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I.
Moment of Silence
Welcome to the March 21, 2017, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
3 21 17 JCBE Meeting Audio
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recognitions and Resolutions
Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for March 21, 2017
Order #523 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for March 21, 2017,
passed with a motion by Ms. Diane Porter and a second by Dr. Lisa Willner.
III.A.
Recognition of and Student Demonstration from Western Middle School Students in Celebration of March as Music In Our Schools Month
The 2017 theme for Music In Our Schools Month is “Music Inspires.” This is a yearly celebration during March, which engages music educators, students, and communities across the nation in drawing attention to the importance of music education. It is also a great opportunity to highlight the talent of exemplary music educators who teach comprehensive, sequential music education through concerts, lessons, public performances, and advocacy activities.
In celebration of MIOSM, Western Middle School students will perform an instrumental music selection. The students are directed by Robert Dixon.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from Western Middle School students in celebration of March as Music In Our Schools Month.
III.B.
Recognition of Jefferson County Public School District Music Educators, Ensembles Selected to Perform at the Kentucky Music Educators Conference
In February, the Jefferson County Public School (JCPS) District had a record number of distinguished music educators whose ensembles were selected to perform at the fifty-ninth annual Kentucky Music Educators Association (KMEA) Conference. All ensembles go through a rigorous audition process, and only the highest-performing ensembles in the state of Kentucky receive the opportunity to showcase their outstanding musical talents at the conference.
Tonight, we have the honor of recognizing music educators Alisha Bruce, teacher at Carrithers Middle School; Samantha Lily, teacher at Jeffersontown High School; Kathryn Wigger, teacher at Tully Elementary School, Ashley Sumner, teacher at Kennedy Montessori Elementary School; Mike Arthur, teacher at Eastern High School; Cory Zilisch, teacher at Westport Middle School; and Kathryn Cook and Robert Dixon, teachers at Western Middle School.
Cory Zilisch was also recognized as KMEA Middle School Teacher of the Year. The honor recognizes outstanding teachers for their teaching excellence and for their leadership, commitment, and contribution to the profession of music education.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize Jefferson County Public School District music educators whose ensembles were selected to perform at the Kentucky Music Educators Association Conference and Cory Zilisch for being selected as Kentucky Music Educators Association Middle School Teacher of the Year.
III.C.
Recognition of Fern Creek High School, 2017 DuFour Award Recipient
In February, Fern Creek High School was formally recognized as a 2017 DuFour Award recipient at the Summit on Professional Learning Communities (PLC) at Work, which was held in Phoenix, Arizona. The award recognizes high-performing schools that demonstrate exceptional levels of student achievement. In honor of the school’s outstanding achievement, Solution Tree, an educational publisher and professional development provider, presented the school with a check for $25,000.
DuFour Award Committee chairman Thomas W. Many said, “Along with a litany of impressive statistics, the school has expanded access to more rigorous curricula, disrupted inequity, and expanded opportunities for college and career readiness all while improving their ranking in the state from the 10th to the 87th percentile in academic achievement.”
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize Fern Creek High School for receiving the 2017 DuFour Award.
III.D.
Recognition of Dr. John Marshall, 2017 Leader to Learn From
Dr. John Marshall, Jefferson County Public School (JCPS) District Chief Equity Officer, was named a 2017 Leader to Learn From by Education Week. He was highlighted as an innovative school leader and for his contributions to JCPS.
Dr. Marshall was selected from a pool of hundreds of nominees submitted by readers, staff reporters and other education writers, state school administrator groups, and experts in the K–12 field. He will be formally recognized at a special Leaders to Learn From event, which will be held at the end of the month in Washington, D.C.
Submitted by: Allison Gardner Martin
Superintendent Donna Hargens recommends the Board of Education recognize Dr. John Marshall, Jefferson County Public School District Chief Equity Officer, for being named a 2017 Leader to Learn From by Education Week.
IV.
Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Donna Hargens recommends the Board of Education approve the agenda for March 21, 2017
Order #524 - Motion Passed: A motion that the Board of Education amend the agenda for March 21, 2017, to allow speakers on non-agenda items to speak before the Superintendent's Report passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.
Order #525 - Motion Passed: A motion that the Board of Education approve the agenda for March 21, 2017, as amended passed with a motion by Mrs. Stephanie Horne and a second by Mrs. Linda Duncan.
