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I.
Moment of Silence
Welcome to the December 14, 2015, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
Audio: 12 14 2015 Board Meeting
Please join us for our traditional moment of silence.
II.
Presentation of Colors and The Pledge of Allegiance
Presentation of Colors by the Fern Creek High School Marine Corps JROTC
The Pledge of Allegiance will be led by District 7 elementary students.
II.A.
Vision Statement
Middle School Students from District 7 will read our Vision Statement.
II.B.
Greetings from District 7 Board Member Chris Brady
Welcome and greetings from District 7 Board Member Chris Brady.
II.C.
Welcome and Overview of Ramsey Middle School from Principal Jennifer Colley
Principal Jennifer Colley will offer greetings, a welcome, and a brief overview of Ramsey Middle School.
III.
Recognitions and Resolutions
A. Recognition of and Student Demonstration of Learning from Ramsey Middle School Students.
B. Recognition of and Student Demonstration of Learning from Carrithers Middle School Band, Choir, and Orchestra.
C. Recognition of and Student Demonstration of Learning from Fern Creek High School Students.
D. Recognition of and Student Demonstration of Learning from Jeffersontown High School Students.
E. Video Montage of District 7 Schools
Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for December 14, 2015.
Order #215 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive the recognitions and resolutions for December 14, 2015. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.
III.A.
Recognition of and Student Demonstration of Learning From Ramsey Middle School Students
Ramsey Middle School provides a comprehensive look into the health care sciences. The program is offered at all three grade levels, with a different focus for each grade. Sixth-grade students focus on mental and physical health, which includes topics on diet, nutrition, exercise, and interpersonal relationships along with the associated careers. The curriculum for seventh-grade offers a hands-on, project-based exploration of human anatomy and the medical careers associated with each body system. Eighth-grade students study advanced anatomy and physiology, including medical terminology and dissections.
Ramsey Middle School students will give a demonstration on the flow of food through the digestive system, which will include how food is broken down and processed by each part of the digestive tract and how our bodies process food into a usable energy resource for our bodies.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from Ramsey Middle School students who participate in the Health Care Science Program.
III.B.
Recognition of and Student Demonstration of Learning From Carrithers Middle School Band, Choir, and Orchestra
The Carrithers Middle School students will share their vocal and musical talents through a song and instrumental presentation called “A Holiday Celebration.”
The school has a strong marching band program whose members share their talent through performances at school and community events.
Music education helps students develop their creative-thinking skills and gives them the opportunity to express themselves in a more creative and different way. It also gives students the opportunity to highlight their achievements and share their talents in different venues, such as concerts, public performances and school and community activities, which opens doors to more higher-level performance opportunities and postsecondary and professional pursuits.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from the Carrithers Middle School band, choir, and orchestra.
III.C.
Recognition of and Student Demonstration of Learning From Fern Creek High School Students
Fern Creek High School students Jennifer Leonhardt and Shelby Herchenrader will give an overview of the school’s Communications Program, which will include information on how students apply what they have learned through their creation of broadcast packages for the Jefferson County Public School (JCPS) District’s Our Kids program and Kentucky Educational Television (KET).
Fern Creek High School is one of only three JCPS career theme schools to offer the Communication, Media, and the Arts Program. The program offers students intensive study, hands-on learning opportunities, and different venues in which to demonstrate what they have learned.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from Fern Creek High School students.
III.D.
Recognition of and Student Demonstration of Learning From Jeffersontown High School Students
Matthew Schardein and Rawleigh Richardson will give a brief introduction of the Industrial Maintenance Program, share information about the skills they have obtained through their classroom experiences, and talk about
postsecondary opportunities that the program has prepared them for and how it has helped them be college- and career-ready.
The students will also expound upon the other career academies offered at Jeffersontown High School.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education recognize and receive a student demonstration of learning from Jeffersontown High School students who participate in the Industrial Maintenance Program.
III.E.
Video Montage of District 7 Schools
IV.
Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the November 23, 2015, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the minutes of the November 23, 2015, regular meeting.
Order #216 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the minutes of the November 23, 2015, regular meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.
V.
Superintendent's Report
VI.
Action Items
VI.A.
Approval of Targets and Indicators for the JCPS Strategic Plan, Vision 2020: Excellence with Equity
At the November 23, 2015 meeting, the Board adopted the Mission, Vision, Values, Focus Areas, Goals, and Strategies for the new JCPS strategic plan, Vision 2020: Excellence with Equity.
The plan establishes the priorities for, and will guide the work of, JCPS to improve the education we provide to our students.
