This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium, VanHoose Education Center. Members are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826.

In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in accordance with SB 150 (2020) regarding the conduct of meetings of state boards and commissions during the emergency period, public attendance at this meeting is permitted, however please be advised that continued COVID-related mitigation efforts will require a reduced seating capacity in Stewart Auditorium to maintain social distancing.  As a result, all interested members of the public are strongly encouraged to participate by video-teleconference, which will be available for live public viewing at the following link: JCBE MEETING VIDEO.  All members can be seen and heard by viewing this live link.

Until meeting room capacity returns to normal, members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.

• 6 22 21 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 22, 2021.

Order #2021-104 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 22, 2021. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Ms. Sarah McIntosh.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the June 8, 2021, regular meeting and June 15, 2021, special meeting are presented for your review and approval.

Attachment

• 6 8 21 Minutes
• 6 15 21 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 8, 2021, regular meeting and June 15, 2021, special meeting.

Order #2021-105 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 8, 2021, regular meeting and June 15, 2021, special meeting. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.

Over the past several months, the Board and District have been focusing a great deal of attention on the immediate demands required to respond to the COVID-19 Coronavirus pandemic, taking bold actions to support students and families, to connect District and school staff to new ways of working, and to continue engaging students in instruction and learning despite of challenges.  

At the same time, work has been continuing to move the District forward for the longer term, building upon the work of the last two years, toward a Future State of the District to significantly improve student outcomes and improve equity in instruction and support for all students in every District school.

Significant progress has been made across a wide array of areas, including Backpack of Success Skills, Academies of Louisville, Racial Equity, school and district-level systems improvement, opening new schools, increased mental health support for students, and more. Despite all of the changes that have already been made, and the changes that are currently under way, major systems of the District remain relatively unchanged from those that were in place decades ago. In order to be a model of a successful urban school district and dramatically change student outcomes, the District must make bold change like has never been seen before.

During this presentation, the Board of Education will have the opportunity to receive information and engage in discussions regarding how the Strategic Plan and Future State fit together.  In sum, the Strategic Plan framework creates coherence via shared language that leverages Future State work within one learning ecosystem.   

While the research, analysis, and planning work has begun; next, we will be developing an action plan and gathering valuable feedback through various processes.  Strong implementation and support of a bold plan will be critical in making JCPS the model urban school district our students deserve.

Submitted by Dr. Dena Dossett

Attachment

• JCPS Strategic Plan, Our Future State

This work session will provide the JCPS Board of Education with an update on relevant state legislative initiatives. 

Submitted by: Amy Dennes

• KY General Assembly Edu Policy Implications

Every year, a cross-functional team works over many months in preparation for the opening of the new school year. Early planning, effective execution and oversight, and good communication assist in ensuring that the District has a great start to the school year. It is critical to get the beginning of the school right - it sets the standard for efficient operations and learner-focused effort that is required throughout the year.

After more than a year of remote NTI and hybrid learning due to the COVID-19 pandemic, the importance of effective planning and implementation for the beginning of the 2021-22 school year has never been more important. During the July 27 Board meeting, the Board will receive a comprehensive review of the steps taken to ensure a great start to the new school year including transportation, operations, technology, communications, student assignment, and support for schools. The report for this meeting will focus on a subset of those plans, addressing issues specifically related to the District’s COVID-19 response.

Submitted by: Robert Moore and Chris Perkins

Attachment

• A New Way Forward_ Next Steps_June 22

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for June 22, 2021.

Order #2021-106 - Motion Passed:  A motion that the Board of Education approve the consent calendar for June 22, 2021, minus item V.L.3. Memorandum of Agreements with the Kentucky Department of Education for the Release of JCPS Employees passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.

Order #2021-107 - Motion Passed:  A motion to approve consent item V.L.3. Memorandum of Agreements with the Kentucky Department of Education for the Release of JCPS Employees passed with a motion by Mr. Joseph Marshall and a second by Dr. Christopher Kolb.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Jimmy Adams

Attachment

• Certified Leaves 6.22.21

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Jimmy Adams

Attachment

• Personnel Actions 6.22.21

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District.

Submitted by: Jimmy Adams, Amy Dennes

Attachment

• Administration 2021-06-22

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District.

Submitted by: Jimmy Adams, John Marshall

Attachment

• DEP Board Meeting 2021-06-22

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District.

Submitted by: Jimmy Adams, Kevin Brown

Attachment

• General Counsel 2021-06-22

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District.

Submitted by: Jimmy Adams

Attachment

• HR Board Meeting 2021-06-22

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District.

Submitted by: Jimmy Adams, Chris Perkins

Attachment

• Operations 2021-06-22

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

In addition to the recommended organizational chart changes is a comprehensive organizational chart with all changes submitted since August 4, 2020. This is an annual process, changing the fiscal year from 2020-2021 to 2021-2022.

Submitted by: Jimmy Adams

Attachment

• Organizational Chart 2021-06-22

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts.

This project will consist of the HVAC central plant replacement.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of CMTA, Inc. as the architect/engineer for the HVAC Central Plant Replacement at Ballard High School.

This project consists of the replacement of 68 roof squares and 172 metal squares.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Superintendent Martin Pollio recommends the Board of Education approve the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Metal Roof Replacement at Brandeis Elementary School.

This project will consist of the HVAC central plant replacement.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021 Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Superintendent Martin Pollio recommends the Board of Education approve the assignment of Shrout, Tate, Wilson Engineers as the architect/engineer for the HVAC Central Plant Replacement at Breckinridge-Franklin Elementary School.

