Welcome to the August 7, 2018, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

8 7 18 JCBE Meeting Audio

Please join us for our traditional moment of silence.

• 8 7 18 Revised Meeting Notice
• Revised 8 7 18 Agenda

Please join us for the Pledge of Allegiance.

Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for August 7, 2018.

Order #621 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for August 7, 2018. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mr. Chris Brady.

Principal leadership is essential to the educational success of Jefferson County Public School (JCPS) District students. The district assists the school’s School-Based Decision Making (SBDM) Council members, who statutorily hold the authority to select the principal. 

The following individuals have successfully completed all requirements and have been selected to serve in the important role of principal.

Ballard High School— Dr. Jason Neuss
Breckinridge Metropolitan High School—Thomas Moss
Coral Ridge Elementary School—Brian Davis
Doss High School—Todd Stockwell
Fairdale Elementary School—Charles Atkinson
Highland Middle School—Kristie O’Bannon
Jefferson County High School—Art Dietz
Jeffersontown High School—Jarrad Durham
Norton Elementary School—Marcella Minogue
Slaughter Elementary School—Stacey Rowan
Smyrna Elementary School—Adrian Oldham
Southern High School— Dr. Tyler Shearon
The Academy @ Shawnee—Kimberly Rice
W.E.B. DuBois Academy—Robert Gunn Jr.
Western Middle School for the Arts—Shalonda Foster

Submitted by: Allison Gardner Martin

• Recognitions

Superintendent Martin Pollio recommends the Board of Education recognize new and current principals who have accepted new school assignments.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• Revised 8 7 18 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 7, 2018.

Order #622 - Motion Passed:  A motion that the Board of Education approve the agenda for August 7, 2018, with the following amendments: move action item IX.B. Adoption of a Resolution Supporting the Expansion of an In-House Security Team in Jefferson County Public Schools to X.B. as an information item; and revise consent item XI.P. to read Recommendation for Approval of 2018-19 Salary Schedules and Salary Placement Rules passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the July 24, 2018, regular meeting are presented for your review and approval.

Attachment

• 7 24 18 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the July 24, 2018, regular meeting.

Order #623 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the July 24, 2018, regular meeting. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mrs. Linda Duncan.

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

01.421 - Public Participation in Open Meetings

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

01.421 - Public Participation in Open Meetings

The Jefferson County Board of Education and the Jefferson County Teachers Association share a common mission, as set forth in Vision 2020: Excellence with Equity, “to challenge and engage each learner to grow through effective teaching and meaningful experiences within caring and supportive environments. This draft agreement furthers that goal by providing additional support for teachers, increased flexibility for school and district leadership, and enhanced support for schools identified as needing it. This draft agreement is subject to ratification by both Jefferson County Teachers Association and Jefferson County Board of Education.

Key provisions within the agreement address the following:

Commitment to Quality Teaching Force

• 60 percent tuition support for National Board Certification Teacher Training (Article 28)
• Professional Development added to Calendar (Article 11)
• Staff meetings - five hours per month (Article 11)
• Expedited disciplinary action for serious infractions (Article 9)

Transfers (Article 16)

• A mid-year hire in the next year has opportunity to interview for the job along with those on transfer list and are not automatically overstaffed
• Transfer application window is February 22 - March 22
• July 16 transfer process is suspended and new hires only can be considered at that point

Enhanced Support for Identified Schools (Article 33)

• Quarterly stipends totaling $1600 annually
• Transfer list interviews expanded
• Full tuition support National Board Certification Teacher Training
• Extend years by five days beginning in 2019-20
• Greater Superintendent authority regarding teacher assignments

Compensation (Article 27)

• Two-year agreement
• Steps provided
• 0.5 percent each year

Submitted by: Amy Dennes

• 2018 23 JCTA-JCBE Agreement APPROVED and Fully Executed
• 2018-23 JCTA JCBE Agreement - Subject to Ratification by Both Parties
• JCTA and JCBE Contract PowerPoint

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with the Jefferson County Teachers Association for the term of July 1, 2018, through June 30, 2023.

Order #624 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with the Jefferson County Teachers Association for the term of July 1, 2018, through June 30, 2023. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.

This calendar includes activities and deadlines for action by the Board, superintendent, and district staff and is in compliance with Fiscal Management Policy 04.1 Budget Planning and Adoption.

