Adopt the agenda as presented.

Order #2025-37 - Motion Passed:  Adopt the agenda as presented. passed with a motion by Dallas Harshfield and a second by Ms. Nita Neal.

Bullitt County Judge/Executive Jerry Summers will administer the Kentucky Constitutional Oath and School Board Member Oath to newly selected board member Ms. Marci Hodges.

To improve our effectiveness, the Board Team for Bullitt County Schools commits to: 

1. Maintain primary focus on student learning.
2. Continuously review, define, and work toward district goals. 
3. Listen to each other, speak freely, work and learn together, and support one another.
4. After careful deliberation, support the majority's decision regarding shared goals for continuously improving district-wide student learning. 
5. Agree to disagree respectfully.
6. Delegate implementation of Board decisions to Superintendent and Leadership Team.

Welcome to the meeting of the Bullitt County Board of Education.  As a reminder, the Board does welcome public comment during their meeting tonight, but in order to speak to the board you must register to do so by listing your name and address and the topic on which you will be speaking. 

All topics should be pertinent to items on tonight’s agenda.  Each speaker will be given an allotted three minutes of time with a tone signifying 30 seconds remaining, and another tone signifying the end of your time.  Please note that there will be no comment from the Board tonight, but the superintendent will make note of any items and follow up as necessary. This now will serve as the final call to register to come forward and address the Board tonight.

• 2025-02-24 BCPS Board Meeting - Design and Construction Update

This is a request for one Board Member to volunteer to be a member of the 2025-2026 Code of Conduct Committee. Every year a committee comprised of administrators, board members, parents, students, and teachers review and update the Bullitt County Discipline Code Handbook. This committee is designed to review, amend, and update, if necessary, the Discipline Code Handbook for the 2025-2026 school year. The committee’s first meeting will be held on April 23rd, 2025, from 3-4:30 pm at the Bullitt County Board of Education. 

• Request for Board Member for 25-26 Code of Conduct Committee.pdf

Approve Consent Items as presented, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on Tuesday, February 18, 2025, which is available online.

Order #2025-38 - Motion Passed:  Approve Consent Items as presented, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on Tuesday, February 18, 2025, which is available online. passed with a motion by Ms. Nita Neal and a second by Dallas Harshfield.

• 02.24.2025 Financial Report Summary Memo

• January 2025 Balance Sheet Report

• January 2025 Monthly Financial Statement

• January 2025 AP Check Reconciliation

• January 2025 Paid Invoice Report

• FINAL_RFP Award_merged..pdf

* All travel by commercial carrier is due to schedule/cost.

• FebruaryTRAVEL.Template.2025.xlsx - BOE (10)

• January 27, 2025 Minutes of Record.docx

Per CMTA Mechanical Engineer:  Existing fire alarm devices were found during system replacement.  Cost is to replace those devices to add to the new fire alarm system.  Allowance in the project was created for this reason and will be utilized.  I recommend approval of this request.  

• BCPS Life Safety Upgrades_ Change Order for BP _1.pdf

Per CMTA Mechanical Engineer- Additional data drop rack space is required to support the audio enhancement district intercom project.  This additional data rack is being added at Mt. Washington Middle School.  I recommend approval of this request.  

• BCPS Life Safety Upgrades_ Change Order for BP _2.pdf

Motz requested additional days for delayed field turn-over by the Bid Package No. 1 General Contractor as well as weather delays.  The following was agreed to by Motz, SKA and BCPS Leadership.  The Motz Group Turf COOP Agreement will be extended to March 1, 2025, for all work at 

 All Three Sites

Liquidated Damaged will be enforced for Work not completed by March 1, 2025 with the following exceptions:

North Bullitt High School:

• Baseball and Softball fencing/backstop work shall be Extended to March 7, 2025

Bullitt East High School

• Baseball and Softball Backstop Netting work shall be extended by 8 Calendar Days after the Bid Package #1 Contractor completes all concrete adjacent and leading to the backstop netting system poles.
• Baseball Outfield and Perimeter Fencing Work shall be extended to March 10, 2025.

