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I.
Call to Order
In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in compliance with guidance issued by the Executive Branch on March 12 and 16, 2020, regarding the conduct of meetings of state boards and commissions during the emergency period, this meeting will be conducted by video-teleconference and available for live public viewing at the following link: JCBE MEETING VIDEO
Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
II.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 4, 2020.
Order #2020-104 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 4, 2020. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the July 21, 2020, special meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the July 21, 2020, special meeting.
Order #2020-105 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the July 21, 2020, special meeting. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
IV.
Superintendent Report
V.
Work Sessions
V.A.
Work Session: Update on the Opening of the 2020-21 School Year
On July 21, 2020, the Board approved a revised 2020-2021 school calendar and a plan for the opening of school.
The calendar maintains 187 days for instructional and school staff, whose first day will be August 10, 2020. Students begin school on August 25, 2020, with the intervening eleven days devoted to training and professional development. The last day for students will be May 27, 2021, with the last day for instructional/school staff will be May 28, 2021.
Devoting a large number of days for training and professional development prior to the beginning of the student school year is intentional. This school year, beginning in the midst of the ongoing COVID-19 pandemic, presents unprecedented challenges to administrators, teachers, students, and families, intense preparation and effective follow-through are critical.
The pandemic will have a profound impact on how the District is approaching a wide array of issues, including instruction, professional development, technology and internet connectivity, student and family communication and support, health and safety, food, and social/emotional well-being.
This work session will provide the Board and community an update on the development and implementation of the plan to open school in August.
Submitted by: Jimmy Adams, Kermit Belcher, Carmen Coleman,
Attachment
Superintendent Martin Pollio recommends the Board of Education received an update on the opening of the 2020-2021 school year.
V.B.
Work Session: Internal Audit Report
As stated in the JCPS Internal Audit Charter and the professional standards of the Institute of Internal Auditors, the Internal Audit Work Plan (Plan) should be developed using a risk-based methodology and the Board should annually review and approve the Plan and any changes to the Plan as well as receive periodic updates on the status of the Plan. The Plan to be approved covers the period November 1, 2020, through October 2021. The status report is based on projects included in the Plan approved in September 2019 and completed through June 30, 2020. Thus, we recommend approval of the Internal Audit Risk-Based Audit Plan to guide the internal audits and reviews during the period November 1, 2020 through October 31, 2021, and accept the report on the status of the current Internal Audit Work Plan as of June 30, 2020.
Submitted by: Jodell Renn
Attachments
VI.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for August 4, 2020.
Order #2020-106 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for August 4, 2020. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
VI.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
VI.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
VI.C.
Recommendation for Approval of Job Descriptions
The attached job description changes are submitted to create better efficiency in the District.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.
VI.D.
Recommendation for Approval of Organizational Charts
The attached organizational chart changes are submitted to create better efficiency in the District. In addition to the recommended organizational chart changes is a comprehensive organizational chart with all changes submitted since May 14, 2019. This is an annual process, changing the fiscal year from 2019-2020 to 2020-2021.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organization chart changes.
VI.E.
Recommendation for Approval of the Projects, Assignment of Architect/Engineers, and the BG-1 Forms
VI.E.1.
Recommendation for Approval of the Project, Assignment of Architect/Engineer, and the BG-1 Form for Stage Floor Replacement at Atherton High School
This project will consist of the complete replacement of the existing wood stage floor.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Pickett Passafiume Architects as the architect/engineer, and the BG-1 form for Stage Floor Replacement at Atherton High School, for an estimated project cost of $100,454.
VI.E.2.
Recommendation for Approval of the Project, Assignment of Architect/Engineer, and the BG-1 Form for Gym Floor Replacement at Highland Middle School
This project will consist of the complete replacement of the existing wood gym floor.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Pickett Passafiume Architects as the architect/engineer, and the BG-1 form for Gym Floor Replacement at Highland Middle School, for an estimated project cost of $74,700.
VI.E.3.
