Gallatin County
November 25, 2013 7:00 PM
Gallatin County Board of Education Meeting
I. CALL TO ORDER
I.A. Welcome
I.B. Roll Call
I.C. Approval of the Agenda
Actions Taken

Order #2013-698 - Motion Passed:  Approval of the agenda passed with a motion by Mr. Alex Tainsh and a second by Mr. Dicky Wilson.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
II. RECOGNITIONS
II.A. Superintendent Fine Art Awards
III. COMMUNICATIONS (No Board Action)
III.A. Board Members
III.B. Citizens & Delegations
III.C. Staff/School Reports
III.C.1. LE Principal's Report, SBDM Agenda/Minutes - Mr. Joe Wright
Attachments
III.C.2. UE Principal's Report, SBDM Agenda/Minutes - Mrs. Deb Brown
Attachments
III.C.3. MS Principal's Report, SBDM Agenda/Minutes - Mr. Curt Bieger
Attachments
III.C.4. HS Principal's Report, SBDM Agenda/Minutes - Mrs. Roxann Booth
Attachments
III.C.5. Enrollment & Attendance Report
Attachments
III.D. Written Communications
III.D.1. KSBA - Receipt of KSBA Scholarship Nominees
Attachments
III.E. Superintendent's Report
III.E.1. Drafts of 2014 Board of Education Meeting Schedule for Consideration and Approval at the January 2014 Board Meeting
Attachments
III.E.2. New Superintendent Evaluation - ILP
Attachments
IV. STUDENT LEARNING SERVICES
IV.A. Policy
IV.A.1. First Reading of Board Policy 04.41 - Fraud
Attachments
IV.A.2. Review of Board Procedure 04.9 AP.1 - Audits
Attachments
IV.A.3. Review of Board Procedure 06.22 AP.1 - Driver's Responsibilities
Attachments
IV.A.4. Request Approval of Extension to January Board Meeting for Development and Review of Policy 09.4341 - Alternative Education
Actions Taken

Order #2013-699 - Motion Passed:   passed with a motion by Mr. Chad Murray and a second by Mr. Alex Tainsh.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
IV.B. Approval of Resolution for Waiver of Board Member Per Diem Reimbursement in Accordance with Board Policy 01.821
Attachments
Actions Taken

Order #2013-700 - Motion Passed:  Approval of Resolution for Waiver of Board Member Per Diem Reimbursement in Accordance with Board Policy 01.821 passed with a motion by Mr. Alex Tainsh and a second by Mr. Chad Murray.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
V. STUDENT SUPPORT SERVICES
V.A. Facilities
V.A.1. Alternative School/Field House Project
Actions Taken

Order #2013-701 - Motion Passed:  Approval of change orders 17 and 18 passed with a motion by Mr. Alex Tainsh and a second by Mrs. Sonya Giles.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
V.A.1.a. Change Order #17
Attachments
V.A.1.b. Change Order #18
Attachments
V.B. Approval of Out of District Travel and Training - NSBA, Mr. Wilson and Mr. Murray
Attachments
Actions Taken

Order #2013-702 - Motion Passed:  Approval to amenda the agenda to add approval of Out of District Travel and Training Expense for Alex Tainsh, KSBA Winter Symposium, December 2013 passed with a motion by Mr. Chad Murray and a second by Mr. Alex Tainsh.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes

Order #2013-703 - Motion Passed:  Approval of Out of District Travel and Training - NSBA, Mr. Wilson and Mr. Murray passed with a motion by Mr. David Morris and a second by Mrs. Sonya Giles.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
VI. STUDENT LEARNING & SUPPORT CONSENT ITEMS
Actions Taken

Order #2013-704 - Motion Passed:  Mr. Morris asked for a motion to remove E.1 - Phone Maintenance Agreement from the consent items. Mr. Wilson seconded. passed with a motion by Mr. Alex Tainsh and a second by Mr. Dicky Wilson.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes

Order #2013-705 - Motion Passed:  Approval of the consent agenda with removal of item VI.E.1 - Phone Maintenance Agreement passed with a motion by Mr. Alex Tainsh and a second by Mrs. Sonya Giles.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
VI.A. Approve Minutes of the November 11, 2013 Gallatin County Board of Education Meeting
Attachments
VI.B. Approve Treasurer's Report
Attachments
VI.C. Approve Activity Fund Report
Attachments
VI.C.1. Approve Activity Fund Bills
Attachments
VI.D. Authorize Payment of Bills
VI.D.1. Approval of Bills Attached for the Month of November- $807,647.22
Attachments
VI.D.2. Approval of Superintendent's Travel Reimbursement - $65.09
Attachments
VI.D.3. Endeavor Construction - Pay Application #10, $352,270.00
Attachments
VI.D.4. Ross Tarrant Architects - Invoice #29, $4,082.63 - Alternative School Field House
Attachments
VI.E. Consider Bids & Award Contracts
VI.E.1. Phone Maintenance Agreement
VI.F. Acknowledge Notification of Personnel Actions
VI.F.1. Hirings
VI.F.2. Resignations
VI.F.2.a. Teresa Ballance - LE Custodian
Attachments
VI.G. Approve Requests
VI.G.1. Maternity Leave - Amanda O'Connor - January 30, 2014 - April 2, 2014
Attachments
VI.G.2. Approval of Van Drivers - Mark Hale
Attachments
VI.G.3. Facilities Use Requests
VI.G.3.a. FFA Alumni - HS Cafeteria - Chili Supper and Silent Auction - December 20, 2013 - 3-8 pm
Attachments
VI.G.3.b. Youth Cheerleading - MS Cafe - Wednesdays-Nov to March - Danielle Miller
Attachments
VI.G.4. Fund Raising Requests
VI.G.4.a. UE PTSO-Santa's Workshop - 12/2/13-12/13/13 - Rachel Riddle
Attachments
VII. EXECUTIVE SESSION (Student Discipline, Superintendent Mid-Year Evaluation Discussion)
Actions Taken

Order #2013-706 - Motion Passed:  Consider approval of entering into executive session per KRS 61.810 subsection (j) for the purpose of preliminiary discussion of the superintendent's evaluation passed with a motion by Mr. Alex Tainsh and a second by Mr. Dicky Wilson.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
VII.A. Enter into Closed Session
Actions Taken

Order #2013-707 - Motion Passed:   passed with a motion by Mr. Alex Tainsh and a second by Mr. Dicky Wilson.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
VII.B. Exit from Closed Session
Actions Taken

Order #2013-708 - Motion Passed:   passed with a motion by Mr. David Morris and a second by Mr. Alex Tainsh.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes
VII.C. Action Taken in Closed Session
VIII. ADJOURN
Actions Taken

Order #2013-709 - Motion Passed:   passed with a motion by Mr. David Morris and a second by Mr. Alex Tainsh.

Member Votes
Mrs. Sonya Giles Yes
Mr. David Morris Yes
Mr. Chad Murray Yes
Mr. Alex Tainsh Yes
Mr. Dicky Wilson Yes