V.
Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the March 1, 2017, special meeting and March 7, 2017, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the minutes of the March 1, 2017, special meeting and March 7, 2017, regular meeting
Order #526 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the minutes of the March 1, 2017, special meeting and March 7, 2017, regular meeting passed with a motion by Dr. Christopher Kolb and a second by Mrs. Stephanie Horne.
VI.
Superintendent's Report
VII.
Action Items
VII.A.
Approval of Board Finance Advisory Committee
Board Policy 10.2 states in part:
Advisory Committees to the Board
From time to time, the Board may appoint committees composed of citizens to advise the Board on specific matters. The Superintendent shall appoint District employees to serve on these committees as necessary. Such committees shall be ad hoc in nature and will serve at the pleasure of the Board.
In the event an advisory committee is appointed by the Board to advise it, the following principles shall prevail:
- The Board shall appoint membership which is broadly representative of the community.
- The duties, operational guidelines, and expectations of the committee shall be outlined at the time of formation of the committee.
- The Board shall appoint the Chairperson and co-Chairperson.
- Recommendations of the committee shall be based on appropriate research and facts.
- All recommendations shall be submitted to the Board.
- The committee shall be automatically dissolved when its final report has been made, or it can be terminated at any time by a majority vote of the Board.
Committees appointed by the Board shall comply with requirements of the Open Meetings Law.
During a Work Session on January 24, 2017, the Board identified three areas for which Advisory Committees to the Board are to be established:
- Finance Advisory Committee
- Academic Opportunities Advisory Committee
- Culture, Climate, and Equity Advisory Committee
During a Work Session on March 7, 2017, the Board continued the discussion regarding advisory committees, and determined to establish a Board Finance Advisory Committee.
Submitted by: Jonathan Lowe on behalf of Board Chair Chris Brady
Board Chair Chris Brady recommends the Board of Education approve the establishment a Finance Advisory Committee
Order #527 - Motion Passed: A motion that the Board of Education amend the recommendation to remove language: Meet before the regular 7 p.m. Board meeting for one, if Committee membership on other Board Committees permits, or at another time; and also to revise the language so that only a Board member can be appointed as Chair and Vice-Chair
passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.
Order #528 - Motion Passed: A motion that the Board of Education approve the establishment a Finance Advisory Committee as amended
passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.
Order #529 - Motion Passed: A motion to amend the agenda to appoint the Chairperson for the Finance Advisory Committee
passed with a motion by Mrs. Stephanie Horne and a second by Dr. Lisa Willner.
Order #530 - Motion Passed: A motion that the Board of Education appoint Member Stephanie Horne as the Chairperson for the Finance Advisory Committee
passed with a motion by Mr. Chris Brady and a second by Dr. Christopher Kolb.
VII.B.
Approval of School Budget Requests for Fiscal Year 2017-18
In preparation of the Tentative Budget, this preliminary list of budget requests for fiscal year 2017-18 is being submitted for the Board's approval. Amounts are subject to change.
The Tentative Budget will be submitted for Board approval in May.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached list of budget requests received from schools for fiscal year 2017-18.
Order #531 - Motion Passed: A motion to remove item 1189: Financial Planning and Management Budgeting Support - $150,000 from the attached list of budget requests and to bring the item back at the subsequent meeting with a specific recommendation of how that will be used passed with a motion by Dr. Lisa Willner and a second by Dr. Christopher Kolb.
Order #532 - Motion Passed: A motion that the Board of Education approve the amended attached list of budget requests received from schools for fiscal year 2017-18. passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.
VII.C.
Approval of Board Response to Commissioner
On February 14, 2017, Kentucky Commissioner of Education Stephen L. Pruitt sent a letter to Superintendent Donna Hargens informing her of the results of the management review conducted in August 2016 and notified her that the Kentucky Department of Education will be conducting a comprehensive management audit of Jefferson County Public Schools.
The attached letter provides a response to the Commissioner from the Board.
