1. Add to Consent Items - Use of BCHS by Hope City Church

2. Amend Consent Item - Integrity Consulting, LLC MOA (The number of days changed from 26 to 13 per month.)

• Use of BCHS by Hope City Church2019.pdf
• Integrity Consulting, LLC MOA

Adopt the agenda as amended.

Order #2018-1 - Motion Passed:  Adopt the agenda as amended. passed with a motion by Mr. Darrell Coleman and a second by Ms. Dolores Ashby.

• Sherbitu Evangeline "Evie" Vanderpool - Miss Vanderpool's drawing of a Basket of Apples was selected as part of the 2019 VSA Kentucky Student Traveling Art Exhibit - A Matter of Perspective. Evie attends Crossroads Elementary School.
• Joshua Grieve - Mr. Grieve earned the AP + PLTW Achievement in Engineering. Joshua is a student of Bullitt East High School/Riverview Opportunity Center Information Technology Center.

• Presentations.Vanderpool.Grieve.pdf

• Dec.2018 Construction Update

• Dec.17.2018 Audience Comments Sheet.pdf

Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on December 11, 2018, which is available online.

Order #2018-2 - Motion Passed:  Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on December 11, 2018, which is available online. passed with a motion by Mrs. Lorraine McLaughlin and a second by Mrs. Diane Thompson.

• Nov.2018 Financial Reports Memo

• BALANCE SHEET REPORT NOV 2018

• MONTHLY FINANCIAL RPT NOV 2018

• AP CHECK RECON NOV 2018

• PAID WARRANT REPORT NOV 2018

* All travel by commercial carrier is due to schedule/cost.

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• November 26, 2018 - DRAFT Minutes.pdf

• December 10, 2018 - Work Session.DRAFT Minutes.pdf

Due to poor conditions of the existing terrazzo flooring once new under slab pipe trenching was complete, it was decided a better solution for flooring in the corridors was to install new VCT floor and rubber wall base over all existing Terrazzo. A credit for omission of the terrazzo patch is being given to the owner, minus the additional cost of VCT flooring material and installation. Presented is deductive Change Order #12 in the amount of ($7,650.00). This brings the total construction cost to $9,500,673.88.

• CO12.BLMS

Change Order #13, in the amount of $87,203.05 covers the cost to repair the deteriorated areas in both parking lots where damage occurred due to storage pods, construction equipment and general school deliveries. This will increase EH Construction's contract amount from $9,500,673.88 to $9,587,876.93.

• C.O.13BLMS.pdf

Deductive Change Order #14, in the amount of ($44,141.20), is a return of funds for the cost to remove the existing roof system down to the original tectum deck. This work was included in the Purefoam scope of work. When asbestos was discovered, the work was performed by the abatement contractor as part of CO#08. This changes EH Construction's contract from $9,587,876.93 to $9,543,735.73.

• C.O.14.BLMS.pdf

Presented is the BG-4 document for the North Bullitt High School Addition/Renovation Project, BG-12-141. The original contract amount for EH Construction was $4,257,204.77. By adding the DPO (Director Purchase Order) amounts of $1,774,248.04 and the total Change Order amount of $102,500.08, the total construction cost is $6,133,952.89.

• BG-4.NBHS

Presented for Board approval are the design drawings relating to the Bullitt Alternative Center Security Upgrades project as prepared by Studio Kremer Architects. These are the architectural and electrical drawings required by KDE. Once approved, the drawings will be sent to KDE for their approval and records.

• Design Drawings.BAC

Presented for Board approval are the design drawings relating to the Riverview Opportunity Center Security Upgrades project as prepared by Studio Kremer Architects. These are the architectural and electrical drawings required by KDE. Once approved, the drawings will be sent to KDE for their approval and records.

• Design Drawings.ROC

Samantha Crumbacker – Teacher – District Wide – Ms. Crumbacker requests leave without pay for the dates of November 7^th – December 20^th, 2018.  She is using 7 weeks of FMLA.

Dana Hood – Cook/Baker – Lebanon Junction Elementary – Ms. Hood requests leave without pay for the dates of September 10^th – December 20^th, 2018.  She has used all her accrued leave time and does not qualify for FMLA. 

Janna Johnson – Teacher – North Bullitt High School – Ms. Johnson requests leave without pay for the dates of November 19–20, 2018.  She is using 11 weeks of FMLA.

Chad Laswell – Teacher – North Bullitt High School – Mr. Laswell requests leave without pay for the dates of November 12– 16, 2018.  He is using 6 weeks of FMLA.

Stacey Oliver – Teacher – Roby Elementary – Ms. Oliver requests leave without pay for the dates of December 10-20, 2018.  She is using 10 weeks of FMLA.

