In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in compliance with guidance issued by the Executive Branch on March 12 and 16, 2020, regarding the conduct of meetings of state boards and commissions during the emergency period, this meeting will be conducted by video-teleconference and available for live public viewing at the following link: JCBE MEETING VIDEO

Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.

• 6 23 20 Special Meeting Notice

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 6 23 20 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 23, 2020.

Order #2020-89 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 23, 2020. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the June 2, 2020, June 9, 2020, and June 16, 2020, special meetings are presented for your review and approval.

Attachment

• 6 2 20 Minutes.pdf
• 6 9 20 Minutes.pdf
• 6 16 20 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 2, 2020, June 9, 2020, and June 16, 2020, special meetings.

Order #2020-90 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 2, 2020, June 9, 2020, and June 16, 2020, special meetings. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.

In addition to the Superintendent’s regular report, there is an attachment with a set of procedures that are part of the work to establish systemic organizational coherence in order to align with the provisions of the Corrective Action Plan.

• 2019-20 Comprehensive School Survey Results
• Procedures Set 12

Review of the JCPS Student Assignment plan was undertaken beginning in October of 2017 and included the convening of the Student Assignment Review Advisory Committee which met at least monthly over the course of the review. The result was a series of proposals including modifications to procedures regarding magnet and optional schools and programs as well as a Dual Resides option at middle and high school for students residing in West Louisville.

Following the nearly three years of review and planning, the JCPS Office of School Choice will present an update including the several proposals that have been vetted by the Committee and presented to the community for feedback at various community forums over the course of the review process. These proposals are slated for final review and a vote at the July 21, 2020, meeting.

Submitted by: Amy Dennes

Attachment

• School Choice Update - Presentation

Superintendent Martin Pollio recommends the Board of Education receive an update on the JCPS Student Assignment Plan.

Order #2020-91 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update on the JCPS Student Assignment Plan. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.

In accordance with the Settlement Agreement with the Kentucky Department of Education (KDE), JCPS worked with KDE representatives to create a corrective action plan (CAP) to address the deficiencies described in the Management Audit Findings. The Final CAP includes the following areas: (1) Planning, (2) Operations, (3) Finance, (4) Personnel Management, (5) Instructional Management, (6) Career & Technical Education (CTE), (7) Safe Crisis Management (SCM), (8) Individuals with Disabilities Education Act (IDEA), and (9) Early Childhood. The Final CAP supersedes the previous corrective action plans relating to CTE, SCM, and IDEA, which are incorporated, with modest amendments, in the Final CAP.  While KDE noted that JCPS has started the correction process in most if not all of these areas; the official starting point for this Final Corrective Action Plan is October 1, 2018, with October 1, 2020, as the end date.

The Superintendent or his designee will provide monthly status reports to the KDE Commissioner or the KDE Commissioner’s designee related to progress on implementation of the Final CAP, and KDE staff will provide continual feedback, at least monthly, to JCPS related to the progress of JCPS in the implementation of the Final CAP.  In addition, JCPS staff will provide quarterly progress reports to the Jefferson County Board of Education.

This board report will provide a summary of recent actions from the CAP in the areas of Finance and SCM. Attachments include the following documents submitted to KDE: (1) the progress notes from April 2020 and May 2020 and (2) the PowerPoint slides presented to the Kentucky Board of Education on June 3, 2020.

• JCPS CAP KBE June 2020 v2
• JCPSFinalCAPProgressNotesJune2020

Superintendent Martin Pollio recommends the Board of Education receive a progress report regarding the JCPS Final Corrective Action Plan.

Order #2020-92 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive a progress report regarding the JCPS Final Corrective Action Plan. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.

Due to the pandemic caused by the Novel Coronavirus, COVID-19, the District was forced to close schools, clear buildings of most employees, and altered how teachers and school staff delivered instruction to students. In the spring, the District’s Non-Traditional Instruction (NTI) program and the operational supports to make it successful were put in place. 

This update will include the following:

• the strategies used during NTI to support students and teachers both instructionally and socially;
• the efforts of the technology team to support students and staff when school was in session virtually;
• the work of the Special Education department to ensure that students with special needs had their needs met;
• the work of the Nutrition department to provide meals to students;
• the communication strategies used to keep families and employees informed;
• the work of the Human Resource department and the collaboration with unions; and
• the supports put in place for marginalized student groups.

The District surveyed students, families, and staff to get feedback on the NTI program and highlights are included in the presentation. Overall, 17,000 people responded to the survey to provide feedback.

This update also includes reflections for improvement if the District had to have another round of non-traditional instruction. Focusing on “tech equity” and ensuring that students have access to both technology and wireless capability is a centerpiece of the conversation.

Finally, an update on the funding from the Coronavirus Aid, Relief, and Economic Security (CARES) Act will be discussed.    

Submitted by: Amy Dennes

• NTI and CARES Presentation

Superintendent Martin Pollio recommends the Board of Education receive an update on the Non-Traditional Instruction Program and the Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding.

Order #2020-93 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update on the Non-Traditional Instruction Program and the Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Joseph Marshall.

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for June 23, 2020.

Order #2020-94 - Motion Passed:  A motion that the Board of Education approve the consent calendar for June 23, 2020 minus VII.U. Acceptance of Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2020-21 School Year (First Reading) passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

Order #2020-95 - Motion Passed:  A motion that the Board of Education approve consent item VII.U. Acceptance of Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2020-21 School Year (First Reading) passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

The attached job description changes are submitted to create better efficiency in the District.

Submitted by: Jimmy Adams

Attachment

• Job Descriptions 6.23.2020

Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.

The attached organizational chart changes are submitted to create better efficiency in the District.

Submitted by: Jimmy Adams

Attachment

• Organizational Chart 6.23.2020
• Summary of Organizational Changes 06 23 20

Superintendent Martin Pollio recommends the Board of Education approve the attached organization chart changes.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Jimmy Adams

Attachment

• Certified Leaves 6_23_2020

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Jimmy Adams

Attachment

• Personnel Actions 6_23_2020

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Exterior windows and minor building renovations may occur.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Superintendent Martin Pollio recommends the Board of Education approve the assignment of VBN Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architect/engineer for the Phase I HVAC Renovation at Ahrens Educational Resource Center/J. Graham Brown School.