Recommendation for Approval of the Project, Assignment of Architect/Engineer, and the BG-1 Form for Science Lab Renovation at Jeffersontown High School
This project will consist of adding a fume hood, safety shower, and eyewash to an existing science room.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of CMTA, Inc. as the architect/engineer, and the BG-1 form for Science Lab Renovation at Jeffersontown High School, for an estimated project cost of $100,454.
VI.E.4.
Recommendation for Approval of the Project, Assignment of Architect/Engineer, and the BG-1 Form for Security Improvements at Coleridge-Taylor Montessori and Okolona Elementary Schools
This project will consist of building walls to eliminate open classrooms and adding doors and locks for security improvements.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Carey Anderson Architect as the architect/engineer, and the BG-1 form for the Security Improvements at Coleridge-Taylor Montessori and Okolona Elementary Schools, for an estimated project cost of $149,875.
VI.F.
Recommendation for Approval of Revised BG-1 Form for Track Repaving & Striping at Butler Traditional High School
On June 11, 2019, the Board of Education approved Jacobi, Toombs and Lanz, Inc. to prepare plans and specifications for Project 19-348.
On September 24, 2019, the Board of Education approved awarding a contract to Hall Contracting of Kentucky, Inc. for $105,033.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Track Repaving & Striping at Butler Traditional High School.
VI.G.
Recommendation for Approval of Contract Completion and BG-4 Forms
VI.G.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Chiller & Boiler Replacement at Alex R. Kennedy Elementary School
On September 12, 2018, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 19-006.
On March 12, 2019, the Board approved awarding a contract to Walker Mechanical Contractors, Inc. as the low bidder.
Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Walker Mechanical Contractors, Inc. for Chiller & Boiler Replacement at Alex R. Kennedy Elementary School for a total construction cost of $173,500.
VI.G.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Fire Sprinkler Upgrade at Dawson Garage
On October 30, 2018, the Board of Education approved SFCS, Inc. (formerly Kidwell Engineering & Design) to prepare plans and specifications for Project 19-094.
On May 14, 2019, the Board approved awarding a contract to Johnson Controls as the low bidder.
SFCS, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Johnson Controls for Fire Sprinkler Upgrade at Dawson Garage for a total construction cost of $69,000.
VI.G.3.
Recommendation for Approval of Contract Completion and BG-4 Form for Window Replacement at Greathouse/Shryock Traditional Elementary School
On July 24, 2018, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 19-019.
On January 8, 2019, the Board approved awarding a contract to EH Construction, LLC as the low bidder.
Tony Kleyer, Architect has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Window Replacement at Greathouse/Shryock Traditional Elementary School for a total construction cost of $463,539.64.
VI.H.
Recommendation for Approval of Amended and Restated Purchase and Sales Contract for the Purchase of Land for the New Middle School – East End
On March 10, 2020, the Board of Education approved the purchase of land for a new middle school – East End, along with a draft contract for 40 acres at 2605 Echo Trail in eastern Jefferson County between Long Run Creek Properties, LLC and Jefferson County School District Finance Corporation for the purchase price of $2,103,500.
On June 13, 2018, the Kentucky Department of Education granted tentative approval for the project and the land purchase. On May 22, 2020, KDE requested that an alternative to the district funding a portion of a required secondary water line shall be provided.
An agreement was reached with the Louisville Water Company (LWC) to remove the requirements that the secondary water line be included as part of the project and sales agreement.
This amended contract was prepared to remove all language associated with the LWC required looped water line.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the Amended and Restated Purchase and Sales Contract for the Purchase of Land for the New Middle School – East End at 2605 Echo Trail.
VI.I.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
VI.J.
Recommendation for Approval of Bid Tabulations and Contract Renewals
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations and contract renewals.
VI.K.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
VI.L.
Acceptance of Orders of the Treasurer
VI.L.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of July 1 through July 20, 2020.
VI.L.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of July 1 through July 20, 2020.
VI.L.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of July 1 through July20, 2020.
VI.M.
Acceptance of Donations, Grants, and Funding
VI.M.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on August 4, 2020.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $94.461.00 to be used as stated in the attachment.
VI.M.2.