This process will enable the Board and superintendent to receive input from many sources that will assist in making major decisions on the budget for fiscal year 2019-20.

The agenda item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Comprehensive Calendar FY 2019-20 Revised

Superintendent Martin Pollio recommends the Board of Education receive the attached calendar for comprehensive strategic planning of finances for student achievement for fiscal year 2019-20.

Order #625 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached calendar for comprehensive strategic planning of finances for student achievement for fiscal year 2019-20. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.

The Board did not take action on the resolution.

Creating a safe, secure, and welcoming environment in schools is critical to student success. Given recent local and national trends and events relating to school safety, the District has conducted a review of current practice regarding law enforcement presence in schools.

The District must have in place effective security measures that are research-based, student-centered, and strategically deployed, implemented by highly trained District staff with appropriate accountability and oversight. The manner in which that is best accomplished requires an analysis of current practice, the conclusions of high-quality research, and best practices from other large urban schools districts. 

This resolution outlines the proposed next steps for the District, which include:

• Maintaining the current School Resource Officer contract structure for the 2018-19 school year;
• Ending the existing School Resource Officer relationships with local law enforcement agencies after the 2018-19 school year; and
• Creating and implementing a Division of School Security within the District, with School Security Officers having law enforcement powers in middle and high schools, and supporting elementary schools. Officers would be wholly under the management and control of a Chief of School Security, and ultimately, the Superintendent.

This approach ensures a smooth transition from the existing school law enforcement structure to the new one so that safety measures already in place are uninterrupted until the new structure is fully ready for implementation. It provides sufficient time for research, planning, hiring, and the establishment of systems and protocols to ensure a safe and seamless transition.

With an inherent goal of equitably reducing school-based arrests and citations, a District-maintained Division of School Security would allow specialized District control of School Security Officer training, the establishment of district-wide officer expectations, and increased oversight and accountability of officers working directly with students. Further, a district-designed and led Division of School Security focused on developing positive student officer relationships will promote consistent and equitable resolutions when School Security Officers engage with students. An additional benefit would be an improvement of the overall school and District culture and climate by providing comprehensive safety for all members of the school community and increasing positive student to officer relationships.

Submitted by: Dr. Carmen Coleman

Attachments

• Description JCPS Division of School Security
• Resolution Regarding JCPS School Security DRAFT no action taken on resolution

Superintendent Martin Pollio recommends the Board of Education receive the attached resolution regarding a law enforcement in JCPS.

Order #626 - Motion Passed:  A motion that the Board of Education receive the report regarding an inhouse security team in JCPS passed with a motion by Mrs. Linda Duncan and a second by Dr. Christopher Kolb.

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for August 7, 2018.

Order #627 - Motion Passed:  A motion that the Board of Education approve the consent calendar for August 7, 2018, minus items XI.F., XI.T., XI.Q., IT.R., and XI.U. passed with a motion by Mrs. Stephanie Horne and a second by Dr. Christopher Kolb.

Order #628 - Motion Passed:  A motion that the Board of Education approve consent item XI.T. Recommendation for Approval of Revisions to Board Policy 01.45 Board Meeting Agenda (Second Reading) passed with a motion by Dr. Christopher Kolb and a second by Mrs. Stephanie Horne.

Order #629 - Motion Passed:  A motion that the Board of Education approve consent item XI.U. Recommendation for Approval of Revisions to Board Policy 01.421 Public Participation in Open Meetings (Second Reading) passed with a motion by Dr. Christopher Kolb and a second by Mrs. Stephanie Horne.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Tiffeny Armour

Attachment

• Certified Leaves of Absence 08 07 18

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Tiffeny Armour

Attachment

• Personnel Actions 08 07 18

Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

This is a report of field trip requests submitted to the Board of Education on August 7, 2018.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

• Field Trip Requests by Destination 8.7.18
• Field Trip Requests by School 8.7.18
• Field Trips Approved by Superintendent 8.7.18

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will replace the boiler in the Technology Addition.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Southern HS - Boiler Repl

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr Greulich Engineers, as the architect/engineer, and the BG-1 form for the Boiler Replacement at Southern High School for an estimated project cost of $298,118.

