The June 15, 2015 Elizabethtown School's Board of Education Regular Board Meeting is Called to Order

"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL"

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

The E.H.S. Symphonic Band earned a Proficient Rating at the State Concert Band Assessment.

This was the bands first appearance at the University of Louisville at this level in this event in 10 years.

Members of the band are:

Brittney Asher, Booke Asher, Jackson Ball, Larry Beasley, Alexander Blair, Meredith Bush, Reanna Butorac, Evan Chadwick, Rhianna Clemons, Alleah Cline, Autumn Cochran, Madison Conley, Allyson Copeland, Kaitlyn Craft, Kedwin DelValle, Courtney Dixon, Christian Duncan, Keaston Edwards, Grace Farmer, Lydia Farmer, Jacquelyn Flynn, Briant Grant, Gabriella Hohman, Morgan Huddleston, Noah Johnson, Zachary Johnson, Kevlin Kern, Elijah Logsdon, Olivia Logsdon, Rika Onishi, Yumi Onishi, Jacob Page, Talon Pennington, John Rachlin, Emily Raney, Langley Ray, Austin Roberts, Sarah Roberts, Christian Sanders, Christopher Smith, Isaiah Smith, Trevor Smith, Kiley Thomas, Roman Wenger, Daniel West, Michael Wolbarsht, Taylor Wright.

The EHS Lady Panther's were 2015 5th Region Champions

Members of the Lady Panther Tennis Team:

Lauran Berger, Shelby Eriksen, Laura Hinkle, Toni Pfeiffer, Carley Pyles, Mackenzie Snow

Singles Champion - Laura Hinkle

Singles Finalist - Lauran Berger

Doubles Champions - Toni Pfeiffer, Mackenzie Snow

Members of the EHS Boys Tennis Team:  Hunain Abri, Paul Fiepke and Nathan Henson

Hunain Abri and Paul Fiepke were 5th Region Doubles Champion

Our Bass Fishing Team placed 3rd in the State

Congratulations to Nick Ratliff, Gavin Wood and coach Bart Catlett for their outstanding performance.

Attached are the SBDM written reports for Elizabethtown High School, T.K. Stone Middle School, Morningside Elementary, Helmwood Heights Elementary and Panther Academy for your review.

• EHS May 6
• TKS May 14
• TKS May 20
• TKS May 21
• TKS May 27

Attached are the minutes from the May 18, 2015 Regular Board Meeting for your review/approval.

• 5/18 Regular Board Meeting Minutes

Annually we sign an official Memorandum of Agreement between EIS and Central Kentucky Head Start

for Special Education services.  EIS has been providing special education services for Head Start students who reside in the Elizabethtown Independent School District for many years.

The services we provide for students with disabilities at Head Start include speech therapy, occupational therapy, physical therapy and psychological assessment.  Head Start provides instruction, health and social services for students with disabilities.  We have enjoyed a very positive working relationship with Head Start in the past and look forward to working with them in the years to come.

the MOA is attached for your review.

• MOA Sp. Ed - Head Start

Attached is a memorandum from Mrs. Kristin Froedge, Director of Special Programs recommending that the contract with Angela McCray with CAM Therapy Services PFC be renewed for the 2015-2016 school year.  Funding for this service will come from IDEA-B and General Funds.  Attached are the Services Contract and Memorandum of Agreement for your review/approval.

• Agreement
• Contract
• Memo

Attached is a memorandum from Mrs. Kristin Froedge, Director of Special Programs, recommending that the contract with Ms. Amy Brown for Occupational Therapy Services be renewed for the 2015-2016 school year.  Funding for this service will come fro IDEA-B and General Funds.  Attached are the Service Contract and Memorandum of Agreement for your review/approval.

• Agreement
• Contract
• Memo

Attached is a memorandum from Mrs. Kristin Froedge, Director of Special Programs, requesting approval to renew the contract with Ms. Lorinda Jones and Associates for Music Therapy Services for the 2015-2016 school year.  Funding for this service would come from IDEA-B.  As a consultant for the district, Lorinda Jones and Associates will provide group music therapy sessions as required by the IEP.  Attached is a Memorandum of Agreement and Contract for your review/approval.

• Agreement
• Contract
• Memo

It has been the standard practice for the past several years for the Director of Special Programs, the building level principals, assistant principals and guidance counselors to serve as chairperson(s) for the School-Based Admissions and Release Committee(ARC). 

Attached is memorandum from Mrs. Froedge for your review requesting your approval of the 2015-2016 personnel to serve as ARC Committee Chairpersons.