This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Minor architectural renovations may occur.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Superintendent Martin Pollio recommends the Board of Education approve the assignment of K. Norman Berry Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architect/engineer for the Phase I HVAC Renovation at Mill Creek Elementary School.

This project will consist of renovating an existing custodial area into a women’s restroom.

On February 11, 2020, the Board of Education approved Studio Kremer Architects to prepare plans and specifications for Project 20-181.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on June 3, 2020. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Atherton HS - Custodial Rm Renovation

Superintendent Martin Pollio recommends the Board of Education award a contract to WPC Company, Inc. for Custodial Room Renovation at Atherton High School for the low base bid of $73,424; and approve the attached revised BG-1 form for $88,000.

On June 26, 2018, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 19-002.

On March 12, 2019, the Board approved awarding a contract to Calhoun Construction Services as the low bidder.

CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• BG-4 Hite ES - Ph I HVAC Renovation

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Calhoun Construction Services for Phase I HVAC Renovation at Hite Elementary School for a total construction cost of $6,146,570.99.

On May 12, 2020, the Board of Education approved the contract completion and BG-4 form for E.H. Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

• BG-5 Waggener HS - Phase I HVAC

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation – Waggener High School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

• Change Orders and Descriptions

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.

Submitted by:  Cordelia Hardin

Attachments

• *Bid Tabulations and Contract Renewals_06 23 20
• Automotive Repair Parts & Service (%)
• Bus Service After School Activity & Athletic Game Runs
• Bus Service Elementary School Runs (Junior Achievment)
• Custodial Supplies (Supplement)
• Locally Raised & Processed Protein
• Music Instrument Repair
• Part A Self-Insured Motor Vehicle Claims Service Part B Excess Motor Vehicle Liability Insurance
• Printing_2020-2021 Code of Acceptable Behavior
• Property, Boiler & Machinery Insurance
• SCNS Lunchroom Products (Manufacturers Only-Warehouse Delivery)
• SCNS Lunchroom Supplies (School Delivery)
• Sign Language Interpreting Service
• Student Accident & Athletic Insurance (Pre K - 12)

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations and contract renewals.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments 

• List of Contracts 06 23 20
• 01 SN Kentuckiana Rehab
• 02 Crystal Reporting Solutions
• 03 Amplified IT, LLC
• 04 ESGI, LLC
• 05 Learn Zillion, Inc.
• 06 KiZAN Technologies, LLC
• 07 Learn Zillion, Inc.
• 08 Learn Zillion, Inc.
• 09 Edmentum
• 10 Learn Zillion, Inc.
• 11 Edmentum
• 12 Learn Zillion, Inc.
• 13 Renaissance Learning, Inc.
• 14 Discovery Education, Inc.
• 15 Learn Zillion, Inc.

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This summary includes all professional services contracts approved as of July 1, 2019, and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

Submitted by: Cordelia Hardin 

Attachment

• Summary of Professional Services Contracts 06 23 20

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments 

• April 2020 Monthly Financial Report
• Notes of Interest - April 2020

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended April 30, 2020.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources. 

Submitted by: Cordelia Hardin

Attachment

• Invoice Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of May 8 through June 4, 2020.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• Purchase Orders by Department
• Purchase Orders by Vendor

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of May 8 through June 4, 2020.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of May 8 through June 4, 2020.

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on June 23, 2020.

Schools and departments solicit donations for current needs or a specific purpose or project.

Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $60,000 requiring no agreement.

Submitted by: Dr. Dena Dossett

Attachments   

• Donations and Small Grants Report for June 23, 2020 by Donor
• Donations and Small Grants Report for June 23, 2020 by Location

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $175,901.83 to be used as stated in the attachments.

Heart of America will donate renovation costs, technology, equipment, furnishings, and any non-district labor to construct a Technology Innovation Lab at Newburg Middle School and W.E.B. DuBois Academy.

Heart of America partners with the Verizon Innovative Learning Initiative (VILS) to transform spaces in participating VILS schools into modern learning environments equipped with state-of-the art technology, furniture and equipment. 

This donation supports Vision 2020 strategies 1.1.1, Adopt a broader definition of learning, 1.1.3, Provide equitable access and 1.1.7, Eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Kermit Belcher

Attachment

• MOA - Heart of America 6.23.20

Superintendent Martin Pollio recommends the Board of Education accept the donation from Hearts of America totaling $500,000 and authorize Superintendent to sign the attached Memorandum of Agreement.

The Kentucky Department of Education (KDE) provided elementary schools partial funding to support the hiring of one full-time mathematics intervention teacher and training for the mathematics team consisting of the intervention teacher, principal, and two classroom teachers per school.

Grants were renewed for the 2020-21 school year based on the successful implementation of intervention components, grant requirement compliance, and demonstrated student progress.

Schools were required to select one of four KDE approved mathematics intervention programs. The selected mathematics interventions must meet the needs of the primary students identified as struggling to meet grade level or benchmark expectations for mathematics. The mathematics interventions must supplement, not replace, regular classroom instruction for the students. The following schools received Mathematics Achievement Fund (MAF) grants for 2020-21.

Audubon Elementary School

Hazelwood Elementary School

Kenwood Elementary School

Kerrick Elementary School

This grant funding supports Vision2020 strategies 1.1.7 and 2.2.1.

Submitted by: Dr. Carmen Coleman

Attachment

• MAF Contract

Superintendent Martin Pollio recommends the Board of Education accept the Mathematics Achievement Fund Grant totaling $193,600 from the Kentucky Department of Education and authorize the superintendent to sign the attached contract.

• KDE - Louisville Day Bus Services FY20-21.5.18.2020

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $44,721.60 and authorized the superintendent to sign the attached Memorandum of Agreement with the Commonwealth of Kentucky Department of Juvenile Justice.

Herman Nettelroth Foundation donated $22,900.00 to Frayser Elementary School to be used for the playground.

Submitted by: Amy Dennes

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $22,900.00 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

• IAA - Ackerly
• IAA - Boys and Girls Haven
• IAA - Brook Dupont
• IAA - Brook KMI
• IAA - Brooklawn & Bellwood
• IAA - Home of the Innocents
• IAA - Juvenile Detention Center & Louisville Day
• IAA - Peace Academy
• IAA - St Joseph Children's Home
• IAA - Uspiritus
• IAA - Western Day Treatment
• MOA - KECSAC OVERVIEW
• VII_O_6_IAAMaryhurst_0

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $2,860,740 from the Kentucky Educational Collaborative for State Agency Children and authorize the superintendent to execute the attached agreements.