These projects were assigned to various architects/engineers to prepare plans and specifications and awarded to various contractors.

• BG# 18-013 Conway Middle School - Partial Roof Replacement
• BG# 18-023 duPont Manual High School - Partial Roof Replacement
• BG# 18-016 Farnsley Middle School - Metal Roof Replacement
• BG# 18-004 Johnson Traditional Middle School - Boiler Replacement
• BG# 18-020 Johnson Traditional Middle School - Partial Roof Replacement
• BG# 18-009 Meyzeek Middle School - Chiller & Boiler Replacement
• BG# 18-006 Waggener High School - Phase I HVAC Renovation

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in funding source. These projects were originally identified as Local FSPK Bond and now are being funded by Cash – Building Fund.

These projects directly support strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

• Rev BG-1 Johnson TMS - Partial Roof Repl2
• RevBG-1 Conway MS - Partial Roof Repl
• RevBG-1 duPont Manual HS - Partial Roof Repl
• RevBG-1 Farnsley MS - Metal Roof Repl
• RevBG-1 Johnson TMS - Boiler Replacement
• RevBG-1 Meyzeek MS - Chiller & Boiler Repl
• RevBG-1 Waggener HS - Ph I HVAC Renovation

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 forms listed in the rationale.

The Board did not take action on this agenda item.

On December 12, 2017, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 18-207.

This project consisted of three standalone restroom facilities at Fern Creek High School, Jeffersontown High School, and Waggener High School Athletic Fields.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on July 10, 2018. All bids came in above budget, requiring the project to be cancelled. The bid tabulation is attached.

The Kentucky Department of Education requires the cancellation of the BG-1 form so the funds can be unencumbered.

Submitted by: Dr. Michael Raisor

Attachment

• Bid Tab Various Athletic Fields Remote Restrooms

Superintendent Martin Pollio recommends the Board of Education approve the cancellation of the BG-1 form for Remote Restroom Facilities at Various Athletic Fields

On June 22, 2015, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 16-004.

On February 23, 2016, the Board approved awarding a contract to Calhoun Construction Services, Inc. as the low bidder.

CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Butler THS - Phase I HVAC

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Calhoun Construction Services, Inc. for Phase I HVAC Renovation at Butler Traditional High School for a total construction cost of $18,142,327.42.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Change Orders and Descriptions 8-7-18

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

The attached is a list of Request For Proposals and Request For Proposal renewals from July 1, 2016, to date.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachments

• *Bid Tabulations, Contract Renewals, and Amendments_08 07 18
• Aluminum, Sheet Metal & Steel
• Amendment - Automotive Repair Parts & Service (%)
• Amendment - Bus Body Parts & Accessories
• Amendment - Plumbing Supplies & Eqpt. (Line Item)
• Amendment - Printing - 2018-2019 Code of Acceptable Behavior
• Amendment - Water Coolers, Fountains & Parts
• Amendment -SCNS Lunchroom Supplies (School Delivery)
• Repower Engine Kit for 2005-2008 Freightliner FS65 Chassis
• RFP Spreadsheet for Board Agenda.
• Rubber Mulch (Playgrounds)
• Seat Material (School Bus)
• Servicing of Automotive Equipment Washers
• Student Assignment Survey 2018
• Titles I & III Non-Public Instructional Services

Recommendation for Approval of Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendments:
•Competitive Negotiation for Student Assignment Survey 2018;
•Titles I & III Non-Public Instructional Services;
•Servicing of Automotive Equipment Washers;
•Aluminum, Sheet Metal & Steel;
•Seat Material (School Bus);
•Rubber Mulch (Playgrounds);
•Repower Engine Kit for 2005-2008 Freightliner FS65 Chassis;
•Contract Renewal - Competitive Negotiation for Audit Services Part B - Internal Audit Services;
•Contract Renewal - Competitive Negotiation for Lobbying Services;
•Contract Renewal - Tractor & Mower Parts (Percentage);
•Contract Renewal - SCNS Dairy Products & Other Beverages;
•Contract Renewal - Contractual Services on Garage Equipment;
•Contract Renewal - Public Safety Equipment, Supplies & Uniforms (%);
•Contract Renewal - JCPS Optional & Magnet Showcase of Schools;
•Amendment - Plumbing Supplies & Eqpt. (Line Item);
Amendment - Water Coolers, Fountains & Parts;
•Amendment - Bus Body Parts & Accessories;
•Amendment - Printing: 2018-2019 Code of Acceptable Behavior;
•Amendment - Automotive Repair Parts & Service (%); and
•Amendment - SCNS Lunchroom Supplies (School Delivery).

