This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

Order #2023-57 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the recognitions for April 25, 2023. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

Twenty-seven Jefferson County Public Schools students have qualified for the national Educators Rising Conference by placing first, second, or third in their categories in the state competition. More than 500 students from across the state competed in the state conference. 

The Diversity, Equity, and Poverty (DEP) Department has championed the cultivating and support of our high school students interested in the education field for years. DEP has provided or facilitated training for the teacher advisors throughout the year. 

JCPS students from Ballard, Butler, Central, Doss, Fern Creek, and Waggener High Schools will be heading to the national competition at the end of June in Orlando, Florida. 

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Alyssa Pollard, Kira Wicker, Binah Wells, Aidan Robinson, Sarah Jose, Tamira Thompson, Aliete Yanes Medina, Destiny Pickett, Sydney Dunagan, Maddison Peeler, Catherine Reed, Gabrielle Haynes, Gabrielle Robert, Markeyse Bartee, Janae Allen, Aundrayah Berry, Halima Osman, DaShaun McCoy, Angel Vincent, Chloe Flint, Emma Leslie, Mia Reilly, Megan Trapp, Paley Huntington, Madelyn Cain, and Isabella Hausladen for qualifying for the national Educators Rising Conference.

The Metro Disability Coalition recently honored three JCPS teachers and three JCPS students as the community’s unsung heroes and community leaders who go above and beyond to assist those in need.

The 2023 Spotlight Teacher Awards were presented to Deedra Njuguna, an ECE teacher at Binet, Julie Fox, an MSD teacher at Lassiter Middle School, and Tara Conner, an MSD teacher at Doss High School. 

The 2023 Spotlight Student Awards were presented to Jayden Hernandez Mendoza from Hazelwood Elementary School, D’Von Jones from Kammerer Middle School, and Michael Washington-Cox from Waggener High School. 

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize JCPS teachers Deedra Njuguna, Julie Fox, Tara Conner and JCPS students Jayden Hernandez Mendoza, D’Von Jones, and Michael Washington-Cox for being honored by the Metro Disability Coalition for going above and beyond to assist those in need.

The Walt Disney Company held a contest through its Disney Imagination Campus program to find and recognize “100 exceptional teachers who reflect the creativity and imaginations of Walt Disney” to attend professional development at the Disney Campus. 

Johnson Traditional Middle School teacher Nick Claussen entered the contest and was selected as one of 100 teachers to participate in the program. Thousands of teachers from throughout the country applied for this honor. 

As part of the content, Claussen had to write an essay describing different examples of how he brings wonder, creativity, and imagination to life in his classroom. 

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Johnson Traditional Middle School Choir Teacher Nick Claussen for being selected as one of 100 exceptional teachers by the Walt Disney Company.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 4 25 23 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for April 25, 2023.

Order #2023-58 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for April 25, 2023. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Ms. Sarah McIntosh.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the March 28, 2023, meeting are presented for your review and approval.

Attachment

• 3 28 23 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the March 28, 2023, meeting.

Order #2023-59 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the March 28, 2023, meeting. The recommendation passed with a motion by Ms. Sarah McIntosh and a second by Dr. Corrie Shull.

In addition to the Superintendent’s regular report, there is an attachment with administrative procedures for review in order to support the District's focus on organizational coherence.

• 04-25-2023 Transporation Admin Procedures.pdf

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommending action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

The District is committed to providing a safe, secure, and welcoming learning environment for students and staff. That goal requires a multi-faceted set of strategies, including adequate school security measures; improving school culture and climate; implementing effective and equitable student discipline; conducting ongoing threat assessments by trained staff; collaborating with community partners, identifying, and addressing root causes of school and community violence; hiring, training, and deployment of school safety officers; and security-related facilities improvements. As the school safety landscape changes, the District continues to research ways to improve school safety and security.

The prevalence of guns and gun violence in our city and the nation, the regularity with which school shootings occur across the U.S., and the reality, based on experience, that guns are being brought into District schools, creates an urgency to find solutions. A critical challenge is how to keep deadly weapons out of all schools in a way that is effective, yet not burdensome to school staff and students, and does not negatively impact school culture and climate. The Jefferson County Board of Education has asked us to create a proposal that includes a plan for on-the-ground functionality, as well as a clear-eyed analysis balancing the benefits, drawbacks, capacity for implementation, and cost.

In recent years, significant advances in technology have allowed school security experts to move away from a traditional metal detection model to a more robust, efficient, AI-based model focusing on weapons detection. 

The Superintendent wishes to share information with the Board regarding the AI weapon detection system.  

