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I.
Moment of Silence
Welcome to the July 24, 2018, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
7 24 18 JCBE Meeting Audio
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recognitions and Resolutions
Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for July 24, 2018.
Order #607 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for July 24, 2018. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.
III.A.
Recognition of Western Day Treatment, a 2018 Alternative Program of Distinction
Western Day Treatment was designated as a 2018 Alternative Programs of Distinction by the Kentucky Department of Education (KDE). The designation recognizes schools for their innovative strategies for providing high-quality educational services to students with a variety of unique learning needs.
The school was formally recognized at a Kentucky Board of Education meeting in June and received a monetary award for instructional support. The school was also featured on the KDE website to serve as a model for other schools.
Submitted by: Allison Gardner Martin
Superintendent Martin Pollio recommends the Board of Education recognize Western Day Treatment for being designated as a 2018 Alternative Program of Distinction by the Kentucky Department of Education.
III.B.
Recognition of the Jefferson County Public School District Communications and Community Relations Staff, 2018 National School Public Relations Awards Recipients
The Jefferson County Public School (JCPS) District Communications and Community Relations staff earned two 2018 National School Public Relations Association (NSPRA) Golden Achievement Awards for the Academies of Louisville: Prepared, Empowered, and Inspired and for the From Principal to Superintendent: The Power of Positive Leadership initiatives. The Golden Achievement Award recognizes exemplary work in all aspects of school public relations, communication, marketing, and engagement.
Each entry for the awards program was judged individually against the following criteria—analysis of the need, planning to meet the need, execution and communication of the program, and evaluation of the success of the initiative.
Submitted by: Allison Gardner Martin
Superintendent Martin Pollio recommends the Board of Education recognize the Jefferson County Public School District Communications and Community Relations staff for earning two 2018 National School Public Relations Golden Achievement Awards.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for July 24, 2018.
Order #608 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for July 24, 2018. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Christopher Kolb.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the June 25, 2018, special meeting and June 26, 2018, regular meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 25, 2018, special meeting and June 26, 2018, regular meeting.
Order #609 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 25, 2018, special meeting and June 26, 2018, regular meeting. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Stephanie Horne.
VI.
Superintendent's Report
VII.
Persons Requesting to Address the Board Regarding Action, Information, or Consent Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
01.421 - Public Participation in Open Meetings
VIII.
Persons Requesting to Address the Board Regarding Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
01.421 - Public Participation in Open Meetings
IX.
Action Items
IX.A.
Recommendation for Approval of Vision 2020 In Action
Using the goals and strategies originally developed in Vision 2020, Dr. Pollio and his leadership team are implementing actions that will provide a laser-like focus on what the District will do and accomplish by December 31, 2020. The goal of the action plan is to make Vision 2020 more clear, coherent, actionable, and measurable. The action plan will also allow District leaders to update on a regular basis the District’s progress in meeting key goals. Changes from the June work session are highlighted in yellow.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached action plan for Vision 2020.
Order #610 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the attached action plan for Vision 2020. The recommendation passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.
X.
Information Items
X.A.
Acceptance of Internal Audit Status Report for Year Ended June 30, 2018
The submission of the Internal Audit Status Report for year ended June 30, 2018, is being made to comply with the requirements of the Jefferson County Public Schools Internal Audit Charter (“Charter”). In accordance with the Charter, the Board is required to meet at least twice annually with the Chief Audit Executive and receive communications on the internal audit activity’s performance relative to its plans and other matters. Additionally, it is best practice for the Board to meet directly with the Chief Audit Executive periodically.
This report supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Internal Audit Status Report for Year Ended June 30, 2018.
Order #611 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the attached Internal Audit Status Report for Year Ended June 30, 2018. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.
X.B.
Acceptance of Report on Opening Day Preparations for the 2018-19 School Year
This presentation will give an overview of the preparations being made for the opening of the 2018-19 school year.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a report on opening day preparations for the 2018 - 2019 school year.
Order #612 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report on opening day preparations for the 2018 - 2019 school year. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.
XI.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for July 24, 2018.
Order #613 - Motion Passed: A motion that the Board of Education approve the consent calendar for July 24, 2018, minus XI.S.1. Recommendation for Approval of Memorandum of Understanding with Hope Collaborative for a Group Mentoring Program passed with a motion by Mrs. Stephanie Horne and a second by Dr. Christopher Kolb.