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 08 07 18
• 01 St. Matthews Police Department
• 02 Jefferson County Sheriff's Office
• 03 Louisville Metro Police Department
• 04 Jeffersontown Police Department
• 05 Jeffersontown Police Department
• 06 Collaborative for Teaching and Learning
• 07 McTighe and Associates Consulting, LLC
• 08 Dean Dorton Allen Ford PLLC
• 09 Amplified IT, LLC
• 10 Brian Brooks Moving Company

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• Purchase Orders by Department
• Purchase Orders by Vendor

Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Purchase Orders issued during the period of July 10 through July 22, 2018.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report

Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Vouchers paid during the period of July 10 through July 22, 2018.

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on August 7, 2018.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report August 7 2018 Donor Order
• Donations and Small Grants Report August 7 2018 Location Order

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $87,278.04 to be used as stated in the attachment.

Republic Bank donated $500 to be used for The Imagination Library program.

The Cralle Foundation donated $5,000 to support The Imagination Library West End Program.

CE&S Foundation donated $28,664 to W.E.B. DuBois for their Pride Week program.

Submitted by: Kristin Wingfeld

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $34,164 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

The Kentucky Department of Education Instructional Transformation Grant supports Vision 2020 strategy 1.1.1 Learning and Growth Development by transforming the instructional core to create deeper learning experiences for all students using Mathematics Design Collaborative and Literacy Design Collaborative instructional strategies.

It also provides support for improving teaching and learning to accelerate student growth. Services provide job-embedded professional learning through Professional Learning Communities focused on systems improvement to ensure that every classroom and every school has a strong learning climate and culture of learning.

Submitted by: Dr. Carmen Coleman

Attachment

• KDE Contract

Superintendent Martin Pollio recommends the Board of Education accept an Instructional Transformation Grant totaling $100,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreement.

School Improvement Grants are awarded to local educational agencies to raise the achievement of students in their lowest-performing schools. Maupin and Wellington Elementary Schools have each received $100,000 to address school needs. These grants align with Vision 2020 strategies 1.1.3, 1.1.5, 1.1.7, 2.1.3, 2.2.2 and 2.2.3.

Grant funds will be used to pay stipends, substitutes, and benefits for teachers to attend professional development. Extra service, education consultants, registration, travel, supplemental books, study guides and curriculum, supplies, technology and intervention software are also included in the grant budgets.

The period of performance is July 1, 2018, through September 30, 2020. Matching funds are not required, and there is no obligation to the District beyond the period of performance.

Submitted by: Dr. Carmen Coleman

Attachment

• Award Notice

Superintendent Martin Pollio recommends the Board of Education accept $200,000 in Title I Part A Section 1003(a) funds from the Kentucky Department of Education for Maupin and Wellington Elementary Schools.

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

The U of L Providing Access to Community Transition (PACT) program is a three-year transition program designed for students with Moderate to Severe Disabilities (MSD) ages 18-21. This collaborative effort enables students to be with age-appropriate peers on the U of L campus as they complete their transition years of public education. In addition to campus experiences in college classes and U of L activities, students receive instruction in the community as well as instruction related to IEP and post-secondary goals. Parents of students in the MSD program are eligible to apply during the fall of the school year in which they turn 18. Selection for this program is based on a lottery process.

The Memorandum of Agreement is effective beginning August 8, 2018, and ending June 30, 2019. 

This program supports Vision 2020 Strategy 1.1.2. 

Submitted by: Dr. Carmen Coleman

Attachment

• MOA U of L PACT Program

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville to provide a classroom setting for Moderate to Severe Disability (MSD) students and authorize the superintendent to sign same.