This presentation will describe how the system works and provide information regarding:

• Staffing – number, roles, and cost
• Design, setup, operation, and processing speed
• Implementation cost 
• Timeline for implementation - Initial proof-of-concept and phased roll-out
• Benefits and limitations
• Opportunities to receive community input

Submitted by: Dr. Katy Deferrari, Chris Perkins, and Robert Moore

• Weapon Detection Systems Board Presentation

Superintendent Martin Pollio recommends the Board of Education receive a report regarding weapon detection systems in middle and high schools.

Order #2023-60 - Motion Passed:  A motion that the Board directs the Superintendent to proceed with implementing the proposal that we heard about tonight and to add it to the May 9 special meeting agenda for further discussion and a vote and a section for public comment on the weapons detection system. passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

Order #2023-61 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive a report regarding weapon detection systems in middle and high schools. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Dr. Corrie Shull.

JCPS is committed to improving literacy instruction for all students. Focused around the five pillars: phonemic awareness, phonics, vocabulary, fluency, and comprehension, the district is following the Read to Succeed Act (Senate Bill 9) and working to develop a Read at Home Plan for educators, administrators, and families. Additionally, a K-12 JCPS Literacy Plan is being drafted by the Office of Teaching and Learning. Based on research and pedagogical best practices, we believe that a focus on early foundational skills through core instruction will develop skilled readers. The board presentation will highlight our current state of data on reading, needs for foundational shifts, connections to current reading curriculum (Senate Bill 1), collaboration with Diversity Equity and Poverty, progress monitoring through the Schools Division, and partnerships with JCTA. 

Submitted by: Dr. Terra Greenwell

• April 25 Board Meeting_ JCPS Literacy Plan & Coherence and Strategy

Superintendent Martin Pollio recommends the Board of Education receive a report on the District Literacy Plan in Jefferson County Public Schools.

Order #2023-62 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive a report on the District Literacy Plan in Jefferson County Public Schools. The recommendation passed with a motion by Dr. Corrie Shull and a second by Ms. Sarah McIntosh.

Superintendent Martin Pollio recommends the Board of Education approve the consent Calendar for April 25, 2023.

Order #2023-63 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the consent Calendar for April 25, 2023. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

• CERTIFIED LEAVES 2023-04-25

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

Attachment

• PERSONNEL ACTIONS 2023-04-25

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

• Summary of Organizational Changes 04 25 23

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• ACADEMIC SCHOOLS DIVISION 2023-04-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• ADMINISTRATION 2023-04-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• CHIEF OF STAFF 2023-04-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Exceptional Child Education 2023-04-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• GENERAL COUNSEL 2023-04-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• HUMAN RESOURCES 2023-04-25

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This is a report of field trip requests submitted to the Board of Education on April 25, 2023.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Chris Perkins

Attachments

• FIELD TRIPS 4-25-23 APPROVED BY THE SUPERINTENDENT
• FIELD TRIPS 4-25-23 BY SCHOOL

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will consist of dividing up one existing oversized classroom into two classroom spaces each.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Barret TMS - Classroom Renovation

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects as the architect/engineer, and the BG-1 form for the Classroom Renovation at Barret Traditional Middle School, for an estimated project cost of $35,929.

This project will consist of expanding an existing parking lot for additional parking.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Portland ES - Parking Lot

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Mindel Scott as the architect/engineer, and the BG-1 form for the Parking Lot at Portland Elementary School, for an estimated project cost of $80,000.

This project will consist of dividing up to three (3) existing oversized classrooms into two classroom spaces each.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Southern HS - Classroom Renovation

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects as the architect/engineer, and the BG-1 form for the Classroom Renovation at Southern High School, for an estimated project cost of $35,929.

This project will consist of the repair and/or replacement of asphalt driveways and walkways at various schools. The schools include Coleridge-Taylor Montessori Elementary School, Farnsley Middle School, Gutermuth Elementary School, Hartstern Elementary School, Kerrick Elementary School, Lassiter Middle School, Pleasure Ridge Park High School, and Wheatley Elementary School (Hudson Middle School).

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 11, 2023. The rejected bids were significantly over budget. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

• Approval of Bid - Various Schools Paving Package

Superintendent Martin Pollio recommends the Board of Education award a contract to Flynn Brothers Contracting, Inc. for the low bid of $246,900, and to MAC Construction & Excavating, Inc. for the low bid of $218,100, and to Riverside Paving and Contracting Company, Inc. for the low bid of $190,416; and reject all bids for Ballard High School, Louisville Male High School, and Marion C. Moore School for a total bid of $655,416 for Paving Package at Various Schools.

This project consists of replacing the existing interior metal doors and hardware with new wood doors and hardware.

On November 29, 2022, the Board of Education approved C.L. Anderson Architecture, LLC to prepare plans and specifications for Project 23-236.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 11, 2023. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Butler THS - Gym Door Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Badgett Constructors, LLC for Gym Door Replacement at Butler Traditional High School for the low base bid of $123,900; and approve the attached revised BG-1 form for $143,000.