This project consists of the replacement of 291 roof squares on the DuValle Education Center portion at Carter Traditional Elementary School.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021 Board meeting. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Partial Roof Replacement at Carter Traditional Elementary School.

This project will replace the school’s boilers.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of Kerr-Greulich Engineers, Inc. as the architect/engineer for the Boiler Replacement at Carter Traditional Elementary School.

This project will replace the air handler and outdoor air units in the General Maintenance office.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Superintendent Martin Pollio recommends the Board of Education approve the assignment of CMTA, Inc. as the architect/engineer for the General Maintenance Office Air Handler and Outdoor Air Unit Replacement at C.B. Young Jr. Service Center.

This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Exterior windows and minor building renovations may occur.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of Studio Kremer Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Phase I HVAC Renovation at Central High School Magnet Career Academy.

This project consists of the replacement of 230 roof squares.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Partial Roof Replacement at Engelhard Elementary School.

This project consists of the replacement of 145 roof squares.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Partial Roof Replacement at Farnsley Middle School.

This project consists of the replacement of 127 roof squares.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Superintendent Martin Pollio recommends the Board of Education approve the assignment of McCulloch Associates Architects as the architect/engineer for the Partial Roof Replacement at Foster Traditional Academy.

This project consists of the replacement of 198 roof squares.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project.  Plans and specifications will be prepared with this approval.

he BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Partial Roof Replacement at Gutermuth Elementary School. T

This project consists of the replacement of 652 roof squares.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting. 

The project directly supports strategy 3.1.1 of Vision 2020.

Superintendent Martin Pollio recommends the Board of Education approve the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Partial Roof Replacement at Jeffersontown Elementary School.

This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Exterior windows and minor building renovations may occur.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Superintendent Martin Pollio recommends the Board of Education approve the assignment of Pickett Passafiume Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Phase I HVAC Renovation at Johnson Traditional Middle School. The BG-1 will be submitted at the July 27, 2021 board meeting.

This project will replace the school’s boilers.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Superintendent Martin Pollio recommends the Board of Education approve the assignment of Staggs and Fisher Consulting Engineers, Inc. as the architect/engineer for the Boiler Replacement at Johnsontown Road Elementary School.

This project includes work to remove and replace the existing fire alarm system with all new panels, devices, wiring and conduits throughout the building.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of BCCLT Engineers as the architect/engineer for the Fire Alarm Replacement at Kerrick Elementary School.

This project consists of the replacement of 411 roof squares.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Partial Roof Replacement at Kerrick Elementary School.

This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of McCulloch Associates Architects as the architect/engineer for the Window Replacement at Maupin Elementary School.

This project consists of the replacement of 264 roof squares.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Superintendent Martin Pollio recommends the Board of Education approve the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Partial Roof Replacement at Nichols Bus Compound.

This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of Tony Kleyer Architect and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Window Replacement Phase I at Olmsted Academy South. The BG-1 will be submitted at the July 27, 2021 board meeting.

This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Exterior windows and minor building renovations may occur.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of Potter and Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Phase I HVAC Renovation at Sam Meyers Hall.

This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Superintendent Martin Pollio recommends the Board of Education approve the assignment of Tony Kleyer Architect and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Window Replacement at Sanders Elementary School.

This project will consist of constructing secure entry vestibules. The list of schools is attached.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Security Vestibules Phase I List of Schools

Superintendent Martin Pollio recommends the Board of Education approve the assignment of C.L. Anderson Architecture, LLC as the architect/engineer for the Security Vestibules Phase I at Various Schools.

This project will consist of constructing secure entry vestibules. The list of schools is attached.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Security Vestibules Phase II List of Schools

Superintendent Martin Pollio recommends the Board of Education approve the assignment of Potter Associates Architects as the architect/engineer for the Security Vestibules Phase II at Various Schools.

This project will consist of constructing secure entry vestibules. The list of schools is attached.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment 

• Security Vestibules Phase III List of Schools

Superintendent Martin Pollio recommends the Board of Education approve the assignment of K. Norman Berry Associates Architects as the architect/engineer for the Security Vestibules Phase III at Various Schools.

This project will replace the school’s boilers.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Superintendent Martin Pollio recommends the Board of Education approve the assignment of Kerr-Greulich Engineers, Inc. as the architect/engineer for the Boiler Replacement at Semple Elementary School.

This project consists of the replacement of 317 roof squares.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of Patrick D. Murphy Co., Inc. Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Partial Roof Replacement at Trunnell Elementary School.

This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The BG-1 will be submitted at the July 27, 2021, Board meeting.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of Tony Kleyer Architect as the architect/engineer for the Window Replacement at Waller-Williams Environmental at Riverport.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.

Submitted by:  Cordelia Hardin

Attachments

• *Competitive Negotiations, Bid Tabulations, Contract Renewals, and Amendments_06 22 21
• Amendment on HVAC-R Supplies & Equipment
• Amendment on Instructional & Office Supplies (Line Item)
• Competitive Negotiation for Contract Nursing Management Service
• Competitive Negotiation for Group Term Life AD&D Insurance
• Group Mentoring Service
• Purchase of Uniforms (Maintenance Personnel)
• SCNS Lunchroom Products (School Delivery)
• Seat Material (School Bus)
• Servicing of Automotive Equipment Washers

Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiations, bid tabulations, contract renewals, and amendments.

