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I.
Moment of Silence
Welcome to the September 25, 2018, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
9 25 18 JCBE Meeting Audio
Please join us for our traditional moment of silence.
II.
Presentation of Colors and The Pledge of Allegiance
Please join us for the Presentation of Colors presented by Valley High School NJROTC and The Pledge of Allegiance led by District 4 elementary school students.
II.A.
Vision Statement
The JCPS Vision Statement will be read by District 4 middle school students.
II.B.
Greetings from District 4 Board Member Benjamin Gies
II.C.
Video Montage of District 4 Schools
https://youtu.be/qV7tQJOatW4
II.D.
Welcome and Overview of Cane Run Elementary School
Welcome and Overview of Cane Run Elementary School presented by Principal Kim Coslow and Student Raeleigh Childress
III.
Recognitions and Resolutions
Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for September 25, 2018.
Order #669 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for September 25, 2018. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mrs. Stephanie Horne.
III.A.
Recognition of Tony Sacra, Kentucky Association of School Resource Officer of the Year
Tony was named the Kentucky Association of School Resource Officer (KYSRO) of the Year. In addition to his daily duties as a School Resource Officer (SRO), he is the only Gang Resistance Education And Training (G.R.E.A.T)-certified SRO in the Louisville Metro Police Department (LMPD). The G.R.E.A.T. Program has made a significant difference in the lives of youth during a time when our city has seen an increase in gang activity. His work with youth helps ensure that they are successful as they continue on in life. In the last two years, Officer Sacra has taught more than 200 students from several schools about ways to resist gangs and keep out of harm’s way.
Tony was solely responsible for working with the Police Foundation in writing a grant to provide graduates of the program with a small token of appreciation for their hard work. This grant helps to ensure enthusiasm in the program by current and future students.
Tony makes school safety his primary concern each and every day. He realizes the impact he has on the students. He has approximately 1,100 students at his school, and he treats each student as if he or she were his own child and understands the importance of his or her safety.
Tony is a certified KLEC instructor and is the primary instructor for all SRO-related classes. He often teaches classes for LMPD that representatives from other agencies—such as the Jefferson County Sheriff’s Office (JCSO), Jeffersontown, and JCPS—often attend to obtain their SRO qualification. Thanks to Tony’s work, LMPD now has the ability to teach the class without having to send officers to Richmond, providing a significant cost savings to the department as well as helping ensure that current and future SROs are properly trained and have the knowledge to work in the school environment.
Tony has gone above and beyond the primary duties of an SRO. He has proven his dedication to the department, the students of his school, and the citizens of Louisville. He is a true leader and asset to the SRO Program.
Submitted by: Renee Murphy
Superintendent Martin Pollio recommends the Board of Education recognize Tony Sacra, School Resource Officer at Valley High School, for being named Kentucky Association of School Resource Officer of the Year.
III.B.
Recognition and Student Demonstration From Trunnell Elementary School Students
Two Trunnell Elementary School fifth-grade students will share information about their social studies project, which involved selecting a country of interest to them and conducting research on the five components in geography. Students were required to use Google resources in their Google classrooms and to work in groups to present a Google slideshow and relevant pieces from their self-guided study/research project. They will also have artifacts to include in their Digital Backpack. This project touches four of the five Digital Backpack components.
Submitted by: Renee Murphy
Superintendent Martin Pollio recommends the Board of Education recognize and receive a student demonstration of learning from Trunnell Elementary School students.
III.C.
Recognition and Student Demonstration From Wellington Elementary School Students
Wellington Elementary School students will share their experience with the True Colors Personality Test as it relates to student learning profiles and the Backpack of Success Skills. Students are becoming more aware of how they learn and how they cope in various situations in order to identify strengths and areas of growth for themselves.
In order for our school community to communicate effectively, to be globally and culturally competent, and to be a productive collaborator, we must be aware and willing to self-assess and self-monitor our behaviors and interactions when working with others.