Targets and Indicators need to be established as a key component of the process by which the district will measure progress toward the accomplishment of the goals set forth in the Vision 2020: Excellence with Equity. This action is being taken subsequent to review of the draft Targets and Indicators by the Board and a Work Session on December 14, 2015.
Submitted by: Jonathan Lowe
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the Targets and Indicators for the JCPS strategic plan, Vision 2020: Excellence with Equity.
Order #217 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the Targets and Indicators for the JCPS strategic plan, Vision 2020: Excellence with Equity. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mrs. Stephanie Horne.
VI.B.
Approval of 2015–16 Comprehensive District Improvement Plan
On November 23, 2015, the Board of Education approved the Vision 2020: Excellence with Equity, a strategic plan that will guide the work of the district for the next five years. The Board engaged in an extensive nine-month process that included a Board retreat; the work of the Strategy, Technology and Performance, and Finance Working Groups; public meetings to receive community input; focus groups with students; input from stakeholder groups; consultation with district leadership, school administrators, teachers, as well as external education experts and thought leaders.
Vision 2020: Excellence with Equity sets forth the district’s mission, vision, and core values and establishes goals and performance targets in three focus areas: Learning, Growth, and Development; Increasing Capacity and Improving Culture; and Improving Infrastructure and Integrating Systems.
After Board approval, the Superintendent and Cabinet engaged their staff in formulating detailed series of action steps for the 2015–16 school year, including timelines and personnel responsible, to implement each of the strategies so that we can accomplish our goals.
The final document, which includes goals, strategies, and action steps, serves as the 2015–16 Comprehensive District Improvement Plan.
Submitted by: Dena Dossett
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the 2015-16 Comprehensive District Improvement Plan
Order #218 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the 2015-16 Comprehensive District Improvement Plan. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Diane Porter.
VII.
Information Items
VII.A.
Internal Audit Report by Dean Dorton Allen Ford, PLLC
To permit the Board of Education to effectively govern and functionally supervise the internal audit function, Dean Dorton Allen Ford, PLLC will review audit work performed during the period of July 1, 2015 through November 30, 2015, and discuss their findings and risk-based audit plan for the remainder of the year.
This methodology conforms to best practice as recommended by the Institute of Internal Auditors.
Submitted by: Tom Hudson
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the Internal Audit Report by Dean Dorton Allen Ford PLLC.
Order #219 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive the Internal Audit Report by Dean Dorton Allen Ford PLLC. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.
VIII.
Consent Calendar
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for December 14, 2015.
Order #220 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the consent calendar for December 14, 2015 minus Agenda Item W. passed with a motion by Mr. Chris Brady and a second by Mrs. Stephanie Horne.
Order #221 - Motion Passed: A motion that the Board of Education approve Agenda Item W. Revision of Board Policy: Student Discipline Code (First Reading) passed with a motion by Ms. Diane Porter and a second by Dr. Lisa Willner.
VIII.A.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
VIII.B.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the requests for leaves of absence included in the attachment.
VIII.C.
Approval of Organizational Chart
The organizational chart for Academic Services Division is submitted to delete one (1) Plant Operator and move three (3) custodians. These changes support the return of Gheens Academy to classroom use by Louisville Male High School.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached organizational chart for Academic Services Division.
VIII.D.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education on December 14, 2015.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy IICA Field Trips.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
VIII.E.
Approval of Contract Completion and BG-4 Forms
VIII.E.1.
Approval of Contract Completion and BG-4 Form for 2015 Paving Package I at Fairdale High School
On December 15, 2014, the Board of Education approved assigning the Jefferson County Public Schools Facility Planning Unit to prepare plans and specifications for Project VAR-15014.
On March 30, 2015, the Board approved awarding a contract to MAC Construction and Excavating, Inc. as the low bidder.
The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to MAC Construction and Excavating, Inc. for 2015 Paving Package I at Fairdale High School for a total construction cost of $40,838.80.
VIII.E.2.
Approval of Contract Completion and BG-4 Form for Walking Path at Rangeland Elementary School
On October 14, 2014, the Board of Education approved assigning QK4 to prepare plans and specifications for Project 081-14024.
On August 24, 2015, the Board approved awarding a contract to TSI Paving as the low bidder.
QK4 has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to TSI Paving for Walking Path at Rangeland Elementary School for a total construction cost of $27,121.71.
VIII.F.
Approval of Project Closeout and BG-5 Forms
VIII.F.1.