This project consists of replacing the roof on the boiler room and the kitchen.

On April 20, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 21-266.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on June 9, 2021. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• REVBG-1 Phoenix School of Discovery - Partial Roof Repl

Superintendent Martin Pollio recommends the Board of Education award a contract to Stateline Roofing & Metal Co., Inc. for Partial Roof Replacement at Phoenix School of Discovery for the low base bid of $142,000; and approve the attached revised BG-1 form for $163,500.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 6-22-21

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments 

• List of Contracts 6 22 21
• 01 KiZAN Technologies
• 02 Rutherford Learning Group
• 03 Better Lesson
• 04 Solution Tree
• 05 Solution Tree
• 06 BLV Consulting
• 07 RocketLit
• 08 Edgenuity
• 09 Solution Tree
• 10 Solution Tree
• 11 Fund for the Arts

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

The summary includes all professional services contracts approved as of July 1, 2020.

Submitted by: Cordelia Hardin 

Attachment

• Summary of Professional Services Contracts

Superintendent Martin Pollio recommends the Board of Education receive the attached Summary of Professional Services Contracts.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

Attachment

• Invoice Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of May 24 through June 6, 2021.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachments

• Purchase Orders by Department
• Purchase Orders by Vendor

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of May 24 through June 6, 2021.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of May 24 through June 6, 2021.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments 

• May 2021 Board Financial Report
• Notes of Interest

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended May 31, 2021.

Approval of the 2021 Affiliate Partner Agreement with the Alliance for Young Artists and Writers, Inc. will expand opportunities for students in grades 7-12 visual arts programs. The Scholastic Art Awards program directly impacts students' college/career readiness. The program is aligned with curriculum standards that support visual arts program goals, college/career portfolio preparation, and enrichment opportunities. Data since 2007 shows that: 1) student participation increased by as much as 186 percent 2) national student awards have increased by as much as 127 percent, and 3) an average of $2 million in scholarship offers have been made to student participants each year.

Costs associated with this program are split between JCPS and the Fund for the Arts. The Fund for the Arts covers all student entry fees for participating non-JCPS students. JCPS student participation fees, national program costs (e.g., website maintenance, certificates, marketing materials, program support, etc.), plus print (e.g., programs, posters, labels, etc.) and postage/mailing costs are paid from the Curriculum  Design  &  Learning Innovation department fiscal budget. The budget estimate for the 2021 program is $7,000 for JCPS students and $3,200 for non-JCPS student participation.

This agreement directly supports Vision 2020 strategies 1.1.3 Provide Equitable Access, 1.1.1 Adopt a Broader Definition of Learning, and 1.1.2 Personalize Learning.

Submitted by: Dr. Carmen Coleman

Attachments

• Partnership Affiliation Agreement-Alliance for Young Artists & Writers.6.2.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached 2021 Affiliate Partner Agreement with the Alliance for Young Artist & Writers, Inc. for participation in the Art portion of the Scholastic Artist & Writing Awards Program and authorize the superintendent to sign same.

Jefferson County Public Schools, through Adult and Continuing Education, has enjoyed a long successful collaboration with Jefferson Community and Technical College in helping to successfully transition GED students and other adult learners into postsecondary education. The attached Addendum #2 to the Memorandum of Agreement formalizes the collaborative efforts by delineating the roles and responsibilities of both parties.

The contract period for the attached Memorandum of Agreement is from August 1, 2019, to June 30, 2020. Addendum #1 extended the agreement from July 1, 2020, to June 30, 2021. Addendum #2 extends the agreement from July 1, 2021, to June 30, 2022.

This partnership aligns with Vision 2020 strategies 1.1.5 & 1.1.7 by providing the necessary skills to transition to postsecondary education. Both partners are providing in-kind contributions. There is no cost to the District.

Submitted by: Robert Moore

Attachment:

• Addendum #2 - JCTC Adult Ed FY21-22.6.3.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Addendum #2 with Jefferson Community and Technical College and authorize the superintendent to sign same.

The Kentucky Department of Education has requested that the following JCPS employees be released on Memorandum of Agreement from July 1, 2021, through June 30, 2022:

