discoveries, stimulating curiosity and enhancing scientific literacy in our community.
The Parklands’ education initiative, S.E.E.D. (Stewardship, Education, Exploration, Discovery), connects youth to The Parklands through engaging, exploration-based, science programming. Schools participating in the S.E.E.D. program will receive two fieldtrips to the park (fall and spring) and two in-school education outreach sessions during the winter months. Transportation and supply costs are covered by the Parklands.
The period of performance is September 25, 2024, through June 30, 2025.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with 21st Century Parks, Inc. dba The Parklands of Floyds Fork and authorize the superintendent to sign same.
VII.P.6.
Recommendation for Approval of Memorandum of Agreement with Titan and Associates LLC
Community-based counseling services provide behavioral and mental health support in schools to ensure continuity of care between home and school. Community partners are able to provide the wrap-around support for our families and consult with school staff to solve student's school-related concerns. The Board of Education is recommended to approve the following contractor:
- Titan and Associates, LLC
The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.
Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.
The MOA process was developed to ensure community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380 and that the community provider fills a need for schools.
No costs will be incurred by JCPS, JCPS students, or parents/legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Titan and Associates, LLC. and authorize the superintendent sign same.
VII.P.7.
Recommendation for Approval of Rental Agreement with AEG Management West, Louisville, LLC for JCPS Showcase of Schools
AEG Management West Louisville, LLC will provide Jefferson County Public Schools with facility space located at Norton Healthcare Sports and Learning Center, 3029 West Muhammad Ali Blvd, to host the JCPS Showcase of Schools on November 2, 2024. The Showcase of Schools is a one-stop shop for families looking to find out what each of our schools has to offer.
Submitted by: Carolyn Callahan
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Rental Agreement with AEG Management West, Louisville and authorize the superintendent sign same.
VII.P.8.
Recommendation for Approval of Contract with Kentucky Department of Education
The Kentucky Department of Education (KDE) is extending the period of performance for afterschool funds totaling $4,083,962.07. Schools identified for Comprehensive Support and Improvement will use evidence-based strategies to provide before and/or afterschool programming to students. Funds will be used for salaries, benefits, professional services, purchased services, supplies, and miscellaneous costs.
The period of performance is September 15, 2024, through September 30, 2025. A match is not required.
Schools include:
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Academy @ Shawnee
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Iroquois High
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Sanders Elementary
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Byck Elementary
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Jacob Elementary
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Semple Elementary
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Cane Run Elementary
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Kennedy Elementary
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Shelby Academy
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Coleridge-Taylor Elementary
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Kerrick Elementary
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Stuart Middle
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Conway Middle
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King Elementary
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Thomas Jefferson Middle
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Dixie Elementary
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McFerran Preparatory Academy
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Western High
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Engelhard Elementary
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Olmsted Academy South
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Wilkerson Elementary
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Frayser Elementary
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Perry Elementary
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Indian Trail Elementary
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Rangeland Elementary
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Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached contract with the Kentucky Department of Education for ARP ESSER Afterschool Programming and authorize the superintendent to sign same.
VII.P.9.
Recommendation for Approval of Contract with Kentucky Department of Education
The Kentucky Department of Education (KDE) is extending the period of performance for summer enrichment funds totaling $1,390,019.07. Schools identified for Comprehensive Support and Improvement in the fall of 2022 will use evidence-based strategies to address learning loss and provide summer programming to students. Funds will be used for salaries, benefits, professional services, purchased services, supplies and miscellaneous costs.
The period of performance is September 15, 2024, through September 30, 2025. A match is not required.
Schools include:
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Academy @ Shawnee
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Iroquois High
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Sanders Elementary
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Byck Elementary
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Jacob Elementary
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Semple Elementary
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Cane Run Elementary
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Kennedy Elementary
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Shelby Academy
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Coleridge-Taylor Elementary
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Kerrick Elementary
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Stuart Middle
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Conway Middle
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King Elementary
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Thomas Jefferson Middle
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Dixie Elementary
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McFerran Preparatory Academy
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Western High
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Engelhard Elementary
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Olmsted Academy South
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Wilkerson Elementary
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Frayser Elementary
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Perry Elementary
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Indian Trail Elementary
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Rangeland Elementary
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Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached contract with the Kentucky Department of Education for ARP ESSER Summer Enrichment funds and authorize the superintendent to sign same.