Approval of Project Closeout and BG-5 Form for New Road at Alex R. Kennedy Elementary School
On November 9, 2015, the Board of Education approved the contract completion and BG-4 form for Flynn Brothers Contracting, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for the New Road at Alex R. Kennedy Elementary School.
VIII.F.2.
Approval of Project Closeout and BG-5 Form for Phase II Renovation and Media Center Addition at Field Elementary School
On August 10, 2015, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached BG-5 form for Phase II Renovation and Media Center Addition at Field Elementary School.
VIII.G.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
VIII.H.
Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.
Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•Fire Extinguishers Tested, Recharged and Repaired;
•Health Equipment & Supplies (Percentage);
•Instructional Supplies & Equipment (Percentage);
•Lunchroom Commodities School Delivery;
•Paper Warehouse Delivery;
•Contract renewal on Books: Other Than Library or Textbook (Percentage);
•Contract renewal on Cleaning Supplies: Chemical Dilution System;
•Contract renewal on Mulch, Hardwood (For Playgrounds);
•Amendment on Electrical Supplies & Lighting Line Item;
•Amendment on Lunchroom Commodities Warehouse Delivery; and
•Amendment on Refrigerant.
VIII.I.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
VIII.J.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report includes all professional services contracts approved by the Board since July 1, 2015, and is provided per Board Policy 01.11 General Powers and Duties of the Board.
Of the $5 million in professional services contracts, more than $3.5 million, or 70 percent, were submitted by Academic Services.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
VIII.K.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of purchase orders issued during the period of November 9 through November 29, 2015.
VIII.L.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached report of vouchers paid during the period of November 9 through November 29, 2015.
VIII.M.
Acceptance of Donations, Grants, and Funding
Superintendent Donna Hargens recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
VIII.M.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on December 14, 2015.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Donna Hargens recommends the Board of Education accept donations and small grants totaling $38,748.45 to be used as stated in the attachment.
VIII.M.2.
Acceptance of FY16 Section 1003(g) Title I, Part A, School Improvement Funds, Project 460A
The Kentucky Department of Education has awarded the district $3,782,139.00 in Section 1003(g) Title I, Part A, School Improvement funds. These funds were awarded to nine schools to support their adopted plans as part of the persistently low achieving schools requirement. These funds must be spent or encumbered by June 30, 2018.
The schools that qualify for these funds by the Kentucky Department of Education Award Notification are:
Academy @ Shawnee $344,593
Doss High School $376,430
Fern Creek High School $341,335
Iroquois High School $317,240
Knight Middle School $879,089
Seneca High School $319,204
Valley High School $492,889
Western High School $357,947
Western Middle School $353,412
Submitted by: Superintendent Donna Hargens
Attachments:
Superintendent Donna Hargens recommends the Board of Education accept $3,782,139.00 in Section 1003(g) Title I, Part A, School Improvement funds, Project 460A.
VIII.M.3.
Acceptance of Funding from the Jefferson County Public Education Foundation
The YMCA of Greater Louisville donated $1,000 for Hilliard Lyons 2015 Excellence Awards.
PNC Bank donated $500 for the 2015-2016 end of year celebration for participants of the PNC School Bank at Olmsted Academy North.
LG&E and KU Services Company donated $13,000 for the 2015-2016 Excel Awards.
WAVE-TV donated $280 for members of the JCPS Communications Team to attend the Kentucky School Public Relations Associations conference.
Hexion, Inc. donated $1,500 to provide holiday assistance through the Farnsley Middle School Youth Services Center.
An anonymous donor donated $3,800 through the Community Foundation of Louisville for two Jefferson County Board of Education Members to attend the National School Board Association Conference in April 2016.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $7,080 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
VIII.M.4.
Acceptance of Funding from Biological Sciences Curriculum Study
The Biological Sciences Curriculum Study (BSCS) is the recipient of an award from the National Science Foundation (NSF) for the Science Teachers Learning from Lesson Analysis (STeLLA) Professional Development (PD) project. The purpose of this project is to design, develop, and test the feasibility, utility, and promise of efficacy of the STeLLA program for high school biology teachers and students.
The project begins January 1, 2016, and ends on September 30, 2019. During the 2016-17 school year, teachers will teach their biology course as normal to serve as a comparison for the STeLLA PD the following year. The STeLLA PD will begin with a two-week summer institute in 2017 and will continue throughout the 2017-18 school year with eight 4-hour study group sessions and a ninth session for assessment. During the 2nd and 3rd year of the project, data will be collected regarding four project outcomes:
Funding will cover extra service pay for Goal Clarity Coaches, teacher stipends, and staff time and for services provided by Data Management, Planning, and Program Evaluation.