The Kentucky Department of Education has requested that the following JCPS employee is released on a Memorandum of Agreement from August 13, 2018, through June 30, 2019:

• Sherri Harris

The Educational Recovery Specialist (ERS) will be responsible for mentoring of and guidance to the principal in a persistently low-achieving school as identified through the criteria set forth in Every Student Succeeds Act, KRS 160.346 and the Kentucky Department of Education regulations with any and all functions relating to instructional leadership and school improvement. The ERL will be under the authority of the Office of Continuous Improvement and Support, the Kentucky Department of Education.

• Harris S KDE MOA 2018 19

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education for the 2018-19 school year and authorize the superintendent to sign the same.

The Kentucky Department of Education has requested the modification of the original memorandum of agreement for Natalie Redman due to salary adjustments that occurred since the initial agreement.

This agreement supports Vision 2020 strategies 1.1.5: Improve Student Literacy and 1.1.7: Eliminate Achievement, Learning, and Opportunity Gaps.

Submitted by: Dr. Devon Horton

Attachment

• Redman N KDE MOA 2018 19 (2)

Acting Superintendent Martin Pollio recommends the Board of Education approve the attached revised 2018-19 Memorandum of Agreement with the Kentucky Department of Education for Natalie Redman and authorize the superintendent to sign the same.

Through a reciprocal agreement with the Kentucky State Fair Board, Jefferson County Public Schools is allowed the use of an allotted number of meeting rooms free of charge each fiscal year.

The attendance of 5,000 to 6,000 employees for the annual JCPS Benefits/Health Fair necessitates a large venue such as the Kentucky Exposition Center.

Submitted by: Tiffeny Armour

Attachment

• KY EXPO CENTER LEASE AGREEMENT

Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with the Kentucky State Fair Board and authorize the superintendent to sign same.

The Kentucky Department of Education has requested that the following JCPS employee is released on a Memorandum of Agreement from August 13, 2018, through June 30, 2019: 

• Damien Sweeney

The Comprehensive School Counselor Coordinator will be responsible for providing consultative services and technical assistance to guidance counselors, local school system personnel, classroom teachers, and other state and private agencies in planning, developing, implementing, and evaluating a comprehensive school counseling program that ensures each student is healthy, safe, engaged, supported, and challenged. 

Submitted by: Dr. Carmen Coleman 

Attachment

• MOA Kentucky Department of Education for Comprehensive School Counselor Coordinator

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education for the 2018-19 school and authorize the superintendent to sign the same.

The Summit Learning Platform is a free online tool that helps students track progress towards their short and long-term goals, learn content at their own pace and reflect on their learning with mentors. It allows teachers to customize instruction to meet their students' individual needs and interests and supports stronger relationships between teachers and students. The platform is available for free to schools through the Summit Learning Program.

The Summit Learning Program gives schools the tools and resources to implement and tailor Summit Learning for their community. This includes in-person and on-demand professional development for Summit Learning educators, ongoing support from the Summit Learning team; a dedicated mentor, and a nationwide community of Summit Learning educators; standards-aligned, customizable projects and content for grades 5–12, made by teachers, for teachers and as previously described, a free online tool that supports a personalized approach to teaching and learning for students, teachers, and families. (https://www.summitlearning.org/)

Participating schools for the 2018-19 school year are Phoenix School of Discovery and Iroquois High School.

This project aligns with strategies 1.1.2, 1.1.3, and 1.1.5 in Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachment

• Summit Learning Program Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached Program Agreement for Summit Learning and authorize the Superintendent to sign same.

Impact Aid is direct federal U.S. Department of Education reimbursement to public school districts for the loss of traditional revenue sources (property, sales, and personal income taxes) due to a federal presence or federal activity.

The U.S. Department of Education requires an annual resolution be passed at an official meeting of the governing body of the local educational agency authorizing the filing of an application and designating the person to file the application for Impact Aid. The District should receive approximately $25,000 as a result of this application. 

This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• Parent Survey Form
• Parent-Guardian Information Letter

Superintendent Martin Pollio recommends the Board of Education approve Impact Aid for Fiscal Year 2018-19 as explained in the attached Parent-Guardian Information Letter and Program Survey Form.

The attached salary schedules pertain to all bargaining units and all employees. During negotiations for 2018-19, JCTA bargaining team agreed to a 0.5 percent increase on the 2017-18 salary schedules for 2018-19. This agreement included step increases. All other bargaining groups have tentatively agreed to the same compensation language as JCTA for 2018-19. This increase will be retroactive to employees except central office administrator’s grade 8 and above. Excluding administrators, grade 8 and above, all other employees who are active, full-time employees on the date the Board of Education approves these salary schedules will be eligible to receive retroactive pay. Related extra service rates and schedules have also been adjusted as appropriate for the 0.5 percent increase and are included in the attachments.