Order #614 - Motion Passed: A motion that the Board of Education approve consent item XI.S.1. Recommendation for Approval of Memorandum of Understanding with Hope Collaborative for a Group Mentoring Program passed with a motion by Dr. Christopher Kolb and a second by Mrs. Stephanie Horne.
XI.A.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Tiffeny Armour
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
XI.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Tiffeny Armour
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.
XI.C.
Recommendation for Approval of Job Descriptions
The job descriptions being submitted are reflective of recommendations from the Council of Great City Schools’ organizational review. Additional changes were made for the efficiency of the District.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.
XI.D.
Recommendation for Approval of Organizational Charts
The organization changes being submitted are reflective of recommendations from the Council of Great City Schools’ organizational review. Additional changes were made for the efficiency of the District.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts.
XI.E.
Recommendation for Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on July 24, 2018.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
XI.F.
Recommendation for Approval of Projects, BG-1 Forms, and Assignment of Architects/Engineers
XI.F.1.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at Atherton High School
This project consists of the partial roof replacement of 207 squares of roofing in sections 8, 9 and 16.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Atherton High School, for an estimated project cost of $381,006.
XI.F.2.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Window Replacement at Greathouse/Shryock Traditional Elementary School
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Tony Kleyer, Architect and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Window Replacement at Greathouse/Shryock Traditional Elementary School, for an estimated project cost of $453,750.
XI.F.3.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Window Replacement Phase II at J. Graham Brown School
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Luckett and Associates as the architect/engineer, and the BG-1 form for the Window Replacement Phase II at J. Graham Brown School, for an estimated project cost of $599,630.
XI.F.4.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Window Replacement Phase III at Jefferson County Traditional Middle School
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Luckett and Associates and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Window Replacement Phase III at Jefferson County Traditional Middle School, for an estimated project cost of $599,630.
XI.F.5.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Complete Roof Replacement at Johnsontown Road Elementary School
This project consists of the complete roof replacement of 375 squares of roofing.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Complete Roof Replacement at Johnsontown Road Elementary School, for an estimated project cost of $677,800.
XI.F.6.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at Luhr Elementary School
This project consists of the partial roof replacement of 230 squares of roofing in sections 1, 3 and 4.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Patrick D. Murphy Co., Inc. Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Luhr Elementary School, for an estimated project cost of $422,296.
XI.F.7.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at Pleasure Ridge Park High School
This project consists of the partial roof replacement of 344 squares of roofing in sections 8A, 8B, 8C and 9.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Pleasure Ridge Park High School, for an estimated project cost of $623,646.
XI.F.8.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at Stuart Academy
This project consists of the partial roof replacement of 620 squares of roofing in sections 4, 6, 7, and 8.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Stuart Academy, for an estimated project cost of $1,110,520.
XI.F.9.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at Valley High School
This project consists of the partial roof replacement of 674 squares of roofing in sections 1, 2, 3, 9, 11, 12 and 13.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Valley High School, for an estimated project cost of $1,205,346.
XI.F.10.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Talent Development Academy Laboratory Renovation at Valley High School
This project will consist of a classroom renovation to create an HVAC Technology Laboratory for Career and Technical Education. The project includes infrastructure improvements to support instruction of HVAC technology.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of CMTA Engineers as the architect/engineer, and the BG-1 form for the Talent Development Academy Laboratory Renovation at Valley High School, for an estimated project cost of $72,344.
XI.F.11.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Partial Roof Replacement at Westport Middle School
This project consists of the partial roof replacement of 280 squares of roofing in sections 1A and 1B.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Patrick D. Murphy Co., Inc. Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Westport Middle School, for an estimated project cost of $510,712.
XI.F.12.
Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Complete Roof Replacement at Wilt Elementary School
This project consists of the complete roof replacement of 390 squares of roofing.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Complete Roof Replacement at Wilt Elementary School, for an estimated project cost of $704,536.
XI.G.
Recommendation for Approval of Bid and Revised BG-1 Form for Paint Booth Replacement at Southern High School
This project will consist of installing a new paint booth and mixing room at the location of the old paint booth and mixing room. Provide new exhaust ductwork through the roof and connect to existing electrical, gas, and air.
On January 23, 2018, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 18-249.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on June 26, 2018. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends the Board of Education award a contract to Badgett Constructors, LLC. for Paint Booth Replacement at Southern High School for the low base bid of $253,000; and approve the attached revised BG-1 form for $291,000.
XI.H.
Recommendation for Approval of BG-1 Forms
XI.H.1.