Two students will share a 30-second video of their experience and briefly describe how this knowledge of themselves has positively impacted their learning and interactions at school.
Submitted by: Renee Murphy
Superintendent Martin Pollio recommends the Board of Education recognize and receive a student demonstration of learning from Wellington Elementary School students.
III.D.
Recognition and Student Demonstration From Frost Sixth-Grade Academy Students
Frost Sixth-Grade Academy scholars will share information about their school’s Falcon United Nations (FUN) unit as their demonstration of learning. The scholars will explain how, as citizens in a diverse world, it is important to be culturally competent. They will also expound upon the FUN project and how it ties to the five themes of geography and where they are personally at in their project.
Submitted by: Renee Murphy
Superintendent Martin Pollio recommends the Board of Education recognize and receive a student demonstration of learning from Frost Sixth-Grade Academy students.
III.E.
Recognition and Student Demonstration From Valley High School Students
Representing Valley from the Industrial Maintenance Academy, Sulaiman Bell will demonstrate residential electrical work and Paul Perry Jr. will demonstrate HVAC work. Students who are participants in the program are trained to wire electrical circuits, troubleshoot mechanical problems, and repair critical production line equipment. Students learn through real-world experiences.
Valley High School is 1 of 11 Jefferson County Public School (JCPS) District high schools that participate in the Academies of Louisville initiative, which prepares, inspires, and empowers students by offering meaningful and relevant learning experiences that directly relate to our world today.
Submitted by: Renee Murphy
Superintendent Martin Pollio recommends the Board of Education recognize and receive a student demonstration of learning from Valley High School students.
III.F.
Recognition and Student Demonstration From Butler Traditional High School Students
This past summer, Ashanti Scott and Aaren Sexton attended the prestigious mock-government and leadership camps, a Kentucky Girls and Kentucky Boys State summer program sponsored by the American Legion. These two seniors were nominated by their peers to represent the state of Kentucky at the prestigious weeklong summer institutions of Girls Nation and Boys Nation in Washington, D.C. Ashanti and Aaren will share information about their proposed pieces of legislation along with their first-hand accounts of the campaign process as participants in this prestigious program. Their presentation will conclude by addressing the importance of civic engagement for the youth and young adults in their community. Each student will also have artifacts and pictures from their experience in Washington, D.C.
Submitted by: Renee Murphy
Superintendent Martin Pollio recommends the Board of Education recognize and receive a student demonstration of learning from Butler Traditional High School students.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 25, 2018.
Order #670 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 25, 2018. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mrs. Linda Duncan.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the September 12, 2018, regular meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the September 12, 2018, regular meeting.
Order #671 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the September 12, 2018, regular meeting. The recommendation passed with a motion by Dr. Lisa Willner and a second by Dr. Christopher Kolb.
VI.
Superintendent's Report
VII.
Persons Requesting to Address the Board
All persons who wish to address the Board regarding items on the Board Agenda shall be permitted to speak prior to persons wishing to speak regarding non-agenda items.
A maximum of forty-five (45) minutes shall be allocated for Agenda Item VII.
Speakers who were unable to be accommodated under Agenda Item VII. due to the time limitation may address the Board under Agenda Item XIV.
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
VIII.
Action Items
VIII.A.
Recommendation for Approval of the Working Budget for Fiscal Year 2018-19
Once approved by the Jefferson County Board of Education, the Working Budget will be submitted to the Kentucky Board of Education for approval as required by KRS 160.470. This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Working Budget for Fiscal Year 2018-19.
Order #672 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the attached Working Budget for Fiscal Year 2018-19. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Stephanie Horne.
IX.
Information Items
IX.A.
Acceptance of Report on Joint Commitment Between Louisville Metro Government and JCPS to Improve Educational Outcomes for Students
On October 28, 2013, the Board of Education approved the Joint Commitment to Improve Educational Outcomes between Jefferson County Public Schools and Louisville Metro Government. The Joint Commitment set forth a vision for the community to provide “a world-class, seamless, and coordinated education system that provides ample opportunities for developing creativity and critical thinking, skilled workers, engaged citizens, and civic leaders” and establishes the goal to move Louisville into the top tier of its peer cities in educational attainment.