This project consists of removing and replacing the existing wood floor in the large gym.

On November 15, 2022, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 23-025.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 29, 2023.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Doss HS - Gym Wood Floor Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Martin Flooring Company, Inc. for Gym Wood Floor Replacement at Doss High School for the low base bid of $99,428; and approve the attached revised BG-1 form for $117,000.

This project consists of site work for a parking area in front of the building for visitors.

On January 17, 2023, the Board of Education approved Mindel Scott to prepare plans and specifications for Project 23-285.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 11, 2023. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Highland MS - Front Entrance Parking

Superintendent Martin Pollio recommends the Board of Education award a contract to Riverside Paving and Contracting Co., Inc. for Front Entrance Parking at Highland Middle School for the low base bid of $368,314; accept Alternates 1 and 2 for a total bid of $505,329; and approve the attached revised BG-1 form for $582,500.

This project consists of refinishing the existing gym wood floor.

On January 17, 2023, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 23-300.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 29, 2023.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachments

• Rev BG-1 J. Graham Brown - Gym Floor Refinishing

Superintendent Martin Pollio recommends the Board of Education award a contract to Martin Flooring Company, Inc. for Gym Floor Replacement at J. Graham Brown School for the low base bid of $42,607; and approve the attached revised BG-1 form for $53,000.

This project consists of the replacement of the school’s switchgear equipment.

On August 2, 2022, the Board of Education approved BCCLT, Inc. to prepare plans and specifications for Project 23-018.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 22, 2023. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 TJMS - Switchgear Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Intertech Mechanical Services, Inc. for Switchgear Replacement at Thomas Jefferson Middle School for the low base bid of $71,750; and approve the attached revised BG-1 form for $131,000.

On August 27, 2019, the Board of Education approved JRA Architects to prepare plans and specifications for Project 20-041. 

On July 27, 2021, the Board of Education approved awarding a contract to Morel Construction Co., LLC.

On August 31, 2021, the Board of Education approved the revised BG-1 form for issuance of local school bond in the amount of $40,900,819.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in cost estimate and funding source, resulting from increase in pricing of furniture.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 New MS - Echo Trail MS

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for the New Middle School – Echo Trail Middle School in the amount of $41,583,631.

These projects were assigned to various architects/engineers to prepare plans and specifications and awarded to various contractors.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the “Cost of Issuance” and “Bond Discount.”

These projects directly support strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachments

• Rev BG-1 Bloom ES - Boiler Replacement - Bond Sale
• Rev BG-1 Brandeis ES - Metal Roof Replacement - Bond Sale
• Rev BG-1 Byck ES - Partial Roof Replacement - Bond Sale
• Rev BG-1 Carter TES - Partial Roof Replacement - Bond Sale
• Rev BG-1 Cochrane ES - Boiler Replacement - Bond Sale
• Rev BG-1 Fairdale HS - Ph I HVAC Renovation - Bond Sale
• Rev BG-1 Johnson TMS - Ph I HVAC Renovation - Bond Sale
• Rev BG-1 Jtown ES - Partial Roof Replacement - Bond Sale
• Rev BG-1 Maupin ES - Boiler Replacement - Bond Sale
• Rev BG-1 Stonestreet ES - Boiler Replacement - Bond Sale
• Rev BG-1 Trunnell ES - Partial Roof Replacement - Bond Sale

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 forms for the projects listed in the rationale.

On April 12, 2022, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Rutherford ES - Chiller & Water Heater Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Chiller and Water Heater Replacement at Rutherford Elementary School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 4-25-23

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

On March 28, 2023, the Board of Education approved the Pickett Passafiume Architects to prepare plans and specifications for Project 23-397.

Recent bids for various gym floor projects yielded no bidders, thus it was determined in order to have a new gym floor installed prior to the start of school that other methods should be utilized. A purchase order will be issued for a new rubber gym floor and will be purchased using a Cooperative Purchasing Agreement, and no BG-1 is required.

The Kentucky Department of Education requires the cancellation of the BG-1 form so the funds can be unencumbered.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the cancelation of the BG-1 form for Wood Gym Floor Installation at Wheatley Elementary School (Hudson Middle School).

This Deed of Conveyance is necessary in order to facilitate improvements to the property on South 11th Street adjacent to Coleridge Taylor Elementary School, as shown attached hereto as Exhibit A, and in consideration of the public and mutual benefits to be derived therefrom and for no monetary consideration, the Corporation desires to convey to Louisville and Jefferson County Metro Government a parcel of land owned by the Corporation containing 0.0014 acres or 62 square feet, as more particularly described in the Deed of Conveyance attached hereto as Exhibit B (the “Deed”).

The project directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Chris Perkins

Attachment

• Exhibit A
• Exhibit B - Deed of Conveyance

Superintendent Martin Pollio recommends the Board of Education receive notice of the attached Deed of Conveyance of a South 11th Street Connector adjacent to Coleridge Taylor Elementary School.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.  