Work Added Via Change Orders:

• Change Order 2-  Softball Field Turtle Cage and vehicle Access Gate installation shall be Extended to March 9, 2025. 

• scan_danny.clemens_2025-02-21-11-39-12.pdf

This is a net-zero change order for a transfer of materials from the Contractor's Contract to a Material DPO.  Transfer to PO # 25903731- Sisken Steel- Steel Materials

Attached paperwork is listed below with action items noted for each:

• BP-2- G701-2017- CO 04- Steel Material Swap to DPO- CCS Signed- For Board Signature
• BP-2- G701-2017- CO 04- Steel Material Swap to DPO- Sisken Steel PO 25903731- for Board Signature
• BP-2 - FACPAC- CO 04 Steel Material Sway- Net Zero Change- No action- for Board Reference

• scan_danny.clemens_2025-02-21-11-41-13 (1).pdf

This is a net-zero change order for a transfer of materials from the Contractor's Contract to a Material DPO.

Transfer to PO # 25905400- Trane US- HVAC Equipment

Attached paperwork is listed below with action items noted for each:

• BP-2-G701-2017- CO 05- Transfer to Trane DPO- Calhoun- for Board Signature
• BP-2- FACPAC- CO 05- Transfer Funds to Trane DPO- Net Zero Change- for Board Signature
• COR-6 Trane DPO Transfer- No action- for Board Reference

• scan_danny.clemens_2025-02-21-11-41-41.pdf

This change order includes a credit for omitted masonry work at the locker bases in the baseball/softball locker rooms.  Reivew of submittals showed that the overall height of the masonry base could be reduced by 4-inches. The change order also includes an added cost for an additional 2.5" thickness of rigid insulation to work with the rake and eave details.  Materials can be added without modifying the designed steel details and will improve building thermal performance at the roof.  

Attached paperwork is listed below with action items noted for each.  

• BP-1-G701-CO 14- CMU Curb Deduct and Roof Insulation Add- for Board Signature
• BP-1-FACPAC- CO 14- All High Schools=- CMU Curb Deduct and Roof Insulation Add- for Board Signature
• COR-31 BCHS Roofing Detail- Added Insulation- No action- for Board Reference
• COR-33 ASI #6 CMU Base Height- No action- for Board Reference

• scan_danny.clemens_2025-02-21-11-38-41.pdf

Miscellaneous building and site revisions were required at Bullitt East to accommodate final designs of the bleachers at the softball field and overall constructability relative to installed Work.

Revisions include:

1. A steel stair extension to connect the top riser with the softball press box.
2. Louvers were added at the doors in the concession building restrooms for transfer grilles.
3. The retaining wall was modified from a masonry wall to an Allen-Block modular wall to reduce the foundation size so as not to conflict with an installed storm pipe which resulted in a cost credit.
4. The baseball batting tunnel concrete pad was enlarged, and a sidewalk was added to accommodate future plate mounted batting tunnel and attain better access from the parking lot. 
5. A trench drain had to be added under the bleachers due to the required slops of the bleacher pads as dictated by the bleacher delegated designer.

• scan_danny.clemens_2025-02-21-11-40-18.pdf

This Change Order includes the addition or exhaust fans at North Bullitt Restrooms and relocating a light pole that would have conflicted with a Salt River Ultility Line.

Attached paperwork is listed below with action items noted for each:

• BP-1- G701-2017- CO 16- CCS Signed- for Board Signature
• BP-1-FACPAC- CO 16- NBHS Exhaust Fans and BCHS Light Pole Relocation- for Board Signature
• COR-36 BCHS Light Pole Relocation- No action- for Board Reference
• COR-38 Added Exhaust Fans - No action- for Board Reference

• scan_danny.clemens_2025-02-21-12-17-54.pdf

After Studio Kremer's site visit on Wednesday, February 13th, the Architect confirmed there is a legitimate need and reason due to weather and temperature issues to extend Calhoun's Substantial Completion date to March 1st.  A summary of how Calhoun and Motz's work relative to the backstops at North and East is included here:

Bullitt East-

Calhoun's work on Seat Wall and Plaza Forming at East Baseball is currently happening.  Flatwork will begin on February 17th from both ends of the football fields towards the baseball field bleachers.  It is anticipated (pending weather) the flatwork at Baseball will be complete by February 28th, however, Motz will be allowed access to start install of the netting by February 21st.