The district was not required to commit any matching funds for the project. This project supports strategies 2.1.2 and 2.2.3 in Vision 2020: Excellence with Equity.
Submitted by: Superintendent Donna Hargens
Attachments
Superintendent Donna Hargens recommends the Board of Education accept funding totaling $156,661 from Biological Sciences Curriculum Study and authorize the superintendent to sign same.
VIII.M.5.
Acceptance of Funding from Kentucky Adult Education, Council on Postsecondary Education
Kentucky Adult Education, Council on Postsecondary Education, has awarded the district $80,923 to provide an integrated program of services in order to increase civic learning and engagement for proficient adults who live in Jefferson County and are not enrolled in public education.
This grant will assist students in acquiring the skills to prepare for the Immigration and Naturalization Service (INS) Citizenship Test and interview; attain citizenship, and complete at least one National Reporting System (NRS) education level. The funding will cover ten managed enrollment classes held at seven locations in Jefferson County.
Grant funds will pay for existing full-time and part-time instructional staff. Funds will also be used to provide instructional materials and supplies. No additional staffing will be needed to fulfill the terms of this agreement. This agreement does not financially obligate the district, nor is there any indirect cost.
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education accept funding from Kentucky Adult Education, Council on Postsecondary Education, in the amount of $80,923, and authorize the superintendent to sign the attached agreement.
VIII.N.
Approval of Agreements
Superintendent Donna Hargens recommends the Board of Education approve the agreements presented in the following agenda items.
VIII.N.1.
Approval of Participation Agreement with Cabinet for Health and Family Services, Department for Public Health
The Department for Public Health will maintain and operate a secure on-line Immunization Registry containing student immunization records. JCPS Health Service Department’s nurse practitioners and school nurses will have access to and utilize the immunization registry to meet state immunization requirements. There is no cost involved with accessing the immunization records via the on-line registry.
This Participation Agreement will be effective beginning December 15, 2015, and will automatically renew unless terminated by either party.
Submitted by Dr. Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Participation Agreement with the Cabinet for Health and Family Services, Department for Public Health and authorize the Superintendent to sign the attached agreement.
VIII.N.2.
Modification of the 2015-2016 Memorandum of Agreement for Herbert Holbrook
The Kentucky Department of Education has requested the modification of the original Memorandum of Agreement for Herbert Holbrook due to his reassignment from the Education Recovery Leader position to principal of Iroquois High School effective August 31, 2015. The contract days for the Memorandum of Agreement are therefore modified from 240 to 55 days.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached revised 2015-2016 Memorandum of Agreement with the Kentucky Department of Education for Herbert Holbrook and authorize the superintendent to sign the same.
VIII.N.3.
Amendment to Childcare Enrichment Program Memorandum of Agreement with YMCA of Greater Louisville
On November 23, 2015, the Board of Education accepted a Memorandum of Agreement with The YMCA of Greater Louisville for the continued operation of the joint Jefferson County Public Schools/YMCA Childcare Enrichment Program.
The Memorandum of Agreement assures our ability to continue the current program and allows for expansion if the student need is apparent.
Approval of the attached amendment to the YMCA Childcare Enrichment Program will correct the discrimination language in item five to reflect the current language used in Jefferson County Board of Education policies.
Submitted by: John Marshall
Attachment
Superintendent Donna Hargens recommends the Board of Education accept the attached amended agreement with the YMCA of Greater Louisville Childcare Enrichment program
VIII.O.
Memorandum of Understanding between Jefferson County Board of Education and Jiujiang Education Bureau
The intent of this Memorandum of Understanding is to expand, strengthen, and sustain mutually beneficial linkages and exchanges between the public schools of Louisville, Kentucky, and the public schools of Jiujiang, China.
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Understanding with the Jiujiang Education Bureau in cooperation with Sister Cities of Louisville, Inc. and authorize the superintendent to sign and execute this memorandum of understanding in English and Chinese.
VIII.P.
Revision of Regular Board Meeting Schedule for 2016
Approval of the revised attached meeting dates will set the schedule of regular meetings of the Board of Education for 2016.
The regular meetings will be scheduled for the second and fourth Tuesdays of each month. The Board will meet twice a month except in April, October, and December when there is only one meeting. The November Meetings will be held on the third and fifth Tuesdays due to Presidential Election Day on November 8.
The proposed revision will move the January 12, 2016, meeting to Monday, January 11, 2016.
