Henderson County
January 21, 2025 6:00 PM
Board of Education Special Meeting
Return
I. Welcome & Call Meeting to Order
Board Chair
Rationale


I.A. Moment of Silence & Pledge of Allegiance
I.A.1. HCHS Student Ambassadors
Rationale

Joselyn Adrian

Jaci Miller

Alissa McLevain

Joshua Velazquez

Attachments
II. Board Organizational Meeting
Board Chair
II.A. Election of Board Chairperson
Actions Taken

Order #77 - Motion Passed:  A motion to elect Mr. Michael Waller to serve as the Board Chairperson for two (2) years passed with a motion by Mrs. Tracey Williams and a second by Mr. Thomas Alves.

II.B. Election of Board Vice-Chairperson
Actions Taken

Order #78 - Motion Passed:  A motion to elect Mrs. Tracey Williams to serve as Board Vice-Chairperson for two (2) years passed with a motion by Mr. Michael Waller and a second by Mr. Thomas Alves.

II.C. Election of Board Secretary
Actions Taken

Order #79 - Motion Passed:  A motion to elect Dr. Bob Lawson to serve as Board Secretary for a four (4) year term passed with a motion by Mr. Michael Waller and a second by Mr. Wesley Smith.

II.D. Approval of 2025 Regular Board of Education Meeting Dates
Attachments
Actions Taken

Order #80 - Motion Passed:  A motion to approve the 2025 regular Board of Education Meeting dates as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

III. Approval of Agenda
Board Chair
Rationale


Actions Taken

Order #81 - Motion Passed:  A motion to approve the agenda as listed passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

IV. Students & Staff Recognition
Megan Mortis
IV.A. Judge's Scholars
Rationale

Judge's Scholar for November - Penelope Hybarger from East Heights Elementary School

Judge's Scholar for December - Gareth Wilson from South Middle School

V. School Board Recognition Month
Bob Lawson
Attachments
VI. Community Partner Spotlight
Bob Lawson
Attachments
VII. Pursuing Excellence Spotlight
Bob Lawson
Attachments
VIII. Public Participation & Recognition of Guests
Board Chair
Rationale


IX. Approve Minutes from Prior Meetings
Board Chair
Rationale


Attachments
Actions Taken

Order #82 - Motion Passed:  A motion to approve the Minutes from the December 16, 2024 Regular Meeting passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

X. Reports
X.A. Audit Report - Virtual
White & Associates
Attachments
X.B. CTE Unit Construction Project Update
ARC Construction
X.C. Strategic Plan Update
Bob Lawson
Attachments
XI. Old Business
XII. New Business
XII.A. BG 24-164 - East Heights Elementary Renovations Project
John Hagan Codell
XII.A.1. Approve BP #14 Electrical Bid
Attachments
Actions Taken

Order #83 - Motion Passed:  A motion to accept the base bid and alternates for BP #14 Electrical Bid from IES in the amount of $4,245,000.00 as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

XII.A.2. Approve Revised BG1
Attachments
Actions Taken

Order #84 - Motion Passed:  A motion to approve the Revised BG1 for the East Heights Elementary Renovations Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

XII.B. BG 25-251 - Fencing - Replace Fencing HCHS FB, Soccer, Softball, CAS, Jefferson Project
Bob Lawson
XII.B.1. Approve BG1
Attachments
Actions Taken

Order #85 - Motion Passed:  A motion to approve the BG1 for the Fencing - Replace Fencing HCHS FB, Soccer, Softball, CAS, Jefferson Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

XII.B.2. Approve Owner-Architect Agreement
Attachments
Actions Taken

Order #86 - Motion Passed:  A motion to approve the Owner, Henderson County Board of Education, and Architect, RBS Design Group, Agreement for the Fencing - Replace Fencing HCHS FB, Soccer, Softball, CAS, Jefferson Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

XII.B.3. Approve Drawings
Attachments
Actions Taken

Order #87 - Motion Passed:  A motion to approve the Drawings for the Fencing - Replace Fencing HCHS FB, Soccer, Softball, CAS, Jefferson Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

XII.C. Approve 24-25 Academic Calendar Amendment
Kasey Farmer Wolfe
Attachments
Actions Taken

Order #88 - Motion Passed:  A motion to approve the 24-25 Academic Calendar Amendment as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

XII.D. Approve First Reading of the 2024-2025 District Improvement Plan
Brandy Haley
Attachments
Actions Taken

Order #89 - Motion Passed:  A motion to approve the first reading of the 2024-2025 District Improvement Plan as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.

XII.E. Consent Agenda
Board Chair
Rationale


Actions Taken

Order #90 - Motion Passed:  A motion to approve the Consent Agenda as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.

XII.E.1. Approve Student Overnight Trip Requests
Rationale

  • Retroactive approval for HCHS Wrestling Team to travel to Paintsville, KY December 27-29, 2024 to participate in the Jim Matney Memorial Tournament;
  • HCHS FBLA to travel to Louisville, KY January 22-23, 2025 to attend the Kentucky FBLA State Executive Council Meeting;
  • HCHS Cheer Team to travel to Orlando, FL February 5-10, 2025 to compete in the UCA Nationals; 
  • North Middle Cheer Team to travel to Orlando, FL February 6-11, 2025 to compete for National Title; and
  • HCHS City of Henderson Junior Ambassadors to travel to Frankfort, KY February 27-28, 2025 to attend a legislative session.

Attachments
XII.E.2. Approve Grant Application
Rationale

  • HATT Team ($26,000) WHAS Crusade for Children grant to support nonprofits that support children with special needs.

Attachments
XII.E.3. Review Special Education December 1 Child Count 2024
Attachments
XII.E.4. Approve the 2024-2025 Comprehensive School Improvement Plans
Attachments
XII.E.5. Approve Bid Recommendation
Rationale

Bid Recommendation:  Fleet Vehicles Bid #1-25-5-1

Attachments
XII.E.6. Approve Shortened School Day for Two (2) Special Education Students
XII.E.7. Approve School Activity Fund Fundraiser Requests
Rationale

  • HCHS Band (Character Dinner) to raise funds for instrument repairs, supplies, etc.  This fundraiser is replacing Community Band Day;
  • HCHS Winter Band (Coffee and Popcorn) to raise funds for Winter Band activities.  This fundraiser is replacing Calendar Box Donations; and
  • North Middle Choir (Calendar) to provide funds for new music, supplies, and classroom storage.

Attachments
XII.E.8. Approve Transportation Request
Rationale

  • Henderson Police Department requesting bus usage to transport The Cops Connecting with Kids students for drop off at Glenwood Leadership Academy on 2/3/25 and return back to HPD on 2/8/25 for pick up.

Attachments
XIII. Financial
Cindy Cloutier
XIII.A. 2025-2026 Draft Budget
Attachments
XIII.B. Treasurer's Report
Attachments
Actions Taken

Order #91 - Motion Passed:  A motion to approve the Treasurer's Report for the month ending December 31, 2024 passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

XIII.C. Paid Warrant Report
Attachments
Actions Taken

Order #92 - Motion Passed:  A motion to approve the Paid Warrant Report for payments made between December 17, 2024 and January 21, 2025 passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.

XIV. Personnel Actions
Board Chair
Rationale


Attachments
XV. Adjourn
Board Chair
Rationale


Actions Taken

Order #93 - Motion Passed:  There being no further business to come before the Board, a motion to adjourn the meeting at 7:20 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Thomas Alves.