Erin Basham, Educational Recovery Specialist

Deloreon Burton, Educational Recovery Specialist

Heather Cicchiello Wright, Educational Recovery Specialist

Anna Conley, Educational Recovery Specialist

Crystal Darensbourg, Educational Recovery Specialist

Kanna Edison, Educational Recovery Specialist

Kerri Gray, Educational Recovery Specialist

Andrea Higdon, Educational Recovery Specialist

Tonya Holt, Educational Recovery Specialist

Amy Jezoirski, Educational Recovery Specialist

Roger Kissling, Educational Recovery Specialist

Colleen Leitner, Educational Recovery Specialist

Sara McCutcheon, Educational Recovery Leader

Fanesha McPherson Jones, Educational Recovery Leader

Alisha O’Connor, Educational Recovery Specialist

Britney Orme, Educational Recovery Specialist

Heather Ranson, Educational Consultant

Stephanie Roberts, Educational Recovery Specialist

Jessica Simpson, Educational Recovery Specialist

Amy Stevens, Educational Recovery Specialist

Shannon Stone, Educational Recovery Specialist

Damien Sweeney, Comprehensive Coord. School Counseling

Kristen Thomas, Educational Recovery Specialist

Judi Vanderhaar, Educational Admin. Program Consultant

Amanda Vinova, Educational Recovery Leader

Cassaundra Watkins, Educational Recovery Leader

Casey Watson, Educational Recovery Leader

Jackie Williams, Assistant Director

Peggy Williford, Health Science/Law Safety

Submitted by: James Adams

Attachment

• Basham.Erin FY21-22.6.22.2021
• Burton.Deloreon FY21-22.6.22.2021
• CicchielloWright.Heather FY21-22.6.22.2021
• Conley.Anna FY21-22.6.22.2021
• Darensbourg.Crystal FY21-22.6.22.2021
• Edison.Kanna FY21-22.6.22.2021
• Gray.Kerri FY21-22.6.22.2021
• Higdon.Andrea FY21-22.6.22.2021
• Holt.Tonya FY21-22.6.22.2021
• Jezoirski.Amy FY21-22.6.22.2021
• Kissling.Roger FY21-22.6.22.2021
• Leitner.Colleen FY21-22.6.22.2021
• McCutcheon.Sara FY21-22.6.22.2021
• McPhersonJones.Fanesha FY21-22.6.22.2021
• OConnor.Alisha FY21-22.6.22.2021
• Orme.Britney FY21-22.6.22.2021
• Ransom.Heather FY21-22.6.22.2021
• Roberts.Stephanie FY21-22.6.22.2021
• Simpson.Jessica FY21-22.6.22.2021
• Stevens.Amy FY21-22.6.22.2021
• Stone.Shannon FY21-22.6.22.2021
• Sweeney.Damien FY21-22.6.22.2021
• Thomas.Kristen FY21-22.6.22.2021
• Vanderhaar.Judi FY21-22.6.22.2021
• Vinova.Amanda FY21-22.6.22.2021
• Watkins.Cassaundra FY21-22.6.22.2021
• Watson.Casey FY21-22.6.22.2021
• Williams.Jackie FY21-22.6.22.2021
• Williford.Peggy FY21-22.6.22.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreements with the Kentucky Department of Education and authorize the superintendent to sign same.

The Greater Louisville Education Cooperative (GLEC) will support students ages 14-21 in exploring Pre-Employment Transition Services. Through ongoing Professional Development and continuous training, GLEC staff will provide Individual, small group, large group, and transition events, Business/Industry Tours, and College Visits/Tours that will meet students' needs.

The success of this initiative is sustained through the annual award of this grant from the Office of Vocational Rehabilitation (OVR). This work will help prepare students who may be eligible for OVR services currently or in the future to be college and career ready.

The GLEC supports state initiatives and the regional area of Jefferson County Public Schools and Kentucky School for the Blind.

Submitted by: Kim Chevalier

Attachment

• MOA with KY Office of Vocational Rehabilitation for Greater Louisville Education Cooperative

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum with the Kentucky Office of Vocational Rehabilitation and authorize the superintendent to sign same.

The Kentucky Science and Technology Corporation is a nonprofit organization that oversees the coordination, planning, management, implementation, and funding of AdvanceKentucky, it's teacher training and incentive program involving the College Board's Advanced Placement Program (AP) in mathematics, science, and English (MSE) courses, and pre-AP preparation for these courses including the Access to Algebra program.

This agreement supports multi-year replication of AdvanceKentucky's Access to the Algebra program at Grace M. James Academy of Excellence. This program includes extensive formal and informal training of teachers, additional time on task for students, financial incentives based on academic results, cultivation of teachers who provide leadership to the Program by mentoring other teachers, and measurement and accountability for results.

The overall goal is to increase the number of students prepared for advanced Science, Technology, Engineering, and Math (STEM) coursework in high school including a focus on inclusion of students traditionally underrepresented in advanced courses.

This project aligns with Vision 2020 strategy 1.1.7.

The project does not obligate the District after the agreement period ends.

Submitted by: Robert Moore

Attachment

• Letter of Agreement - Kentucky Science & Tech - Grace James Academy.6.3.2021

Superintendent Martin Pollio recommends the Board of Education authorize the Superintendent to sign the attached Letter of Agreement.

Through the Cardinal Success Program (CSP), University of Louisville College of Education and Human Development, students and faculty provide mental health and counseling services to students and families at the Academy @ Shawnee as well as individuals living in the surrounding community at no cost to the school.

Academy @ Shawnee provides three offices and a conference room on the first floor of the school for this project and has no obligation beyond June 30, 2022.

This project aligns with strategy 1.1.7 in Vision 2020.

Submitted by: Robert Moore

Attachment

• MOA - UofL College of Education & Human Development - Academy at Shawnee.6.3.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with the University of Louisville for the Cardinal Success Program and authorize the superintendent to sign same.

The Culture and Climate Department is currently seeking to provide work space for the growing department.  Additional space is available at the University of Louisville Shelby Campus in the form of two classrooms. These two spaces will house our expanding Re-Engagement Team and our Pupil Personnel District Response Team. Neither teams have a dedicated space at this time. The Shelby Campus location allows the Re-Engagement Team to be in proximity to their supervisor, which is already located at this site. Pupil Personnel leadership is housed in the LAM building, but there is currently no space to add this team.

Submitted by: Dr. Carmen Coleman

Attachment

• Lease Agreement - UofL Belknap Campus.6.3.2021

Superintendent Martin Pollio recommends the Board of Education approve the lease agreement with the University of Louisville Shelby Campus and authorize the superintendent to sign the attached agreement.