VII.P.10.
Recommendation for Approval of Data Privacy Agreement with Curriculum Associates, LLC
This Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. Vendor will provide iReady Assessment and Personalized Instruction Math and Reading Site Software.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Curriculum Associates, LLC and authorize the superintendent to sign same.
VII.P.11.
Recommendation for Approval of Amendment to Data Privacy Agreement with DBQ
The purpose of this agreement is to delineate the operational guidelines for sharing data between DBQ and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. Exhibit A is being amended to allow for a one-year license subscription and a correction to the account code. This Amendment is in addition to, and does not replace, the Data Privacy Agreement, all terms and provisions of which remain in full force and effect except as specifically provided herein This work supports Vision 2020 strategy 1.1.3 Provide Equitable Access.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Data Privacy Agreement with DBQ and authorize the superintendent to sign the same.
VII.P.12.
Recommendation for Approval of Memorandum of Agreement with Elevate Louisville
Elevate Louisville will support The Academy @ Shawnee High School through four program areas: Accredited Classes, Mentoring, Adventure, and College and Career Readiness at no cost to the District. The focus will be on leadership development, character education, life skills, and service learning.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Elevate Louisville and authorize the superintendent to sign the same.
VII.P.13.
Recommendation for Approval of Memorandum of Agreement with Morehead State University
Dual Credit personnel from the University/College have worked with the principal, administrators, and teachers at JCPS high schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. These agreements align with the Dual Credit Scholarship Program as well as the Work Ready Kentucky Scholarship (where applicable). These dual credit courses can be transferred to any regionally accredited college or university for credit.
The attached Memorandum of Agreements for Dual Credit details the data exchange commitments, and expectations of the University/College, the local school, the local school adjunct faculty, and students.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Morehead State University and authorize the superintendent to sign same.
VII.P.14.
Recommendation for Approval of Memorandum of Agreement with REACH Evaluation
The Kentucky Incentives for Prevention (KIP) survey anonymously assesses student use of alcohol, tobacco, and other drugs, as well as a number of risk and protective factors related to potential substance abuse, including school safety, mental health, bullying, relationship violence, self-harm, and suicide. The survey provides information about student self-reported use of substances, student perceptions about substance use, and perceived accessibility of substances in the community.
The survey is administered every other year to students in grades 6, 8, 10, and 12th grades. The data obtained from the KIP survey will provide valuable information that may be used to improve programs for students. JCPS can use this information for school planning, program development, and determining how agency funding and other resources could be allocated most effectively.
The 2024 administration requires an opt-in consent process. Only students who have guardian consent will participate in the survey. JCPS will provide parents and guardians with detailed information regarding the contents of the survey and have developed a process to collect the guardian consent.
This item supports the Vision 2020 Strategy 2.1.3 Improve culture and climate.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with REACH Evaluation to participate in the Kentucky Incentives for Prevention (KIP) Student Survey.
VII.P.15.
Recommendation for Approval of Memorandum of Agreement with Simmons College
Dual Credit personnel from Simmons College have worked with the principal, administrators, and teachers at JCPS high schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. These agreements align with the Dual Credit Scholarship Program as well as the Work Ready Kentucky Scholarship (where applicable). These dual credit courses can be transferred to any regionally accredited college or university for credit.
The attached Memorandum of Agreements for Dual Credit details the data exchange commitments, and expectations of Simmons College, the local school, the local school adjunct faculty, and students.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Simmons College and authorize the superintendent to sign same.
VII.P.16.
Recommendation for Approval of Data Privacy Agreement with SchoolMint, Inc.
Olmsted Academy North has requested to utilize the HERO positive acknowledgement system software published by SchoolMint. The current Data Privacy Agreement (DPA) is limited to seven schools. This amendment would add Olmsted Academy North to the list of schools approved to use HERO, increasing it to eight schools.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with SchoolMint, Inc. and authorize the superintendent sign same.
VII.P.17.
Recommendation for Approval of Memorandum of Agreement with Jefferson County Teachers Association
The collective bargaining agreement between the Jefferson County Board of Education and the Jefferson County Teachers Association has been revised to bring clarity and consistency to the duty hours of district-based and school-based Resource Teachers. This Memorandum of Agreement has been developed to recognize the agreement to same.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association and authorize the superintendent sign same.