United Parcel Service, Inc. (UPS) has awarded Jefferson County Public Schools a $38,412 grant for the Office of Transition Readiness, Career and Technical Education pathways.

The funds provided by UPS will support the UPS School-to-Work Program, which employs JCPS high school seniors who will gain work experience and earn college credits by working afternoon shifts as UPS package handlers and taking a college course twice a week in the UPS Training and Education Center located on UPS property.

Funding from UPS supplements the cost for the program’s Teacher of Record for the program.

Submitted by: Dr. Carmen Coleman

Attachment

• Agreement United Parcel Service

Superintendent Martin Pollio recommends the Board of Education accept a $38,412 grant from United Parcel Service, Inc. for the Office of Transition Readiness, Career and Technical Education pathways and authorize the superintendent to sign the attached agreement.

JCPS Adult & Continuing Education will use the funds to continue providing opportunities for higher educational attainment to nearly 5,000 adult learners annually. Over 52,000 working-age adults in Jefferson County lack a high school diploma and nearly one-fourth of these adults have functional literacy skills below a sixth-grade level.

This program aligns with Vision 2020 (1.1.1, 1.1.5 & 1.1.7) by providing parents and community members with the quality academic instruction needed for them to obtain a GED and become contributing members of the community. No matching funds are required and there is no cost to the District.   

Submitted by:  Amy Dennes

Attachment

• KDE Contract - KYAE - Adult Ed Provider Agreements FY20-21.6.16.2020.pdf

Superintendent Martin Pollio recommends the Board of Education accept funding from The Cabinet of Education and Workforce Development (KYAE), in the amount of $3,110,407 and authorize the superintendent to sign the attached agreement.

JCPS Adult & Continuing Education will use the funds to continue providing opportunities for higher educational attainment to adult learners annually. 

The Integrated English Literacy and Civics Education (IELCE) will provide English Language Learners who are adults, including professionals with degrees and credentials in their native countries, which enables such adults to achieve competency in the English Language and acquire the basic and more advanced skills needed to function effectively as parents, workers, and citizens in the United States. 

This program aligns with Vision 2020 (1.1.1, 1.1.5, 1.1.7, and 3.3.3) by providing parents and community members with the quality academic instruction needed for them to obtain a GED and become contributing members of the community. No matching funds are required and there is no cost to the District.   

Submitted by:  Amy Dennes

Attachment:

• KDE Contract - KYAE - Adult Ed - IELCE FY20-21.6.16.2020

Superintendent Martin Pollio recommends the Board of Education accept funding from The Cabinet of Education and Workforce Development (KYAE), in the amount of $253,310 and authorize the superintendent to sign the attached agreement.

The Kentucky Department of Education awarded 18 elementary schools $47,200 to be used to supplement the salaries of Read To Achieve (RTA) teachers to provide daily intensive intervention for struggling primary students. KRS 158.792 3(b) requires that a school awarded funding provide assurances that the following principles are met:

• Provide a full-time, full-day, intervention teacher to improve the reading skills of
• struggling readers.
• Develop a reading team consisting of the RTA teacher, principal, each +1 classroom teacher and the library media specialist (if the school has a library media specialist/librarian)
• Implement a grant-approved intervention program
• Collaborate as a reading team to plan and deliver literacy leadership to build literacy capacity
• Establish and carry out a system for informing parents of struggling readers of the available family literacy services within the district.
• Participate in on-going professional learning.

Funds will be used to partially cover RTA intervention teacher salaries, fringe benefits, and expenditures. Schools are required to cover any expenses in addition to the grant. 
The term of the contract is July 1, 2020, through June 30, 2021. There is no financial obligation to the District beyond the grant period.

The following elementary schools received Read to Achieve grants for 2020-21.

Chenoweth

Coleridge-Taylor Montessori

Foster

Greenwood

Gutermuth

Johnsontown Road

Kerrick

King

Lincoln

Minors Lane

Portland

Price

Rutherford

Slaughter

Watterson

Wilkerson

Young 

Semple

This grant supports Vision 2020 strategies 1.1.3 Provide equitable access and 1.1.5 Improve student literacy.

Submitted by: Dr. Carmen Coleman

Attachment

• Read to Achieve Reading Diagnostic and Intervention Grants.pdf

Superintendent Martin Pollio recommends the Board of Education accept Kentucky Read to Achieve Reading Diagnostic and Intervention Grants totaling $849,600 from the Kentucky Department of Education and authorize the superintendent to sign the attached contract.

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

Upon acceptance of this agreement, Baptist Health Medical Group (Baptist) will provide a National Athletic Trainer’s Association (“NATA”) certified athletic trainer who is also licensed in Kentucky at zero dollar cost to the district. Baptist agrees to plan, organize and coordinate the sports medicine program for all sports at Atherton High School, Ballard High School, and Jeffersontown High School. Baptist will be recognized as the exclusive sports medicine provider at each of the three schools. This agreement assures that each of the three schools will  have the required  certified medical staff to treat and respond to all student athletes at the participating schools. 

This project directly supports Vision 2020 focus area Improving Infrastructure and Integrating Systems.

Submitted by: Amy Dennes

• Agreement Baptist Medical Health _ Athletic Trainers

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Baptist Health Medical Group and authorize the superintendent to sign same.

Dual Credit personnel from Bluegrass Community & Technical College (BCTC) have worked with the principal, administrators, and teachers at JCPS high schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. This agreement aligns with the new Dual Credit Scholarship Program (2 courses per student lifetime) passed in the 2017 Legislative session and the Work Ready Scholarship (2 CTE Courses per academic year) passed in the 2019 Legislative session. These dual credit courses can transfer to any regionally accredited college or university for credit.

The attached Memorandum of Agreements detail the data exchange commitments, expectations of BCTC, the local school, the local school adjunct faculty, and students. BCTC faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status. Specifically:

• Scholarship funds may be used for dual credit until the student exceeds their limits or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
• Tuition is set to 40% of KCTCS tuition (as required by the state regulation KRS 164.786 and KRS 164.787as well as the PPI agreement with the KHEAA)
• BCTC will not charge JCPS or JCPS students 50% of tuition for unsuccessful students when courses are taught on the high school campus.

