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I.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in compliance with guidance issued by the Executive Branch on March 12 and 16, 2020, regarding the conduct of meetings of state boards and commissions during the emergency period, this meeting will be conducted by video-teleconference and available for live public viewing at the following link: JCBE Meeting Videos
The guidance from the Executive Branch provides that all Kentucky Boards and Commissions take proper health precautions to mitigate the spread of COVID-19 and accordingly, with respect to the public attendance at meetings of said bodies, states “members of the public will only be able to view video-teleconferenced meetings remotely.”
Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
The meeting agenda is attached.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for April 21, 2020.
Order #2020-45 - Motion Passed: A motion to amend the agenda to add a recommendation for approval of a revised 2019-2020 calendar passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.
Order #2020-46 - Motion Passed: A motion that the Board of Education approve the agenda for April 21, 2020, as amended passed with a motion by Mr. James Craig and a second by Mr. Chris Brady.
II.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the March 19, 2020, and April 14, 2020, meetings are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the March 19, 2020, and April 14, 2020, meetings.
Order #2020-47 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the March 19, 2020, and April 14, 2020, meetings. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Chris Brady.
III.
Superintendent Report
In addition to the Superintendent’s regular report, there is an attachment with a set of procedures that are part of the work to establish systemic organizational coherence in order to align with the provisions of the Corrective Action Plan.
IV.
Work Sessions
IV.A.
The Future State of Jefferson County Public Schools
Over the past six weeks, the Board and District have been focusing a great deal of attention on the immediate demands required to respond to the COVID-19 Coronavirus pandemic, taking bold actions to support students and families, to connect District and school staff to new ways of working, and to continue engaging students in instruction and learning despite of challenges. At the same time, work has been continuing to move the District forward for the longer term, building upon the work of the last two years, toward a Future State of the District to significantly improve student outcomes and improve equity in instruction and support for all students in every District school.
Significant progress has been made across a wide array of areas, including Backpack of Success Skills, Academies of Louisville, Racial Equity, school and district-level systems improvement, opening new schools, increased mental health support for students, and more. Despite all of the changes that have already been made, and the changes that are currently under way, major systems of the District remain relatively unchanged from those that were in place decades ago. In order to be a model of a successful urban school district and dramatically change student outcomes, the District must make bold change like has never been seen before.
During this work session, the Board of Education will have the opportunity to receive information and engage in discussions regarding four important aspects of the path forward to achieving the Future State:
- District Strategic Plan
- Student Assignment
- Workforce Development and Teacher Residency
- Increased Revenue
The research, analysis, and planning work being undertaken in these crucial areas, followed by the strong implementation of bold plans, along with other initiatives, will be critical in making JCPS the model urban school district our students deserve.
Submitted by: Dr. Carmen Coleman
Dr. Dena Dossett
Dr. Devon Horton
Cordelia Hardin
Jimmy Adams
Attachment
V.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for April 21, 2020.
Order #2020-48 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for April 21, 2020. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
V.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
V.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
V.C.
Recommendation for Approval of Job Descriptions
The attached job description changes are submitted to create better efficiency in the District.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.
V.D.
Recommendation for Approval of Organizational Charts
The attached organizational chart changes are submitted to create better efficiency in the District.
In the ECE unit, the recommendation includes changes in staff positions, including moving a number of positions from Central Office to Schools. The positions that are proposed to be moved from the Central Office will result in better support of students and total over $6.7 million. Reducing the Central Office organizational chart by $6.7 million dollars aligns with our goal of providing support to special education students.
There were several positions added to the Central Office organizational chart to ensure efficiency at the cost of $892,645. The result is the total cost for the Central Office organizational chart will be approximately $11.7 million, compared to the current cost of over $17.5 million.
The end result of this change is that the Central Office organizational chart cost is $11.7 million. This is in addition to the $6.7 million moved to the schools.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organization chart changes.
V.E.
Recommendation for Approval of Project, Assignment of Architects/Engineers, and BG-1 Form for Bleacher Foundation Repair at Marion C. Moore School
This project consists of the repair of the bleacher foundation.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Structural Services, Inc. as the architect/engineer, and the BG-1 form for Bleacher Foundation Repair at Marion C. Moore School, for an estimated project cost of $35,650.
V.F.
Recommendation for Approval of BG-1 Form for Purchase of Land for the New Middle School – East End.
On March 10, 2020, the Board of Education approved the BG-1 for the construction of a New Middle School and the purchase of 40 acres of land at 2605 Echo Trail.