Acceptance of Governor's Emergency Education Relief Fund
This award, in the amount of $5,211,088, is through the CARES Act Education Stabilization Fund/U.S. Department of Education. The CARES Act provides additional flexibilities for states and local education agencies to respond to the COVID-19 emergency.
This agenda item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached award notification from the Kentucky Department of Education for the Governor's Emergency Education Relief Fund.
VI.M.3.
Acceptance of Donation from Ballard Alumni Association
Ballard High School Alumni Association will donate up to $130,000 towards the equipment, material, and labor costs to construct a new stadium entrance on Ballard High School property.
This donation supports Vision 2020 Strategy 3.1.1 Improve physical infrastructure.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the donation from Ballard High School Alumni Association valued at $130,000 and authorize Superintendent to sign the attached Memorandum of Agreement.
VI.N.
Recommendation for Approval of Agreements
VI.N.1.
Recommendation for Approval of Agreement with Global Game Changers for AmeriCorps VISTA Members
Through a federal grant from the Corporation for National and Community Service, Global Game Changers (GCC) is supporting AmeriCorps VISTA members placed at nonprofit organizations throughout the community. The VISTA program was founded as Volunteers in Service to America as a national service program to fight poverty in America.
The primary purpose of this agreement is to support up to five AmeriCorps VISTA members placed with departments in the District. To date, Climate Culture, Research and Systems Improvement, and the Resource Development Office have committed to place VISTAs for the 2020-21 school year.
Each VISTA member receives a living allowance and/or education award and other benefits from GCC through the grant. The District contributes $4,000 per VISTA member towards the living allowance and other expenses. VISTA members are college graduates and work regular full-time schedules.
This agreement is in effect from August 22, 2020, to June 19, 2021, and the District has no obligation beyond the end date of the agreement.
This project aligns with Vision 2020 strategy 2.2.1, Define high-performing teams.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement with Global Game Changers and authorize the superintendent to sign same.
VI.N.2.
Recommendation for Approval of Memorandum of Agreement with Martin & Muir Counseling for Mental Health Services
Martin and Muir Counseling will provide on-site behavioral and mental health supports to JCPS students for continuity of services between home and school. The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling. Community partners are able to provide the wrap-around support for our families and consult with school staff to solve student’s school related concerns.
Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.
The MOA process was developed to ensure community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380 and that the community provider fills a need for schools.
No costs will be incurred by JCPS or JCPS student, parent, or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.
The Memorandum of Agreements shall be effective beginning August 5, 2020, and ending on December 10, 2020.
This agreement supports Vision 2020 strategy 1.1.1.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Martin and Muir Counseling and authorize the superintendent to sign same.
VI.N.3.
Recommendation for Approval of Agreement with Norton Healthcare to Expand Telemedicine Services in JCPS and make Health Services more Accessible for Students/Staff
In partnership with Norton Healthcare, Inc. a telemedicine project will be continued at mutually agreed upon schools with the purpose of increasing student access to healthcare, doing outreach to connect children (and staff) with ongoing medical care, and improving student education on health management thus leading to improved school attendance and decreased chronic absenteeism. This project will help JCPS with monitoring and surveillance of communicable diseases. A culture that supports school attendance and reduced chronic absenteeism can help promote and encourage improved academic outcomes due to increased classroom time and school engagement.
Services from the Norton Healthcare, Inc. will include partnering with school health staff to schedule student appointments where student will participate in a virtual office visit. Parent consent will be obtained prior to institution of program; parents will be invited to attend virtual visit and nursing staff will be present for examination as well. If parents are unable to pick up prescriptions when needed, pharmacy will deliver medication to school for parent pickup or deliver to home if indicated. The goal of the project is to extend to additional schools where there are large numbers of children who are chronically absent, or there are ongoing concerns with lack of access to medical care.
This project directly supports strategy 2.1.3 (improve Culture/Climate) in Vision 2020 which also aligns with the district pillar of Culture/Climate and racial equity. Transition readiness will also be improved by institution of structures to ensue students are ready to learn (System 5, Academic and Behavioral Support). This project also aligns with JCPS Evolve 502 commitment of "public-private partnership to provide quality and efficient services for meeting the physical and mental health needs of Louisville's public-school students".