This work aligns with Vision 2020  1.1.3 - Provide equitable access and Eliminate achievement, learning, and opportunity gaps

Submitted By: Dr. Carmen Coleman

Attachments 

• MOU Bluegrass Comm & Tech College

Superintendent Pollio recommends the Board of Education approve the attached Memorandums of Agreement between eligible JCPS High Schools and the Bluegrass Community & Technical College (BCTC) for dual credit courses and authorize the superintendent to sign same.

The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers (FRYSC) which are intended to promote and coordinate the flow of community resources and support to families and youths in ways that strengthen their functioning and that enhance the growth and development of the individual members of the family unit.

The Jefferson County Region 3 allocation for the 2020-21 School year will be $7,820,301.24. (see contract line #13). A letter received on April 29, 2020, from the Cabinet for Health and Family Services specified funding for all Family Resource and Youth Services Centers in Jefferson County. Please note that on April 10, 2020, a docu-signature was submitted to the Commonwealth of Kentucky Cabinet for Health and Family Services pending Board approval due to contract timelines.

Family Resource and Youth Services Centers support Vision 2020 Strategies, 1.1.3 Provide Equitable Access, 1.1.6 Strengthen Early Childhood Education and 2.1.3 Improve Culture and Climate. 

Submitted By:  Dr. Carmen Coleman 

Attachment

• MOA KDE - FRYSC Funding BOE Region 3 (C2022)

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of
Agreement with the Commonwealth of Kentucky Cabinet for Health and Family Services for the Family Resource Youth Services Centers and authorize the superintendent to sign same.

Edmentum, Inc. will provide JCPS students with Courseware access (Core, Health and PE, World Languages, College and CareerReadiness, CTE, Electives) and Program Licenses (Exact Path Core, EdOptions Academy; and Platinum Custom Training Services) for the purpose of providing on-line personalized learning for students K-12 through remediation and acceleration strategies. The program also provides students with access to obtaining credit recovery courses in order to meet their course requirements and stay on track for graduation.

Edmenutm, Inc and JCPS will define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement.

All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This supports Vision 2020 Strategy 3.1.1, Improve physical infrastructure and Vision 2020 Strategy 1.1.2, Personalize Learning.

Submitted by: Dr. Carmen Coleman

Attachment

• Edmentum DSA

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Edmentum, Inc. and authorize the superintendent to sign same.

ESGI is a one-on-one online assessment platform. ESGI pre-loaded assessments are typically used by Pre-K through 2nd grade teachers as well as Reading/Resource Specialists to assess students. Teachers can create their own assessments. Teachers use the test data from ESGI to differentiate instruction, inform parents and administration, re-teach, show growth over time, and guide their instruction.

The purpose of this agreement is to delineate the operational guidelines for sharing data between ESGI and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA - ESGI SOFTWARE 6.23.20

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with ESGI.

JCPS is obligated to provide a free and appropriate public education for all children and youth with disabilities ages 3-21. Due to the program limitations for highly specialized populations, JCPS recognizes the need to provide educational programming for students with disabilities specifically Deaf/Hard of Hearing.  The Heuser Hearing and Language Academy can provide an appropriate education to District students because the facilities offer highly specialized programs to specific populations.

Through a Memorandum of Agreement, which is revised and signed annually, the District and the Heuser Hearing and Language Academy have mutually agreed to provide services that will enable these students to receive a free and appropriate public education based on their individual level and unique needs. Students' programs are monitored to ensure that all due process procedures are followed.

The attached agreement shall be effective July 1, 2020, and ending on June 30, 2021.

This project supports Vision 2020 Strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

• Heuser Hearing and Learning Academy

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Heuser Hearing and Language Academy and authorize the superintendent to sign.

Jefferson County Public Schools (JCPS) is entering into a Data Sharing Agreement (DSA) with International Data Center (IDEC) to provide reading assessment data for first grade students who participate in the Reading Recovery program. Reading Recovery is a preventive 20-week intervention for first graders with the greatest difficulties learning to read and write. It is an evidence-based program with an average 77 percent success rate among Kentucky students. IDEC collects data and creates reports to evaluate the effectiveness of individual Reading Recovery programs across the country, and they publish a report annually examining national trends.

There is no cost to JCPS to conduct the study. This research supports Vision 2020 Strategy 1.1.5 Improve student literacy.

Submitted by: Dr. Dena Dossett

Attachment

• DSA - International Data Center

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreements with International Data Center (IDEC) at The Ohio State University and authorize the superintendent to sign same.

JAMF Pro is a device management program provided to us as part of the Verizon Innovative Learning (VILS) grant. Jamf is the industry standard when it comes to the management of iOS devices (iPads and iPhones), macOS computers (MacBooks, iMacs, etc.), and tvOS devices (Apple TV). It is used to set up and pre-configure new devices, enhancing the user out of box experience (OOBE). JAMF Pro allows us to manage the VILS iPads from a variety of aspects, including, but not limited to, developing configurations and policies that connect our students to digital learning opportunities, while still setting parameters that protect them online. In addition to establishing an infrastructure of support for the iPads, JAMF also allows us to be in continuous communication with each device. Through their device management platform, we are able to assign applications directly to the device as well as reset, re-purpose, and recover the device when it has been lost or misplaced.  

The purpose of this agreement is to delineate the operational guidelines for sharing data between JAMF and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• JAMF_DSA_6.23.20

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with JAMF.

The Exceptional Child Education (ECE) department proposes to collaborate with Jefferson Community and Technical College (JCTC) to offer pre-employment transition services (Pre-ETS) for JCPS students. The Office of Vocational Rehabilitation authorizes agencies to be Community Rehabilitation Partners (CRP) in order to provide pre-employment transition services to students. The ECE department seeks to increase transition/post-secondary opportunities for our students receiving special education services.

The JCTC’ Pre-ETS Program, provided through their Community Rehabilitation Partner credential, is designed to assist ECE students who qualify to receive services from the Office of Vocational Rehabilitation (OVR) and who have identified employment as a desired post-school outcome. Additionally, these students will have demonstrated a need for vocationally relevant transition services in order to successfully transition from high school to employment. Pre-ETS services will be provided in the areas of job exploration counseling, work-based learning experiences, counseling on post-secondary transition, workplace readiness training, and instruction in self-advocacy.