Judith Roberts – Cook/Baker – Freedom Elementary – Ms. Roberts requests leave without pay for the dates of November 19^th – December 19^th, 2018.  She does not qualify for FMLA.

Larry Rogers – Custodian – Mt. Washington Elementary – Mr. Rogers requests leave without pay for the dates of November 29^th – December 7^th, 2018.  He is using 12 weeks of FMLA.

Beth Simler – Teacher – Zoneton Middle School – Ms. Simler requests leave without pay for the dates of August 23^rd – October 28^th, 2018.  She used 8 weeks of FMLA.

• Dec.2018 Leave of Absence Requests.pdf

Employment records for both the certified and classified personnel for the period of November 2018 through December 2018 are submitted for the Board’s information and inclusion in the minutes of this meeting.

The Preschool Department wishes to continue coordinating the recruitment of at-risk students at a joint Preschool/Head Start screening/registration.The Paroquet Springs Conference Centre has been a convenient venue for the last two years. This contract is for rental on April 19, 2019. Preschool funds will cover the cost of the event. 

• Paroquet Springs.Preschool.Screenings.2019

This contract allows for professional development/consulting services with Envision Learning Partners from Oakland, CA. Provided is consulting for college and career readiness assessment systems, K-12 by assisting districts and schools with the creation of graduate profiles aligned to competency-based assessments. A district team representing a variety of roles within the district has participated in training and work sessions throughout the 2017-2018 school year which resulted in the draft of a Profile of a Graduate for BCPS. The next phase in this work is to provide "listening and learning" sessions to gain feedback from different stakeholder groups that represent the school and community. The goal for the scope of the contract work is to conduct a session, facilitated by a consultant from Envision Learning, with principals and assistant principals to gain feedback. The total cost of all services is $3,750 including travel. All training will be in person. Funding source is Title II funds. Joe Mills reviewed the contract.

• Envision Learning Contract

These Universal Memorandums of Agreement with the Bullitt County's Sheriff's Office, Mt. Washington Police Department, and the Shepherdsville Police Department provides one full-time School Resource Officer at each high school - Bullitt Central, Bullitt East and North Bullitt. The remaining three SROs that are currently in contract with BCPS will continue to fulfill their duties; however, will report to the middle and elementary schools of their jurisdiction. This agreement will staff seven (7) full-time SROs in Bullitt County to serve and protect the educational environment of all students and staff. The agreement was reviewed by Buckman, Farris & Mills Law Office.

• SRO MOA.NBHS.Memo
• SRO MOA BCHS
• SRO MOA BEHS

Due to the Kentucky Teacher Internship Program (KTIP) being suspended by the state until June 30, 2020 for lack of funding in the biennium budget, it is now the district's responsibility to provide that extra support new teachers deserve. This Memorandum of Agreement with Integrity Consulting, LLC will run from January 7, 2019 until June 7, 2019. The cost is $28,000 for professional services and $5,000 for travel and new teacher material resources. The goal of this work is to provide new teachers with a cohort of other new teachers within the district, but also providing more individualized support to address areas of strengths and improvement. The agreement has been reviewed by Buckman, Farris & Mills.

• Integrity Consulting, LLC MOA

The maintenance agreement for the district's fiber optic network cable with LG Fiber is renewable annually. LG Fiber is still owned by Larry Gregory who performed the original installation. The current agreement expires December 31, 2018. Permission to renew the agreement for the 2019 calendar year is requested. The cost will remain the same at $26,400. Please see the additional information provided. 

• LG Fiber Maintenance Renewal

The Special Education Department would like to utilize the current MOA with Centerstone of Kentucky to pilot a telemedicine program at Crossroads Elementary School beginning in January 2019. This program will allow parents and students who are clients of Centerstone to access appointments while remaining at school. Benefits of this initiative will be less missed time from school for students and fewer missing appointments. This will also strengthen relationships between all parties (mental health provider, family, student, and school) and improve consistency of mental health services available to these students and families.

• Centerstone Telemedicine Services.pdf

• Dec.2018 Grants.DonationsGrant.pdf
• CES Donation.pdf

The North Bullitt High School girls basketball team would like to host a basketball tournament at Zoneton Middle School on January 19-20, 2019 and February 23-24, 2019. Midwest Basketball Tournaments will facilitate the tournament splitting the profits 50/50 with the girls basketball program. Midwest will organize and schedule the tournament and North Bullitt High School will supply the facility and workers. They will have district employees at all times during the tournament. The application and liability insurance forms are provided.

• NBHS Fundraiser.Use of HMS.

Hope City Church would like to use Bullitt Central High School's auditorium, HUB, four (4) classrooms, and occasionally the library for church services on Sundays from January 1, 2019 through December 31, 2019. Provided are the Application and Agreement, along with the Liability Insurance Certificate through August 2019, at which time they will submit a current certificate of its policy.