Submitted by: Board Chair Chris Brady
Attachment Pending
Board Chair Chris Brady recommends the Board of Education approve a letter from the Board to Kentucky Commissioner of Education Stephen L. Pruitt, responding to his letter notifying the District of the management audit to be conducted by the Kentucky Department of Education
Order #533 - Motion Passed: A motion that the Board of Education approve draft two of the letter from the Board to Kentucky Commissioner of Education Stephen L. Pruitt, responding to his letter notifying the District of the management audit to be conducted by the Kentucky Department of Education
passed with a motion by Dr. Lisa Willner and a second by Dr. Christopher Kolb.
VIII.
Information Items (Not included per approved pilot changes to Board agenda for March)
IX.
Consent Calendar
Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for March 21, 2017
Order #534 - Motion Passed: A motion that the Board of Education approve the consent calendar for March 21, 2017, minus Item L. Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More, passed with a motion by Mrs. Linda Duncan and a second by Mrs. Stephanie Horne.
Order #535 - Motion Passed: A motion that the Board of Education approve Item IX.L. Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More passed with a motion by Dr. Lisa Willner and a second by Ms. Diane Porter.
Order #536 - Motion Passed: A motion that the Board of Education awarded on TIE BID for BID ID #7373 - Cleaning of Grease & Dishmachine Exhaust to All Clean Pressure Washing Service passed with a motion by Mr. Benjamin Gies and a second by Ms. Diane Porter.
IX.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
IX.B.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.
IX.C.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on March 21, 2017.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
IX.D.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Paving Package III at Laukhuf and Middletown Elementary Schools
This project will address the repair and/or replacement of asphalt driveways and walkways.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG-1 form for Paving Package III at Laukhuf and Middletown Elementary Schools for an estimated project cost of $96,000.
IX.E.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Phase II HVAC Renovation at Youth Performing Arts School.
This project will address the replacement of the chiller and new cooling towers.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the project, the assignment of CMTA Engineers as the architect/engineer, and the BG-1 form for Phase II HVAC Renovation at Youth Performing Arts School, for an estimated project cost of $1,443,400.
IX.F.
Approval of Bid and Revised BG-1 Form for Food Service Phase 36 at Various Schools
This project will include upgrading equipment and fixtures to meet plumbing, MSD, Building, Fire and Health codes. Depreciated equipment or equipment no longer in use will be replaced/removed and the upgraded kitchen design will assist with efficiency and accessibility of equipment used to prepare over 100,000 meals each day. The list of schools is attached.
On September 27, 2016, the Board of Education approved John Phelps Engineering to prepare plans and specifications for Project 17-080.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 7, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to Walker Mechanical for Food Service Phase 36 at Various Schools for the low base bid of $803,400; and approve the attached revised BG-1 form for $2,047,600.
IX.G.
Approval of Bid and Revised BG-1 Form for Window Replacement Phase I at Jefferson County Traditional Middle School
The project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
On September 13, 2016, the Board of Education approved Luckett & Associates to prepare plans and specifications for Project 17-068.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 28, 2017. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education award a contract to W.R. Cole & Associates, Inc. for Window Replacement Phase I at Jefferson County Traditional Middle School for the low base bid of $178,600; and approve the attached revised BG-1 form for $210,000.
IX.H.
Approval of Contract Completion and BG-4 Form for a New Elementary School at Norton Commons
On July 28, 2014, the Board of Education approved Voelker Blackburn Niehoff Architects, Inc. to prepare plans and specifications for Project 15000.
On March 30, 2015, the Board approved awarding a contract to Morel Construction Co., Inc. as the low bidder.
Voelker Blackburn Niehoff Architects, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Morel Construction Co., LLC for a New Elementary School at Norton Commons for a total construction cost of $14,786,437.73.
IX.I.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
IX.J.
Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.