Over the years, the city and JCPS have worked together to make sure more children enter kindergarten ready to learn, more youth graduate from high school ready for college and careers, and more young graduates enter college and complete certificates and degrees.
Mayor Fischer and Superintendent Pollio will report on current efforts toward achieving those outcomes, focused on creating racial, economic, and social equity for students so that all students have access to rigorous, engaging deeper learning opportunities and the individualized academic, social, health, and emotional supports they need to succeed.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a report from Louisville Mayor Greg Fischer and Superintendent Martin Pollio regarding work to achieve the goals set forth in the Joint Commitment to Improve Education Outcomes between Louisville Metro Government and Jefferson County Public Schools.
Order #673 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report from Louisville Mayor Greg Fischer and Superintendent Martin Pollio regarding work to achieve the goals set forth in the Joint Commitment to Improve Education Outcomes between Louisville Metro Government and Jefferson County Public Schools. The recommendation passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.
IX.B.
Acceptance of Report on 2019 Legislative Agenda
The 2019 Regular Session of the Kentucky General Assembly convenes on Tuesday, January 9, 2019. Jefferson County Public Schools functions within the statutory framework established by General Assembly, so the actions of the legislature have a significant impact on the district’s work.
The Board will hear a report regarding the legislative and political landscape in Kentucky and the potential issues to be included in the 2019 JCPS Legislative Agenda.
The 2019 Legislative Agenda will be an action item during the October 16, 2018, Board meeting.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a report regarding the 2019 Legislative Session and the 2019 JCPS Legislative Agenda.
Order #674 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report regarding the 2019 Legislative Session and the 2019 JCPS Legislative Agenda. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mrs. Linda Duncan.
IX.C.
Acceptance of Report Regarding the JCPS Final Corrective Action Plan in Response to KDE Settlement Agreement
In accordance with the Settlement Agreement with the Kentucky Department of Education (KDE), JCPS worked with KDE representatives to create a corrective action plan (CAP) to address the deficiencies described in the Management Audit Findings. The Final CAP includes the following areas: (1) Planning, (2) Operations, (3) Finance, (4) Personnel Management, (5) Instructional Management, (6) Career & Technical Education (CTE), (7) Safe Crisis Management (SCM), (8) Individuals with Disabilities Education Act (IDEA), and (9) Early Childhood. The Final CAP supersedes the previous corrective action plans relating to CTE, SCM, and IDEA, which are incorporated, with modest amendments, in the Final CAP.
The Superintendent or his designee will provide monthly status reports to the KDE Commissioner or the KDE Commissioner’s designee related to progress on implementation of the Final CAP, and KDE staff will provide continual feedback, at least monthly, to JCPS related to the progress of JCPS in the implementation of the Final CAP. In addition, JCPS staff will provide quarterly progress reports to the Jefferson County Board of Education.
The attached CAP includes the deficiency statements from the audit reports followed by the steps that JCPS will take to correct the deficiency. While KDE noted that the JCPS has started the correction process in most if not all of these areas; the official starting point for this Final Corrective Action Plan is 10/1/18, with 10/1/20 as the end date.
This board report will provide a summary of recent actions from the CAP and highlight next steps for improvement.
This plan directly supports Vision 2020 Strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps and Strategy 3.2.3 Improve and standardize internal systems.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a report regarding the JCPS Final Corrective Action Plan.
Order #675 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report regarding the JCPS Final Corrective Action Plan. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.
X.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for September 25, 2018.
Order #676 - Motion Passed: A motion that the Board of Education approve the consent calendar for September 25, 2018, minus items C. and D. passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.
Order #677 - Motion Passed: A motion that the Board of Education approve item X.C. Recommendation for Approval of Job Descriptions passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.