Pursuant to 702 KAR 4:050 The Kentucky Department of Education requires a separate BG-1 to be submitted for the cost of the property purchase and associated closing cost and legal fees.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for an estimated cost of $2,133,500 for the purchase of land at 2605 Echo Trail for the New Middle School – East End.
V.G.
Recommendation for Approval of Bids and Revised BG-1 Forms
V.G.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Stadium Light Pole Replacement at Louisville Male High School
This project will consist of replacing one light pole and associated lights at the stadium.
On September 24, 2019, the Board of Education approved Biagi, Chance, Cummings, London, Titzer, Inc. to prepare plans and specifications for Project 20-067.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March April 8, 2020.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Arrow Electric Co., Inc. for Stadium Light Pole Replacement at Louisville Male High School for the low base bid of $99,000; and approve the attached revised BG-1 form for $114,000.
V.G.2.
Recommendation for Approval of Bid and Revised BG-1 Form for Food Service Phase 39 at Various Schools
Jefferson County Public Schools Food Service Phase 39 scope includes upgrading equipment and fixtures to meet plumbing, MSD, Building, Fire, and Health codes. Depreciated equipment or equipment no longer in use will be replaced/removed and the upgraded kitchen design will assist with efficiency and accessibility of equipment used to prepare over 100,000 meals each day. The list of schools is attached.
On October 15, 2019, the Board of Education approved Pharis Engineering to prepare plans and specifications for Project 20-098.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 6, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Hussung Mechanical Contractors, Inc. for Food Service Phase 39 at Various Schools for the low base bid of $298,980; and approve the attached revised BG-1 form for $1,220,327.
V.G.3.
Recommendation for Approval of Bid and Revised BG-1 Form for Print Shop HVAC Unit Replacement at C.B. Young Jr. Service Center
This project will consist of replacing the existing supplemental air conditioning unit for the Materials Production Print Shop.
On September 24, 2019, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 20-070.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 19, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Superintendent Martin Pollio recommends the Board of Education award a contract to Lusk Mechanical Contractors, Inc. for Print Shop HVAC Unit Replacement at C.B. Young Jr. Service Center for the low base bid of $147,000; reject Alternate #1; and approve the attached revised BG-1 form for $172,000.
V.G.4.
Recommendation for Approval of Bid and Revised BG-1 Form for Data Center HVAC Unit Replacement at VanHoose Education Center
This project will consist of replacing the existing HVAC unit that serves the District’s Data Center.
On September 24, 2019, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 20-069.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 26, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Intertech Mechanical Services for Data Center HVAC Unit Replacement at VanHoose Education Center for the low base bid of $409,000; reject Alternate #1; and approve the attached revised BG-1 form for $467,000.
V.H.
Recommendation for Approval of Revised BG-1 Form for Window Replacement Phase III at J. Graham Brown School
On August 27, 2019, the Board of Education approved Luckett & Associates Architects to prepare plans and specifications for Project 20-032.
On February 25, 2020, the Board of Education approved awarding a contract to EH Construction, LLC for $507,000.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends that the Board of Education approve the attached revised BG-1 form for Window Replacement Phase III at J. Graham Brown School.
V.I.
Recommendation for Approval of Contract Completions and BG-4 Forms
V.I.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Gym Mezzanine at Eastern High School
On April 16, 2019, the Board of Education approved JRA Architects to prepare plans and specifications for Project 19-270.
On July 16, 2019, the Board approved awarding a contract to Derek Engineering as the low bidder.
JRA Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Derek Engineering for Gym Mezzanine at Eastern High School for a total construction cost of $149,373.
V.I.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Culinary Arts Renovation at Iroquois High School
On October 16, 2018, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 19-083.
On April 16, 2019, the Board approved awarding a contract to Derek Engineering as the low bidder.
CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Derek Engineering for Culinary Arts Renovation at Iroquois High School for a total construction cost of $265,509.
V.I.3.
Recommendation for Approval of Contract Completion and BG-4 Form for Chiller & Cooling Tower Replacement at Seneca High School
On September 12, 2018, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 19-008.
On March 12, 2019, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.
CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Chiller & Cooling Tower Replacement at Seneca High School for a total construction cost of $1,038,718.50.
V.I.4.
Recommendation for Approval of Contract Completion and BG-4 Form for Security Vestibules at Various Schools
On January 1, 2019, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 19-186 for security vestibules at Byck Elementary School, Goldsmith Elementary School, Maupin Elementary School, and St. Matthews Elementary School.
