Bobby Walden, District 1

Larry Yeager, District 2

Billy Montgomery, District 3

Christie Devine, District 4

Randy Phillips, District 5

The agenda is being presented for approval. Any changes are to be made at this time.

1. TITAN PROUD – No Exceptions - A student from each school (Mercer Elementary, Mercer Co. Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines:

• Perfect attendance during the month student(s) are being observed.
• Completed all homework assignments and tests.
• Passing grade.
• No discipline issues.
• Student demonstrates good leadership skills.
• Student exhibits a winning attitude and spirit toward learning and peers.

MERCER ELEMENTARY SCHOOL - both October and November recipients will be awarded at the December board meeting (unable to attend this meeting)

MERCER INTERMEDIATE SCHOOL – Olive Frisby, 4th Grade (October); Matthew Clark, 5th Grade (November)

KING MIDDLE SCHOOL – Elijah Stamper, 7th Grade (October); Aiden McKinney, 8th Grade (November)

MERCER COUNTY SENIOR HIGH – Zaden DiNardo, 10th Grade (October); Bailey Hall, 11th Grade (November)

This section of the agenda is reserved for reports only, no action will be taken.

The Superintendent will report to the board at this time.

The Finance Officer will report to the board at this time.

Board Meeting – November 21, 2019

October 2019 Recap

• Ending GF Cash Balance was $2,493,816 as opposed to $2,723,660 last October
• General Fund Revenue:
  • Overall revenue is on par with last October, this includes the beginning balance. Receipts received in the year are down 2% compared to last year at this time.
  • Increase in Revenue of $1.03 million between September and October.

     

• Expenditures:
  • Up 4% compared to the prior year.
  • Increase in Expenses of $1.69 million between September and October.

• Timeline:

November:

• Audited Annual Financial Report was sent to KDE on November 4^th
• Administrative Costs were sent to KDE on November 7^th

   

  December:

• Draft Budget preparation
• Board Meeting scheduled for Thursday, December 19^th at 5:30 p.m.

   

  January:

• Review Draft Budget for fiscal year 2021
• Receive SEEK estimates for fiscal year 2021

• BalanceSheetRpt Oct 2019
• Bank Rec. Oct. 2019
• Financial Summary Oct 2019
• Monthly Financial Statement

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to five (5) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

At this time the board will receive comments from the public.

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

• October 17, 2019 Meeting Minutes

• Paid Warrant Reports-October 2019

Approval of SBDM Meeting Minutes as presented.

• KMS SBDM September 2019 minutes
• MCES SBDM October 2019
• MCIS SBDM Minutes 10-15-19
• MCIS SBDM September 2019 Minutes
• MCSH 6-13-2019 Official Minutes (1)
• MCSH 9-17-2019 Official Minutes

KMS would like to apply for a KY Farm Bureau Mini Grant to work on the greenhouse at KMS.

• Farm Bureau Grant KMS.pdf

The following groups would like to be recognized as booster organizations with Mercer County Schools:

KMS Boys Basketball

• KMS Boys Basketball Booster club agreement SY 19-20.pdf

The following out of state overnight trips need board approval:

MCSH Track Team to Orlando over Spring Break. The trip will allow the team to train and allow the athletes an opportunity to have the Disney experience. The hope is to book a track meet while in Orlando. KSA events in Florida is coordinating the entire trip along with the flight plans. The Track Boosters will be paying for the trip. There will be no cost to the district.

Two students requesting permission from the BOE for early graduation. Letters will be submitted at the Board meeting.

Approval of the following Emergency Teaching Certificates:

Stacy Logue - Physical Science

Anna Robinson- Custodian-Requesting sick leave for remainder of the 19/20 school year. Using a combination of unpaid days, sick and donated days.

Sally Shipley- Teacher-Requesting sick leave until end of April 2020. Will be using a combination of unpaid, sick and donated days.

Chasity Etherington- Requesting sick leave from October 28th-November 8th. Will be using sick days and possible personal or unpaid days.

The board has received the first KETS Offer of Assistance for the school year in the amount of $22,151. In order to receive the funds, the board must match those same funds and transfer them into the KETS account. These funds are used on a rotation basis to replace computers in classrooms, computer labs, and libraries across the district. The matching funds have already been placed in the budget for the fiscal year.

• First Offer Fund Utilization Form
• Mercer Co. Schools Mail - FW_ 2020 KETS 1st Offer

Please see that attachment regarding the need for a fifth classroom starting January 1, 2020 in the preschool program.

Due to the program exhausting the current state funds for the preschool program, it is estimated that there will be an additional $30,000-$40,000 needed in this fiscal year for the preschool program to function properly.

The board is being asked to provide the additional funding needed for the preschool program.

• Board Proposal for 5th Classroom 11_11_19.pdf

Answer received for our Public Relations bid that was sought back in the spring. 

Policy 07.1 Food/School Nutrition Services

Removal of a portion of a sentence regarding household income forms - this change should have been made when the district went full CEP a couple of years ago.

Removal of a full sentence regarding students, visitors, and substitutes being allowed to charge their meals to their account.

Policy 03.2232 Sick Leave (Classified Personnel)

Changed to match the Certified version of the policy.

Policy 03.122 Holidays and Annual Leave (Certified Personnel)

Change in prorated days in a mid year termination.

Policy 09.124 Tuition

Addition of entire policy.

Procedure 09.124 AP21

Addition of entire procedure.

• 03.122 Holidays and Annual Leave.docx
• 03.2232 Classified Sick Leave Policy
• 07.1 Food School Nutrition Services
• 09.124 AP 21 Tuition Policy Application
• 09.124 Tuition

A motion is needed to enter into Executive Session.

A motion is needed to exit Executive Session.

A motion will be needed to take any action resulting from Executive Session.