Ohio Valley Educational Cooperative (OVEC) provides a wide variety of services and opportunities for teacher and administrator training.

This initiative directly aligns with Vision 2020 strategy 2.1.3 Improving Culture and Climate.

This resolution requires a member due of $35,000 to be paid by the District.

Submitted by: Dr. Carmen Coleman

Attachment

• Membership renewal - Ohio Valley Educational Cooperative FY21-22.6.10.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Consortium agreement to allow the Board to renew its membership with the Ohio Valley Educational Cooperative and authorize the superintendent sign same.

The School and Community Nutrition Services federal program has experienced an operating deficit due to the impact of COVID-19. To continue to operate and provide for nutritional needs of students, JCPS has provided funds to sustain the program during fiscal year 2020-2021.

A formal Repayment Agreement between the Jefferson County Board of Education and the federal JCPS School and Community Nutrition Services is required to allow for repayment of funds. The attached Agreement will be effective as of June 22, 2021, and shall continue through June 30, 2022.

The deficit for fiscal year 2019-2020 was $5,915,521 and was funded through the JCPS ESSER II allocation.

Submitted by: Cordelia Hardin

Attachment

• Repayment Agreement with Community Nutrition Services

Superintendent Martin Pollio recommends the Board of Education approve the attached Repayment Agreement between JCPS School and Community Nutrition Services (borrower) and the Jefferson County Board of Education (lender) to cover the deficit of funds that transpired during the COVID-19 pandemic.

On November 13, 2012, the founding partners of Jefferson County Public Schools (JCPS), Metro United Way (MUW), and Louisville Metro Government (LMG) formalized their commitment to out-of-school time system-building efforts in Louisville by signing the Louisville Out-of-School Time Coordinating Council Charter. This initiative is ongoing, and is known today as the Building Louisville’s Out-of-School Time Coordinated System (BLOCS). BLOCS is guided by the recommendations in YouthPrint, which was approved by the heads of the partner organizations on December 20, 2010. The founding BLOCS organizations have chosen to continue this community partnership to strengthen and expand high quality out-of-school time opportunities for children in Louisville, which are seen as a critical component of improving learning growth and development.  The Memorandum of Agreement is a continuation of this collaboration.

The attached Data Sharing/Use Agreement between JCPS and MUW will facilitate the use of data to support the BLOCS initiative while protecting student privacy.

This agreement supports Vision 2020 strategy 1.1.7 – Eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Carmen Coleman

Attachments

• DSA - Metro United Way - BLOCS.6.11.2021
• MOA - Metro United Way - BLOCS.6.11.2021.dotx

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement between Metro United Way, Inc., Louisville Metro Government, and Jefferson County Public Schools and the Data Sharing Agreement between Metro United Way, Inc. and Jefferson County Public Schools regarding BLOCS and authorize the superintendent to sign same.

Metro United Way (MUW) coordinates a broad coalition of community partners that help Louisville address challenges associated with early childhood education and improve Kindergarten readiness through the Ready for Kindergarten Alliance. To achieve this goal, MUW implements several early childhood programs and monitors physical, emotional, and academic developmental progress of Louisville area students, birth to Grade 12. Metro United Way is serving as the lead organization and fiscal agent for the Ready for Kindergarten Alliance, including the Excellence Academy, Pathways, and Ages and Stages Questionnaire (ASQ) and regularly evaluates the effectiveness of these programs.

JCPS supports MUW and community partners with the Ready for Kindergarten Alliance in effort to connect JCPS students and families with support services to remove barriers to early learning and long-term student success. 

The attached Data Sharing/Use Agreement with MUW will facilitate the use of data to support the early childhood initiative while protecting student privacy.

This agreement supports Vision 2020 strategy 1.1.7 – Eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Carmen Coleman

Attachments

• DSA - Metro United Way - Early Childhood.6.11.2021
• MOA - Metro United Way - Early Childhood FY22.6.11.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement and Data Sharing Agreement regarding Early Childhood Education between Metro United Way, Inc. and Jefferson County Public Schools and authorize the superintendent to sign same.

On June 20, 2020, the Board approved a Memorandum of Agreement (MOA) with Metro United Way (MUW) to implement United Community in District schools, as described below. Under that agreement for 2019-20, the District would have paid $200,000 and would have received 273 licenses for the United Community Data Platform provided by Unite USA, Inc. (Unite Us), as well as training and support. Due to technical challenges relating to systems integration, and delays relating to the COVID-19 pandemic, the terms of the agreement were not completed in 2020-2021. This amendment to the MOA carries forward the same terms of the previous agreement for implementation in 2021-22.

With regard to the United Community initiative, on October 30, 2018, the Board approved an MOA expressing the commitment of the District to participate in the United Community initiative, a broad coalition of community partners coming together to implement a shared technology platform to help Louisville address the social determinants of health by linking education, health, and social services in one interconnected data and referral system.  The creation and implementation of the technology platform to share data among doctors' offices, hospitals, schools, and social service organizations at multiple touchpoints, will streamline access, navigation, and coordination of available resources. This "no wrong door" solution ensures those who need support are quickly referred and served, which will be a dramatic improvement over current care referral in Louisville.

The attached Data Sharing/Use Agreement between JCPS and MUW will facilitate the use of data to support the United Community initiative while protecting student privacy.