Below are listed Request For Proposals scheduled for approval March 21, 2017:
•Contract Renewal - Employee Assistance Program #3007 Contract period July 1, 2017 through June 30, 2018;
•Contract Renewal - Disability Income Program #3044 Contract period July 1, 2017 through June 30, 2018;
•Contract Renewal - Third Party Administrator Services for Self-Insurance Workers' Compensation #3057 Contract period July 1, 2017 through June 30, 2018; and
•Contract Renewal - App for Internal Communications #3061 Contract period July 1, 2017 through June 30, 2018;
Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•Locks & Miscellaneous Hardware;
•Bags, Cook Chill Operation & Cook Tank;
•Fence Parts;
•Books Other Than Library or Textbook (Percentage);
•Small Lunchroom Equipment (Percentage);
•Cleaning of Grease & Dishmachine Exhaust Systems;
•Contract Renewal - Competitive Negotiation for Employee Assistance Program;
•Contract Renewal - Competitive Negotiation on Disability Income Program;
•Contract Renewal - Competitive Negotiation Third Party Administrator Services for Self-Insurance Workers' Compensation;
•Contract Renewal - App for Internal Communications;
•Contract Renewal - Uniform Rental for Bus Compounds & Garages;
•Contract Renewal - Full Service Soft Drink/Beverage Vending and Product Only;
•Contract Renewal - Linen Service for Shops & Garages (Towels & Coats);
•Contract Renewal - Removal of Fuel Tank Contaminants (Various Locations);
•Contract Renewal - K-9 Service;
•Contract Renewal - Tool Repair Service; and
•Amendment - Refrigerant.
IX.K.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
This report supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contract of $5,000 or more.
IX.L.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report includes all professional services contracts approved by the Board since July 1, 2016, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Of the $2.9 million in professional services contracts, more than $1.8 million, or 63 percent, was submitted by Academic Services.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
IX.M.
Acceptance of Monthly Financial Report for Period Ended February 28, 2017
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Financial Report for period ended February 28, 2017.
IX.N.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of February 3 through February 22, 2017.
IX.O.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Goal Communications, Engagement, and Access to Information.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of February 3 through February 22, 2017.
IX.P.
Acceptance of Funding from the Jefferson County Public Education Foundation
Fund for the Arts donated $10,000 on behalf of Robert and Suzanne Whayne to support the Arts Program at Lincoln Performing Arts School.
Sacred Heart Schools donated $75 for the Wilson Wyatt Debate League tournament.
Beechwood High School donated $75 for the Wilson Wyatt Debate League tournament.
Indiana University Southeast refunded $250 for a Gordon Food Service Scholarship.
Louisville Metro Council donated $4,329 through a Neighborhood Development Fund Grant for Shacklette Elementary School for replacement playground equipment.
Tenaris donated $6,000 for a To Be Determined project between JCPS Schools and Republic Conduit.
Jimmie and Sarah Abel donated $100 for the JCPS Build a Bed Program.
Rick and Brenda Helm donated $25 for the JCPS Build a Bed Program.
Submitted by: Kristin Wingfeld on behalf of Superintendent Donna Hargens
Highlighted Items have been added since the March 7 meeting.
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $20,854 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
IX.Q.
Approval of Agreements
Superintendent Donna Hargens recommends the Board of Education approve the agreements presented in the following agenda items.
IX.Q.1.
Approval of Modification of the 2016-17 Memorandum of Agreement with Kentucky Department of Education for Education Administration Program Consultant
The Kentucky Department of Education has requested the original Memorandum of Agreement for Judi Vanderhaar be modified to adjust the amount of salary, fringes and indirect cost paid to the District. This modification increases the amount of the original agreement by $1,119.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Modification to the 2016-2017 Memorandum of Agreement with the Kentucky Department of Education for Education Administration Program Consultant Judith Vanderhaar.
IX.Q.2.
Approval of Modification of the 2016-17 Memorandum of Agreements with Kentucky Department of Education for Education Recovery Leader, Patrick Tyler Stevens; and Education Recovery Specialists, Cassaundra Watkins and Richard Aaron Wisman
The Kentucky Department of Education has requested the original 2016-17 Memorandum of Agreements for the individuals listed below be modified to adjust the amount of salary, fringes and indirect cost paid to the District.
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Patrick Tyler Stevens – Education Recovery Leader; increase of $336
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Cassaundra Watkins – Education Recovery Specialist; increase of $106
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Richard Aaron Wisman – Education Recovery Specialist; increase of $264
Submitted by: Tom Hudson
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached modifications of the 2016-17 Memorandum of Agreements with the Kentucky Department of Education and authorize the superintendent to sign the same
IX.Q.3.
Approval of Modification of Personnel Memorandum of Agreement with Kentucky Department of Education for Health Service/Law Safety Consultant
The Kentucky Department of Education has requested the original Memorandum of Agreement for Peggy Williford be modified to adjust the amount of salary, fringes and indirect cost paid to the District. This modification increases the original amount by $1,018.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached modification of the 2016-17 Personnel Memorandum of Agreement with the Kentucky Department of Education for Peggy Williford and authorize the superintendent to sign the same.