JCTC will provide eligible students with transition services through collaboration with JCPS staff. Approval of the attached third-party cooperative agreement will allow the district to participate in the partnership.

There is no cost to the District. The Office of Vocational Rehabilitation funds the work of CRPs.

Submitted by: Kim Chevalier

Attachment

• Jefferson Community and Technical College

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Jefferson Community and Technical College and authorize the superintendent to sign same.

Dual Credit personnel from Jefferson County and Technical College (JCTC) have worked with the principal, administrators, and teachers at JCPS high schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. This agreement aligns with the new Dual Credit Scholarship Program (two courses per student lifetime) passed in the 2017 Legislative session and the Work Ready Scholarship (two CTE Courses per academic year) passed in the 2019 Legislative session. These dual credit courses can transfer to any regionally accredited college or university for credit.

The attached Memorandum of Agreements detail the data exchange commitments, expectations of JCTC, the local school, the local school adjunct faculty, and students. JCTC faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status. Specifically:

• Scholarship funds may be used for dual credit until the student exceeds their limits or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
• Tuition is set to 40% of KCTCS tuition (as required by the state regulation KRS 164.786 and KRS 164.787 as well as the PPI agreement with the KHEAA)
• JCTC will not charge JCPS or JCPS students 50% of tuition for unsuccessful students when courses are taught on the high school campus. JCPS is responsible for reimbursing 50% of tuition for unsuccessful students when courses taken on the college campus or online (see budget estimate based on previous years’ unsuccessful rate).

This MOA addresses Vision 2020 1.1.3, Provide equitable access and 1.1.7,  Eliminate achievement, learning, and opportunity gaps

Submitted by: Dr. Carmen Coleman

Attachments

• MOA - JCTC-Dual Credit FY20-21

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandums of Agreement between eligible JCPS High Schools and the Jefferson Community & Technical College (JCTC) for dual credit courses and authorize the superintendent to sign same.

Jefferson County Public Schools, through Adult and Continuing Education, has enjoyed a long and successful collaboration with Jefferson Community and Technical College in helping to successfully transition GED students and other adult learners into post-secondary education. The attached Addendum #1 to the Memorandum of Agreement formalizes the collaborative efforts by delineating the roles and responsibilities of both parties.

The contract period for the attached Memorandum of Agreement is from August 1, 2019, to June 30, 2020. Addendum #1 extends the agreement from July 1, 2020, to June 30, 2021.

This partnership aligns with the District’s Vision 2020 (1.1.5 & 1.1.7) by providing the necessary skills to transition to post-secondary education.  Both partners are providing in-kind contributions.  There is no cost to the district.

Submitted by: Dr. Carmen Coleman

Attachment

• JCTC Addendum
• JCTC-MUC - Fully Executed

Superintendent Martin Polio recommends the Board of Education approve the attached Addendum #1 with Jefferson Community and Technical College and authorize the superintendent to sign same.

LearnZillion Digital Solution is used for the purposes of delivering digital core curricula to schools. LearnZillion curricula include: Illustrative Mathematics K-12 and EL Education Language Arts K-8. LearnZillion also provides print support materials along with professional learning for both curricula.

The purpose of this agreement is to delineate the operational guidelines for sharing data between LearnZillion and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• LearnZillion_DSA_6.23.20

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with LearnZillion.

This renewal is under the same terms and conditions as the original Lease Agreement/Land Swap approved by the Jefferson County Board of Education on June 12, 2012, and may be extended for successive terms of one year each, up to a maximum of 99 years, contingent on approval by the Jefferson County Board of Education on an annual basis. 

The Lease Agreement/Land Swap is based on mutual and equal benefit for both Louisville Metro Government and Jefferson County Public Schools. This arrangement allows for a driveway for Fairdale Elementary School and a recycling drop-off point for Louisville Metro. On the attached aerial view of the Fairdale Elementary property, there is an area marked in red and designated as the proposed swap. This long, rectangular piece of property is part of our driveway. Without this piece of land, it would impede access to our school. 

This item supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Cordelia Hardin 

Attachments

• Fairdale Elementary Aerial View
• Lease Agreement

Superintendent Martin Pollio recommends the Board of Education approve a Lease Agreement/Land Swap Renewal between Louisville Metro Government and the Jefferson County Board of Education.

Jefferson County Public Schools and Metro United Way (MUW) have a long-standing partnership to serve the students of Jefferson County through various key initiatives, including (1) Early Childhood Education; (2) BLOCS; and (3) United Community.  The District is working to systematize and coordinate the agreements that govern those initiatives.

The Memoranda of Agreement will serve to ensure a common structure, language, comprehensive coverage of issues, and clarity of responsibility for each organization in terms of services.  The Data Sharing Agreements serve to facilitate the protection of data and student privacy.

This memorandum of agreement and data sharing agreement address BLOCS; the other initiatives will be addressed in separate agreements.

Building Louisville’s Out-of-School Time Coordinated System (BLOCS)

On November 13, 2012, the founding partners of JCPS, MUW, and LMG formalized their commitment to out-of-school time system building efforts in Louisville by signing the Louisville Out-of-School Time Coordinating Council Charter, known today as BLOCS. BLOCS is guided by the recommendations in YouthPrint, which was approved by the heads of the partner organizations on December 20, 2010. The founding BLOCS organizations have chosen to pursue this work in collaboration as a "community partnership" and adhere to the following definition: Community partnerships are "mutually beneficial and well-defined relationships entered into by two are more organizations to achieve results they are more likely to achieve together than alone."

This agreement supports Vision 2020 strategy 1.1.7 – Eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Dena Dossett

Attachment

• DSA - MUW BLOCS.6.11.2020
• MOA - MUW BLOCS.6.11.2020

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement between Metro United Way, Inc., Louisville Metro Government, and Jefferson County Public Schools and the Data Sharing Agreement between Metro United Way, Inc. and Jefferson County Public Schools regarding BLOCS and authorize the superintendent to sign same.

Jefferson County Public Schools and Metro United Way (MUW) have a long-standing partnership to serve the students of Jefferson County through various key initiatives, including (1) Early Childhood Education; (2) BLOCS; and (3) United Community.  The District is working to systematize and coordinate the agreements that govern those initiatives.

The memoranda of agreement will serve to ensure a common structure, language, comprehensive coverage of issues, and clarity of responsibility for each organization in terms of services.  The data sharing agreements serve to facilitate the protection of data and student privacy.