Order #678 - Motion Passed: A motion that the Board of Education approve item X.D. Recommendation for Approval of Organizational Charts passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.
X.A.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
X.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.
X.C.
Recommendation for Approval of Job Descriptions
The Board agreed to create a cabinet-level position with responsibility for oversight and management of Exceptional Child Education services as part of the settlement agreement with the Kentucky Department of Education. The attached job description for Chief Exceptional Child Education meets the criteria required in that agreement.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached job description for Chief Exceptional Child Education
X.D.
Recommendation for Approval of Organizational Charts
As part of the settlement agreement with the Kentucky Department of Education the Board agreed to create a cabinet-level position with responsibility for oversight and management of Exceptional Child Education services. These changes add a Chief Exceptional Child Education and create a new division for Exceptional Child Education. Additional changes were made for the efficiency of the District.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts.
X.E.
Recommendation for Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on September 25, 2018.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
X.F.
Recommendation for Approval of Bid for Operable Partition Replacement at Trunnell Elementary School
The project will remove the existing operable partition between cafeteria and multi-purpose room and install a new operable partition.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on September 12, 2018. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends the Board of Education award a contract to US Specialties for Operable Partition Replacement at Trunnell Elementary School for the low base bid of $74,480.
X.G.
Recommendation for Approval of Revised BG-1 Form for Food Service Phase 36 at Various Schools
On September 27, 2016, the Board of Education approved John Phelps Engineering to prepare plans and specifications for Project 17-080. The list of schools is attached.
On March 21, 2017, the Board of Education approved awarding a contract to Walker Mechanical for $803,400.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Food Service Phase 36 at Various Schools.
X.H.
Recommendation for Approval of Contract Completions and BG-4 Forms
X.H.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Phase I HVAC Renovation at Medora Elementary School
On June 28, 2016, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 17-002.
On February 21, 2017, the Board approved awarding a contract to EH Construction, LLC as the low bidder.
Pickett Passafiume Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Phase I HVAC Renovation at Medora Elementary School for a total construction cost of $6,903,484.07.
X.H.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Drainage Improvements at Seneca High School
On April 25, 2017, the Board of Education approved Jacobi, Toombs and Lanz, Inc. to prepare plans and specifications for Project 17-232.
On April 28, 2018, the Board approved awarding a contract to Allterrain Paving & Construction as the low bidder.
Jacobi, Toombs and Lanz, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Allterrain Paving & Construction for Drainage Improvements at Seneca High School for a total construction cost of $58,265.
X.H.3.
Recommendation for Approval of Contract Completion and BG-4 Form for Paving Package I at Various Schools
On January 23, 2018, the Board of Education approved Jefferson County Public Schools – Facility Planning Unit to prepare plans and specifications for Project 18-252.
On April 24, 2018, the Board approved awarding a contract to Flynn Brothers Contracting, Inc. as the low bidder.
Jefferson County Public Schools – Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Flynn Brothers Contracting, Inc. for Paving Package I at Various Schools for a total construction cost of $225,092.
X.I.
Recommendation for Approval of Project Closeouts and BG-5 Forms
X.I.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Window Replacement Phase I at duPont Manual High School
On February 27, 2018, the Board of Education approved the contract completion and BG-4 form for W.R. Cole & Associates, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Window Replacement Phase I at duPont Manual High School.
X.I.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Phase I HVAC Renovation/Media Center Addition at Greenwood Elementary School
On August 28, 2018, the Board of Education approved the contract completion and BG-4 form for E.H. Construction, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation/Media Center Addition at Greenwood Elementary School.
X.J.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
X.K.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.
The attached is a list of Request For Proposals and Request For Proposal renewals from July 1, 2016, to date.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•Audiovisual (Percentage);
•Plumbing Supplies (Percentage);
•Laminating Film;
•Modification & Fabrication of Stainless Steel & Aluminum (For Food Service Eqpt.);
•Elevator & Lift Service;
•Contract Renewal - Automotive Glass & Installation (Percentage);
•Contract Renewal - Shoes, Athletic for 15th District PTA;
•Amendment on High-Speed Printing Solution; and
•Amendment on Musical Instruments & Supplies.