On May 14, 2019, the Board approved awarding a contract to Martin Construction Co. as the low bidder.
Tony Kleyer, Architect has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Martin Construction Co. for Security Vestibules at Various Schools for a total construction cost of $171,725.95.
V.J.
Recommendation for Approval of Project Closeouts and BG-5 Forms
V.J.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Atherton High School
On February 11, 2020, the Board of Education approved the contract completion and BG-4 form for Geoghegan Roofing.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Atherton High School.
V.J.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Boiler Replacement at Blue Lick Elementary School
On February 11, 2020, the Board of Education approved the contract completion and BG-4 form for Coleman B & R, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Blue Lick Elementary School.
V.J.3.
Recommendation for Approval of Project Closeout and BG-5 Form for Chiller Replacement at Jacob Elementary School
On December 10, 2019, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Chiller Replacement at Jacob Elementary School.
V.J.4.
Recommendation for Approval of Project Closeout and BG-5 Form for Window Replacement Phase III at Jefferson County Traditional Middle School.
On January 14, 2020, the Board of Education approved the contract completion and BG-4 form for W.R. Cole Associates, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Window Replacement Phase III at Jefferson County Traditional Middle School.
V.J.5.
Recommendation for Approval of Project Closeout and BG-5 Form for Complete Roof Replacement at Johnsontown Road Elementary School
On February 11, 2020, the Board of Education approved the contract completion and BG-4 form for Stateline Roofing & Metals Co., Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Complete Roof Replacement at Johnsontown Road Elementary School.
V.J.6.
Recommendation for Approval of Project Closeout and BG-5 Form for Chiller and Boiler Replacement at Meyzeek Middle School
On January 14, 2020, the Board of Education approved the contract completion and BG-4 form for Walker Mechanical Contractors, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Chiller and Boiler Replacement at Meyzeek Middle School.
V.K.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
V.L.
Recommendation for Approval of Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendment
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, contract renewals, and amendment.
V.M.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
V.N.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2019, and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
V.O.
Acceptance of Monthly Financial Report for Period Ended February 29, 2020
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended February 29, 2020.
V.P.
Acceptance of Orders of the Treasurer
V.P.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for period of March 6 through March 31, 2020.
V.P.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of March 6 through March 31, 2020.
V.P.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of March 6 through March 31, 2020.
V.Q.
Acceptance of Donations, Grants, and Funding
V.Q.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on April 21, 2020.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $87,349.50 to be used as stated in the attachment.
V.R.
Recommendation for Approval of Agreements
V.R.1.
Recommendation for Approval of Contract Modification with AmeriCorps REACH Corps
This modification to our current AmeriCorp Grant is necessary in order to extend the contract date from June 30, 2020, to July 31, 2020; change Kentucky cabinet contract group; provide the use of a generic email to receive invoices rather than emailing the Fiscal Grants Officer directly; and update the boilerplate indemnification language as required by Kentucky Finance.
Project administration is provided through Community Support Services and evaluation services are provided by Data Management, Planning, and Program Evaluation.
REACH AmeriCorps supports Vision 2020 Strategy 1.1.7. Members provide evidence-based mentoring and differentiated supports for students and their families with the goal of increasing school attendance and parental involvement and providing early interventions to avoid high school dropout.
Project Schools:
Academy @ Shawnee
Atkinson Academy
Coleridge-Taylor Elem.
Carrithers Middle
Conway Middle
Crosby Middle
Frayser Elementary
Gutermuth Elementary
Kammerer Middle
King Elementary
Luhr Elementary
Maupin Elementary
Marion C. Moore
Noe Middle
Olmsted Academy North
Olmsted Academy South
Portland Elementary
Thomas Jefferson Middle
Wellington Elementary
Western Middle
Westport Middle
Wheatley Elementary
Wilkerson Elementary
Zachary Taylor Elementary
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached contract modifications with AmeriCorps REACH Corps and authorize the superintendent to sign same.
V.R.2.
Recommendation for Approval of Memorandum of Agreement with Arizona State University in Support of Olmsted Academy North Innovation Lab
Arizona State University (ASU) is responsible for curriculum development and program implementation for Verizon Innovative Learning Schools awarded the Verizon Innovation Labs. ASU develops, facilitates, and manages the elective curriculum, curriculum technology, professional learning, program implementation, and program measurement.