Calhoun's work on Flatwork at East Softball will begin on February 17th and run through February 28th, weather permitting.

Motz will begin Baseball Netting Install after February 21st.  3-Days of Work to install, pending site access.

Motz may pivot back and forth between Baseball and Softball at East to work with Calhoun logistics.  This work will happen from February 21st-28th.

• scan_danny.clemens_2025-02-21-12-37-10 (1).pdf

An exterior light pole was in visual conflict with the new limestone sign at the wall by the main entrance. BCPS Facilities and BMS Administration asked for it to be omitted or relocated.  The Electrical Engineer determined the new canopy provides enough light to properly light the sidewalk so the pole could be removed entirely.  An in-ground box remains at the former pole location for a directional light of decorative bollard to be added at a future date.

Attached paperwork is listed below with action items noted for each:

• G701-2017- CO 35- Exterior Light Pole Relocation (COR-51)- For Board Signature.
• FACPAC- CO 35- Light pole Relocation- For Board Signature
• Bernheim- COR 51 RFP-28 Light Pole Relocation REVISED- No action- for Board Reference

• scan_danny.clemens_2025-02-21-13-04-15.pdf

Anastasia Lagowski-Teacher-Zoneton Middle-Ms. Lagowski is requesting leave without pay for the dates of January 15th, 2025 through January 16th, 2025 for a total of 14.50 hours without pay.

Laura Buley-Lunchroom Monitor-Pleasant Grove Elementary-Ms. Buley is requesting leave without pay for the date of January 17th, 2025 for a total of 1.50 hours without pay.

Kathy Howard-Monitor-Roby Elementary-Ms. Howard is requesting leave without pay for the date of January 17th, 2025 for a total of 1.75 hours without pay.

Chad Laswell-Teacher-North Bullitt High-Mr. Laswell is requesting leave without pay for the dates of January 11th, 2025 through January 24th, 2025 and February 4th, 2025 for a total of 9.68 days without pay. And February 4th, 2025 for a total of 2 hours without pay.

Melissa Allen-Instructional Assistant-Roby Elementary-Ms. Allen is requesting leave without pay for the dates of January 28th, 2025 through February 28th, 2025 resulting in a total of 24.56 days without pay.

Amy Ferrell-Teacher-Nichols-Ms. Ferrell is requesting leave without pay for the dates of April 10th, 2025 through April 11th, 2025 for a total of 1.97 days without pay.

Chelsea Mayfield-Special Education Teacher-Bullitt Central High-Ms. Mayfield is requesting leave without pay for the dates of January 29th, 2025 through March 13th, 2025 resulting in a total of 30.22 days without pay.

Leah Lancaster-ARC Chairperson- District Wide-Ms. Lancaster is requesting leave without pay for the dates of February 19th, 2025 through February 25th, 2025 for a total of 7.15 days without pay.

Frank McVay-Preventative Maintenance-District Wide-Mr. McVay is requesting leave without pay for the dates of February 13th, 2025 through February 28th, 2025 for a total of 12 days without pay.

Elizabeth Buckman-Bus Monitor-Transportation-Ms. Buckman is requesting leave without pay for the date of January 30th, 2025 for a total of 1.95 hours without pay.

Leslie Cook-Monitor-Crossroads Elementary-Ms. Cook is requesting leave without pay for the date of January 30th, 2025 for a total of 2 hours without pay.

• February 2025 Board Agenda Updated.pdf

Employment records for both the certified and classified personnel for the period of Dec 2024 through Jan 2025 are submitted for the Board’s information and inclusion in the minutes of this meeting.