Recommendation for Approval of BG-1 Form for Phase I HVAC Renovation at duPont Manual High School
This project will replace the entire HVAC system, electrical switchgear, security, fire alarm, and ceilings and lights. A Partial roof replacement and minor building renovations may occur.
On June 26, 2018, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 19-004.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 Form for the Phase I HVAC Renovation at duPont Manual High School, for an estimated project cost of $28,936,950.
XI.H.2.
Recommendation for Approval of BG-1 Form for Phase I HVAC Renovation at Hite Elementary School
The project will replace the entire HVAC system, electrical switchgear, security, fire alarm, and ceilings and lights. Exterior window replacement, a partial roof replacement, and minor building renovations may occur.
On June 26, 2018, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 19-002.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 Form for the Phase I HVAC Renovation at Hite Elementary School, for an estimated project cost of $5,986,120.
XI.H.3.
Recommendation for Approval of BG-1 Form for Phase I HVAC Renovation at Jaeger Education Center
This project will replace the entire HVAC system, electrical switchgear, security, fire alarm, and ceilings and lights. A Partial roof replacement and minor building renovations may occur.
On June 26, 2018, the Board of Education approved Studio Kremer Architects to prepare plans and specifications for Project 19-003.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 Form for the Phase I HVAC Renovation at Jaeger Education Center, for an estimated project cost of $6,464,925.
XI.H.4.
Recommendation for Approval of BG-1 Form for Phase I HVAC Renovation at Westport TAPP School
This project will replace the entire HVAC system, electrical switchgear, security, fire alarm, ceilings and lights. Exterior window replacement, a partial roof replacement, and minor building renovations may occur.
On June 26, 2018, the Board of Education approved JRA Architects to prepare plans and specifications for Project 19-005.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 Form for the Phase I HVAC Renovation at Westport TAPP School, for an estimated project cost of $9,532,050.
XI.I.
Recommendation for Approval of Contract Completion and BG-4 Form for Boiler Replacement at the Youth Performing Arts School/Sam Meyers Hall
On August 10, 2015, the Board of Education approved LSE Engineering, Inc. to prepare plans and specifications for Project 16-031.
On April 26, 2016, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.
LSE Engineering, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Boiler Replacement at the Youth Performing Arts School/Sam Meyers Hall for a total construction cost of $113,000.
XI.J.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
XI.K.
Recommendation for Approval of Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendment
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.
The attached is a list of Request For Proposals and Request For Proposal renewals from July 1, 2016, to date.
Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the following competitive negotiation, bid tabulations, contract renewals, and amendment:
•Competitive Negotiation for Prepared Produce Delivered to Various JCPS Locations;
•Group Mentoring Service;
•Paper (Materials Production);
•Bakery Products;
•SCNS Lunchroom Supplies (School Delivery);
•Contract Renewal - Insulation Pipe & Accessories (Percentage);
•Contract Renewal - Kitchen Fire Suppression Systems (Inspection & Service);
•Contract Renewal - Linen Service (SCNS);
•Contract Renewal - Carpet, Supplies & Installation; and
•Amendment - Locks & Miscellaneous Hardware.
XI.L.
Recommendation for Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
XI.M.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Purchase Orders issued during the period of June 11 through July 9, 2018.
XI.N.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Vouchers paid during the period of June 11 through July 9, 2018.
XI.O.
Acceptance of Monthly Financial Report for Period Ended June 30, 2018
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended June 30, 2018.
XI.P.
Acceptance of Quarterly Report of Investment Performance
This report is provided to the Board per JCPS Policy 04.36 Investments and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the year ended June 30, 2018.
XI.Q.
Acceptance of Final Report of Professional Services Contracts for Fiscal Year 2017-18
This report is provided in accordance with Board Policy 01.11, General Powers and Duties of the Board and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Of the $6.6 million in professional services contracts approved during fiscal year 2017-18, more than $4.6 million, or 70 percent, were submitted by Academic Services.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the Final Report of Professional Services Contracts of $5,000 or more approved during fiscal year 2017-18.
XI.R.
Acceptance of Donations, Grants, and Funding
Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
XI.R.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on July 24, 2018.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $118,996.42 to be used as stated in the attachment.
XI.R.2.
Acceptance of Grant from Cabinet for Health and Family Services for District Family Resource and Youth Services Centers
The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers (FRYSC) in those schools where at least 20 percent of the student body is eligible to receive free school meals. FRYSCs are intended to promote and coordinate the flow of community resources and support families and youths in ways that strengthen their functioning and that enhance the growth and development of the individual members of the family unit.