This agreement supports Vision 2020 strategy 1.1.7 – Eliminate achievement, learning, and opportunity gaps

Submitted by: Dr. Carmen Coleman

Attachments

• Amendment to MOA - Metro United Way - United Community.6.11.2021
• DSA - Metro United Way - United Community.6.11.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to a Memorandum of Agreement and Data Sharing Agreement with Metro United Way, Inc. regarding United Community and authorize the superintendent to sign same.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Edgenuity, Inc. and JCPS, and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.

There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Carmen Coleman

Attachment

• DSA - Edgenuity - Learn Zillion.6.7.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Edgenuity, Inc.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Public Consulting Group LLC and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Kim Chevalier

Attachment

• DSA - Public Consulting Group.6.10.2021

Superintendent Martin Pollio recommends that the Board of Education approve the attached data sharing agreement with Public Consulting LLC.

The purpose of this agreement is to delineate the operational guidelines for sharing data between RocketLit Incorporated and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.

There is no cost to the district for the data sharing agreement.

This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Robert Moore

• DSA - RocketLit - InnerOrbit.6.7.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with the RocketLit, Incorporated and authorize the superintendent to sign same.

This property is contiguous to Atkinson Academy and is currently maintained by Jefferson County Public Schools. As a member of the Landbank Authority, JCPS is not required to purchase the land it acquires through this program.

The Landbank Authority Board of Directors approved the donation at its April 12, 2021, meeting.

Pursuant to the Kentucky Department of Education guidance, donated land is not subject to the requirements of 702 KAR 4:050.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

• Special Warranty Deed 2728 Alford Ave

Superintendent Martin Pollio recommends the Board of Education approve the donation of .08530 acres at 2728 Alford Avenue from the Louisville and Jefferson County Landbank Authority, Inc.

House Bill 352 (2020 Budget Bill) allocated $18.2 million dollars for school safety upgrades for school districts based on the requirements contained in Senate Bill 1 (2019) and are limited to the following six items:

• Main entrance electronic locks
• Main entrance camera
• Main entrance intercom
• Classroom door locks
• Classroom door window coverings
• Exterior door access control

The attached represents the cost of classroom door window coverings that qualify for reimbursement and a walk through Metal Detector.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• SSR Form - 5

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $17,624.00 from the Kentucky Department of Education for School Security Projects.

Funds are awarded based on proposed scope of work for the Special Education Cooperatives throughout the state. The Kentucky Department of Education has identified nine special education cooperatives around the state to provide training and technical assistance to districts throughout the state. The Greater Louisville Education Cooperative (GLEC) includes Jefferson County Public Schools and the Kentucky School for the Blind as its member districts.  JCPS serves as fiscal manager for GLEC.

KDE has outlined priorities for use of funds. Funds will be used to provide training and technical assistance in core content instruction; specially designed instruction, differentiated instruction and technology-based supports; evidence-based practices to improve behavior and academic achievement.

Funds will also pay for supplies, materials, consultants, and professional development stipends.

This funding directly supports Vision 2020 strategy 2.2.3.

Submitted by: Kim Chevalier

Attachment

• IDEA-B GLEC Contract
• GLEC Proposal Award Letter 2021 2022.pdf

Superintendent Martin Pollio recommends the Board of Education accept IDEA-B State Share Restricted funds for the Greater Louisville Educational Cooperative (GLEC) in the amount of $901,100 from the Kentucky Department of Education and authorize the superintendent sign same.

The Kentucky Department of Education awarded 18 elementary schools $47,200 to be used to supplement the salaries of Read To Achieve (RTA) teachers to provide daily intensive intervention for struggling primary students. KRS 158.792 3(b) requires that a school awarded funding provide assurances that the following requirements are met:

• Provide a full-time, full-day, intervention teacher to improve the reading skills of struggling readers.
• Develop a reading team consisting of the RTA teacher, principal, each +1 classroom teacher and the library media specialist (if the school has a library media specialist/librarian)
• Implement a grant-approved intervention program
• Collaborate as a reading team to plan and deliver literacy leadership to build literacy capacity
• Establish and carry out a system for informing parents of struggling readers of the available family literacy services within the district.
• Participate in on-going professional learning.

Funds will be used to partially cover RTA intervention teacher salaries, fringe benefits, and expenditures. Schools are required to cover any expenses in addition to the grant. 
The term of the contract is July 15, 2021, through June 30, 2022. There is no financial obligation to the District beyond the grant period.

The following elementary schools received Read to Achieve funding for 2021-22 school year:

Chenoweth Elementary

Coleridge-Taylor Montessori Elementary

Foster Traditional Academy

Greenwood Elementary

Gutermuth Elementary

Johnsontown Road Elementary

Kerrick Elementary

King Elementary

Lincoln Elementary Performing Arts School

Minors Lane Elementary

Portland Elementary

Price Elementary

Rutherford Elementary

Slaughter Elementary

Watterson Elementary

Wilkerson Elementary

Young Elementary

Semple Elementary

This grant supports Vision 2020 strategies 1.1.3 Provide equitable access and 1.1.5 Improve student literacy.

Submitted by: Dr. Carmen Coleman

Attachments

• KDE Contract - Read to Achieve FY22.6.7.2021
• RTA Assurance Statements JCPS

Superintendent Martin Pollio recommends the Board of Education accept Kentucky Read to Achieve Reading Diagnostic and Intervention Grants totaling $849,600 from the Kentucky Department of Education and authorize the superintendent to sign the attached contract.

