Berea Independent
October 20, 2025 7:00 PM
BEREA INDEPENDENT BOARD OF EDUCATION
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I. CALL TO ORDER/PLEDGE OF ALLEGIANCE TO THE FLAG
II. COMMUNICATION
II.A. Board Report
II.A.1. Superintendent Report
Rationale

See Board Policies 03.131-03.1313 "The Superintendent shall make all appointments, promotions, and transfers of certified personnel for positions authorized by the Board and, at the first meeting following the actions, shall notify the Board of same. Such notification shall be recorded in the Board minutes."

II.A.2. Financial Report
Attachments
II.A.3. Attendance and Enrollment
Attachments
II.B. Energy Management Report
Rationale

See attached reports.

Attachments
II.C. School Reports
II.C.1. Elementary
Attachments
II.C.2. Middle School/High School
Attachments
II.D. Audience Comments
III. ADOPTION OF AGENDA
Actions Taken

Motion Passed:  Approval of the agenda as written was passed with a motion by Mr. Nathaniel Hackett and a second by Ms. Sarah Rohrer.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Nathaniel Hackett Yes
Mr. Tom McCay Yes
Mr. J. Morgan Yes
Ms. Sarah Rohrer Yes
IV. BUSINESS/CONSENT ITEMS FOR BOARD CONSIDERATION
Actions Taken

Motion Passed:  Approval of the Business/Consent Items for Board Consideration passed with a motion by Mr. Nathaniel Hackett and a second by Dr. Jacqueline Burnside.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Nathaniel Hackett Yes
Mr. Tom McCay Yes
Mr. J. Morgan Yes
Ms. Sarah Rohrer Yes
IV.A. Minutes
Rationale

Approve the minutes of the board meeting on September 15, 2025. Requested by Christine Knight, Secretary, and recommended by Dr. Ryan Neaves, Superintendent.

Attachments
IV.B. Financial Reports
Rationale

Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer. Requested by Nathan Sweet, Director of Operations and recommended by Dr. Ryan Neaves, Superintendent.

Attachments
IV.C. Revised SBDM Allocations
Rationale

Approve the revised 2025-2026 SBDM Allocations, requested by Nathan Sweet, Director of Operations, and recommended by Dr. Ryan Neaves, Superintendent.

Attachments
IV.D. 8th Grade Nashville,TN Trip
Rationale

Approve the 8th Grade Overnight Trip to Nashville, TN on May 15-16, 2025. The students will travel by coach bus to Nashville to visit the Adventure Science Center, Fort Negley, Frist Art Museum, and the County Music Hall of Fame.  Requested by Julie Guthrie, Title 1 School Coordinator, Kelly Caldwell, High School Principal, and recommended by Dr. Ryan Neaves, Superintendent.

 

Attachments
IV.E. District Facilities Plan Waiver
Rationale

Background:

501.1 General from the Planning Manual – when a district’s planning cycle is complete, the district may want to extend the current DFP [District Facilities Plan] beyond its due date. A local school district may request a waiver of the requirement to complete the facility planning process for any of the following reasons:

1.It has been less than eight (8) years since a new DFP has been developed by

the local planning committee and approved by the KBE, and

2.The district shows no significant change in enrollment, educational programs

or building needs since the last district facility plan was developed.

501.3 A newly constituted LPC shall conduct a scheduled, advertised public meeting to review the current DFP and the demographic and physical condition. The LPC may determine that a new DFP is not necessary for their district based on the reasons noted above.

501.3.1 By unanimous vote, the LPC may recommend that the local board of education request a waiver of the DFP from the Department of Education.

501.4 The LPC request will be submitted to the local board in an advertised board meeting. The local board shall consider the request and supporting information from the LPC and shall vote on the request.

501.5 If the local board votes unanimously to approve the request, the request for waiver and letter of explanation supporting documentation must be submitted to KDE for review.

 

Pending the LPC's request for a District Facilities Plan Waiver, approve the requested waiver. Requested by Charlie Owens, Maintenance Supervisor, and recommended by Dr. Ryan Neaves, Superintendent.

IV.F. November 3, 2025 (Assessment-Work Session)
Rationale

Cancel the November 3, 2025, Work Session. Requested by Dr. Neaves, Superintendent, and recommended by J Morgan, Board Chair.

IV.G. JAG Students and Teacher Chaperone Attendance at the National Student Leadership Association Conference - Washington, D.C.
Rationale

Approve the participation/attendance of two JAG students and a teacher chaperone at the National Student Leadership Association Conference in Washington, DC, from December 2-6, 2025, funded by HS JAG Activity Account. This request is submitted by Susie Harris, JAG High School Instructor, and recommended by Dr. Neaves.

V. BUSINESS/ACTION ITEMS FOR BOARD CONSIDERATION
V.A. First Reading: Approval of Policy Revision: School-Related Student Trips 09.36
Rationale

Approve the first reading of the proposed changes to Policy 09.36-School-Related Student Trips, requested by Nathan Sweet, Director of Operations, and recommended by Dr. Ryan Neaves.

Attachments
Actions Taken

Motion Passed:  Approve the first reading of the proposed changes to Policy 09.36-School-Related Student Trips passed with a motion by Ms. Sarah Rohrer and a second by Mr. Nathaniel Hackett.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Nathaniel Hackett Yes
Mr. Tom McCay Yes
Mr. J. Morgan Yes
Ms. Sarah Rohrer Yes
V.B. High School Boys Basketball Booster Club
Rationale

Mr. Fields, Berea's Head High School Boys Basketball Coach, is requesting the establishment of a Booster Club to generate donations in support of the High School Boys Basketball Program. Requested by Coach Fields and recommended by Dr. Neaves, Superintendent.

 

 

 

 

Actions Taken

Motion Passed:  Approve the establishment of a Booster Club to generate donations in support of Berea High School Boys Basketball passed with a motion by Mr. Tom McCay and a second by Mr. Nathaniel Hackett.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Nathaniel Hackett Yes
Mr. Tom McCay Yes
Mr. J. Morgan Yes
Ms. Sarah Rohrer Yes
VI. BOARD MEMBER COMMENTS
VII. ADJOURNMENT
Actions Taken

Motion Passed:  Approval to adjourn the meeting passed with a motion by Mr. Nathaniel Hackett and a second by Ms. Sarah Rohrer.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Nathaniel Hackett Yes
Mr. Tom McCay Yes
Mr. J. Morgan Yes
Ms. Sarah Rohrer Yes
VIII. 2025 MEETING SCHEDULE
Rationale

All meetings will begin at 7:00 p.m. in the Kennedy Theater except for work session meetings and those noted which will take place in the Central Office.

2025 Meeting Schedule

Monday, January 27, 2025                   Kennedy Theater

Monday February 17, 2025                  Kennedy Theater

Monday, March 17, 2025                      Kennedy Theater

Monday, March 31, 2025                     Kennedy Theater (Special Called Meeting)

Monday, April 14, 2025                       Central Office (Special Called Meeting--8 AM)

Monday, April 21, 2025                       Kennedy Theater

Monday, May 19, 2025                        Kennedy Theater (Special Called Meeting--6:50 PM)

Monday, May 19, 2025                        Kennedy Theater

Monday, June 16, 2025                       Kennedy Theater

Monday, July 21, 2025                        Kennedy Theater

Monday, August 18, 2025                    Kennedy Theater

Monday, September 15, 2025              Kennedy Theater

Monday, October 20, 2025                   Kennedy Theater

Monday, November 3, 2025                Central Office (Assessment – Work Session)

Monday, November 17, 2025               Kennedy Theater

Monday, December 15, 2025               Kennedy Theater