ASU will work with Olmsted Academy North (OAN) to implement the curriculum and program in their innovation lab created by Hearts of America through support from Verizon. ASU will provide at no cost to the District or OAN, technology, curriculum, professional learning and support to OAN teachers.
This project aligns with Vision 2020 strategy 1.1.7.
The project does not obligate the District after the agreement period ends.
Submitted by: Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Arizona State University and authorize the Superintendent to sign same.
V.R.3.
Recommendation for Approval of Letter of Agreement with the Kentucky Science and Technology Corporation
The Kentucky Science and Technology Corporation is a nonprofit organization that oversees the coordination, planning, management, implementation, and funding of AdvanceKentucky, its teacher training and incentive program involving the College Board's Advanced Placement Program (AP) in mathematics, science, and English (MSE) courses and pre-AP preparation for these courses including the Access to Algebra program.
This agreement supports multi-year replication of AdvanceKentucky's Access to Algebra program at Farnsley Middle School. This program includes extensive formal and informal training of teachers, additional time on task for students, financial incentives based on academic results, cultivation of teachers who provide leadership to the Program by mentoring other teachers, and measurement and accountability for results.
The overall goal is to increase the number of students prepared for advanced STEM coursework in high school including a focus on inclusion of students traditionally underrepresented in advanced courses.
This project aligns with Vision 2020 strategy 1.1.7.
The project does not obligate the District after the agreement period ends.
Submitted by: Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Letter of Agreement with the Kentucky Science and Technology Corporation and authorize the superintendent to sign same.
V.R.4.
Recommendation for Approval of Agreement with the University of Kentucky for the Making Inquiry Possible Project
The Making Inquiry Possible Project is a University of Kentucky (UK) professional learning initiative sponsored by the Kentucky Department of Education (KDE) to help educators implement the new Kentucky Academic Standards for Social Studies (KASSS) recently adopted in February 2019.
The purpose of the Making Inquiry Possible Project is to help educators understand how inquiry-based curriculum and instruction are made possible by the collaborative efforts of teachers, their students, and supportive administrators. The project helps demonstrate transformative experiences espousing deeper learning practices. This initiative enables teachers to experience the type of culture and learning environment the inquiry process creates in both classrooms and PLCs as teachers move from 4.1 Kentucky Standards to the newly adopted Kentucky Academic Standards for Social Studies.
Teachers will be required to create transformative inquiry-based learning experiences that will move students and teachers through questions and investigations using evidence and communicating conclusions, discussions, argumentation, and informed action.
This project supports Vision 2020 strategies 1.1.7 Eliminating Achievement, Learning, and Opportunity Gaps; 2.1.3 Improving Culture and Climate; and 2.2.3 Increasing and Deepen Professional Learning.
There is no cost to the District associated with this project.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with the University of Kentucky and authorize the superintendent to sign same.
V.R.5.
Recommendation for Approval of Memorandum of Understanding with the University of Kentucky
The purpose of this project is to develop a mutually beneficial partnership between the University of Kentucky (UK) and JCPS, with particular regard to a research-practice partnership (RPP) between the University of Kentucky's School of Information Science and JCPS's Social Studies Department.
This RPP helps the District make decisions regarding better allocation of resources to develop transformative experiences around taking informed action as the quintessential deeper learning practice. As teachers move from the older 4.1 Kentucky Standards to the newly adopted Kentucky Academic Standards for Social Studies they will need to see inquiry in action. This research will enable our teachers to have a process that will help them better develop their craft.
This project supports Vision 2020 strategies 1.1.7 Eliminating Achievement, Learning, and Opportunity Gaps; and 2.1.3 Improving Culture and Climate and 2.2.3 Increasing and Deepen Professional Learning.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with the University of Kentucky and authorize the superintendent to sign same.
V.R.6.
Recommendation for Approval of Data Sharing Agreement with ManageBac Inc.
ManageBac is a cloud-based planning, assessment, and reporting platform for the IB continuum. Used by coordinators, teachers, students and parents, ManageBac offers support for the Primary Years, Middle Years, and Diploma Programmes. Features available to coordinators and teachers include but are not limited to: collaborative unit planning; pre-built report card templates for international curricula; vertical and horizontal curriculum planners; whole school curriculum mapping and analytics, automated exam registration; and assessment tasks, message boards, and gradebooks. Students and parents are able to access course information such as unit planners, assignments, and grades.
The purpose of this agreement is to delineate the operational guidelines for sharing data between ManageBac and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends that the Board of Education approve the attached data sharing agreement with ManageBac Inc.
V.S.