Submitted by: Cordelia Hardin

Attachments

• *Bid Tabulations, Contract Renewals, and Amendment_04 25 23
• Amendment on Instructional & Office Supplies (Line Item)
• Cleaning of Grease & Dishmachine Exhaust Systems
• Electric Motors
• Flashlights, Batteries, Etc.
• Uniforms for Students

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendment.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments 

• List of Contracts 04.25.23
• 01 Ecsell Sports FY23-25
• 02 The McNellis Corporation
• 03 Franklin Covey Client Sales-Leader In Me
• 04 National Career Academy Coalition - FY23-24
• 05 Open Up Resources FY23-24
• 06 CS Educational Services dba thinkLaw
• 07 Chrystal Power Consulting
• 08 Anne Coorssen - Amendment to PSC
• 09 ES Bryan dba Crystal Reporting - Amendment to PSC
• 10 Occupational Health Ctrs of Southwest dba Concentra Medical Ctrs
• 11 Cvent

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This summary includes all professional services contracts approved as of July 1, 2022, and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

Submitted by: Cordelia Hardin 

• Summary of Professional Services Contracts 22-23 - 04.25.23

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments 

• March 2023 Board Financial Report
• Notes of interest - March 2023

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended March 31, 2023.

This report is provided to the Board per JCPS Policy 04.36 Investments. 

Submitted by: Cordelia Hardin

• QIR 3-31-2023

Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended March 31, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

• Orders of the Treasurer - Invoice Report 03.13.23 - 04.09.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of March 13, 2023, through April 9, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachments

• Orders of the Treasurer - PO's by Department 03.13.23 - 04.09.23
• Orders of the Treasurer - PO's by Vendor 03.13.23 - 04.09.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of March 13, 2023, through April 9, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Orders of the Treasurer - Vouchers 03.13.23 - 04.09.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of March 13, 2023, through April 9, 2023.

Indirect costs are expenditures in support of programs that are not directly identifiable to that program. The Kentucky Department of Education calculates the allowable percentage that may be applied to grants so the district may be reimbursed for a portion of the support expenses incurred.

For fiscal year 2023-24, the non-restricted indirect cost rate is 16.38 percent, the recommended rate to be applied to food service is to maintain the current rate of 13.19 percent. The restricted indirect cost rate of 4.00 percent is for use with grants. Each local board of education is encouraged to approve the rates prior to October 1, which is the beginning of the federal fiscal year.

If the rate is not approved by October 1, the district cannot apply the rate at a later time during the fiscal year. If the Board adopts the rates, they are not obligated to apply the indirect cost rates.

During fiscal year 2022-23, the non-restricted indirect cost rate was 13.19 percent and the restricted indirect cost rate was 3.15 percent.

Submitted by: Cordelia Hardin

Superintendent Martin Pollio recommends the Board of Education approve Indirect Cost Rates for Fiscal Year 2023-24.

In accordance with our evaluation of Request for Proposal 3047 Banking Services, we present the following items to document our existing contractual agreement with Branch Banking & Trust Company, now Truist.

1. Designation of Branch Banking & Trust Company, now Truist, depository bank with interest-bearing accounts during the current agreement. (160.570)
2. Approval of a Depository Bond from Branch Banking & Trust Company, now Truist, in the amount of 103 percent of current daily balances as shown in the attachment. (KRS 160.570)
3. Authorization to invest funds currently located at Branch Banking & Trust Company, now Truist. All funds of the Board of Education are invested or deposited in an interest-bearing account. (KRS 66.480)

Submitted by: Cordelia Hardin

Attachment 

• JCPS Pledge of Collateral Agreement 2023

Superintendent Martin Pollio recommends the Board of Education approve Routine Banking Services for fiscal year 2023-24.

The approval of Assistant Treasurers is in accordance with KRS 160.560. Branch Banking & Trust company, now Truist, our current depository bank, will be notified and directed to honor the signatures of the Treasurer and/or Assistant Treasurers by submittal of the attached Signature Resolution and as authorized by Board Policy 4.3111 District Issuance of Checks.

J. Cordelia Hardin is currently serving as Treasurer for the Jefferson County Board of Education.

Submitted by: Cordelia Hardin

• Bank Signature Resolution 23-24

Superintendent Martin Pollio recommends the Board of Education approve Edward D. Muns, Gina M. Kokojan, and Hannah O. Lehman as Assistant Treasurers for Fiscal Year 2023-24 and further recommends approval of the attached Bank Signature Resolution for fiscal year 2023-24.

The approval of the attached Resolutions approves, ratifies, and confirms the actions of the Jefferson County School District Finance Corporation. This action is necessary in order to affect the issuance of the Corporation’s School Building Revenue Bonds, Series 2023A (the “Series 2023A Bonds”).