The District is not providing matching funds for this project and there is no cost to JCPS.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the agreement with the Norton Healthcare, Inc. and authorize the superintendent to sign same.
VI.N.4.
Recommendation for Approval of JCPS Data Sharing Agreement with Reading Plus
Academic Edge will provide JCPS with licenses for Reading Plus software. Reading Plus LLC hereby agrees to provide and maintain the Reading Plus software, a cloud-based supplemental curriculum for reading intervention and improvement.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Reading Plus and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement.
This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Reading Plus and authorize the superintendent sign same.
VI.N.5.
Approval of Agreement Amendment with the University of Louisville for Mental Health and Counseling Services
Through the Cardinal Success Program (CSP), University of Louisville College of Education and Human Development (UofL CEHD) students and faculty provide mental health and counseling services to students and families at the Academy @ Shawnee as well as individuals living in the surrounding community.
Through this amendment, UofL CEHD may provide mental health and counseling services to Shawnee students, their families, and individuals living in the area surrounding Shawnee through telehealth.
This project aligns with strategy 1.1.7 in Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement amendment with the University of Louisville for the Cardinal Success Program and authorize the superintendent to sign same.
VI.N.6.
Recommendation for Approval of Memorandum of Agreement with the Kentucky Office of Vocational Rehabilitation for Greater Louisville Education Cooperative
The Greater Louisville Education Cooperative (GLEC) will support students ages 14-21 in exploring Pre-Employment Transition Services. Through ongoing Professional Development and continuous training, GLEC staff will provide Individual, small group, large group, and transition events, Business/Industry Tours, and College Visits/Tours that will meet students' needs.
The success of this initiative is sustained through the annual award of this grant from the Office of Vocational Rehabilitation (OVR). This work will help prepare students who may be eligible for OVR services currently or in the future to be college and career ready.
The GLEC supports state initiatives and the regional area of Jefferson County Public Schools and Kentucky School for the Blind.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum with the Kentucky Office of Vocational Rehabilitation and authorize the superintendent to sign same.
VI.N.7.
Approval Of Memorandum of Agreement with the Teamsters Local 783
The Memorandum of Agreement (MOA) has been developed in conjunction with the Teamsters Local 783 which represents regular, full-time (excluding initial probationary, part-time, temporary, seasonal and substitute) bus driver, mechanic, service maintenance, in-school security, information technology and special needs transportation assistant employees in Job Family I B. The purpose of this MOA is to maintain employment of JCPS staff whose work is not available or not practical during an extended time of Non-Traditional Instruction (NTI). This MOA outlines that employees represented by Teamster who are affected will have responsibilities outside of their job descriptions.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Teamsters Local 783.
VI.O.
Recommendation for Approval of 2020-21 Local Education Agency General and Program Assurances
Annually, the local board of education must approve general and program assurances regarding district operations. Information related to these assurances is available for review in the attached document and at the District’s central office by contacting the Division of Accountability, Research and Systems Improvement.
Once approved, the District will send a declaration of compliance to the Kentucky Department of Education in order to receive the funding within state and federal guidelines for fiscal year 2020-21.
This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached 2020-21 KDE Funding Assurances for General, State, and Federal programs.
VI.P.
Adoption of Board Policy 05.51 Information Security and Privacy Policy Program (Second Reading)
The proposed revised policy was received by the Board of Education for First Reading on July 21, 2020.
The Information Technology Division and Internal Audit Department have led a process to develop a District Information Security and Privacy Program, which included a team of staff from across divisions, and which revised guidance from external experts.
The purpose of this policy is to establish a comprehensive framework for the management of risk relating to information security and privacy, which will be accomplished through the development and implementation of a series of procedures relating to areas identified in the policy. Many of the practices included in the policy and the forthcoming procedures are already in place; this policy and related procedures will provide a unified and coherent codification of information security and privacy practices.
The District Information Security and Privacy Program is based on the National Institute of Standards & Technology (NIST) Cybersecurity Framework of the National Institute of Standards & Technology of the U.S. Department of Commerce, and represents a leading information security management system.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education adopt the attached revisions to Board policy 05.51 Information Security and Privacy program.