X.L.
Recommendation for Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
X.M.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report includes all professional services contracts approved by the Board as of July 1, 2018, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
X.N.
Acceptance of Monthly Financial Report for Period Ended August 31, 2018
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended August 31, 2018.
X.O.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Invoices paid and to be paid for period of August 24 through September 12, 2018.
X.P.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Purchase Orders issued during the period of August 24 through September 12, 2018.
X.Q.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Vouchers paid during the period of August 24 through September 12, 2018.
X.R.
Acceptance of Donations, Grants, and Funding
Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
X.R.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on September 25, 2018.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $81,181.17 to be used as stated in the attachment.
X.R.2.
Acceptance of Funding from The Council on Postsecondary Education, Kentucky Adult Education
The Council on Postsecondary Education is providing funding in the amount of $3,234,560 to JCPS Adult & Continuing Education who will use these funds to continue providing opportunities for higher educational attainment to nearly 5,000 adult learners.
In Fiscal Year 2017, more than 3,500 children in the District had parents that were students in the JCPS Adult Education.
This program aligns with the District’s Vision 2020 by providing parents and community members with the quality academic instruction needed for them to obtain a GED and become contributing members of the community. No matching funds are required and there is no cost to the District.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding from The Council on Postsecondary Education, Kentucky Adult Education in the amount of $3,234,560, and authorize the superintendent to sign the attached agreement.
X.R.3.
Acceptance of Funding from the Greater Louisville Workforce Investment Board, Inc. dba KentuckianaWorks for JCPS Adult and Continuing Education
The Greater Louisville Workforce Investment Board, Inc. dba KentuckianaWorks will provide funding in the amount of $8,142 to JCPS Adult and Continuing Education to support the Power of Work (POW) program.
This initiative will provide education, training, workforce development, and other support services for eligible Temporary Assistance for Needy Families (TANF) participants enrolled in the POW program. Funds will cover salaries, fringe benefits, supplies, and parking expenses of the POW staff.
This program aligns with the District’s Vision 2020 by providing students, parents, and community members with the quality academic instruction needed to become contributing members of the community.
No matching funds are required. This grant does not obligate the District financially, nor is there any indirect cost. The term is September 26, 2018, through June 30, 2019.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $8,142 from KentuckianaWorks and authorize the superintendent to sign the attached agreement.
X.R.4.
Acceptance of Funding from the Jefferson County Public Education Foundation/Future Up
Faurecia is donating $20,000 to Newburg Middle School to support their multicultural program.
Community Foundation of Louisville donated $706.01 to Newcomer Academy for the purchase of a bike rack.
Neal and Janet Kleier donated $100 to the Elaine Whelan Literacy Fund to support the Stopher Elementary Library.
Submitted by: Dr. Carmen Coleman
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $20,806.01 to be used as stated in the rationale.
X.S.
Recommendation for Approval of Agreements
Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
X.S.1.
Recommendation for Approval of Subgrant Agreement with KentuckianaWorks Foundation for Kentucky Manufacturing Career Center Educational Programming
KentuckianaWorks will provide funding, not to exceed $50,000, to provide assessment services, basic skills upgrade classes for English Language Learners, and for English speaking adult students.
This initiative aligns with the District’s Vision 2020 Strategy 1.1.1 as well as the Core Value Collaboration by providing opportunities for Adult Education students to gain essential training beyond the GED that promotes economic stability for community members and families.
This program equips JCPS adult learners with the skills necessary for success in life. Classes will be held on-site at the Kentucky Manufacturing Career Center. Funds will cover salaries, fringe benefits, instructional materials, supplies, marketing, and travel expenses for the JCPS Adult and Continuing Education coordinator and instructor(s).
