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I.
Welcome & Call Meeting to Order
Michael Waller
I.A.
Moment of Silence & Pledge of Allegiance
II.
Approval of Agenda
Michael Waller
Order #148 - Motion Passed: A motion to approve the agenda as listed passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
III.
Students & Staff Recognition
Bob Lawson
III.A.
Braille Challenge Winner
HCHS Junior Ethan Dixon won 1st place in the Varsity Division of the Regional Braille Challenge held in February at the Kentucky School for the Blind in Louisville, Kentucky.
III.B.
HCHS Student Ambassadors
Natalie Hutchinson
Ella Curneal
Kylie Brown
IV.
Community Partner Spotlight
Bob Lawson
Wal-Mart Pharmacy
V.
Approve Minutes from Prior Meetings
Michael Waller
Order #149 - Motion Passed: A motion to approve the Minutes from the March 30, 2021 Special Meeting passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
VI.
Reports
VI.A.
BG 19-068 - New Jefferson Elementary School Project Update
John Hagan Codell
VI.A.1.
Approve Change Order 3-1
Order #150 - Motion Passed: A motion to approve change order 3-1 to Hartz Contracting for the amount of $1,645.00 for cost to provide and install a solid surface sill/counter at Concession Room 151 coiling counter door as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
VI.A.2.
Approve Change Order 4-4-1
Order #151 - Motion Passed: A motion to approve change order 4-4-1 to Lee Building\Masonry Products for the amount of ($30,525.00) due to brick selection change from originally quoted brick unit price to brick that has a less expensive unit price as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
VI.A.3.
Approve Change Order 17-2
Order #152 - Motion Passed: A motion to approve Change Order 17-2 issued to Mechanical Consultants Inc. for the amount of $23,355.00 to cover the actual costs for water utility fees of $48,255.00 in excess of the $25,000.00 allowance provided in the project specification since actual costs could not be identified prior to commencement of work as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.
VI.A.4.
Approve Time Extension Change Orders
Order #153 - Motion Passed: A motion to approve the following change orders issued to account for delays in construction resulting from additional concrete stabilization required when unsuitable soils were encountered during preparation of building pad as well as delays resulting from Adverse Weather conditions experienced between the start of construction and March 15, 2021 These change orders issued to the Contractors do not result in increased cost to the board. Change Orders 3-2, 4-1,5-1, 6-1,7-1, 8-1, 11-1, 12-1, 13-3, 14-1, 15-1, 16-1, 17-3, 18-1, 19-1, 21-7, and 22-1 as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.
VI.B.
Capital Projects
Alisa Payne
VI.B.1.
BG 21-077 - North Middle School Football Stadium Bleacher Replacement Project
VI.B.1.1.
Approve Owner/Architect Agreement
Order #154 - Motion Passed: A motion to approve the Agreement between Owner, Henderson County Board of Education, and Architect, RBS Design Group, PSC, for BG 21-077 - North Middle School Football Stadium Bleacher Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.
VI.B.1.2.
Approve Schematic Drawings
Order #155 - Motion Passed: A motion to approve the Schematic Drawings for BG 21-077 - North Middle School Football Stadium Bleacher Replacement Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.
VI.B.2.
BG 20-222 - Safety Upgrade Secure Entrance (Card Access, Cameras)
VI.B.2.1.
Approve BG-2 - Outline Specifications Energy-Design Criteria
Order #156 - Motion Passed: A motion to approve the BG-2 - Outline Specifications Energy-Design Criteria Form for BG 20-222 - Safety Upgrade Secure Entrance (Card Access, Cameras) Project as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.
VI.B.2.2.
Approve BG-3 - Statement of Probable Cost
Order #157 - Motion Passed: A Motion to approve the BG-3 - Statement of Probable Cost for BG 20-222 - Safety Upgrade Secure Entrance (Card Access, Cameras) as presented passed with a motion by Mrs. Tracey Williams and a second by Mr. Thomas Alves.
VI.B.2.3.
Approve Construction Documents
Order #158 - Motion Passed: A Motion to approve the Construction Documents for BG 20-222 - Safety Upgrade Secure Entrance (Card Access, Cameras) as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
VI.B.3.
Approve BG5 for BG 19-049 - North Middle School Roofing Project
Order #159 - Motion Passed: A motion to approve FACPAC BG5 Project Closeout Form (Ref# 1479) for BG 19-049 - North Middle School Roofing Project as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
VI.C.
Energy Update
Trane
VI.D.
Standard 7 - Influential Leadership
Bob Lawson
VII.
Old Business
VII.A.
COVID Testing for Athletics
Bob Lawson
VIII.
New Business
VIII.A.
SB 128
Bob Lawson
VIII.B.
Pupil Attendance Regulation Waiver Request (SY 2021-2022)
Kasey Wolfe
Order #160 - Motion Passed: A motion to approve the Pupil Attendance Regulation Waiver Request for SY 2021-2022 as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
VIII.C.
Discussion of Semi-Monthly Pay
Bob Lawson
VIII.D.
Schedule Superintendent Capstone and Evaluation
Bob Lawson
Proposed dates and times.
Superintendent Capstone: May 17, 2021 at 5:00 p.m.
Superintendent Evaluation: June 21, 2021 at 5:00 p.m.
VIII.E.
Consent Agenda
Michael Waller
Order #161 - Motion Passed: A motion to approve the Consent Agenda as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Kirk Haynes.
VIII.E.1.
Approve Educational Leave of Absence for the 2021-2022 School Year
VIII.E.2.
Approve School Activity Fund Fundraiser Request
- HCHS Choir (Discount Cards with the Band) for uniforms/future/travel/sheet music. This fundraiser request will replace the Chocolate Fundraiser.
VIII.E.3.
Approve Grant Applications
- District ($2,000; $7,000; $12,000; $27,000) Voya - awards grants in steps/stages for work with special needs projects; and
- District ($19,870) Crumb Rubber/Tire-Derived Products Grant used to promote innovative uses of recycled Kentucky waste tires.
VIII.E.4.
Approve Bid Recommendations
Bid Recommendation:
RFP Drug Screening & Medical Services 3-21-5-4
Bid Renewal Recommendations:
Fire Safety Equipment Inspection 4-20-5-4
Fleet Insurance Bid #6-20-5-5, Liability Insurance Bid #8-20-5-5, and Property Insurance Bid #7-20-5-5
VIII.E.5.
Approve Shortened School Day for Two (2) Special Education Students
VIII.E.6.
Approve Request to Waive New Employee Fees for 2021-2022
VIII.E.7.
Approve ESSER II Assurances FY 2021
VIII.E.8.
Approve Extended Disability Leave Request
IX.
Financial
Cindy Cloutier
IX.A.
Treasurer's Report
Order #162 - Motion Passed: A motion to approve the Treasurer's Report for the month ending March 31, 2021 passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
IX.B.
Paid Warrant Report
Order #163 - Motion Passed: A motion to approve the Paid Warrant Report for payments made between March 16, 2021 and April 19, 2021 passed with a motion by Mr. Wesley Smith and a second by Mrs. Tracey Williams.
X.
Personnel Actions
Michael Waller
XI.
Adjourn
Michael Waller
Order #164 - Motion Passed: There being no further business to come before the Board, a motion to adjourn the meeting at 7:00 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Kirk Haynes.
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