Nate Fulghum, principal at Bullitt East High School, requests permission to enter into an Internship Agreement with the University of Louisville for the Spring and Fall Semester of 2025.  The assigned intern would work with the school's physical education classes.  The intern would work under the supervision of the Health and PE teacher.  Our Board attorney has reviewed the contract.  

• U of L Affliation Agreement.pdf

Attached is a copy of the 2025 Rental Agreement between Bullitt County Board of Education and the Paroquet Springs Conference Center for the July 2025 Kindergarten Kick Off.  The date is scheduled for July 29, 2025.

A copy of the lease agreement is attached for further reference. 

• 25-26 Paroquet Springs Rental for Kindergarten Kickoff.pdf

• Clarity Consulitng_merged (1).pdf

• Alchemy Collaborative Agreement.pdf

Attached for Board review and approval is a MOA for the Greater Bullitt County Youth Football League.  The MOA as been created by Emily Vessels and Eric Farris.  I am requesting the Board's approval of this agreement.  

Attachments:

• Memorandum of Facilities Use Agreement
• Insurance Documents

• GBCYFL MOA & Insurance 25-26.pdf

As of July 25, 2022, the Superintendent will oversee all curriculum, textbooks, instructional materials, and student support services per changes in Kentucky Revised Statutes (KRS 160.345). The curriculum in each school shall be designed to achieve student capacities established by KRS 158.645 and the school goals established by KRS 158.6451. The curriculum shall comply with all applicable state and federal statutes and regulations.

In any school administered under the provisions of KRS 160.345, the Superintendent shall determine which curriculum, textbooks, instructional materials, and student support services shall be provided in the school after consulting with the Board, the Principal, and the school council and after a reasonable public review and response period for all stakeholders. The attached documentation provides details on the following. 

• School/Location

• Name of program or department requesting curriculum

• Applicable research and/or evidence-based findings for this curriculum (What Works ClearingHouse, EdReports, etc.)

• Explanation of curriculum materials including purpose, when will be utilized, content area, etc.

• Date of minimum two-week public stakeholder review by staff, parents, and the school community

• Review/approval date by Assistant Superintendent and/or Chief Academic Officer

Approval is requested of curriculum and/or instructional resources for district wide use along with several schools.

• February Curriculum Approvals

• Grant & Donation BOE Memo UPDATED for Approval Feb. 24, 2025.pdf

Lee Barger with Bullitt County Warriors and South Bullitt Bulldogs has requested to use Riverview Opportunity Center Gym for their Basketball Practice.  A copy of insurance in included.  

• ROC Facility Use Agreement for Basketball Practices (1).pdf

Mike Sullivan from NBHS Wrestling Team & NBHS Boosters is asking the use the NBHS Gymnasium for a Wrestling Team event on 3/23/205 from 7am-7pm.  I recommend that they be able to use the facility for their event. A copy of their insurance in attached.  

• NBHS Facility Use Request NBHS Wrestling Event.pdf

• _2025 SUMMER CAMPS - 2024 Summer Camp (4)

• SFSP Permission to Apply_Memo.pdf

Funds are assigned on the balance sheet for future district projects.  The district will utilize $152,436.77 for use in adding audio enhancement systems for various schools. This includes equipment, software licensing, and training. 

• APPROVED- Balance Sheet- Audio Enhancement.pdf

The Shepherdsville Elementary FRC is partnering with Kentucky Eye Care to create a vision screening program for SES students.  Mirroring a former vision screening service that is no longer, and re-creating a new program "Vision for Learning" that took place at SES last year, our program will again provide free vision screenings, ophthalmology assessments if needed and provide free glasses, if needed, for students without vision insurance.  Kentucky Eye Care will provide screening results that the FRC will distribute to parents.  The screenings will be offered to all Shepherdsville Elementary students focusing heavily on the 70 k-5 students that have not completed a vision screening (although required by the district) during their years at SES.  This number is down from 136 last year, before last year's vision program, thereby showing results! Shepherdsville Elementary has an enrollment of 533 students.  70 of these students (only 13% of our total enrollment k-5th this year, down from 25% last year) have not submitted a vision screening report.  8 students do not have health insurance of any kind, of those without vision screening documentation have medicaid managed care insurance and 8 of those without vision documentation have private insurance, but it is not yet determined if this includes vision care.  