JCPS operates 96 FRYSCs that provide support to 131 schools. During the 2017-18 school year, FRYSCs provided 900,000 needed interventions and supports to students and their families in efforts to help our most at-risk students overcome non-academic obstacles as they strive to achieve academically at high levels. Each center has a unique blend of programs, referrals and partnerships, all of which depend on location, available services, local need, and community input.
This is a one-year allocation that begins on July 1, 2018. Due to a funding shortfall of this grant, the General Fund provides over $1 million dollars in additional support to the FRYSCs.
FRYSCs have established a record of success based on improved student performance in class work, homework, and peer relations as reported by teachers. Parents also report that they experience greater satisfaction and involvement with schools as a result of assistance through their local FRYSC.
This project directly supports Vision 2020 Strategy 1.1.3, 1.1.6 & 2.1.3
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $7,217,145.00 from the Kentucky Cabinet for Health and Family Services for Family Resource and Youth Services Centers and authorize the superintendent to sign the attached agreement.
XI.R.3.
Acceptance of Funding from the Jefferson County Public Education Foundation/Future Up
Ten donors gave a total of $1,572.87 through the Moore Alumni Association to be used for the Moore Alumni Scholarship.
Robert Brown donated $250 to be used for the Book Buggy Program.
Rotary Fund of Louisville donated $5,000 to the Imagination Library.
Dollar General Literacy Foundation donated $8.000 to be used towards Adult Education.
Bellarmine University donated $1,250 to the JCPS Robotics Program.
Submitted by: Kristin Wingfeld
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $16,072.87 from the Jefferson County Public Education Foundation/Future Up to be used as stated in the rationale.
XI.R.4.
Acceptance of Funding from the Institute of Education Sciences Grant with Teachers College, Columbia University
The proposed project in the grant seeks to establish a partnership between JCPS and Teachers College, Columbia University. The goal is to investigate whether and how cycle-based budgeting and the concept of academic return on investment can be used to improve decision-making about educational programs and strategies, and ultimately lead to stronger student education outcomes.
The sub-award for JCPS covers the cost for a program analyst to support the grant activities for a two-year period; as well as travel to the annual principal investigator meetings, dissemination of project results at two conferences, and project management meetings at Columbia. The grant activities include quantitative analysis of a sample of JCPS programs, qualitative analysis based on interviews, and professional development for cost-center heads regarding how to document program costs and effectiveness when making decisions.
The grant supports Vision 2020 strategy 3.1.4 – ensure responsible stewardship of resources. The period of performance is July 25, 2018, – June 30, 2020. A match is not required and the subgrant does not obligate the district after the period of performance.
Attached are the sub-award agreement and the data sharing agreement.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the sub-award and data sharing agreement for the grant with Teachers College, Columbia University and authorize the superintendent to sign same.
XI.R.5.
Acceptance of Homeless Education Grant from Kentucky Department of Education
The Homeless Education grant aligns with Vision 2020 strategies 1.1.3 and 1.1.7. The grant will assist families by providing school information, helping with enrollment and the transfer of student records, providing tutoring, and offering student support services.
Grant funds pay for salaries and benefits, purchased services, transportation, travel, printing, supplies, registration, and fees. A total of $242,000 in Title I funds will also support the Homeless Education program and be used as a match. The period of performance is August 1, 2018, to September 30, 2019.
Submitted by: Dr. John Marshall
Attachments
Superintendent Martin Pollio recommends the Board of Education accept a grant of $111,608 from the Kentucky Department of Education to provide homeless education services and authorize the superintendent to sign same.
XI.R.6.
Acceptance of Funding from Kentucky Educational Collaborative for State Agency Children for JCPS/State Agency Children's Programs
The Kentucky Educational Collaborative for State Agency Children (KECSAC) has awarded the District $2,894,617 to partially fund salaries and other operating expenses at the following educational programs:
* Ackerly Inpatient/ Norton Children's Hospital: $63,184.00
* Bellewood: $146,113.00;
* Boys and Girls Haven: $98,725.00;
* Brook-Dupont: $126,368.00;
* Brook-KM!: $221,144.00;
* Brooklawn: $469,931.00;
* Home of the Innocents: $454,135.00;
* Louisville Day Treatment: $185,603.00
* Maryhurst: $280,379.00
* Peace Academy: $667,381.00
* St. Joseph Children's Home: $98,725.00; and
* Western Day Treatment: $89,929.00
The resolutions and KECSAC agreements are effective beginning July 1, 2018, and will expire June 30, 2019. This supports Vision 2020 Strategy 1.1.2 and 1.1. 7.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $2,894,617 from the Kentucky Educational Collaborative for State Agency Children and authorize the superintendent to execute the attached agreements.
