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I.
Call to Order
Mr. Tom Haggard, Board Chair
II.
Roll Call
Mr. Tom Haggard, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Mr. Tom Haggard, Board Chair
V.
Public Input
Mr. Tom Haggard, Board Chair
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
District Recognition
Mr. Tom Haggard, Board chair
VII.
Informational Items (Action Possible)
VII.1.
Upbeat First Round Survey Results
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Upbeat Representatives will join us remotely to review the survey results from our pilot sites.
VII.2.
Kentucky Kindergarten Readiness Screener
Mr. Bill Grein, Director
KDE selected the Brigance Kindergarten Screener beginning in 2012-13 as the kindergarten Readiness measure to be used by all public school districts in the Commonwealth. The Brigance assesses five areas: adaptive, cognitive, communication, motor, and social-emotional skills allowing teachers to easily identify potential developmental delays and giftedness in language, motor, self-help, social-emotional and cognitive skills - all in 10-15 minutes per child.
The first graph is the results for the whole district by sub-populations. The second graph list students who attend BIGGS (State Funded), Head Start, another Child Care Provided, Home, Unknown. The final graph has the students again by subgroups, but also by the individual schools.
VII.3.
2025 Covington Board of Education Regular Board Meeting Schedule
Review the proposed 2025 Covington Board of Education Regular Board Meeting Schedule.
VIII.
Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VIII.1.
2025 Budget - Charts and Spreadsheet Format
Ms. Annette Burtschy, Director of Finance
Finance information in chart and spreadsheet format.
VIII.2.
Monthly Financials ~ November
Ms. Annette Burtschy, Director of Finance
Budget Narrative for November FY2025 monthly financial statement:
- General fund (fund 1) – as of 11/30/24, revenue received of 39 million with expenses of 15 million.
- Special revenue (fund 2) – as of 11/30/24, revenue received of 6.3 million with expenses of 7.3 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
- School Activity Fund (fund 25) – as of 11/30/24 revenue received of $221,000 with expenses of $9,500. This fund was set up end of FY20 due to a new GASB standard that went into effect.
- Capital outlay (fund 310) - as of 11/30/24, revenue received of $162,665 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
- Building fund (fund 320) - as of 11/30/24, revenue received of 2.3 million with expenses of $810,000. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
- Construction fund (fund 360) - as of 11/30/24, revenue received of 8.7 million with expenses of 3.6 million. This fund is used to pay for the district’s construction projects.
- Debt Service fund (fund 400) – as of 11/30/24, revenue received of $0 with expenses of $976,000. See detailed explanation under capital outlay and building fund.
- Food service fund (fund 51) – as of 11/30/24, revenue received of 1.6 million with expenses of 1.2 million.
- Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 11/30/24, revenue received of $290,000 with expenses of $108,000. Revenue comes in throughout the fiscal year.
Completed 12/3/24 by Annette Burtschy
VIII.3.
Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.
IX.
Consent Agenda
IX.1.
Approval of Minutes ~ November 21, 2024 Special Meeting
Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.
IX.2.
Approval of Minutes ~ December 5, 2024 Regular Working Meeting
Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.
IX.3.
Fundraiser Request ~ Holmes High School Cheerleader Concessions
Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. This is to purchase spirit wear for the varsity cheerleaders @ HHS.
IX.4.
Fundraiser Request ~ Holmes High School Boys Basketball Concessions
Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Boys basketball would like to raise money to purchase spiritwear.
IX.5.
BG 23-066 Ventilation Project Change Order 3
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
CHANGE ORDER - a written instruction to the contractor, signed by the owner, the architect/engineer, (the Construction Manager if such services are employed) and the contractor issued after execution of the contract, authorizing additional work, deletion, or revision in the scope of work or an adjustment in the contract sum or the contract time.
This change order, $106,569.00, does not exceed the approved contingency for the project. Please find attached, KDE Change Order Document with explanations for each change order and the approved BG1 as a reference for this request.
X.
Individual Approval Agenda Items
XI.
Addendum Agenda (Action Possible)
XII.
Report of the Attorney
Ms. Aaren Meehan, Board Attorney
XIII.
Board Member Discussion
Mr. Tom Haggard, Board Chair
XIV.
Board Member Comments
Mr. Tom Haggard, Board Chair
XV.
Upcoming Events
Mr. Tom Haggard, Board Chair
December 23 ~ January 3 ~ Winter Break
January 6 ~ Staff Planning Day, No Students
January 7 ~ Students return from Winter Break
January 15 ~ Equity Speaker Series, Reaching & Engaging Students Part I, 3:30 p.m., virtual
January 17 ~ Schools Closed
January 20 ~ Martin Luther King, Jr. Day, Schools and Offices Closed
January 20 ~ NAACP Dr. King Luncheon, Newport Syndicate, 12 p.m. - 2:30 p.m.
February 12 ~ Equity Speaker Series, Reaching & Engaging Students Part II, 3:30 p.m., virtual
February 21-23, 2025 ~ KSBA 2025 Annual Conference, Galt House, Louisville
March 21-23, 2025 ~ COSSBA National Conference, Atlanta, GA
April 22 ~ Excellence in Education Celebration, Receptions Erlanger, 5 p.m.
Visit EventLink.com for all athletic schedules. GO BULLDOGS!
XVI.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XVII.
Adjournment
Mr. Tom Haggard, Board Chair
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