This memorandum of agreement addresses United Community. In accordance with the memorandum of agreement, a related data sharing agreement will be submitted at a later date for approval to the Board before the distribution of Unite US licenses to District employees and before any exchange of data; the other initiatives will be addressed in separate agreements.

United Community

On June 11, 2019, the Board approved a MOA with Metro United Way, Inc. to implement United Community in District schools, as described below. Under that agreement for 2019-20, the District would have paid $200,000 and would have received 273 licenses for the United Community Data Platform provided by Unite US, as well as training and support. Due to technical challenges relating to systems integration, and delays relating to the COVID-19 pandemic, the terms of the agreement were not competed in 2019-20. This MOA carries forward the same terms of the previous agreement for implementation in 2020-21.

With regard to the United Community initiative, on October 30, 2018, the Board approved a MOA expressing the commitment of the District to participate in the United Community initiative, a broad coalition of community partners coming together to implement a shared technology platform to help Louisville address the social determinants of health by linking education, health, and social services in one interconnected data and referral system.  The creation and implementation of the technology platform to share data among doctors' offices, hospitals, schools, and social service organizations at multiple touchpoints, will streamline access, navigation, and coordination of available resources. This "no wrong door" solution ensures those who need support are quickly referred and served, which will be a dramatic improvement over current care referral in Louisville; ensures those who need support are quickly referred and served, which will be a dramatic improvement over current care referral in Louisville.

This agreement supports Vision 2020 strategy 1.1.7 – Eliminate achievement, learning, and opportunity gaps

Submitted by: Dr. Dena Dossett

Attachment

• MOA - MUW United Community FY20-21.6.11.2020

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Metro United Way, Inc. regarding United Community and authorize the superintendent to sign same.

Newsela provides content at differentiated consumption levels along with integrated assessments via their website, the Newsela mobile application and any other websites or applications of Newsela, Inc. Services include ongoing upgrading of the consumption level algorithm, communications with teachers and administrators in support of their use of the product, as well as the benefits of related research and development, improvements and supplements supporting the Newsela offerings, their website and/or the mobile application.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Newsela and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• Newsela_DSA_6.23.20

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Newsela.

Renaissance Learning will provide software licenses for one or more of the following solutions: Accelerated Reader; myON Reader; Star Assessments; Freckle Math; and ELA to various schools that focus on supplemental student practice and assessments .

The purpose of this agreement is to delineate the operational guidelines for sharing data between Renaissance Learning and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• Renaissance Learning_DSA_6.23.20

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Renaissance Learning.

The University of Louisville’s Advanced Educational Leader program has been completely redesigned in partnership with leaders of all 15 districts (including JCPS) in the Ohio Valley Educational Cooperative.

This collaborative effort will allow certified JCPS candidates to receive the following benefits:

• New, bundled and reduced tuition starting August 2020 of $3,000 per semester for five semesters, and includes all textbooks, fees, certification test preparation, 2 years of membership in 3 professional organizations, and cohort-based field trip(s). This represents a substantial discount from current tuition-only levels
• Five semester, 30-hour program qualifies the Ed.S. degreed graduate for both Level 1 and Level 2 Certification as Principal and Instructional Supervisor. It also qualifies for Rank I compensation.
• Hybrid Delivery - Face to face class meetings and/or on-line attendance in the same class. Class meets one evening per week and remains consistent throughout the program
• Two one half semester consecutive courses each term to allow deeper coverage and focus on each course topic
• Payback on the investment in their education in less than a single year (if moving into a school leadership position), and it will continue to pay professional and financial dividends for the remainder of their career.

In addition to the program design, candidates will be granted a degree from the University of Louisville, a nationally recognized and highly regarded research University.

The Memorandum of Agreement is effective beginning August 14, 2020, and ending June 30, 2021. 

This program supports Vision 2020 Strategy 2.2.4

Submitted by: Dr. Carmen Coleman

Attachment

• MOA - UL Advanced Educational Leadership Program.5.20.2020

Superintendent Martin Pollio recommends the Board of Education approve the attached Collaborative Agreement with the University of Louisville/OVEC to provide a high-quality school leader program to certified staff at JCPS.

In 2017, the Kentucky General Assembly passed Senate Bill 159. According to the law, beginning in July 2018, a student must pass a civics test composed of 100 questions from the United States Citizenship and Immigration Services test to graduate from a public high school with a regular diploma. In order to pass the test, each student must answer at least 60 percent of the questions correctly.   

The Kentucky Department of Education collaborated with the University of Kentucky: OTIS Digital Driver’s License System for Civics Test to offer a multiple-choice version of the civics test.  This data sharing agreement provides for the University of Kentucky: OTIS Digital Driver’s License System for Civics Test to use student and staff level data to provide student and staff access to the civics test assessment and reporting tools in order to meet the graduation requirements as outlined in Senate Bill 159. Data sharing agreements are best practice for protecting student level data.

Submitted by: Dr. Dena Dossett

Attachment

• DSA - UK OTIS Digital Driver's System - Civics Test.5.13.2020

Superintendent Martin Pollio recommends the Board of Education approve the data sharing agreement with the University Of Kentucky College Of Education to Implement Online Civics Assessment and authorize the superintendent to sign same.

The US Department of Education, Institute of Education Sciences, awarded a grant to Teachers College, Columbia University in partnership with JCPS to research whether and how cycle-based budgeting and the concept of academic return on investment can be used to improve decision-making about educational programs and strategies, and ultimately lead to stronger student education outcomes.  

The no-cost extension amendment covers the cost for a JCPS program analyst to support the grant activities. The original agreement was approved by the Board on July 24, 2018. A match is not required and the sub award does not obligate the District after the period of performance.

The grant supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources. 

Submitted by: Dr. Dena Dossett

Attachment

• Institute of Education Sciences Grant- Columbia University_Amendment

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment that provides a no-cost extension on the Institute of Education Sciences Grant with Teachers College, Columbia University and authorize the superintendent to sign same.

This Fund is designed to provide scholarship assistance in the form of grants to help defray expenses of disadvantaged students graduating from any public high school in Jefferson County that is managed, controlled and governed by the Jefferson County Board of Education and attending a college, university or post-secondary educational institution.

The attached Amendment revises and modifies the JCPS Employee Sponsored Student Scholarship Fund Agreement dated June 26, 2018, as stated in the attached document.