Submitted by: Cordelia Hardin

Attachments

• Resolutions Concerning Jefferson County School District Finance Corporation
• Resolutions for JCSDFC Bond Series 2023A

Superintendent Martin Pollio recommends the Board of Education approve the attached Resolutions concerning the Jefferson County School District Finance Corporation.

This is a report of donations and small grants submitted to the Board of Education on April 25, 2023.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report April 25 2023

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $415,255.29 to be used as stated in the attachment.

This extension will give the District and its partners Jefferson Community and Technical College (JCTC) and Kentuckiana Works additional time to expand the apprenticeship pipeline and increase the number of youth apprenticeships available to students

School Counselors and Academy Coaches will recruit students for youth apprenticeships. The District will use grant funds to contract will JCTC to hire staff to recruit and manage relationships with employers and provide support to students in apprenticeship placements. The District will use grant funds for marketing and communication costs and to contract with Kentuckiana Works to use their platform to post and recruit apprenticeship opportunities.

The period of performance is December 31, 2022, through August 31, 2024. Matching funds are not required, and the grant does not obligate the District beyond the period of performance.

Submitted by: Robert Moore

Attachment

• Grant Amendment - New America Foundation-PAYA

Superintendent Martin Pollio recommends the Board of Education approve the attached Grant Amendment No-Cost Extension for the $200,000 grant from the Partnership to Advance Youth Apprenticeships (PAYA) at New America and authorize the superintendent to sign the same.

The National Association of School Nurses awarded JCPS Health Services a Research Grant to study the cost-effectiveness of previously implemented school nursing communities of practice. Grant funds can be used to partner with external university researchers.

There is no obligation for the District beyond May 1, 2025.

Submitted by: Dr. Terra Greenwell

Attachment

• Research MOA - National Association of School Nurses

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $15,000 from the National Association of School Nurses and authorize the superintendent to sign the attached Memorandum of Agreement.

The Scentsy Family Foundation awarded Jefferson County Public Schools a $53,000 donation to pay off student breakfast and lunch debt in schools.

The Scentsy Family Foundation is dedicated to bringing value to the world by supporting children, strengthening families, and building vibrant communities.

The District was identified for the donation in February 2022 based on an article in a food service director magazine. The donation amount reflects the student breakfast and lunch debt at that time. 

Submitted by: Chris Perkins 

Attachment

• Scentsy Family Foundation Donation Agreement JCPS

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $53,000 from the Scentsy Family Foundation.

The Kentucky Office of Refugees (KOR) within Catholic Charities provides funding to the District for summer programming for eligible refugee students. The District uses these grant funds to support extended services offered by the Bilingual Community Liaison to eligible refugee students and families.

Catholic Charities with the District will implement a summer program for eligible refugee students. Catholic Charities will recruit students and provide space for the program. The District will provide ESL teachers and bi-lingual instructors for the program and curricular and instructional materials, and resources for students and staff.

This project aligns with Vision 2020 strategies 1.1.5 improving student literacy and 1.1.7 providing differentiated resources to eliminate opportunity gaps. 

Submitted by: Dr. Terra Greenwell

Attachment

• MOA - Catholic Charities of Louisville

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Catholic Charities of Louisville and authorize the superintendent to sign same.

JCPS will work in collaboration with Evolve 502 to provide academic support to JCPS students with the 2023 Backpack League and throughout the 2023-2024 school year. Evolve502 will staff and oversee community learning hubs that will be available to all JCPS students. These hubs will be free of charge for students and will offer a variety of sites throughout Jefferson County within proximity to families. 

The collaboration with Evolve502 will help mitigate summer learning loss and provide ongoing learning opportunities to students throughout the school year.

This collaborative relationship is made possible through ESSER funds. 

This work supports Vision 2020 Strategies 1.1.3, 1.1.7

Submitted by: Dr. Terra Greenwell

Attachment

• MOA - Evolve502-Backpack League

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Evolve502 and authorize the superintendent sign same.

Goodwill Industries of Kentucky (Goodwill) will implement Thrive programming for students at Breckinridge Metropolitan High School and Minor Daniels Academy. Goodwill will provide all materials, cover all program costs, and provide one-on-one career coaches to work with students.

All students who complete the Thrive programming will be given a membership to The Spot Young Adult Opportunity Campus to access additional support and resources.

Submitted by: Robert Moore

Attachment

• MOA - Goodwill Industries of KY_ Thrive

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Goodwill Industries of Kentucky and authorize the superintendent to sign the same.

The Kentucky Office of Refugees (KOR) within Catholic Charities provides funding to the District for summer programming for eligible refugee students. The District uses these grant funds to support extended services offered by the Bilingual Community Liaison to eligible refugee students and families.