Recommendation for Approval of Resolutions Concerning Jefferson County School District Finance Corporation
The approval of the attached Resolutions approves, ratifies and confirms the actions of the Jefferson County School District Finance Corporation. This action is necessary in order to effect the issuance of the Corporation’s School Building Revenue Bonds, Series 2020A (the “Series 2020A Bonds”).
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached resolutions concerning the Jefferson County School District Finance Corporation.
V.T.
Recommendation for Approval of Declaration for One-Year Emergency Teacher Certification for the 2020-2021 School Year
It is the goal of the HR department to ensure that schools are supported with highly qualified teachers. The One-Year Emergency Certification is necessary for teachers who do not hold a Kentucky Teaching Certificate and will fill a vacant position when qualified teachers are not available. The District may request one-year emergency certificates for teachers who have completed specific curricular requirements. The District will obtain a one-year non-renewable emergency certification for any individual employed under the provision.
Submitted by: Jimmy Adams
Superintendent Martin Pollio recommends the Board of Education approve the request to apply for Emergency Teacher Certification for the 2020-2021 school year.
V.U.
Recommendation for Approval of Declaration for One-Year Emergency Substitute Teacher Certification for the 2020-2021 School Year
It is the goal of the HR department to ensure that schools are supported by highly qualified teachers. Substitute Teachers provide instructional support in the absence of our permanent teachers. The One-Year Emergency Certification is necessary for Substitutes who do not hold a Kentucky Teaching Certificate.
The District may request one-year emergency certificates for substitute teachers who have completed specific curricular requirements. The sub teacher positions will be filled by qualified applicants giving preference to the factors of academic preparation, prior teaching experience or related educational work, and personal attributes compatible with the demands of the teaching profession. The District will obtain a one-year certification for any individual employed under the provision.
Submitted by: Jimmy Adams
Superintendent Martin Pollio recommends the Board of Education approve the request to apply for Emergency Substitute Teacher Certification for the 2020-21 school year.
V.V.
Recommendation for Approval of Resolution for Workers Compensation Self-Insured Program
The Workers’ Compensation program has been self-insured since 1978.
This program has realized cost savings for the District in the form of interest of reserves and rate increases on insurance premiums, and has eliminated poor claims administration and increased administration control, plan flexibility, and improved services to employees.
Submitted by: Jimmy Adams
Superintendent Martin Pollio recommends the Board of Education approve the attached resolution seeking approval from the Commissioner of the Kentucky Office of Workers’ Claims to self-insure the Workers’ Compensation liabilities of the District.
V.W.
Recommendation for Approval of Revised 2020-21 School Calendar
The attached revised 2020-2021 school calendar is submitted to make changes necessary due to the date change of Oaks Day from May 1, 2020, to September 4, 2020.
Under the revised calendar, the following changes are included:
- Friday, September 4, 2020, is changed from an instructional day to a no school day;
- Wednesday, May 26, 2021, is now the last instructional day for students;
- Thursday, May 27, 2021, is now the last working day for teachers.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revised 2020-2021 school calendar.
V.X.
Revision of Board Policy 05.4 Safety (First Reading)
The revised language in this policy adds requirements for schools that elect to have an Automated External Defibrillator (AED) on the premises.
This policy was reviewed by the Board Policy Committee on February 18, 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policy, 05.4 Safety for first submission and reading.
V.Y.
Revision of Board Policy 09.1231 Dismissal from School (First Reading)
The revised language aligns this Board policy with the long-standing District practice for dismissal of students from school.
This policy was reviewed by the Board Policy Committee on February 18, 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policy, 09.1231 Dismissal from School, for first submission and reading.
V.Z.
Revision of Board Policies Relating to Employee Leave (First Reading)
Board Polices establish the parameters for the use of various types of leave by certified and classified employees of the District.
The revised language in the Board Policies:
- Clarifies that employees must be on active pay status or on an approved leave during the work year to utilize vacation leave, personal leave, or sick leave, unless the employee submits proper documentation for FMLA leave or Medical Leave;
- Prohibits an employee from engaging in gainful employment while on specific types of leave;
- Clarifies the manner in which summer leave for part-time and job sharing employees is to be handled; and
- Establishes that the maximum accumulated vacation total cannot exceed more than two times the earned annual rate.
These policies were reviewed by the Board Policy Committee on February 18, 2020.