• Use of BCHS by Hope City Church2019.pdf

This is the first offer for Fiscal Year 2019 KETS Offer of Assistance from the School Facilities Construction Commission. Expected is $21.00 per student for a total of $248,572.80. The amount to be matched by the district will be budgeted for next year's Fund I. By accepting the entire offer now, it will eliminate the need for additional approvals as they come in throughout the year. Requested is approval of this first offer of $106,531.00 now, with the understanding the total of all three offers for FY19 will total $248,572.80. Funds will be used for teacher and student desktops, Chromebooks, Chromebook lease payments, date center hardware (including servers), networking hardware and other instructional-related technology expenses. 

• KETS Offer of Assistance

Eastside Middle School Principal Troy Wood requests permission to install a communication board outside of the front entrance of the school. PTO funds will pay for the project.

• EMS Communication Board

Shepherdsville Elementary School Principal Patrick Durham requests permission to paint the offices with colors outside the district's standard paint colors. The request comes after moving offices to accommodate a new assistant principal. Paint supplies will be purchased through a staff account at the school. Painting will be completed by Mr. Durham and volunteers.

• SES Office Painting.pdf

Presented is a proposed change to Policy 01.42 - Regular Meetings to better align practice with policy. This revision is regarding when the Board shall adopt a schedule of meetings for the year. As the policy reads, it is to be decided at “The first regular meeting of the Board shall be held in January on the fourth Monday at 6:00 p.m….” For the past several years, the first regular meeting of the month has been a Work Session, at which the Board has found that setting the year's meetings at the usually earlier scheduled Work Session has been beneficial. By eliminating the specific day of the first meeting, this allows more flexibility in when the Board accomplishes the task of setting dates and times of the meetings for the year.

• Policy 01.42 Regular Meetings.

Approve the 2nd Reading of Policy 01.42 as presented.

Order #2018-3 - Motion Passed:  Approve the 2nd Reading of Policy 01.42 as presented. passed with a motion by Ms. Dolores Ashby and a second by Mr. Darrell Coleman.

As per KRS 158.070 (2)(b)(c)(d), the School Calendar Committee, after seeking feedback from school district employees, parents, and community members, presents school calendar options to the Board. The calendar options comply with state laws and regulations and consider the economic impact of the school calendar on the community and state. The Original Option 1 was revised by moving two planning days to plan for the last day for students to be May 18, 2020..

• Proposed 2019-2020 School Calendar

Approve Revised Option 1 for the 2019-2020 School Calendar.

Order #2018-4 - Motion Passed:  Approve Revised Option 1 for the 2019-2020 School Calendar. passed with a motion by Mrs. Lorraine McLaughlin and a second by Mrs. Diane Thompson.

Presented is the 2018-2019 Nutrition and Physical Activity Report for review. KRS 158.856 requires the district provide an opportunity for public input and discussion prior to the recommendations to be presented at the January Board meeting. This report will also be posted to the School Food Service website.

• 2018-2019 Nutrition.Activity.Rpt.pdf

For review and public comment.

Two students have applied for Hardship Graduation. Additional information regarding their circumstances is provided for the Board's consideration. 

• Dalton Phillips is a senior at Riverview Opportunity Center with Bullitt East High School being his home school.
• Patrick Allen-Davis is an 18 year-old Spring Meadows student.

Approve the early graduation requests for Dalton Phillips and Patrick Allen-Davis as presented.

Order #2018-5 - Motion Passed:  Approve the early graduation requests for Dalton Phillips and Patrick Allen-Davis as presented. passed with a motion by Mr. Darrell Coleman and a second by Ms. Dolores Ashby.

Presented is a revised version of the job description for Special Education Consultant. Suggested revisions are in red.

• Revised Special Ed Consultant Job Description

Approve the revised job description for Special Education Consultant as presented.

Order #2018-6 - Motion Passed:  Approve the revised job description for Special Education Consultant as presented. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Lorraine McLaughlin.

Requested is an additional special education teacher (LBD) to Roby Elementary School for the 2018-2019 school year only. The LBD special education teaching staff at Roby Elementary is presently operating at and will soon be above capacity with their caseloads. Funding is available for the additional position in the general budget.

• Additional Special Education Staff at Roby

Approve the request for an additional special education teacher at Roby Elementary for the remainder of the 2018-2019 school year.

Order #2018-7 - Motion Passed:  Approve the request for an additional special education teacher at Roby Elementary for the remainder of the 2018-2019 school year. passed with a motion by Mrs. Diane Thompson and a second by Ms. Dolores Ashby.

Adjourn at _:__ p.m.

Order #2018-8 - Motion Passed:  Adjourn at 6:34 p.m. passed with a motion by Mrs. Diane Thompson and a second by Ms. Dolores Ashby.