This is an employee sponsored scholarship fund with twenty payroll deductions per year for those wishing to contribute. Deductions will begin September 2020.

This Agreement supports Vision 2020 strategy 1.1.3 Provide equitable access.

Submitted by: Cordelia Hardin

• Amendment to JCPS Employee Sponsored Student Scholarship Fund

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the JCPS Employee Sponsored Student Scholarship Fund Agreement with the Community Foundation of Louisville.

The MIKVA Challenge supports Vision 2020 Deeper Learning Goals 1.1.1, 1.1.2, and 1.1.3 by transforming the instructional core to create deeper learning experiences in social studies for all students. The work with MIKVA Challenge will support the Vision 2020 action plan by supporting teachers and leaders in shifting social studies instruction from transmissive direct instruction to transformative inquiry-based learning in which students engage in multi-step real-world and abstract problems using critical reasoning and understanding by focusing on sourcing and how to use sources to promote inquiry-based learning.

It also provides support for improving teaching and learning to accelerate student growth around taking informed action in classroom and communities. MIKVA Challenge provides job-embedded professional learning through Professional Learning Communities focused on systems improvement to ensure that every classroom and every school has a strong learning climate and culture of learning.

This contract with MIKVA Challenge includes $60,000 per year funding from Mikva and $40,00 per year from JCPS to provide services through the 2022-2023 school year.

Submitted by: Dr. Carmen Coleman

Attachment

• Mikva Challenge MOU

Superintendent Martin Pollio recommends the Board of Education approve the attached contract with MIKVA to accommodate the Jefferson County Public Schools Deeper Learning Vision 2020 strategic plan and authorize the superintendent to sign same.

Jefferson County Public Schools and Metro United Way (MUW) have a long-standing partnership to serve the students of Jefferson County through various key initiatives, including (1) Early Childhood Education; (2) BLOCS; and (3) United Community.  The District is working to systematize and coordinate the agreements that govern those initiatives.

The Memoranda of Agreement will serve to ensure a common structure, language, comprehensive coverage of issues, and clarity of responsibility for each organization in terms of services.  The Data Sharing Agreements serve to facilitate the protection of data and student privacy.

This memorandum of agreement and data sharing agreement address early childhood education; the other initiatives will be addressed in separate agreements.

Early Childhood Education

MUW coordinates a broad coalition of community partners that help Louisville address challenges associated with early childhood education and improve Kindergarten readiness through the Ready for Kindergarten Alliance. To achieve this goal, MUW implements several early childhood programs and monitors physical, emotional, and academic developmental progress of Louisville-area students birth to Grade 12. Metro United Way is serving as the lead organization and fiscal agent for the Ready for Kindergarten Alliance, including the Excellence Academy, Pathways, and Ages and Stages Questionnaire (ASQ) and regularly evaluates the effectiveness of these programs; and JCPS supports MUW and community partners with the Ready for Kindergarten Alliance in effort to connect JCPS students and families with support services to remove barriers to early learning and long-term student success. 

This agreement supports Vision 2020 strategy 1.1.7 – Eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Dena Dossett

Attachment

• DSA - MUW- Early Childhood.6.15.2020
• MOA - MUW - Early Childhood FY20-21.6.11.2020

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement and Data Sharing Agreement regarding Early Childhood Education between Metro United Way, Inc. and Jefferson County Public Schools and authorize the superintendent to sign same.

The USDA school meals programs provide breakfast, lunch, supper, snacks, and summer meals that meet USDA nutrition guidelines. Benefits including free and reduced price meals are available to those who qualify. Federal reimbursement from the USDA to cover the costs of preparing and serving meals that meet the program requirements will be claimed for these programs.

The project supports Vision 2020 Strategy 1.1.3 Provide equitable access.

Submitted by: Chris Perkins

• Community Eligibility Intent to Participate
• Indirect Cost Declaration Form
• Procurement Certification for 2020-2021 SY

Superintendent Martin Pollio recommends the Board of Education approve the Sponsorship of the United States Department of Agriculture (USDA) National School Lunch Program, School Breakfast Program, Child and Adult Care Food Program, and Summer Food Service Program.

The Board approves Nonresident Student Tuition Rates annually pursuant to KRS 158.120 and Board Policy 09.124 Admission of Nonresident Students. 

For the 2019-20 school year, 33 nonresident students attended the following Jefferson County high schools:

Anchorage Residents (33)

Atherton High School - 2

Ballard High School - 6

DuPont Manual High School - 16

Eastern High School - 9

This report supports Vision 2020 Goal Communications, Engagement, and Access to Information.

Submitted by: Cordelia Hardin

Attachment

• Nonresident Student Tuition Rates 20-21

Superintendent Martin Pollio recommends the Board of Education approve the attached Nonresident Student Tuition Rates for Fiscal Year 2020-21.

External support/booster organizations are adult/parent organizations established to promote school programs or complement student groups or activities, (i.e., PTA, PTO, booster organizations, etc.). 

An external support/booster organization's purpose is to promote school programs, student groups, or activities at schools. Although external support/booster organizations work very closely with the District, they are separate legal entities and are responsible for adherence to IRS guidelines and Title IX regulations. 

Pursuant to Kentucky Department of Education Accounting Procedures for the Kentucky School Activity Funds Redbook Incorporated by Reference in 702 KAR 3:130, new external support/booster organizations must receive local board approval to establish, lend support, seek assistance, or fundraise in the name of the district, school, students, or a district or school program. 

In addition to each school having a PTA/PTSA/PTO, the External Support/Booster Organizations listed in the attachment request Board approval and have submitted appropriate documentation as required under the External Support/Booster Organizations General Guidelines of the Redbook. 

The organizations' officers are solely responsible for ensuring that their group is in compliance with District policies, external support/booster organization guidelines in the Redbook, and state and federal regulations. 

This report supports Vision 2020 Strategies 3.1.4 Ensure responsible stewardship of resources and 3.2.1 Engage with families.

Submitted by: Amy Dennes

• External Support Booster 2020 List

Superintendent Martin Pollio recommends the Board of Education approve External Support/Booster Organizations.

The Department of Workers’ Claims requires each individually self-insured to carry excess insurance with an indemnity limit of “Statutory” or at least $10,000,000 per occurrence and a retention level of $1,000,000. The policy will provide a specific retention of $1,250,000 with no corridor deductible. The premium is based on payroll but is estimated to be $230,117.