School-based administrators will receive a one-time 0.5 percent payment. Central office administrators, grade 8 and above, will be frozen for the 2018-19 school year and will not receive the one-time payment. The one-time payment to school-based administrators will be paid on the pay date of November 16th for any school-based administrator, grade 8 and above, who is active as of October 1, 2018. This payment will be 0.5 percent of their annual salary as of October 1st. In addition, the administrative index will be adjusted down to account for the 0.5 percent being added to the teachers’ salary schedule from which the administrators’ salaries are calculated.

Salary placement rules have been updated for current and past practice.

Submitted by: Cordelia Hardin

Attachments

• 2018-19 Salary Schedules
• Jefferson County Association of Educational Support Personnel Agreement JCAESP/AFSCME
• Salary Placement Rules
• Teamsters Tentative Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached
2018-19 salary schedules and salary placement rules.

The Board did not take action on this agenda item.

On March 13, 2018, the Board approved the establishment of the Audit and Risk Management Advisory Committee and directed that a committee charter and the appointment of initial members be brought forward for Board consideration at a later date.

On June 12, 2018, the Board approved the charter for the committee.

The following change to language in the Charter of the Audit and Risk Management Advisory Committee is recommended:

The Members of the Audit Committee shall be appointed by the Board, including the Committee’s Chairperson and Vice-Chairperson. Members of the Audit Committee collectively shall possess knowledge in accounting, external auditing, internal auditing, governmental fund accounting, financial reporting, operational risk management, and strategic risk management. At least two half of the members shall be residents of the Jefferson County Public Schools district and at least one member shall be considered a financial expert as determined by the Committee.

This change will allow the Board to recruit national experts in educational governance, risk, and compliance excellence, offering a high level of expertise and a national, external, and objective perspective to the committee.

Submitted by: Superintendent Martin Pollio on behalf of the Board

Attachment

• Amendment to AUDIT AND RISK MANAGEMENT ADVISORY COMMITTEE CHARTER

Superintendent Martin Pollio recommends the Board approve the amended charter of the Audit and Risk Management Advisory Committee.

The Board did not take action on this agenda item.

On March 13, 2018, the Board approved the establishment of the Audit and Risk Management Advisory Committee and directed that a committee charter and the appointment of initial members be brought forward for Board consideration at a later date.

On June 12, 2018, the Board approved the charter for the committee.

On June 26, 2018, the Board appointed James Rose (chairperson), Rhonda Mitchell (vice-chairperson) and Keith Davis as initial members of the committee.

The charter for the committee includes the following language regarding composition:

The Members of the Audit Committee shall be appointed by the Board, including the Committee’s Chairperson and Vice-Chairperson. Members of the Audit Committee collectively shall possess knowledge in accounting, external auditing, internal auditing, governmental fund accounting, financial reporting, operational risk management, and strategic risk management. At least half of the members shall be residents of the Jefferson County Public Schools district and at least one member shall be considered a financial expert as determined by the Committee.

The Committee shall be made up of five or seven members unless otherwise directed by the Board and membership shall be balanced to the full extent practical for gender, diversity, and public and private-sector experience.

Each member shall:

• Have or acquire rapidly an understanding of the strategy of JCPS and its mission and governance,
• Be independent of JCPS during their membership and shall not have been employed by JCPS or have been a member of the Board for the three years prior to their appointment,
• Serve in their personal capacity and shall not seek or accept instructions regarding their work on the Audit Committee from any specific organization or interest group, and
• Not hold positions with companies that maintain a significant business relationship with JCPS or otherwise engage in activities that might impair, or appear to impair, their independence in carrying out the functions as members of the Audit Committee.

After the initial appointment of members by the Board, the Audit Committee shall recommend future members to the Board for their consideration and appointment to the Audit Committee. Recommended terms shall not exceed three years and shall be staggered to minimize the impact to the Audit Committee from member turnover. Members shall generally not be recommended for more than two consecutive terms. The Audit Committee shall make its recommendations for new members after consulting with the Board Chairperson and Superintendent.