VI.Q.
Revision of Board Policies (Second Reading)
The proposed revised policies were received by the Board of Education for First Reading on July 21, 2020.
District staff have recommended changes to a set of policies relating to human resources, finance, school facilities, and the medical treatment of children. The Board Policy Committee reviewed the proposed changes at the meeting held on June 30, 2020.
Board Policy
03.15 Personnel Records (Certified)
03.25 Personnel Records (Classified)
03.27 Discipline, Suspension and Dismissal of Classified Employees
03.125 Expense Reimbursement (Certified)
03.225 Expense Reimbursement (Classified)
03.1323 Solicitations (Certified)
03.2323 Solicitations (Classified)
04.312 School Activity Funds
05.3 Community Use of School Facilities
05.31 Rental Application and Contract
05.6 Property Insurance
09.224 Emergency Medical Treatment
03.11 Hiring (Certified)
03.21 Hiring (Classified)
03.6 Volunteers
03.111 Medical Examination (Certified)
03.211 Medical Examination (Classified)
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education adopt the attached revisions to Board policies.
VI.R.
Recommendation for Approval of Submission of the Tax Levy Question on the November 3, 2020 General Election Ballot
On July 10, 2020, signatures on a recall petition were submitted to the Jefferson County Clerk opposing the 80.6 cent property tax rate approved by the board on May 21, 2020 for the fiscal year beginning July 1, 2020 through June 30, 2021. Of this rate, 7.0 cents is subject to recall. In anticipation of the possible validation of the signatures by the Jefferson County Clerk on August 10, 2020, and in compliance with KRS 132.017, the superintendent is recommending board approval to submit on August 11, 2020 to the Jefferson County Clerk, Bobbie Holsclaw, the request to have the tax levy question included on the general election ballot on November 3, 2020.
The question, in compliance with KRS 132.017, is to be stated in the format of “for” or “against” the 7.0 cent additional tax levy. The question would appear as recommended below.
Are you for or against the Jefferson County Board of Education better supporting the education of students in Jefferson County Public Schools, including improvements to school facilities, by levying a real estate and personal property tax of seven additional cents ($0.07) per one hundred dollars ($100) valuation?
In the event the petition signatures are not validated, the tax levy question will not be submitted to the Jefferson County Clerk and the 7.0 cents additional levy will remain in effect beginning with the FY2020-21 school year.
In compliance with KRS 160.470 and the administrative regulations of the Kentucky Board of Education, the Jefferson County Board of Education is required to approve tax rates.
This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Superintendent Martin Pollio recommends the Board of Education approve the submission of the tax levy question to be placed on the November 3, 2020, general election ballot for the residents of the Jefferson County school district to vote for or against the tax levy of 7.0 cents above the 4% rate approved by the Board on May 21, 2020.
VI.S.
Recommendation for Approval of the Internal Audit Work Plan for the Period Ending October 31, 2021, and Accept the Report on the Status of the Internal Audit Work Plan for the Period Ending June 30, 2020
As stated in the JCPS Internal Audit Charter and the professional standards of the Institute of Internal Auditors, the Internal Audit Work Plan (Plan) should be developed using a risk-based methodology and the Board should annually review and approve the Plan and any changes to the Plan as well as receive periodic updates on the status of the Plan. The Plan to be approved covers the period November 1, 2020, through October 2021. The status report is based on projects included in the Plan approved in September 2019 and completed through June 30, 2020. Thus, we recommend approval of the Internal Audit Risk-Based Audit Plan to guide the internal audits and reviews during the period November 1, 2020, through October 31, 2021, and accept the report on the status of the current Internal Audit Work Plan as of June 30, 2020.
Submitted by: Jodell Renn
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the Internal Audit Work Plan for the period ending October 31, 2021, and accept the report on the status of the Internal Audit Work Plan for the period ending June 30, 2020.
VII.
Adjournment
Order #2020-107 - Motion Passed: A motion to adjourn the August 4, 2020, meeting at 7:40 p.m. passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.
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