Kentucky Refugee Ministries with the District will implement a summer program for eligible refugee students. Kentucky Refugee Ministries will recruit students and provide space for the program. The District will provide ESL teachers and bi-lingual instructors for the program and curricular and instructional materials, and resources for students and staff.

This project aligns with Vision 2020 strategy 1.1.5 improving student literacy and strategy 1.1.7 providing differentiated resources to eliminate opportunity gaps. 

Submitted by: Dr. Terra Greenwell

Attachment

• MOA - Kentucky Refugee Ministries

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Kentucky Refugee Ministries and authorize the superintendent to sign same.

The Exceptional Child Education (ECE) Department proposes to partner with The Kidz Club to provide JCPS medically fragile students with a medically equipped facility for summer programming while Churchill Park School undergoes renovation at the close of the 2022-2023 school year. Churchill Park's medically fragile students require a wide range of medical equipment and services in an accessible environment that is accommodating to their unique physical and medical needs. The Kidz Club offers individualized nursing interventions and developmentally appropriate programming that promotes communication, cognitive, social emotional, and physical development.

Submitted by: Kim Chevalier

Attachment

• MOA - The Kidz Club

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with The Kidz Club and authorize the superintendent sign same.

• MOA - Project One

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Project One and authorize the superintendent to sign same.

The Society for the Prevention of Aggressiveness and Violence among Adolescents’ (SPAVA) mission is to produce a nonviolent society by being mentors and role models for our youth. 

SPAVA supports emotional/social intelligence development and teaches students strategies to help them peacefully resolve conflict. The goal is for students to become ambassadors of nonviolence, peace, and hope.

With the approved Memorandum of Agreement, any JCPS school can implement the SPAVA program in the 2023-24 school year.

Submitted by Robert Moore

Attachment

• MOA - SPAVA

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Society for the Prevention of Aggressiveness and Violence among Adolescents and authorize the superintendent to sign same.

First Steps is an early intervention program offered to families of Kentucky children aged birth to three years who are identified as having possible developmental issues or delays or have a medical condition known to cause a developmental delay. Once the student turns three years old, it is determined whether they are eligible for services from their local education institution, and the process for transition begins.

Ohio Valley Educational Cooperative (OVEC) programs serve students from preschool through grade twelve and collaborates with First Steps to provide services for those families facing difficult circumstances and seeks to mitigate obstacles to learning in the early years.

The purpose of the agreement is to encourage collaboration among OVEC Head Start; Kentuckiana Regional Planning and Development Agency (KIPDA) District Kentucky Early Intervention System (KEIS), formerly First Steps Program; and JCPS by supporting communication, cooperation, and service coordination.

This agreement aligns with the District’s Vision 2020 strategy 1.1.6. to significantly increase kindergarten readiness and outreach to parents and caregivers.

No matching funds are required. This agreement does not obligate the District financially, nor is there any indirect cost. The term of this agreement is July 1, 2023, through June 30, 2024.

Submitted by: Kim Chevalier

Attachment

• MOU_ OVEC Head Start_ KIPDA KEIS First Steps

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with OVEC Head Start, Rural KIPDA for KEIS Point of Entry, and the Cabinet for Health and Family Services; and authorize the superintendent to sign same.

The University of Louisville venue will be utilized for the JCPS Explore Coaches Training on July 13, 2023.  All chosen venues are intentional and representative of community stakeholders and aligned with careers and pathways found within Explore. 

Submitted by: Robert Moore

Attachment

• Facilities Use Agreement _ UofL _ Explore Training Venue

Superintendent Martin Pollio recommends the Board of Education approve a Facilities Use Agreement with the University of Louisville and authorize the superintendent to sign the same.

Involvement with Group Violence Intervention (GVI) will provide an opportunity for the District to gain resources to support families and students involved in gun violence. 

Currently, the District has several systems in place to support trauma, coordinate services and case manage students impacted by violence, and scale our investment in restorative practices. 

Alignment of work with local agencies involved in GVI will increase the breadth of services and support for our students and will ensure that interventions and responses are systemic and research-based. 

This partnership will directly support strategy 2.1.3 in Vision 2020.

The District is not providing funds for this partnership.

Submitted by: Robert Moore

Attachment

• Mutual Non-Disclosure Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached Mutal Non-Disclosure Agreement with Goodwill Industries Inc., the Administrative Office of the Courts, the Justice and Public Safety Cabinet, and Louisville Metro Government; and authorize the superintendent to sign same.

Involvement with the Louisville Behavioral Threat Assessment Management Team will provide an opportunity for the District to gain resources and knowledge through training with leading experts in the field of threat assessment. 

Currently, the District has several systems in place to support trauma, coordinate services and case manage students impacted by violence, and scale our investment in restorative practices. 

Alignment of work with local agencies involved in Louisville’s Behavioral Threat Assessment Management Team will increase the breadth of services and support for our students and ensure that interventions and responses are systemic and research-based. 