The rate is 0.0261 per $100 of payroll. STAR Insurance Company has an “A” AM Best rating.

Superintendent Martin Pollio recommends the Board of Education approve the Workers’ Compensation Excess Insurance Policy with STAR Insurance Company through Neace Lukens for a period of one year beginning July 1, 2020, through June 30, 2021.

Board policies 09.428 Student Rights and 09.438 Student Support and Behavior Intervention Handbook and KRS 158.148 establish a process and timeline for the review of the Code of Acceptable Behavior and Discipline and The Student Bill of Rights (Code). 

The Student Support and Behavior Intervention Handbook has been updated to reflect changes in JCPS Board Policy, Kentucky Revised Statute, KSBA Policy, and Kentucky Statute. Outside these aforementioned changes, content for the 2020-21 Student Support and Behavior Intervention Handbook remains mostly unchanged.  Slight changes were made to existing content to emphasize or clarify key points.  Additional changes occurred as a result of a further review of the document. Language was added to expand the definition Profanity/Vulgarity code to include Hate Speech and Racial Slurs. Additionally, language was added under the evidence-based practices to include the importance of a culturally responsive classroom climate.

The draft Student Support and Behavior Intervention Handbook is attached for Board approval for implementation during the 2020-21 school year.  

Submitted by: Dr. Carmen Coleman

Attachments

• SSBIH2020_DRAFT (3) for board approval 6.23.20
• Student Support and Behavior Intervention Handbook 20-21 Reference Sheet 6.23.20 UPDATED (1)

Superintendent Martin Pollio recommends the Board of Education receive the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2020-21 school year for first reading.

Jefferson County Public Schools establishes uniform standard procedures for grading, progression, and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed and approved annually by the Jefferson County Board of Education. 
 
A broad-based committee reviewed and revised the policies and procedures outlined in the 2020-21 Student Progression, Promotion, and Grading Handbooks for the elementary, middle, and high schools.  The committee reviewed the procedures and conducted a review applying the district’s Racial Equity Analysis Protocol. This item supports Vision 2020 strategy 1.1.3- Provide equitable access. 

Submitted by: Dr. Carmen Coleman 

Attachments

• 03-14-2020 2020HS SPPG-RedLineEdits JGL
• 03-20-2020 ES-SPPG-RedLinedEdits-2020
• 03-20-2020 MSSPPG-RedLineEdits-2020
• 20-21 SPP&GSummaryofMajorEdits
• 2020-2021-JCPSBoard-Second Read
• Elem-20-21SPPG Handbook Revisions-Summary of Revisions
• SPP&Gelementary20
• SPP&Ghigh20
• SPP&Gmiddle20

Superintendent Martin Pollio recommends the Board of Education approve the attached revised Elementary, Middle, and High School Student Progression, Promotion, and Grading Handbooks for the 2020-21 school year.

The attached documents are recommended for approval to establish the District's salary schedules for the 2020-21 school year and pertain to all bargaining units and all employees. The salary schedules reflect a 0% increase from last year's schedules. Negotiations are ongoing and should negotiations result in a change in the salary schedules, they will be brought to the Board at a later date.

Submitted by: Cordelia Hardin

Attachments 

• JCPS 2020-21 Salary Schedules
• JCPS Salary Placement Rules 2020-21 Final
• JCPS Salary Placement Rules 2020-21 Markup

Superintendent Martin Pollio recommends the Board of Education approve the attached 2020-21 Salary Schedules and Salary Placement Rules. Approval of this recommendation will authorize staff to extend the applicable salary schedules to all District employees effective July 1, 2020.

The liability insurance premium will be $1,173,503 for $5,000,000 per occurrence, with a $10,000,000 aggregate and $500,000 for retention. This is an increase of $133,349 over last year's premium.

This agenda item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Superintendent Martin Pollio recommends the Board of Education renew the General Liability and Educators Legal Liability Insurance Policy with American Alternative Insurance Corporation for a period of one year beginning July 1, 2020, through June 30, 2021.

Each year, the Kentucky School Boards Association (KSBA) provides local boards of education with a Board Policy Update, which provides recommended amendments to board policies based on changes from the preceding year to state and federal statutes and administrative regulations.

The attached document shows proposed amendments to Board policies from the KSBA 2020 Board Policy Update, incorporating suggested language from the Board Policy Committee, District staff, and the General Counsel.  Proposed new language is underlined, and proposed deletions are shown using strikethroughs.

KRS 160.340 requires board policies be kept up to date with annual amendments by August 15.

Policy Number  Policy Name

01.83         In-Service Training

03.11         Hiring (Certified) 

03.121       Salaries (Certified)

03.131       Assignment (Certified)

03.19         Staff Meetings and Professional Development (Certified)

03.21         Hiring (Classified)

03.231       Assignment (Classified)

03.27         Discipline, Suspension, and Dismissal of Classified Employees

03.29         Staff Meetings and Professional Development (Classified)

03.4           Substitute Teachers

04.312       School Activity Funds

05.4           Safety 

06.221       Bus Driver’s Use of Tobacco and Other Substances

08.1312     Home and Hospital Instruction

08.4           Adult/Community Education

09.12         Admissions and Attendance

09.1223     Persons Over Compulsory Attendance Age

09.126       Students of Military Families

09.15         Student Fees

09.22         Student Health and Safety

09.2211     Employee Reports of Criminal Activity

09.227       Child Abuse

09.33         Fund-Raising Activities

08.1           Curriculum

03.2211     Salary Deductions (Classified)*

03.1211     Salary Deductions (Certified)*

*Board Policies 03.2211 and 03.1211 are not part of the KSBA Board Policy Update, but are being amended with this set to align language with staff recommended changes in Board Policy 09.33, which is part of the KSBA Board Policy Update.

Submitted by: Amy Dennes

Attachments

• JCPS 2020 KSBA Board Policy Update

Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policies for first submission and reading.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 6 23 20 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #2020-96 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the June 23, 2020, meeting of the Jefferson County Board of Education.

Order #2020-97 - Motion Passed:  A motion to adjourn the June 23, 2020, meeting of the Jefferson County Board of Education at 8:51 p.m. passed with a motion by Mr. Joseph Marshall and a second by Mr. Chris Brady.