This initiative does not obligate the District financially, nor is there any indirect cost. The funding period is from September 26, 2018, through June 30, 2019.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding not to exceed $50,000 from KentuckianaWorks and authorizes the superintendent to sign and authorize the attached subgrant.
X.S.2.
Recommendation for Approval of Lease Agreements with the Kentucky Center for African American Heritage for Principal Meetings
The Academic School and Academic Services divisions will host their principal meetings to communicate the vision and mission of District leadership initiatives.
The Kentucky Center for African American Heritage can accommodate the dates and times required.
The total cost to JCPS is $11,340. These meeting are in alignment with Vision 2020 strategies 1.1.7, 2.1.2 and 2.1.3.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreements with the Kentucky Center for African American Heritage to accommodate 2018-19 principal meetings and authorize the superintendent to sign same.
X.S.3.
Recommendation for Approval of Memorandum of Agreement with Kentucky State University for Dual Credit Courses at Atherton High School and Central High School Magnet Career Academy
This agreement between Kentucky State University and Jefferson County Public Schools on behalf of and Atherton High School and Central High School Magnet Career Academy will provide college credit to qualifying students. The agreement continues the current arrangements.
The agreement complies with the Dual Credit Scholarship Program and includes negotiated points outlined in the Postsecondary Partner Institution Agreement. HB 206 established a dual credit scholarship program that provides students with a scholarship for up to two dual credit courses at Partner Postsecondary Institutions. Funds are limited, so seniors will have priority over juniors in this program. Kentucky State University is a Partner Postsecondary Institution.
The course being offered at both schools is MATH 115 College Algebra, aligned to Kentucky Department of Education uniform academic code 800021 Dual Credit Quantitative Reasoning.
This program directly supports Vision 2020 strategies 1.1.3 Equitable Access and 1.1.7 Elimination of Opportunity Gaps by providing expanded options for advanced learning. This agreement does not obligate the District financially.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached memorandum of agreement with Kentucky State University for dual credit courses at Atherton High School and Central High School Magnet Career Academy and authorize the superintendent to sign same.
X.S.4.
Recommendation for Approval of Memorandum of Agreement with the University of Louisville for the Teacher-in-Residence Program
For the past five years, the University of Louisville College of Education and Human Development (CEHD) has provided funding to support the Professional Development School collaboration between CEHD and Jefferson County Public Schools. These funds will support a Teacher-in-Residence at Atkinson, Cochran, and Portland Elementary Schools, and Westport Middle School for the 2018-19 school year.
The total funding provided is $196,101.68 which covers teacher salary, fringe benefits, and indirect costs. There is no financial obligation for the District.
This agreement supports Vision 2020 Strategies 1.1.5 and 2.2.1
Submitted by: Dr. Devon Horton
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreements with the University of Louisville and authorized the superintendent to sign same.
X.S.5.
Recommendation for Approval of Agreement with Ohio Valley Educational Cooperative Head Start and Rural Kentuckiana Regional Planning and Development Agency First Steps for Kentucky’s Intervention System
This agreement encourages collaboration among First Steps, Jefferson County Public Schools (JCPS), and Ohio Valley Educational Cooperative (OVEC) Head Start at the community level by supporting communication, cooperation, and service coordination for children with disabilities.
This agreement aligns with the district’s Vision 2020 strategy 1.1.6 to significantly increase kindergarten readiness and outreach to parents and caregivers.
This agreement does not obligate the District financially, nor is there any indirect cost. The term of this agreement is September 26, 2018, through June 30, 2019.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement with Ohio Valley Educational Cooperative (OVEC) Head Start and Rural KIPDA First Steps (First Steps) for Kentucky’s Early Intervention System in Jefferson County and authorize the superintendent to sign same.
X.S.6.
Recommendation for Approval of Affiliation Agreement with Spalding University for Dual Credit at Eastern High School
Dual Credit personnel from Spalding University have worked with the principal, administrators, and teachers at Eastern High School to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. This agreement continues the current arrangements and aligns with the new Dual Credit Scholarship Program passed in the 2017 Legislative Session.