XI.R.7.
Acceptance of Funding from Metro United Way for the Louisville Education and Employment Partnership
Metro United Way (MUW) has awarded the Louisville Education and Employment Partnership (LEEP) program funding for the 2018-19 school year.
LEEP career planners carry a minimum caseload of 75 students, grades 9-12, in need of interventions to graduate and be prepared for college and career. Career planners work with students to improve attendance and academic performance and encourage and promote responsible decision making.
MUW funding supports the salaries of two career planners - one at Seneca High School and one at Western High School.
This funding directly aligns with strategy 1.1.7 in Vision 2020.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $76,020 from Metro United Way for the Louisville Education and Employment Partnership and authorize the Superintendent to sign the attached funding letter.
XI.R.8.
Acceptance of Year Three Continuation Funding for AmeriCorps REACH Corps Program
The Corporation for National and Community Service, through the Kentucky Commission on Community Volunteerism and Service (KCCVS), awarded the District a $327,021 grant to recruit 24 AmeriCorps members to serve priority and focus schools. REACH (Ready to Extend A Caring Hand) Corps Members will provide mentoring services for students with high rates of unexcused absences, and they will recruit, train, and manage volunteers to support school improvement efforts.
REACH Corps Member responsibilities include:
- Providing one-on-one mentoring to students with 7-15 unexcused absences at priority or focus elementary and middle schools;
- Serving as a liaison with the parents/guardians of participating students;
- Assisting the Family Resource and Youth Services Coordinator in identifying and addressing student needs;
- Promoting effective citizenship and serving as a community role model;
- Continuing outreach through after-school programs; and
- Recruiting volunteers to serve the school in a variety of areas.
The grant period is August 1, 2018, through July 31, 2019. AmeriCorps Members will be placed in the Family Resource and Youth Services Centers at project schools.
The grant pays member living allowances, contractual expenses, and indirect costs. It also covers a portion of travel, health and other insurance, and evaluation costs. Each school will contribute $5,750 from their school or Family Resource Youth Services Center budget as a match. Matching funds support a Coordinator of Special Projects as well as travel, supplies, member gear and the balance of member health and other insurance costs.
In return for the matching funds, the school receives an AmeriCorps Member who serves at their assigned school five days a week for 8 hours a day.
Project administration is provided through Community Support Services and evaluation services are provided by Data Management, Planning, and Program Evaluation.
REACH Corps supports Vision 2020 Strategy 1.1.7. Members provide evidence-based mentoring and differentiated supports for students and their families with the goal of increasing school attendance and parental involvement and providing early interventions to avoid high school dropout.
Project Schools include:
Academy @ Shawnee
Atkinson Academy
Coleridge-Taylor Elem.
Carrithers Middle
Conway Middle
Crosby Middle
Crums Lane Elementary
Farnsley Middle
Frayser Elementary
Kammerer Middle
King Elementary
Luhr Elementary
Maupin Elementary
Marion C. Moore
Noe Middle
Olmsted Academy North
Olmsted Academy South
Thomas Jefferson Middle
Wellington Elementary
Western Middle
Westport Middle
Wheatley Elementary
Wilkerson Elementary
Zachary Taylor Elementary
Submitted by: Dr. Carmen Coleman
Attachment: KY Doc ID No.PON2 730 1900001735
Superintendent Martin Pollio recommends the Board of Education accept Year 3 continuation funding totaling $327,021 from the Kentucky Commission on Community Service and Volunteerism and authorize the superintendent to sign the attached agreement.
XI.S.
Recommendation for Approval of Agreements
Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
XI.S.1.
Recommendation for Approval of Memorandum of Understanding with Hope Collaborative for a Group Mentoring Program
Mentoring provides a great opportunity for our students to develop meaningful relationships with caring adults. Hope Collaborative and JCPS will partner to provide group mentoring for students to support development of the capacities and dispositions identified in the Backpack of Skills.
This MOU outlines the relationship and provides structure around the roles for each organization.
Supports Vision 2020 Goals 1.1.3 and 1.1.7 in the Learning Growth & Development Focus Area.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve a Memorandum of Understanding with Hope Collaborative for a group mentoring program in JCPS schools.
XI.S.2.