• Memorandum ARC

In order for the district to continue to receive state and federal funds, the district must declare that we are in compliance with all assurances listed in the KDE "District Assurances" document (attached).  This is an annual submission.

• District Assurances

The depository(ies) for all school funds, including internal accounts of schools, shall be determined every two (2) years by the Board.  The depository so selected shall be accessible, capable of handling short-term investments, capable of providing those services necessary for the efficient operation of the schools, and subject to the requirements of KRS 160.570.

KRS 160.570 summarizes the terms and conditions for the bonds of depository.  Each depository, before entering upon its duties, execute bond for the faithful performance of its duties, to be approved by the local board of education in accordance with Kentucky Board of Education administrative regulations, and to be approved by the commissioner of eucation.  EIS has used First Ciizens Bank of Elizabethtown as the Depository for the past several years.  Attached is the Bond of "Depository" for Public School Funds form.

At this time, we are seeking approval to approve the Bond of Depository with First Citizens Bank of Elizabethtown.

• Bond of Depository

KRS 160.560 summarizes the terms and conditions for the treasurer's bond.  The treasurer shall execute an official bond for the faithful performance of the duties of his/her office, to be approved by the local board and the commissioner of education.  The bond shall be guaranteed by a surety company authorized to do business in this state, and shall be in the amount determined by the board of education in accordance with the regulations promulgated by the Kentucky Board of Education.  At this time, we are seeking approval to approve the Bond of Treasurer in the amount of $300,000.00.  The premium on the bond shall be paid by the board of education and a copy of the bond is to be filed with the commissioner of education.  Attached is the Fidelity (Performance) Bond of Treasurer form for your review/approval.

• Fidelity Performance Bond of Treasurer

The Kentucky Department of Education Calculates the District Indirect Cost Rates to be used in the Elizabethtown Independent School System to use when charging indirect costs to School Food Service Program and Federal Grant Awards.  The rates calculated for use beginning July 1, 2015 are Non-Restricted Rate of 12.89 and Restricted Rate of 2.19

Attached is a premium comparison between Liberty Mutual and Wright Specialty Insurance for General Liability, Property, Business Auto, Umbrella and Workers Comp-KEMI Insurance for 2015-2016 for your review/approval

Wright Specialty Insurance submitted the lowest bid

Hanover Insurance declined due to not being competitive

• Hanover Declination
• Premium Comparison

Attached are the Treasurer's Monthly Report for May, 2015 (subject to audit) and payment of bills and claims as listed on the Board's Orders of the Treasurer (checks #50962-51127)

• Balance Sheet
• Cash Flow
• Check Reconciliation
• Fin Report
• Monthly Report
• Vendor Invoice List

Attached are personnel actions that taken place since the May 18, 2015 board meeting for your review.

• Personnel Report

The District Certified Evaluation Plan Committee has met and developed a Certified Evaluation Plan for the 2015-2016 school year.

The CEP  is attached for your review/approval

• CEP Assurances
• CEP Checklist
• Certified Evaluation Plan

In preparing for the implementation of the new Certified Evaluation Plan, it's come to the district's attention as well as KSBA that one of our policies and three of our administrative procedures need to be revised to comploy with the new statute (704 KAR 3:370) on the Progrssional Growth nd Effectiveness System, also known as PGES.

Ms. Cora Wood, Director of Personnel is recommendint that the board approve the revised policy and procedures enclosed with this request:

• Revision to Policy 03.18 - Evaluation of Certified Personnel

• Revision to the following administrative procedures that alight to Policy 03.18:
•          03.18 AP.11 - Appeals/Hearings
•          03.18 AP.12 -  Confidentiality of Records
•          03.18 AP.22 - Evaluation Committee/Evaluators and Observers

• 03.18 AP 11 procedure
• 03.18 AP 12
• 03.18 AP 22
• Policy 03.18

The following needs to be approved for the EHS Softball and Baseball Field Light Replacement Project:

1.  Approve Revised BG-19(Attached)

2.  Approve Contract Base Bid with our Without Alternates to Successful Bidder(Attached)

• BIDTAB EHS lighting
• EHS Lighting Project Revised BG-1

These items needs to be approved for the Morningside Parking Lot Replacement Project:

1.  Approve Revised BG-1(Attached)

2.  Approve Contract Base Bid to Successful Bidder (Attached)

• BID TAB MES Parking Lot
• MES Parking Lot Revised BG-1