VII.P.18.
Recommendation for Approval of Memorandum of Agreement with Big Brothers Big Sisters of Kentuckiana
The Big Brothers Big Sisters of Kentuckiana is a School to Work platform that is based on a one-to-one, developmental mentoring program designed to support students through: workplace exposure and career awareness, basic pre-employment skills, support in setting goals for career paths, and resilience building.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Big Brothers Big Sisters of Kentuckiana and authorize the superintendent to sign same.
VII.P.19.
Recommendation for Approval of Memorandum of Agreement with Men of Quality, Theta Omega Inc.
The Men of Quality mentoring program is offered in various schools throughout the Jefferson County Public School District. The program is sponsored by the Omega Psi Phi Fraternity, Inc. and its goal is to help young men set realistic goals, realize that the future belongs to those who are prepared, and become role models who can share their time, resources, and efforts in giving back to their community and country.
Submitted by: Dr. Katy DeFerrari
Attachment
VII.Q.
Recommendation for Approval of School and Community Nutrition Services Procurement Plan Update
United States Department of Agriculture (USDA) has recently provided additional guidance to state agencies regarding their responsibility in ensuring that School Food Authority (SFA) complies with procurement requirements in Program regulation and all school food authorities are required to submit a Procurement Plan. KDE provided updated technical support to JCPS SCNS regarding Federal procurement regulations and attached is the revised SCNS Procurement Plan for SY 24-25. The Procurement Plan will be reviewed by the state agency as part of its federal Administrative Review Process. SCNS Procurement Plan will be reviewed each school year and submitted to the Board for approval,
The attached plan identifies procurement methods implemented to provide food, equipment, supplies and services for the child nutrition programs implemented by School and Community Nutrition Services.
Submitted by: Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached School and Community Nutrition Services (SCNS) Procurement Plan update.
VII.R.
Recommendation for Approval of Shortened School Day for One Exceptional Child Education Student
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Office of Special Education and Early Learning.
The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:
- Approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- Minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- A copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- A copy of the physician's statement of the medical need.
Per regulations, the student is being identified as SSD311.
Student SSD311 has a medical condition, with proper physician documentation, which requires a 5 hour and 20 minute school day, five days (M/T/W/TH/F). Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.
Submitted by: Kim Chevalier
VII.S.
Superintendent's Performance Expectations – HR
On July 23, 2024, the Board of Education approved the SY23-24 Superintendent’s Summative Evaluation with the requirement of the development of Performance Expectations relating to Standard 4, Human Resource Leadership (rating of Improvement Required).
Submitted by Kevin C. Brown
Superintendent Martin Pollio recommends the Board of Education approve the Superintendent’s Performance Expectations.
VII.T.
Recommendation for Approval of Renaming Stuart Academy to Stuart Middle School
Over the years, Stuart Academy has undergone several name changes, including Frost Sixth Grade Academy, Stuart Middle, Robert Frost Academy, and Frost/Stuart Academy. Revisions often included separating 6th graders from 7th and 8th graders. This frequent renaming has led to confusion within the community, school, and District.
In 2023, Robert Frost Academy and Stuart Middle merged into a single entity, now known as Frost/Stuart. However, District reports continue to recognize the school as Stuart Academy, further contributing to the existing confusion.
The leadership team at Stuart Middle School is committed to restoring the school’s culture and image, and fostering a strong sense of belonging for its students. With the support of the community, families, teachers, and District leadership, we propose that the school be officially named and recognized as Stuart Middle School.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends that the Board of Education approve the renaming of Stuart Academy to Stuart Middle School.
VII.U.
Recommendation for Approval of the JCPS Phase One Diagnostic Reports: Continuous Improvement Diagnostic and Executive Summary
Phase One of the Comprehensive District Improvement Plan (CDIP) includes the Continuous Improvement Diagnostic and Executive Summary. These district-level diagnostics are due October 1 to the Kentucky Department of Education.
First, the Continuous Improvement Diagnostic assures that (1) JCPS commits to implementing continuous improvement processes with fidelity to support student achievement and student growth and to eliminate achievement gaps among groups of students; (2) the comprehensive district improvement plan is developed by the district with input from various stakeholder groups; and (3) upon completion of all diagnostics, the most recent version of the CDIP will be posted to the district’s website.