Recommendation for Approval of Memorandum of Understanding with Kentucky Higher Education Assistance Authority and Kentucky Campus Compact on Behalf of Valley and Southern High Schools
Kentucky Higher Assistance Authority (KHEAA) administers various student financial aid programs and conducts myriad outreach activities in order to help improve access to higher education for Kentucky students and their families.
Kentucky Campus Compact (KYCC) is a statewide coalition of college and university presidents that promotes public and community service that develops citizenship skills, helps campuses forge effective community partnerships, and provides resources and training to integrate civic and community-based learning into the curriculum.
KHEAA will place a fully-trained AmeriCorps College Coach in Valley and Southern High Schools to serve as a full-time near-peer mentor for students.
KHEAA will provide regular, rotating oversight for AmeriCorps members to ensure they are engaged in service activities to help high school students and their parents develop higher education aspirations, understand their options for postsecondary education, and learn about/utilize the resources available to help pay for education beyond high school.
The District will ensure that Valley and Southern High Schools provides the Kentucky College Campus AmeriCorps member with on-site supervision, mentorship, sufficient workspace, appropriate student access, and data for which they have parent permission and resources.
Submitted by: Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Kentucky Higher Education Assistance Authority and Kentucky Campus Compact on behalf of Valley and Southern High Schools and authorize the superintendent to sign same.
XI.S.3.
Recommendation for Approval of Third-Party Cooperative Agreement with Kentucky Office of Vocational Rehabilitation
The Community Work Transition Program is designed to assist Exceptional Child Education (ECE) students who qualify to receive services from the Office of Vocational Rehabilitation (OVR) and who have identified work as a desired post-school outcome. Additionally, these students will have demonstrated a need for vocationally relevant transition services in order to successfully transition from high school to competitive employment.
OVR will provide eligible students with post-high school transition services; e.g., vocational assessment, job placement, and training. Approval of the attached third-party cooperative agreement will allow the district to participate in the program.
The term of the agreement is July 25, 2018, and ending June 30, 2019.
This program supports Vision 2020 Strategy 1.1.1.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the Third-Party Cooperative Agreement with the Kentucky Office of Vocational Rehabilitation.
XI.S.4.
Recommendation for Approval of Memorandum of Agreement with the University of Louisville
This partnership will allow teachers at Fairdale High School to provide important mentoring relationships with preservice teachers in an environment where preservice teachers can learn the challenges and rewards of working in a priority school setting with a focus on increased engagement for student achievement. Additionally, this partnership will support the Global Services Academy at Fairdale High School through a community partner for our Teaching and Learning career pathway. Two of the courses being taught on the Fairdale Campus by UofL will be courses agreed upon for dual credit in the Teaching and Learning Pathway (EDTP 201 and EDTP 215).
There are no services being provided, more a partnership to support best practices in instruction and mentoring for preservice teachers. The preservice teachers will support Fairdale classrooms through collaborative teaching opportunities and cooperative planning opportunities. Collaborative experiences, such as these, support the recruiting and retention of teachers in a challenging urban district, such as JCPS, and gives new teachers a feeling of preparedness and efficacy that is not found in programs that do not provide these types of hands-on experiences.
The agreement supports Vision 2020 Focus Areas Learning, Growth, and Development (Goal 1, Strategies 1.1.1 and 1.1.4), as well as focus area Increased Capacity and Improved Culture (Goal 2, Strategies 2.1.1, 2.1.2, 2.1.3) through a partnership between Fairdale High School and the University of Louisville School of Education and Human Development.
There is no cost to either party.
Submitted By: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve a partnership between Fairdale High School and the University of Louisville School of Education and Human Development and authorize the superintendent to sign the attached agreement.
XI.S.5.
Recommendation for Approval of Resolution with Ohio Valley Educational Cooperative
Article IV of the attached the Ohio Valley Educational Cooperative (OVEC) agreement states that other school districts may engage in the cooperative agreement by approving the attached Resolution. OVEC provides a wide variety of services and opportunities for teacher and administrator training.
This initiative directly aligns with strategy 2.1.3 in Vision 2020, Improving Culture and Climate.
This resolution requires no funding obligation by the District.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Resolution to allow the Board to become a party to the interlocal agreement establishing and governing the ongoing operations of the Ohio Valley Educational Cooperative.
XI.S.6.