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policies, 03.122 Holidays and Vacation Leave (Certified), 03.222 Holidays and Vacation Leave (Classified), 03.1231 Personal Leave (Certified), 03.2231 Personal Leave (Classified), 03.1232 Sick Leave (Certified), 03.2232 Sick Leave (Classified), 03.1331 Outside Employment or Activities (Certified), 03.2331 Outside Employment or Activities (Classified), for first submission and reading.
V.AA.
Acceptance of JCPS Certified Personnel Evaluation Plan for First Submission and Reading
The Educator Quality Oversight Committee (EQOC) has completed its annual review of the JCPS Certified Personnel Evaluation Plan (CEP) and recommends the attached revised draft become effective on July 1, 2020.
Kentucky Department of Education (KDE) requires that the local Board of Education approve this plan for submission when substantive changes occur.
Submitted by: Jimmy Adams
Attachments
- JCPS Certified Personnel Evaluation Plan – Summary of Changes
- JCPS Certified Personnel Evaluation Plan Draft – Mark-Up
- JCPS Certified Personnel Evaluation Plan Draft – Clean
- Pending Second Reading and Approval - ASSURANCES 2020_JCPS CEP
Superintendent Martin Pollio recommends the Board of Education accept the attached Jefferson County Public Schools Certified Personnel Evaluation Plan for first submission and reading.
V.BB.
Recommendation for Approval of a Revised Certified Evaluation Plan for the 2019-2020 School Year
Due to the current pandemic caused by the Novel Coronavirus, COVID-19, the District was forced to close schools, clear buildings of most employees, and alter how teachers and school staff deliver instruction to students. Senate Bill 177, passed by the General Assembly during the 2020 Regular Session and signed by the Governor on March 24, 2020, permits school districts to change evaluation plans.
Under the additional revision to the certified evaluation plan, all certified administrator evaluations (Job Family IV) in the 2019-2020 academic year, will be formative evaluations. All certified administrator summative evaluations are postponed by one year from their current required year (e.g., summative evaluations due in 2020 are due in 2021, those due in 2021 are due in 2022, and those due in 2022 are due in 2023).
Submitted by: Jimmy Adams
Superintendent Martin Pollio recommends the Board of Education approve revisions to the certified evaluation plan for the 2019-2020 school year as stated in the rationale.
V.CC.
Recommendation for Approval of Turnaround Plans for Comprehensive Support and Improvement Schools
Beginning in the 2018-19 school year, the Turnaround Plans for schools identified as Comprehensive Support and Improvement (CSI) are subject to review and approval by the local board of education as outlined in KRS 160.346 and 703 KAR 5:280. The plans include evidence-based interventions to be used to increase student performance and address the critical needs identified in the school audit; list of persons involved in turnaround efforts; and resources identified for school improvement.
The attachments includes the turnaround plans for the remaining eight CSI schools. The turnaround plans for the first 15 CSI schools were approved at the Jefferson County Board of Education Board meeting on February 25, 2020.
This project aligns with Vision 2020 Strategy 1.1.7, Eliminate achievement, learning, and opportunity gaps.
Submitted by: Dr. Dena Dossett
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the Turnaround Plans for the Comprehensive Support and Improvement Schools.
V.DD.
Recommendation for Approval of a Revised 2019-2020 Calendar
On Monday, April 20, 2020, Kentucky Governor Andy Beshear and Interim Education Commissioner Kevin Brown gave additional recommendations and guidance to Superintendents across the Commonwealth regarding school district responses to the current pandemic caused by the Novel Coronavirus, COVID-19.
In light of the direction provided by the Governor and Interim Commissioner, the District will not conduct in-person classes for the remainder of the 2019-20 school year. Students will complete the rest of their coursework for the school year through a continuation of Non-Traditional Instruction (NTI).
Under the latest guidance from the state, the total number of instructional hours to be completed during the 2019-2020 school year remains at 1,062, and it was clarified that each NTI day shall count as seven (7) hours toward that total. Based on that information, the District calculates that the statutory requirement of 1,062 hours will be fulfilled on Wednesday, May 27, 2020.
The Board is asked to approve a revised school calendar so that the last day for students will be Wednesday, May 27, 2020. Employee work calendars will be adjusted accordingly to fulfill contract day requirements, and employees and families will be notified in accordance with standard practice.
Submitted by: Jimmy Adams
Superintendent Martin Pollio recommends the Board of Education approve the revised 2019-2020 school calendar.
VI.
Adjournment
Order #2020-49 - Motion Passed: A motion to adjourn at 9:02 p.m. passed with a motion by Dr. Corrie Shull and a second by Mr. Chris Brady.
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