This partnership directly supports strategy 2.1.3 in Vision 2020.

The District is not providing funds for this partnership.

Submitted by: Dr. Terra Greenwell

Attachment

• Mutual NDA_ Louisville’s Behavioral Threat Assessment Management Team

Superintendent Martin Pollio recommends the Board of Education approve the attached Non-disclosure Agreement with Local Agencies Involved in Louisville’s Behavioral Threat Assessment Management Team and authorize the superintendent to sign same.

Discovery Education is a supplemental curriculum that includes science, social studies, math, STEM, and coding to inspire educators to go beyond traditional methods to meet the needs of all students. This software is currently approved for several of our Verizon Innovative Learning Schools (VILS)as part of the program. This approval would be under a new contract that would allow schools to purchase the program using school-based funds.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. 

Submitted by: Robert Moore

Attachment

• DPA - Discovery Education

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Discovery Education, Inc. and authorize the superintendent to sign same.

The International Data Evaluation Center (IDEC) database is utilized by Reading Recovery and Literacy Lessons teachers annually to share student literacy growth and acceleration data and develop site reports for use by multiple stakeholders. The use of IDEC annually is a standard (2.16) required by the Reading Recovery Council of North America.

The use of the IDEC database annually is a requirement of the Reading Recovery Council of North America for data management and report generation. Each year, Reading Recovery and Literacy Lessons teachers input student literacy growth and acceleration data for students who participated in Reading Recovery or Literacy Lessons instruction. Each data point is checked before submission by a Reading Recovery Teacher Leader to ensure that the current approved Data Sharing Agreement is being followed (DSA approved by Board in June 2020). Once the data is uploaded and processed, IDEC generates multiple site reports and data dumps that range from individual student growth to district-wide data trends. 

These data reports are utilized by Reading Recovery Teacher Leaders to provide monthly professional development and one on one coaching to Reading Recovery and Literacy Lessons teachers to improve instruction, identify learning gaps, and address teaching trends. The reports are also used at the individual school level to develop and support MTSS and school-wide Literacy Plans through collaboration between the Reading Recovery and Literacy Lessons teacher(s) and school administration and staff. The data reports also allow Reading Recovery Teacher Leaders to compare trends across years in order to further refine teacher practice and accelerate student literacy gains. These services cost $6,040.

The purpose of this agreement is to delineate the operational guidelines for sharing data between International Data Evaluation Center and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.

These services support Vision 2020 strategy 1.1.5, Improve Student Literacy.

Submitted by: Dr. Terra Greenwell

Attachment

• DPA - The Ohio State University-IDEC

Superintendent Martin Polio recommends the Board of Education approve the attached Data Privacy Agreement with International Data Evaluation Center and authorize the superintendent sign same.

Paper Education America Inc. (Paper) is an Educational Learning System that delivers unlimited academic support on demand 24/7. The District introduced Paper in 2022 as a way to help recover learning loss. 

Paper supports more than 200 courses, Advanced Placement, International Baccalaureate, Multi-Tiered Systems of Support, College and Career Readiness, as well as test preparation for ACT and SAT. Students can get help with all curricula, instructional strategies, and learning platforms that benefit JCPS students, regardless of their learning style and needs, including languages. The services also help ensure equitable access to extra support.

The Paper contract supports Deeper Learning Goals 1.1.2 to design personalized and engaging learning environments and experiences in all content levels for each student to facilitate mastery of academic standards and the development of learner capacities and dispositions. 

The purpose of this Confidential Data Privacy Agreement is to delineate the operational guidelines for sharing data between Paper Education America Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. 

Submitted by: Dr. Terra Greenwell

Attachment

• DPA Paper Education America Inc.

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Paper Education Company Inc. and authorize the superintendent to sign same.

Within this program, there is a learning management system where videos and trainings can be held to serve classified and certified employees, as well as select entities affiliated with JCPS.

This allows for all onboarding training to be housed and accessible in one comprehensive location. Reports are generated and data is housed by locations to allow for accessibility and communication

The purpose of this agreement is to delineate the operational guidelines for sharing data between Vector-Safeschools and JCPS and define the respective roles and responsibilities of each party. Data
sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Terra Greenwell

Attachment

• Scenario Learning, LLC d/b/a Vector Solutions

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Scenario Learning, LLC d/b/a Vector Solutions and authorize the superintendent sign same.

SMART Technologies, Lumio is designed to engage students in class, at home, or a blend of both. With Lumio, teachers can enhance existing lessons with game-based activities, collaboration, and formative assessments. Instant brainstorming and discussion tools, instantly start class discussions, collaborate as a class or in groups, create games in under 5 minutes, quizzes and polls, and more.

The purpose of this agreement is to delineate the operational guidelines for sharing data between SMART Technologies and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DPA - SMART Technologies-Lumio

Superintendent Martin Pollio recommends the Board of Education approve the attached data privacy agreement with SMART Technologies and authorize the superintendent sign same.