HB 206 establishes a Dual Credit Scholarship Program that provides students with a scholarship for up to two dual credit courses at Partner Postsecondary Institutions. Funds are limited, so seniors will have priority over juniors in this program. Spalding is a Partner Postsecondary Institution.
The attached Affiliation Agreement details the data exchange commitments, expectations of Spalding University, the local school, the local school adjunct faculty, and students. Spalding University faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status. Specifically:
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Scholarship funds may be used for dual credit unless the student has exceeded two courses or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
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Tuition is set to 1/3 KCTCS tuition (as required by the PPI agreement with the KHEAA) which will likely be $54 per credit hour
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Spalding will not charge Eastern/JCPS 50 percent of tuition for unsuccessful students.
Courses Include:
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Affiliation Agreement with Spalding University for dual credit courses at Eastern High School and authorize the superintendent to sign same.
X.S.7.
Recommendation for Approval of Contract Amendment with Scribbles Software, LLC
Since 2014, the District has partnered with Scribbles Software LLC to utilize ScribOrder, which is a program that allows authorized requestors the ability to request and pay for transcripts electronically. This amendment to the contract will allow the District to extend the terms of the contract by one year so the District can continue to use ScribOrder to efficiently meet costumer’s needs through October 2019.
ScribOrder provides an efficient and secure online requestor records request and payment at no cost to the District and requires no IT involvement. ScribOrder provides online payment through Amazon, email notifications to the student, real-time status updates and itemized reports delivered monthly. It also protects the identity of student information by unifying the ordering and fulfillment process across the District, ensuring compliance with state and federal laws regarding confidentiality of student information.
ScribOrder will charge a $4 convenience fee to the requestor. The convenience fee per transaction includes all credit/debit card processing fees, online identity authentication fees, interactive voice response (IVR) fees, text messaging fees, and application/data hosting fees. The convenience fee will be added to the District’s current transcript/records fee and will only be charged to persons using the online processing system. The current cost for requesting a JCPS transcript is $9.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached amended contract with Scribbles Software LLC for online student records requests software services and authorize the superintendent to sign same.
X.S.8.
Recommendation for Approval of Lease Agreement with Kentucky State Fair Board for JCPS Equity and Inclusion Institute
The JCPS Equity and Inclusion Institute will be held on October 8, 2018, at the Kentucky Exposition Center. Participants will learn about instructional equity and inclusion strategies as they relate to diverse student populations. The Institute will feature nationally-recognized speakers and participants will have the opportunity to attend rotating sessions throughout the morning. Participants will engage in interactive activities, guided discussions, and surveys in the sessions.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with Kentucky State Fair Board and authorize the superintendent to sign same.
X.T.
Recommendation for Approval of Memorandum of Understanding with the Aspen Institute
This project provides JCPS an opportunity to host the Aspen Challenge in Louisville, KY in the Spring of 2019. The Aspen Challenge, a program of the Aspen Institute, exists to transform communities by elevating the voice of youth by partnering with outside organizations and large, urban districts to build capacity around deeper learning and student agency. The partnership with JCPS specifically seeks to build educator capacity to help scale this work across JCPS and yield the following outcomes:
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Transformed students as evidenced by higher outcomes, greater confidence, and the ability to have their voice impact their community;
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Transformed educators as evidenced by teachers with the competence and confidence to implement deeper learning in their classes; and
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Transformed community by virtue of the impact of the challenges.
The Aspen Challenge will expose young people to some of the greatest leaders and thinkers of our time and help them embark on tackling important community challenges of their choosing and designing and testing solutions that will make an impactful difference. Convening the forums and implementing the processes and protocols of the Aspen Challenge will grow both student and educator capacity and agency to impact the community during the “challenge,” but also in ways that last beyond the initial challenge - with continuing support and a network established to tackle additional community challenges for years to come.
