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I.
Call to Order
Mr. Tom Haggard, Board Chair
II.
Roll Call
Mr. Tom Haggard, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Mr. Tom Haggard, Board Chair
V.
Public Input
Mr. Tom Haggard, Board Chair
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
District Recognition and Presentations
Board Member
VI.1.
John G. Carlisle Student Recognition
Ms. Tara Bell, Principal
VI.2.
Certified Employee of the Month ~ Ms. Makenzie Meranda
Board Member
VI.3.
Classified Employee of the Month ~ Ms. Jennifer Duran
Board Member
VI.4.
Volunteer of the Month ~ Ms. Heather Churchman
Board Member
VII.
Informational Items (Action Possible)
VII.1.
John G. Carlisle Elementary Annual Update
Ms. Tara Bell, Principal
John G. Carlisle Elementary administration and staff will report to the Board their annual update.
VII.2.
Personnel Actions
Ken Kippenbrock, Executive Director of Human Resources
The personnel actions listed on the exhibit have taken place since the board meeting of January 9, 2025.
VII.3.
School Council Meeting Minutes ~ January
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Pursuant to Policy 02.423, School Council Meetings (SBDM), a copy of the minutes of each council meeting shall be forwarded by the Principal to the Superintendent who shall keep the Board informed of the council actions.
VII.4.
2025-2026 Tentative SBDM Allocation
Mr. Bill Grein, Director
Tentative SBDM Allocation 2025-26 based on End of the 5th Month Attendance (January 23, 2025).
Based on our current enrollment at the end of the 5th attendance month, the SBDM allocation formula and staffing document are attached.
The school SBDM allocation was last updated in September of 2023.
By March 1, 2025, the district must give a projection of the 2026 SBDM staffing allocation.
By May 1, 2025, the district must give the SBDM Councils a revised staff allocation based on more accurate end-of-year numbers.
By September 15, 2025, the SBDM Council will get another revised allocation based on actual enrollment.
VII.5.
BG24-273 Softball Field Build - Revised BG1 - Updated Project Cost
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
The following renovations and upgrades included in the BG 24-273 Project:
- Clearing, Excavation, & Backfill
- Site concrete walls and sidewalks
- Fencing w/windscreen
- Warning track drainage
- Turf Field
- Bleachers
- Dugouts
- Press box w/restrooms & concessions
- Field Lights
- Bullpens & Batting Cage
- PA System
- Scoreboard
- Grandstands
- Signage & Graphics
VIII.
Individual Approval Agenda Items
VIII.1.
Fundraiser Request ~ Ninth District School Dance
Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. School dance to raise funds for the student activity fund.
VIII.2.
BG23-406, Chapman Career & Tech Project - Change Order 1
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
CHANGE ORDER - a written instruction to the contractor, signed by the owner, the architect/engineer, (the Construction Manager if such services are employed) and the contractor issued after execution of the contract, authorizing additional work, deletion, or revision in the scope of work or an adjustment in the contract sum or the contract time.
This change order, $46,014.00, does not exceed the approved contingency for the project. Please find attached, KDE Change Order Document with explanations for each change order and the approved BG1 as a reference for this request.
Construction Contingency:
- $310,000.00
- -$46,014.00
- = $263,986.00 – remaining contingency
VIII.3.
BG23-062 Holmes Campus Project - Change Order 2
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
CHANGE ORDER - a written instruction to the contractor, signed by the owner, the architect/engineer, (the Construction Manager if such services are employed) and the contractor issued after execution of the contract, authorizing additional work, deletion, or revision in the scope of work or an adjustment in the contract sum or the contract time.
This change order, $39,705.91, does not exceed the approved contingency for the project. Please find attached, KDE Change Order Document with explanations for each change order and the approved BG1 as a reference for this request.
VIII.4.
BG23-062 Holmes Campus Project - Change Order 3
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
CHANGE ORDER - a written instruction to the contractor, signed by the owner, the architect/engineer, (the Construction Manager if such services are employed) and the contractor issued after execution of the contract, authorizing additional work, deletion, or revision in the scope of work or an adjustment in the contract sum or the contract time.
This change order, $4,642.29, does not exceed the approved contingency for the project. Please find attached, KDE Change Order Document with explanations for each change order and the approved BG1 as a reference for this request.
VIII.5.
BG23-066 Holmes Ventilation Project - Change Order 4
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
CHANGE ORDER - a written instruction to the contractor, signed by the owner, the architect/engineer, (the Construction Manager if such services are employed) and the contractor issued after execution of the contract, authorizing additional work, deletion, or revision in the scope of work or an adjustment in the contract sum or the contract time.
This change order, $45,250.00, does not exceed the approved contingency for the project. Please find attached, KDE Change Order Document with explanations for each change order and the approved BG1 as a reference for this request.
Current contingency balance: $195,127.00
This change order: $45,250.00
Contingency following this change order: $149,877.00
VIII.6.
School-Related Student Trip ~ Technology Student Association (TSA) State Career Development Conference
Pursuant to CIPS Policy 09.36 School-Related Student Trips, Holmes High School is requesting permission to attend the Kentucky Technology Student Association (TSA) State Career Development Conference that will be held from March 23 -26, 2024 in Louisville at the Marriott downtown.
TSA is a is a national organization of students engaged in STEM (science, technology, engineering, and mathematics).
Holmes had 22 students compete at the regional level & attend Workshops on January 31, 2025. Of these 22, 9 students earned high enough places to be able to compete at State Level in their Children’s Book Design, Audio Podcasting, & Robotics Events. The 9 additional students have earned the ability to compete in State Competitions & Skill Demonstration Events daily while there.
Holmes High School is seeking approval for these students to be able to compete at this conference. They will stay overnight at the Marriott downtown Louisville and 3 chaperones will accompany them: Matt Reed, Donny Roundtree & Kate Nordquist/or Kim Pastura.
IX.
Addendum Agenda (Action Possible)
X.
Superintendent Report
Mr. Alvin Garrison, Superintendent
XI.
Report of the Attorney
Ms. Aaren Meehan, Board Attorney
XII.
Board Member Discussion
Mr. Tom Haggard, Board Chair
XIII.
Board Member Comments
Mr. Tom Haggard, Board Chair
XIV.
Upcoming Events
Mr. Tom Haggard, Board Chair
February 14 ~ Staff Planning Day
February 17 ~ Presidents' Day, Schools and Offices Closed
February 21-23, 2025 ~ KSBA 2025 Annual Conference, Galt House, Louisville
February 27 ~ Covington Board of Education Regular Meeting, 25 E. 7th Street, 5:30 p.m.
March 6 ~ Ninth District Book Fair Family Night, 5 p.m. - 6:30 p.m.
March 7 ~ Term 3 Ends
March 13 ~ Term 3 Report Cards go home and posted to the Parent Portal
March 14 ~ Professional Development Day, Schools Closed
March 17 ~ Staff Planning Day
March 21-23, 2025 ~ COSSBA National Conference, Atlanta, GA
April 22 ~ Excellence in Education Celebration, Receptions Erlanger, 5 p.m.
May 17 ~ TEAM Foundation Annual Golf Outing, Kenton County Golf Course
Visit EventLink.com for all athletic schedules. GO BULLDOGS!
XV.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XVI.
Adjournment
Mr. Tom Haggard, Board Chair
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