Parent permission will be required to participate.  Blank permission forms will be attached to this memo.  Screenings will be offered to all SES students 5-5th, with an extra focus on the 70 without vision screening documents on file.  This program will provide a mobile assessment located at Shepherdsville Elementary, facilitated by Shepherdsville Elementary FRC and Kentucky Eyecare.  

Kentucky Eye Care will provide these screenings at no cost, the ophthalmology at no cost and glasses at no cost to students without coverage.  Kentucky Eye Care will provide those screenings at no cost, the ophthalmology assessment at no cost and glasses at no cost to students without vision coverage.  Kentucky Eye Care will provide screenings, and ophthalmology free of charge for students with medicaid/managed care insurance , and then will provide a referral for glasses if needed.  Glasses can/will be covered by medicaid/managed care insurance. If they are not covered, glasses will be provided for free.  

All screening and vision tests subject to permission forms/HIPPA/vision office forms, and BCPS is released from all liability.  Confidentiality will be maintained.  

Date of event:  March/April 2025, will be determined pending board approval.  

This is our second year for the program, following a very successful program last year in which 42 of our students received free glasses and 265 SES students received free eye exams. 

• BOE Memo SES MOU Feb. 24, 2025.pdf

This is a request for Board Approval of non-resident tuition rate and temporary non-resident rate for the 2025-2026 school year as required under Policy 09.124, Tuition.

After further review and consultation with our Finance Director, Lisa Lewis, we would like to have 1 set tuition rate for both non-resident and temporary non-resident students.  

• The recommended 2025-2026 tuition rate for non-resident and temporary non-resident students would be: $1896.84
• Families that move into the district will be reimbursed for the unused portion of their tuition.
• We also will receive SEEK Funding from KDE for all students enrolled into BCPS, to include non-resident students.'
• Full time District Employees will have their student's tuition waived if they decide to transfer their child to Bullitt County Public Schools.

• Memo_ Tuition Recommendation for Non-Residents for 25-26 SY.pdf

Approve the Tuition rate as recommended.

Order #2025-39 - Motion Passed:  Approve the Tuition rate as recommended. passed with a motion by Marci Hodges and a second by Ms. Nita Neal.

Please find this memo to include the Curriculum Guide (Fully Produced Online Version).  BCPS policy 0.8113 states that all curriculum guides will be board approved each year.  This is a working document for student scheduling and informational purposes.  

This document continues to be electronic and is accessible for our high school students via Access 24 Chromebooks.  Hard copies will be available upon request.  

Permission is requested to approve the 2025-2026 Curriculum Guide Handbook at the February Board meeting.

• 25-26 Curriculum Handbook.pdf

Approve the 2025-2026 Curriculum Guide Handbook as requested.

Order #2025-40 - Motion Passed:  Approve the 2025-2026 Curriculum Guide Handbook as requested. passed with a motion by Dallas Harshfield and a second by Ms. Nita Neal.

Early Graduation Request SSID# 2120190632

Early Graduation Request SSID# 2120803605

Approved Early Graduation request as recommended.

Order #2025-41 - Motion Passed:  Approved Early Graduation request as recommended. passed with a motion by Ms. Nita Neal and a second by Marci Hodges.

• Memo - Amended Calendar for 25-26 SY for February 24 Board Mtg..pdf

Approve the motion to amend the school calendar as recommended.

Order #2025-42 - Motion Passed:  Approve the motion to amend the school calendar as recommended. passed with a motion by Ms. Nita Neal and a second by Marci Hodges.

Adjourn at _:__ p.m.

Order #2025-43 - Motion Passed:  Adjourn at 5:44 p.m. passed with a motion by Ms. Nita Neal and a second by Dallas Harshfield.