The institute and the Bezos Family Foundation (BFF) will provide comprehensive and complete support and 100 percent of funding to execute the program.
This project directly supports strategies 1.1.1, 1.1.2, 1.1.3, 2.2.1, 2.2.3, 2.2.4, 3.2.1, and 3.2.4.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with the Aspen Institute to implement the Aspen Challenge and authorize the Superintendent to sign the attached agreement.
X.U.
Recommendation for Approval of Early Admission into the Primary School Program
The Kentucky Administrative Regulations, as outlined in the Student, Progression, Promotion, and Grading Handbook requires that accelerated entrance to primary program be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the requests will be submitted to the Kentucky Department of Education, Division of Learning Services.
The district must maintain the following documentation for all early entrances to primary program approved by the local Board of Education:
- Approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- JCPS Early Exit/Accelerated Placement Recommendation Form
- KDE Accelerated Placement in Primary Program
Per regulations, the student is being identified as SSID#2120772989 rather than by name. This student has been evaluated and is recommended for early admission.
Submitted by: Dr. Carmen Coleman
Superintendent Martin Pollio recommends the Board of Education approve early admission into the Primary School Program for the 2018-19 school year for one student identified as SSID# 2120772989.
X.V.
Recommendation for Approval of Shortened School Day for One Exceptional Child Education Student
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.
The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:
- approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the student is being identified as SSD226 rather than by name. Student SSD226 has a medical condition, with proper physician documentation, which requires a 3 hour, 55 minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a regular high school setting.
Submitted by: Dr. Carmen Coleman
Superintendent Martin Pollio recommends that the Board of Education approve a shortened school day and/or week for one student in the Exceptional Child Education Program for the 2018-2019 school year.
X.W.
Recommendation for Approval of Payment of Out-of-District Expenses for Board Member
Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the District. Board members shall obtain Board approval prior to incurring out-of-district expenses and reimbursement shall be at the same rates as that for employees of the District and shall be documented by receipts.
Board Member Dr. Chris Kolb will travel to Chicago, IL for the 2018 PBIS Leadership Forum on October 4-5, 2018.
Estimated Expenses:
- Registration Fee: $295
- Hotel and Air Travel Expenses: $810.34
- Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
- Meals: Reimbursed at District per diem rate
Submitted by: Superintendent Martin Pollio
Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Member Dr. Chris Kolb to attend the 2018 PBIS Leadership Forum on October 4-5, 2018, in Chicago, IL.
X.X.
Recommendation for Approval of Payment of Out-of-District Expenses for Board Member
Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the District. Board members shall obtain Board approval prior to incurring out-of-district expenses and reimbursement shall be at the same rates as that for employees of the District and shall be documented by receipts.
Board Member Dr. Chris Kolb will travel to Detroit, Michigan for the IIRP World Conference on October 24-26, 2018.
Estimated Expenses:
- Registration Fee: $415
- Air Travel Expenses: $222.10
- Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
- Meals: Reimbursed at District per diem rate
- Lodging/Hotel is paid for by IIRP
Submitted by: Superintendent Martin Pollio
Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Member Dr. Chris Kolb to attend the IIRP World Conference on October 24-26, 2018, in Detroit, Michigan.
XI.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #679 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.
XII.
Committee Reports
The Finance Advisory Committee Meetings are held on the second Thursday of each month, from 5 to 6 p.m., VanHoose Education Center in the Stewart Auditorium at 3332 Newburg Road. Meeting materials and Minutes from previous meetings can be accessed here.
JCPS Calendar of Events
XIII.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XIV.
Persons Requesting to Address the Board (If Needed)
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XV.
Executive Session (If Needed)
XVI.
Action Item (If Needed)
XVII.
Adjournment
A motion to adjourn the September 25, 2018, meeting of the Jefferson County Board of Education.
Order #680 - Motion Passed: A motion to adjourn the September 25, 2018, meeting of the Jefferson County Board of Education passed with a motion by Mrs. Stephanie Horne and a second by Mr. Benjamin Gies.
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