IX.Q.4.
Approval of the Kentucky Department of Education Permanent Agreement for School Meal Program
To provide the United States Department of Agriculture School Meal Programs including the National School Lunch Program, School Breakfast Program, Summer Food Service Program; and Child and Adult Care Food Program, the Board must periodically renew the permanent agreement with the Kentucky Department of Education Division of School and Community Nutrition Services. The agreement outlines the requirements for participation in the program, compliance with school meal program requirements and KDE's obligation to reimburse the district for appropriately offered and claimed school meals.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the Kentucky Department of Education (KDE) School and Community Nutrition Permanent Agreement.
IX.Q.5.
Approval of Lease Agreement with Kentucky Exposition Center for 2016-17 Deeper Learning Symposium
Jefferson County Public Schools is sponsoring a Deeper Learning Symposium to be hosted on Wednesday, Thursday, and Friday, June 7th, 8th, and 9th 2017 in South Wing C and B of the Kentucky Exposition Center in Louisville, Kentucky.
The symposium will be comprised of both keynote speakers and exceptional Deeper Learning advocates from across Kentucky and the United States.
Deeper Learning involves the best practices of student engagement as evidenced through building the learner (capacities and dispositions) to allow for the learning (mastery).
Submitted by Dr. Lisa N. Herring
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached lease agreement with the Kentucky Exposition Center to accommodate the Jefferson County Public Schools Deeper Learning Symposium and authorize the superintendent to sign same.
IX.R.
Approval of Proposed 2017 High School Graduation Schedules
The attached 2017 graduation schedules provide that no graduation will be conducted prior to the last student day.
Option 1 will remain in effect pending no more than one school closings due to inclement weather after Board approval on March 21, 2017.
Option 2 adds one day and is in effect if there are two school closings due to inclement weather.
Submitted by: Dr. Glenn Baete on behalf of Dr. Donna Hargens
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached 2017 graduation schedules, Option 1 and Option 2.
IX.S.
Approval of Shortened School Day for One Exceptional Child Education Student
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the requests will be submitted to the Kentucky Department of Education, Division of Learning Services.
The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:
- approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the student is being identified as SSD204 rather than by name. Student SSD204 has a medical condition, with proper physician documentation, which requires a 3-hour and 20-minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student who is being served in a self-contained classroom in a regular high school setting.
Submitted by: Dr. Alicia Averette on behalf of Dr. Lisa Herring
Superintendent Donna Hargens recommends the Board of Education approve a shortened school day for one student identified as SSD204 in the Exceptional Child Education Program for the 2016-17 school year.
IX.T.
Approval to Rename Brown School to J. Graham Brown School
The Brown School was founded in 1972 in honor of J. Graham Brown and opened in the Brown Hotel. The J. Graham Brown School family requests the renaming for the following reasons:
- Our school community believed our official school name to be J. Graham Brown School, and that “Brown School” was the school’s nickname. Our Alumni Association and PTSA also shared this belief; both support organizations have J. Graham Brown School in their official titles.
- Recognizing J. Graham Brown School as our official name provides proper recognition to our namesake.
- We refer to ourselves as the J. Graham Brown School. This name is on the outside of our building, on our diplomas, and all materials (letterhead, website, etc.).
- Identifying our school as the J. Graham Brown School distinguishes us from other schools across the nation who have the name “Brown” in their title.
- On January 19, 2017, our SBDM Council unanimously approved a motion supporting the name change.
Therefore, in accordance with Board Policy 05.11 School Property-Naming Facilities and Alterations and related procedures, it is appropriate that Brown School be renamed the J. Graham Brown School.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the renaming of Brown School to J. Graham Brown School.
X.
Board Planning Calendar (Not included per approved pilot changes to Board agenda for March)
XI.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XII.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XIII.
Executive Session (If Needed)
XIV.
Adjournment
A recommendation to adjourn the March 21, 2017, meeting of the Jefferson County Board of Education.
Order #537 - Motion Passed: A motion to adjourn the March 21, 2017, meeting of the Jefferson County Board of Education at 9:54 p.m. passed with a motion by Ms. Diane Porter and a second by Dr. Lisa Willner.
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