The Kentucky Department of Education has requested this contract modification for the following JCPS employees:

Heather Cicchiello-Wright - Edu Recover Leader

Kerri Gray - Edu Recover Specialist

Sara McCutcheon - Edu Recovery Leader

Britney Orme - Edu Recover Specialist

Mary Telek – KDS Outreach Consultant

Jacalyn Williams - Assistant Director

Submitted by: Dr. Aimee Green-Webb

• KDE Contract Modification - Britney Orme 2023-04-25
• KDE Contract Modification - Heather Cicchiello Wright 2023-04-25
• KDE Contract Modification - Jacalyn Williams 2023-04-25
• KDE Contract Modification - Kerri Gray 2023-04-25
• KDE Contract Modification - Mary Telek 2023-04-28
• KDE Contract Modification - Sara McCutcheon 2023-04-25

Superintendent Martin Pollio recommends the Board of Education approve the attached Contract Modification with the Kentucky Department of Education and authorize the superintendent to sign same.

With new curriculum implementation, it is important to accommodate training needs for a large number of K-8 teachers and administrators. JCPS is committed to a consistent approach where educators have the space and means needed to learn and grow. The ELA training will be hosted at the Marriott Louisville East where participants will receive differentiated instruction based on their year of implementation or training need. Participants will have access to the facilities, Wi-Fi, parking, and room to work with their teams. 

Submitted by: Dr. Terra Greenwell

• Sales Agreement - Marriott Louisville East-JCPS Teacher Training-July.4.24.2023.pdf
• Sales Agreement - Marriott Louisville East-JCPS Teacher Training-June.4.24.2023.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached contracts with Marriott Louisville East to host curriculum training for K-8 teachers and administrators in the summer of 2023.

The 2023 Regular Session of the Kentucky General Assembly adjourned sine die on March 30. The Office of General Counsel will provide the Board of Education with a report on relevant state legislative action.

Submitted by Kevin C. Brown

Attachment

• RELEVANT LEGISLATION 2023 LEGISLATIVE SESSION

Superintendent Martin Pollio recommends the Board of Education receive a report on the 2023 Regular Session of the Kentucky General Assembly.

The Board has a substantial interest in increasing the number of qualified teachers, physical therapists, and occupational therapists available in the region. This resolution will allow the District to more effectively establish partnerships with local colleges and universities to increase the pipeline of qualified professionals in these areas.

Submitted by Kevin C. Brown

Attachment

• Resolution of Authority-Student Teacher Agreements

Superintendent Martin Pollio recommends the Board of Education approve the attached Resolution of Authority.

Phase Four of the Comprehensive District Improvement Plan (CDIP) process includes the Continuation of Learning Plan, Professional Development Plan, and English Learner Plan. These three district-level diagnostics are due May 1 to the Kentucky Department of Education. 

First, the Continuation of Learning Plan, which replaces the separate Non-Traditional Instruction Program Application, will support the district in designing and implementing a continuation of learning plan for times when nontraditional instruction may be needed to prevent a loss of learning during the 2023-2024 school year. Per revisions to 701 KAR 7:150, districts now apply to the NTI program through the CDIP process.

Second, the District Professional Development Plan will support the district in designing and implementing a professional development plan for the upcoming 2023-2024 school year. 

Third, the English Learner Plan for Districts (Lau Plan) supports the District’s commitment to ensuring that English learner (EL) students can meaningfully participate in the district’s educational programs and services. It outlines the affirmative steps taken by the District to overcome educational barriers that impede equal participation by EL students.  

This work supports Strategy 1.1.7 Eliminate Achievement Learning and Opportunity Gaps. 

Submitted by: Dr. Dena Dossett

Attachments

• JCPS District Continuation of Learning Plan
• JCPS District Professional Development Plan
• JCPS English Learner Plan

Superintendent Martin Pollio recommends the Board of Education approve the attached JCPS Continuation of Learning Plan, Professional Development Plan, and English Learner Plan as part of the required KDE Phase Four Diagnostics.

The Board Policy Committee reviewed these policies during its meeting on April 10, 2023.

08.2323         Access to Electronic Media (acceptable use policy)

06.31             Bus Scheduling and Routing

03.175           Retirement (Certified)

03.273           Retirement (Classified)

Submitted by: Kevin Brown

• Board Polices for 1st Reading 04-25-2023 v2

Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policies for first submission and reading.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 4 25 23 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.

Order #2023-64 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the meeting of the Jefferson County Board of Education.

Order #2023-65 - Motion Passed:  A motion to adjourn the April 25, 2023, meeting of the Jefferson County Board of Education at 9:44 p.m. passed with a motion by Ms. Sarah McIntosh and a second by Dr. Corrie Shull.