In accordance with the terms of the charter, the committee has recommended Dr. Vicki Phillips and Dr. Lois Adams-Rodgers, both nationally recognized education experts for committee membership, who offer a high level of expertise and a national, external, and objective perspective to the committee.

Submitted by: Superintendent Martin Pollio on behalf of the Board

• Dr. Lois Adams-Rodgers Biography
• Dr. Vicki Phillips Biography

Superintendent Martin Pollio recommends the Board appoint Dr. Vicki Phillips and Dr. Louis Adams-Rodgers as members of the Audit and Risk Management Advisory Committee for terms ending June 30, 2020.

Each year, the Kentucky School Boards Association (KSBA) provides local boards of education with a Board Policy Update, which provides recommended amendments to board policies based on changes to state and federal statutes and administrative regulations from the preceding year. The draft language is then reviewed by District staff and General Counsel.

The attached document shows proposed amendments to Board Policy 09.12 Admissions and Attendance from the KSBA 2018 Board Policy Update, as well as suggested language from District staff and General Counsel.  Proposed new language is underlined, and proposed deletions are shown using strikethroughs. Changes highlighted in yellow reflect language recommended by KSBA, while language highlighted in blue is recommended by the staff or District General Counsel.

Board Policy 09.12 - Admissions and Attendance

Changes are being made to bring the Board policy relating to homeless children and youth and foster children into alignment with the federal McKinney-Vento Homeless Education Act as amended by the Every Child Succeeds Act.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

• 09.12 Admissions & Attendance KSBA 2018 plus JCPS recommendations final.docx

Superintendent Martin Pollio recommends the Board of Education approve the attached revision to Board Policy 09.12 Admissions and Attendance.

The Board Policy Committee has reviewed and discussed the amendments to the policy listed below, which is being brought forward for consideration by the Board. Input from District staff, General Counsel, and Board Policy Committee members is incorporated. Proposed new language is underlined, and highlighted in yellow.

Board Policy 01.45 – Board Meeting Agenda

This proposed change would limit the time allotted for speakers to address the Board after the Superintendent’s Report to forty-five minutes. If additional speakers remain after that time has elapsed, they would be permitted to address the Board after Board Reports. Speakers addressing agenda items would be permitted to speak before persons addressing non-agenda items.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

• 01.45 Board Meeting Agenda final

Superintendent Martin Pollio recommends the Board of Education approve the attached revision to Board Policy 01.45 Board Meeting Agenda.

The Board Policy Committee has reviewed and discussed the amendments to the policy listed below, which is being brought forward for consideration by the Board. Input from District staff, General Counsel, and Board Policy Committee members is incorporated. Proposed new language is underlined, and highlighted in yellow.

Board Policy 01.421 – Public Participation in Open Meetings

Provides additional clarity regarding impermissible topics and language during a Board meeting relating to personnel matters and District employees.

Submitted by: Jonathan Lowe on behalf of the Board Policy Committee

Attachment

• 01.421 Public Participation in Open Meetings v2

Superintendent Martin Pollio recommends the Board of Education approve the attached revision to Board Policy 01.421 Public participation in Open Meetings.

Each year, the Kentucky School Boards Association (KSBA) provides local boards of education with a Board Policy Update, which provides recommended amendments to board policies based on changes to state and federal statutes and administrative regulations from the preceding year. The draft language is then reviewed by District staff and General Counsel.

The attached document shows proposed amendments to Board policies from the KSBA 2018 Board Policy Update, as well as suggested language from District staff and General Counsel. Proposed new language is underlined and proposed deletions are shown using strikethroughs. All changes reflect language recommended by KSBA, except language highlighted in yellow is recommended by the District General Counsel, and language highlighted in blue is language recommended by District staff.