Recommendation for Approval of Memorandum of Understanding with Louisville Metro Government for Funding for Community Liaisons
Louisville Metro Government, through the attached Memorandum of Understanding, provides funding totaling $159,000.00 to support part of the salaries and fringe benefits of seven Community Liaisons at the following Community School sites:
- Cane Run Elementary
- Fairdale High School
- Farnsley Middle School
- Frost Middle School
- Iroquois High School
- Meyzeek Middle School
- Western Middle School
Community Liaisons oversee the activities of the Community Schools which offer services to the entire community during the summer and after school hours. These programs are designed to provide intergenerational, educational, social, cultural, and recreational activities for children of all ages and their families.
During the 2017-18 school year, JCPS Community Schools provided program and services to 1,536 children and families.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached memorandum of Understanding with Louisville Metro Government and authorize the Superintendent to sign same.
XI.T.
Recommendation for Approval of Kentucky Department of Education Required Documents for the National School Lunch Program and School Breakfast Program
The Kentucky Department of Education requires that the three attached forms be completed and signed in order for JCPS to participate in USDA Child Nutrition Programs during the 2018-19 school year.
The Indirect Cost form communicates if the Board will be collecting indirect cost from the School and Community Nutrition Program. It also identifies if the Board has made adjustments to the indirect cost pool.
The Intent to Participate in the Community Eligibility Program form identifies if the Board will continue to participate in the Community Eligibility Program for the 2018-19 school year.
The Procurement Certification is an attestation that the Board agrees to abide by federal procurement regulations.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Kentucky Department of Education documents for the National School Lunch Program and School Breakfast Program.
XI.U.
Notification of Conveyance of Right of Way for Crums Lane Elementary School
This right of way is granted to allow Louisville Gas & Electric Company to expedite the construction of an underground electrical service and overhead pole relocation on the Crums Lane Elementary School campus.
The project directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education receive notice of the attached Conveyance of Right of Way for Crums Lane Elementary School.
XI.V.
Recommendation for Approval of JCPS Certified Personnel Evaluation Plan
The Educator Quality Oversight Committee (EQOC) has completed its statutorily-required annual review of the JCPS Certified Evaluation Plan (CEP) and recommends the attached revised draft for the 2018-19 school year.
The Kentucky Department of Education (KDE) requires that the local Board of Education approve this plan for submission.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Jefferson County Public Schools Certified Personnel Evaluation Plan
XI.W.
Recommendation for Approval of Payment of Out-of-District Expenses for Board Members
Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the district. Board members shall obtain Board approval prior to incurring out-of-district expenses.
Board Member Chris Brady will attend the NPE Action/NPE Action 5th Annual National Conference in Indianapolis, Indiana, on October 20 - 21, 2018.
Estimated Expenses:
- Registration Fee: $154.65
- Lodging/Hotel: $169
- Meals: Reimbursed at district rate
- Mileage: Reimbursed at district rate
Submitted by: Superintendent Martin Pollio
01.821 - Board Member Compensation and Expenses
Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses incurred by Board Member Chris Brady to attend the NPE Action/NPE Action 5th Annual National Conference in Indianapolis, Indiana, on October 20 - 21, 2018.
XI.X.
Revision of Board Policies - KSBA 2018 Board Policy Update (First Reading)
Each year, the Kentucky School Boards Association (KSBA) provides local boards of education with a Board Policy Update, which provides recommended amendments to board policies based on changes to state and federal statutes and administrative regulations from the preceding year. The draft language is then reviewed by District staff and General Counsel.
The attached document shows proposed amendments to Board policies from the KSBA 2018 Board Policy Update, as well as suggested language from District staff and General Counsel. Proposed new language is underlined, and proposed deletions are shown using strikethroughs. All changes reflect language recommended by KSBA, except language highlighted in yellow is recommended by the District General Counsel, and language highlighted in blue is language recommended by District staff.
01.0 Definitions
01.11 General Powers & Duties of the Board
01.111 District Planning
01.2 Board Member Qualifications
01.42 Regular Meetings
01.43 Executive Sessions
01.83 In-Service Training
02.421 Election of School Council Members (SBDM)
02.421 Comprehensive School Improvement Plan
03.11 Hiring (Certified)
03.121 Salaries (Certified)
03.1235 Education/Professional Leave
03.18 Evaluation
03.21 Hiring (Classified)
03.221 Salaries (Classified)
03.27 Discipline, Suspension and Dismissal of Classified Employees
03.4 Substitute Teachers
03.6 Volunteers
04.1 Budget Planning and Adoption
04.32 Purchasing
04.91 Financial Statements and Reports
05.5 Security of Facilities
06.33 Regular Bus Stops
08.1341 Essential Workplace Programs
08.1345 Federal Programs
08.13451 Title I – Parent and Family Engagement Policy
08.3 School Calendar
09.11 School Attendance Areas
09.12 Admissions and Attendance
09.1231 Dismissal from School
09.211 School Health Requirements
09.22 Student Health and Safety
09.227 Child Abuse
09.313 Eligibility (Athletics)
Submitted by: Jonathan Lowe
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policies for first submission and reading.