The Kentucky Educational Collaborative for State Agency Children (KECSAC) has awarded the District $2,969,280 to partially fund salaries and other operating expenses at the following educational programs: 

Ackerly Inpatient/Kosair Hospital, Uspiritus Bellwood, Boys and Girls Haven, Uspiritus Brooklawn, Home of the Innocents, Louisville Day, Jefferson (JRJDC), Maryhurst, Inc., Peace Academy, St. Joseph Children's Home, The Brook DuPont, The Brook KMI and Western Day treatment (Seven Counties) 

The Agreement between KECSAC and JCPS outlines the operation and distribution of the State Agency Children's Funds for the delivery of education services to State Agency Children in JCPS. The allocation is based off of a daily membership and totals $2,874,428 for the 2021-2022 school year. The Agreement is reviewed and signed annually in order to receive this grant. 

This project supports Vision 2020 strategies: 1.1.2 Personalize learning and 1.1.7 Elimination achievement, learning, and opportunity gaps.

The resolution and KECSAC agreement are effective July 1, 2021, through June 30, 2022.

Submitted by Robert Moore

Attachment

• State Agency Children Allocation Worksheet FY22
• MOA - KECSAC FY 21-22
• Agreement - Ackerly FY21-22
• Agreement - The Brook Dupont FY21-22
• Agreement - The Brook KMI FY21-22
• Agreement - Father Maloney
• Agreement - Home of the Innocents FY21-22
• Agreement - Maryhurst Academy FY21.22
• Agreement - Peace Hospital FY21.22
• Agreement - St. Joseph Catholic Orphan Society FY21.22
• Agreement - Uspiritus Brooklawn and Bellwood FY21.22
• Agreement- Western Day Treatment FY21.22

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $2,969,280 from the Kentucky Educational Collaborative for State Agency Children, approve the attached agreements and authorize the superintendent to sign same.

Automatic Data Processing, Inc. donated $14,900 to be used for student instructional devices and access.

Submitted by: Amy Dennes

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $14,900 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

The Board approves Nonresident Student Tuition Rates annually pursuant to KRS 158.120 and Board Policy 09.124 Admission of Nonresident Students. 

For the 2020-21 school year, 38 Anchorage students attended the following Jefferson County high schools:

Atherton (1), Ballard (7), DuPont Manual (18), Eastern (11), Waggener (1)

Submitted by: Cordelia Hardin

Attachment

• Proposed Nonresident Student Tuition Rates 2021-22

Superintendent Martin Pollio recommends the Board of Education approve the attached Nonresident Student Tuition Rates for Fiscal Year 2021-22.

Jefferson County Public Schools establishes uniform standard procedures for grading, progression, and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed and approved annually by the Jefferson County Board of Education.

A broad-based committee reviewed and revised the policies and procedures outlined in the 2021-22 documents. This year, for each level, the sections relating to assessing learning and grading were placed in a separate document, the Assessing Learning and Grading Framework. Information relating to progression and promotion (and for high schools, graduation) is found in the Student Progression and Promotion Handbook for each level.

While the Student Progression and Promotion Handbook for each level provides policies and procedures for how learners progress through each level and are promoted, the Framework focuses on the guiding purposes, principles, and recommended practices for assessing learning and grading.

The Assessing Learning and Grading Framework is intended to build a bridge from the Non-Traditional Instruction (NTI) Grading Guidance and our experiences during NTI to our Future State of learning and assessment. The Framework places a stronger emphasis on assessing student progress and mastery, and less on student engagement and effort.

The Office of Curriculum and Instruction utilized the District’s Racial Equity Analysis Protocol. This work supports Vision 2020 strategy 1.1.3- Provide Equitable Access.

Submitted by: Dr. Carmen Coleman

Attachments

• SPPG 2021-2022 Summary of Changes
• ALGF_Elementary21
• ALGF_Elementary21 - edits shown
• ALGF_High21
• ALGF_High21 - edits shown
• ALGF_Middle21
• ALGF_Middle21 - edits shown
• SP&P_Elementary21
• SP&P_Elementary21 - edits shown
• SP&P_Middle21
• SP&P_Middle21 - edits shown
• SPP&G_High21
• SPP&G_High21 - edits shown

Superintendent Martin Pollio recommends the Board of Education approve the attached revised Elementary, Middle, and High School Student Progression and Promotion Handbooks and the Assessing Learning and Grading Frameworks for the 2021-22 school year.

Due to the impact on staffing resulting from the COVID-19 pandemic, the attached temporary pay rates are being submitted for approval. JCPS is experiencing staffing shortages in areas that will impede the successful summer learning opportunities of in-person student learning without recognition of these critical areas.

If approved, the attached temporary pay rates would apply to the following employee categories:

• Bus Drivers
• Special Needs Transportation Assistants
• Custodians
• Nutrition Service Workers (as listed on the attachment)

Submitted by Cordelia Hardin

• Salary Schedule Temporary Changes Effective July 1 2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Temporary Changes to Salary Pay Rates.

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the District. Board members shall obtain Board approval prior to incurring out-of-district expenses and reimbursement shall be at the same rates as that for employees of the District and shall be documented by receipts.

Board Member Diane Porter will attend the Council of the Great City Schools Summer Meeting of the Executive Committee being held on July 9 and 10, 2021, in Portland, Oregon.

Estimated Expense:

Hotel and Air Travel Expenses: $2300

Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt

Meals: Reimbursed at District per diem rate

Submitted by: Amy Dennes

Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Member Diane Porter to attend the Council of the Great City Schools Summer Meeting of the Executive Committee being held on July 9 and 10, 2021, in Portland, OR.