Policy Number       Policy Name

01.0                      Definitions 

01.11                    General Powers & Duties of the Board

01.111                  District Planning*

01.2                      Board Member Qualifications

01.42                    Regular Meetings

01.43                    Executive Sessions

01.83                    In-Service Training

02.421                  Election of School Council Members (SBDM)

02.442                  Comprehensive School Improvement Plan

03.11                    Hiring (Certified)

03.121                  Salaries (Certified)

03.1235                Education/Professional Leave

03.18                    Evaluation*

03.21                    Hiring (Classified)

03.221                  Salaries (Classified)

03.27                    Discipline, Suspension and Dismissal of Classified Employees

03.4                      Substitute Teachers

03.6                      Volunteers

04.32                    Purchasing

04.91                    Financial Statements and Reports

05.5                      Security of Facilities

06.33                    Regular Bus Stops

08.1341                Essential Workplace Programs

08.1345                Federal Programs

08.13451              Title I – Parent and Family Engagement Policy

08.3                      School Calendar

09.11                    School Attendance Areas

09.1231                Dismissal from School

09.211                  School Health Requirements

09.22                    Student Health and Safety

09.227                  Child Abuse

09.313                  Eligibility (Athletics)

*Minor technical corrections were made to several Board policies after the first reading, highlighted in green:

01.111       District Planning – Correct a typographical error.

03.18         Evaluation – Align the name of a committee to 704 KAR 3:370

Submitted by: Jonathan Lowe

Attachment

• KSBA 2018 with Gen'l Counsel -Staff Edits v5

Superintendent Martin Pollio recommends the Board of Education approve the attached revision of Board policies.

During 2017 Regular Legislative Session, the Kentucky General Assembly passed House 520, which established charter schools in the Commonwealth for the first time. The legislation gives local school boards the responsibility to act as charter school authorizers and requires boards to adopt policies regarding charter schools. In March of this year, 2018, the Kentucky Board of Education promulgated four administrative regulations related to charter schools and authorizers. Those requirements included the responsibility of the authorizer, in this case the local board of education, to pass policies related to charter school authorizing.

These policies set forth parameters for the charter school contracting, monitoring and evaluation, transparency, finances, renewal, revocation, and closure.

New KSBA recommended language has been incorporated as well as additional recommended changes. Edits to the original version are shown in red.

Submitted by: Dr. Devon Horton

Attachment

• B01.9111 Charter School Contract
• B01.912 Charter School Monitoring, Assessment, and Annual Reports
• B01.9121 Charter School Finances and Transparency
• B01.913 Charter School Renewal, Non-Renewal, Revocation, and Closure

Superintendent Martin Pollio recommends the Board of Education receive the attached charter school policies regarding contracting, monitoring and evaluation, transparency, finances, renewal, revocation, and closure for first reading.

During 2017 Regular Legislative Session, the Kentucky General Assembly passed House 520, which established charter schools in the Commonwealth for the first time. The legislation gives local school boards the responsibility to act as charter school authorizers and requires boards to adopt policies regarding charter schools. In March of this year, 2018, the Kentucky Board of Education promulgated four administrative regulations related to charter schools and authorizers. Those requirements included the responsibility of the authorizer, in this case the local board of education, to pass policies related to charter school authorizing.

These policies set forth parameters for the authorization of charter schools by the Board and the process for interested parties to apply to open a charter school within the District boundaries.

KSBA recommended language has been incorporated as well as other recommended changes. Edits to the original version are shown in red.

Submitted by: Dr. Devon Horton

Attachment

• B01.91 Authorization of Charter Schools
• B01.911 Charter School Application Process

Superintendent Martin Pollio recommends the Board of Education receive the attached charter school policies regarding charter school authorizing.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 8 7 18 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #630 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Dr. Lisa Willner.

The Finance Advisory Committee Meetings are held on the second Thursday of each month, from 5 to 6 p.m., VanHoose Education Center in the Stewart Auditorium at 3332 Newburg Road.  Meeting materials and Minutes from previous meetings can be accessed here.

                   JCPS Calendar of Events

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

Order #631 - Motion Passed:  A motion that the Board of Education enter executive session for the purpose of discussions regarding pending litigation passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.

Order #632 - Motion Passed:  A motion that the Board of Education adjourn executive session and return to open session passed with a motion by Dr. Lisa Willner and a second by Dr. Christopher Kolb.

A motion to adjourn the August 7, 2018, meeting of the Jefferson County Board of Education.

Order #633 - Motion Passed:  A motion to adjourn the August 7, 2018, meeting of the Jefferson County Board of Education passed with a motion by Mr. Benjamin Gies and a second by Mrs. Stephanie Horne.