XI.Y.
Revisions to Board Policy 09.12 Admissions and Attendance (First Reading)
Each year, the Kentucky School Boards Association (KSBA) provides local boards of education with a Board Policy Update, which provides recommended amendments to board policies based on changes to state and federal statutes and administrative regulations from the preceding year. The draft language is then reviewed by District staff and General Counsel.
The attached document shows proposed amendments to Board Policy 09.12 Admissions and Attendance from the KSBA 2018 Board Policy Update, as well as suggested language from District staff and General Counsel. Proposed new language is underlined, and proposed deletions are shown using strikethroughs. Changes highlighted in yellow reflect language recommended by KSBA, while language highlighted in blue is recommended by the staff or District General Counsel.
Board Policy 09.12 - Admissions and Attendance
Changes are being made to bring the Board policy relating to homeless children and youth and foster children into alignment with the federal McKinney-Vento Homeless Education Act as amended by the Every Child Succeeds Act.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policy 09.12 Admissions and Attendance for first submission and reading.
XI.Z.
Revisions to Board Policy 01.421 – Public Participation in Open Meetings (First Reading)
The Board Policy Committee has reviewed and discussed the amendments to the policy listed below, which is being brought forward for consideration by the Board. Input from District staff, General Counsel, and Board Policy Committee members is incorporated. Proposed new language is underlined, and highlighted in yellow.
Board Policy 01.421 – Public Participation in Open Meetings
Provides additional clarity regarding impermissible topics and language during a Board meeting relating to personnel matters and District employees.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 01.421 – Public Participation in Open Meetings
XI.AA.
Revisions to Board Policy 01.45 – Board Meeting Agenda (First Reading)
The Board Policy Committee has reviewed and discussed the amendments to the policy listed below, which is being brought forward for consideration by the Board. Input from District staff, General Counsel, and Board Policy Committee members is incorporated. Proposed new language is underlined, and highlighted in yellow.
Board Policy 01.45 – Board Meeting Agenda
This proposed change would limit the time allotted for speakers to address the Board after the Superintendent’s Report to forty-five minutes. If additional speakers remain after that time has elapsed, they would be permitted to address the Board after Board Reports. Speakers addressing agenda items would be permitted to speak before persons addressing non-agenda items.
Submitted by: Jonathan Lowe on behalf of the Board Policy Committee
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board Policy 01.45 – Board Meeting Agenda.
XI.BB.
Recommendation of Election of Board Member to Serve on the Local Planning Committee
Pursuant to Section 101.11 of the Kentucky School Facilities Planning Manual 702 KAR 4:180, one member of the Local Board of Education shall be selected by the Local Board to serve on the Local Planning Committee (LPC). A newly elected board may replace the local board representative selected by the preceding board of education.
Submitted by: Board Chairwoman Diane Porter
Attachment
Superintendent Martin Pollio recommends the Board of Education elect Board Member Chris Kolb to serve on the Local Planning Committee.
XI.CC.
Recommendation for Approval of Agreement Between Jefferson County Board of Education and Service Employee International Union
The Board's representatives have negotiated the attached agreement with Service Employee International Union.
Approval of this recommendation will authorize staff to execute the applicable contract to hourly plant operators effective July 1, 2018.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement between the Jefferson County Board of Education and Service Employee International Union.
XII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #615 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Dr. Lisa Willner.
XIII.
Committee Reports
The Finance Advisory Committee Meetings are held on the second Thursday of each month, from 5 to 6 p.m., VanHoose Education Center in the Stewart Auditorium at 3332 Newburg Road. Meeting materials and Minutes from previous meetings can be accessed here.
JCPS Calendar of Events
XIV.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XV.
Executive Session (If Needed)
XVI.
Action Item (If Needed)
XVII.
Adjournment
A motion to adjourn the July 24, 2018, meeting of the Jefferson County Board of Education.
Order #616 - Motion Passed: A motion to adjourn the July 24, 2018, meeting of the Jefferson County Board of Education passed with a motion by Mrs. Stephanie Horne and a second by Mr. Chris Brady.
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