JCPS is initiating an ongoing cycle of policy review, whereby, over the course of five years, all Board policies will be reviewed. In many instances, no change will be needed – the policy conforms to statutory and regulatory requirements, is clear and accurate, and reflects current practice. In other instances, a policy will need to be updated, or language improved for clarity and standardization of usage. This second set of policies, is a continuation of this process.

These policies are being updated to coincide with Board approval of the Student Promotion and Progression Handbooks and the Assessing Learning and Grading Frameworks (formerly the SPP&G Handbooks)

NO CHANGE            08.1132        Hardship Graduation

NO CHANGE            08.211          Homework

CHANGE                  08.22           Promotion and Retention

CHANGE                  08.221         Grading

The Board Policy Committee reviewed these policies during its meeting on June14, 2021.

Submitted by: Amy Dennes

Attachment

• Policy Review Cycle Set #5

Superintendent Martin Pollio recommends the Board of Education receive the attached Set #5 of Board Policies as part of the District Policy Review Cycle for first submission and reading.

Each year, the Kentucky School Boards Association (KSBA) provides local boards of education with a Board Policy Update, which provides recommended amendments to board policies based on changes from the preceding year to state and federal statutes and administrative regulations.

The attached document shows proposed amendments to Board policies from the KSBA 2021 Board Policy Update, incorporating suggested language from the Board Policy Committee, District staff, and the General Counsel.  Proposed new language is underlined, and proposed deletions are shown using strikethroughs. JCPS recommended new language is highlighted

KRS 160.340 requires board policies be kept up to date with annual amendments by August 15.

The Board Policy Committee reviewed these policies during its meeting on June 14, 2021.

Civil Rights Protections for Employees and Students

01.1            Legal Status of the Board

03.113        Equal Employment Opportunity (Certified)

03.212        Equal Employment Opportunity (Classified)

09.13          Equal Educational Opportunities (Students)

03.162        Harassment/Discrimination (Certified)

03.262        Harassment/Discrimination (Classified)

09.42811    Harassment/ Discrimination (Students)

School Board & Administration

01.21          Board Member Disqualifications

01.6            Board Records

Employees

03.14          Health and Safety (Certified)

03.24          Health and Safety (Classified)

03.175        Retirement (Certified)

Finance

04.311        District Accounts

04.91          Financial Statements and Reports

Bus Transportation

06.221        School Bus Drivers’ Use of Tobacco and Other Substances

06.23          Driver and Substitute Driver Training

06.342        Hazards in and on Bus

Students

08.113        Graduation Requirements

09.2241      Student Medication

09.43          Student Disciplinary Processes

Submitted by: Amy Dennes

Attachment

• 2021 KSBA Board Policy Update Policies v3

Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policies for first submission and reading.

The attached documents are recommended for approval to establish the District's salary schedules for the 2021-22 school year and pertain to all bargaining units and all employees. 

Consistent with the allowable use of district and federal funds and in consideration of the importance of the continuity of educational services during the pandemic and in consideration of additional duties and services that will be required during the 2021-2022 school year as a result of the pandemic, a one-time, reasonable and necessary schedule of fringe-benefit payments shall be made to employees if approved as follows:

• All active full and permanent part-time employees who have an active contract on July 1, 2021, and who are paid at least one contract day by August 20, 2021, will receive a one-time payment of $2,500 on September 17, 2021.
• All full and permanent part-time employees active as of November 12, 2021, will receive a onetime payment of $1,250 on November 26, 2021.
• All full and permanent part-time employees active as of May 6, 2022, will receive a one-time payment of $1,250 on May 27, 2022.

All full and permanent part-time employee salary schedules in FY23 (2022-2023) will be increased by 1.5%. This percentage will be revisited during FY22 (2021-2022) to possibly raise.

Approval of these recommendations will authorize staff to extend the applicable salary schedules to all eligible District employees effective July 1, 2021, or as noted above.

Submitted by: Cordelia Hardin

• JCPS 2021-22 Salary Schedules
• Salary Placement Rules 2021
• Salary Placement Rules 2021 Revisions Redline Copy

Superintendent Martin Pollio recommends the Board of Education approve the attached 2021-22 Salary Schedules and Salary Placement Rules and the one-time, fringe-benefit payment for continuity of educational services during the pandemic. The payment is determined to be reasonable and necessary to ensure the continuity of educational services and in consideration of additional duties and services that will be required of staff in the 2021-2022 school year.

The terms of the attached Memorandum of Agreement with the Jefferson County Teachers Association (JCTA) provide changes to the Collective Bargaining Agreement (CBA) language in Articles 16, 21, 28, and 33, a salary schedule change for Mental Health Practitioners in fiscal year 2023, a Robotics Sponsor extra service pay for both middle and high school sponsors, additional extended hours for Building Assessment Coordinators, one-time payments of $2500, $1250 and $1250 based on stipulations outlined in the MOA, and a guaranteed 1.5% pay increase in the 2022-2023 school year with the possibility to revisit that amount.

Submitted by: Jimmy Adams

Attachment

• JCTA MOA

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association.

Until meeting room capacity returns to normal, members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.

Order #2021-108 - Motion Passed:  A motion to adjourn the meeting at 8:50 p.m. passed with a motion by Ms. Sarah McIntosh and a second by Mr. Joseph Marshall.