Second, the Executive Summary includes a description of the district, the district’s purpose, stakeholder involvement in improvement planning, and notable achievements.
Submitted by: Dr. Dena Dossett
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached JCPS Continuous Improvement Diagnostic and Executive Summary as part of the required KDE Phase One Diagnostics.
VII.V.
Recommendation for Approval of Revisions to the District Racial Equity Policy (Second Reading)
Board Policy 09.131 – District Racial Equity Policy was first adopted by the Board on May 8, 2018. After six years of intentional implementation across all schools and departments in the District, during the past year the Diversity, Equity, and Poverty (DEP) Division undertook a comprehensive review of the policy.
DEP met with and received input for the following stakeholder groups:
- Diversity, Equity, and Poverty Division
- Schools Division (Chief of Schools, Zone Leaders)
- Academics Division (Assistant Superintendents, Executive Administrators)
- Accountability, Research, and Systems Improvement Division
- Principals (Twelve principals invited to participate; two per zone; all six zones represented)
- Advisory Council for Racial Equity (Teachers, Community Members, Parents, Retired Administrator)
- Central Office Executive Administrators (All divisions invited to participate)
Submitted by: Dr. John Marshall
Superintendent Martin Pollio recommends the Board of Education approve the attached revision to Board Policy 09.131 – District Racial Equity Policy.
VII.W.
Recommendation for Approval of Appointment of the 2025-2026 Calendar Committee Members
Pursuant to KRS 158.070 (2), superintendent must annually appoint members of the Calendar Committee of the local school district and recommend the names to the Board. The superintendent recommends the following:
Gail Logan Strange – Local Board of Education Member
Dr. Kara Ammerman – School District Principal
Marilyn Anderson – School District Classified Employee
Chad Barnes – Community Member
Andrea Brown – School District Parent
Ed Corfman – School District Parent
Dr. Stacie Gamble – School District Office Administrator
Cynthia Grohmann – School District Office Administrator
Dr. Bonnie Marshall – Community Member
Michelle Meeks – School District Classified Employee
Batina Merideth – School District Classified Employee
Joe Rice – School District Elementary School Teacher
William Tucker – School District Middle or High School Teacher
Submitted by: Cynthia Grohmann
Superintendent Martin Pollio recommends the Board of Education appoint the individuals listed in the rationale to the 2025-2026 Calendar Committee.
VII.X.
Recommendation for Approval of a Correction to the Updated 2024-25 Salary Schedules
The attached documents are recommended for approval to establish the District's salary schedules for the 2024-25 school year.
The correction to the 2024-25 Salary Schedules includes an update to the following:
- Corrected the rate for Sponsor Track – Adaptive to align with the MOA between the Board of Education of Jefferson County and the Jefferson County Teachers Association (JCTA), which was approved at the August 20, 2024 Board meeting.
- Updated the Critical Need Differential Pay-Hourly Classified to include two employees in Housekeeping who have similar qualifying characteristics to the Custodians currently receiving the differential pay.
Approval of this recommendation will authorize staff to extend the applicable salary schedules to all District employees effective July 1, 2024.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the correction to the updated 2024-25 Salary Schedules.
VII.Y.
Recommendation for Approval of Student Outcomes-Focused Governance Annual Targets and Goals and Board Monitoring Calendar
The Board will consider approval of the Student Outcomes-Focused Governance Annual Targets and Goals for Goal 4: 3rd Grade Literacy and Goal 5: 8th Grade Numeracy. The Board will also approve the monitoring calendar which represents a comprehensive timeline that includes goals and guardrail monitoring reports, evaluations, trainings, community engagement opportunities, and other board required actions. Note: Year 1 doesn't include all reports within the 17 meeting schedule; all goals and guardrails will be reported in future years.
Submitted by: Dr. Katy DeFerrari and Dr. Dena Dossett
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the Student Outcomes-Focused Governance Annual Targets and Goals for Goals 4 and 5 and the Board Monitoring Calendar.
VIII.
Persons Requesting to Address the Board (If Necessary)
IX.
Executive Session (If Necessary)
Possible discussions regarding proposed or pending litigation pursuant to KRS 61.810(1)(c).
X.
Adjournment
Order #2024-124 - Motion Passed: A motion to adjourn the September 24, 2024, work session at 6:55 p.m. passed with a motion by Mr. James Craig and a second by Ms. Gail Logan Strange.
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