Regular meetings are open to the public and are held in the Stewart Auditorium at the VanHoose Education Center, 3332 Newburg Road, at 7p.m., unless otherwise noted on the attached schedule.
Submitted by: Superintendent Donna Hargans
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the revised attached schedule of regular Board meetings for 2016.
VIII.Q.
Revision of Board Policy: Student Wellness Policy (First Reading)
Participation in the United States Department of Agriculture’s School Meal Programs requires local districts to have a student wellness policy which includes goals for nutrition promotion and education, physical activity, and other school-based activities that promote student wellness; and nutrition guidelines for all foods available on each school campus during the school day consistent with USDA’s meal pattern requirements and the nutrition standards for competitive foods.
The current JCPS Policy has not been revised since 2006. The proposed revision to the Student Wellness policy addresses federal and state requirements and are the result of input from the Coordinated School Health Committee, the Chief Operations Officer, Assistant Superintendent of Curriculum and Instruction, and Assistant Superintendent of Academic Support Services. The policy has been reviewed and recommended by Wyatt, Tarrant, and Combs.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the attached JCPS Policy: Student Wellness Policy for first submission and reading.
VIII.R.
Revision to the 2015-16 Elementary Student Progression, Promotion, and Grading book
After the school year started, the Jefferson County Teachers Association (JCTA) shared a concern that Elementary Special Area teachers had an extraordinary amount of grades to enter based on the guidelines in the 2015-16 Elementary Student Progression, Promotion, and Grading (SPP&G) book. Dr. Hargens requested the SPP&G Team meet with JCTA representatives to discuss the issue. A meeting was held and after several discussions and revisions, the group reached consensus on the revision below. No other revisions to the 2015-16 Elementary SPP&G are being considered at this time.
Elementary SPP&G, pg. 7 add the additional language below:
Elementary Special Area Teachers will ensure each of the three categories are represented in their gradebook. (Engagement with, Progression towards, and Mastery of the Standards)
Special Area Teachers will be exempt from the following:
- ensuring each category includes at least two components
- ensuring each component includes two or more assignments
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends the Board of Education accept the revisions to the 2015-16 Elementary Student Progression, Promotion, and Grading book.
VIII.S.
Approval of Shortened School Days for Two Exceptional Child Education Students
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the requests will be submitted to the Kentucky Department of Education, Division of Learning Services.
The district must maintain the following documentation for all shortened school days and/or weeks approved by the local Board of Education:
- approval by the local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the students are being identified as SSD176 and SSD177 rather than by name.
Student SSD176 has a medical condition, with proper physician documentation, which requires a 3-hour and 5-minute school day 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a separate class in a high school setting.
Student SSD177 has a medical condition, with proper physician documentation, which requires a 1-hour and 15-minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a separate class in a high school setting.
Submitted by Dr. Donna Hargens
Superintendent Donna Hargens recommends the Board of Education approve shortened school days for two Exceptional Child Education Program students identified as SSD176 and SSD177 for the 2015–16 school year.
VIII.T.
Approval of Resolution Appointing Chuck Haddaway as Legislative Contact for the Kentucky School Boards Association
The Kentucky School Boards Association (KSBA) has requested that each local board of education appoint a member to serve as a Legislative Contact from January 1, 2016 through December 31, 2017.
The Board’s KSBA Legislative Contact will be responsible for:
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Reporting information to Board members as provided by KSBA regarding the activities of the Kentucky General Assembly;
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Developing relationships with legislators to increase the Board’s influence;
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Staying in touch with legislators and meeting with them regularly on legislative issues;
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Inviting legislators to Board meetings to interact with the Board; and
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Developing relationships with members of Kentucky’s Congressional delegation and their staff.
KSBA has stipulated that the Board’s KSBA Legislative contact should be someone that:
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Enjoys the legislative process;
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Has a keen interest in working to improve education;
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Believes strongly in local boards of education as representing the voice of the community regarding education; and
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Communicates effectively through multiple modes.
Chuck Haddaway meets all of the criteria to be the Board’s KSBA Legislative Contact and has expressed interest in serving in that capacity.
Submitted by: Board Chair A. David Jones Jr.
Attachment
Board Chair David A. Jones Jr. recommends the Jefferson County Board of Education adopt a resolution appointing Chuck Haddaway to serve as the Board’s Legislative Contact for the Kentucky School Boards Association.
VIII.U.
Approval of Cyber Insurance
On August 13, 2015, KDE proposed 702 KAR 1:170 School District Data Security and Breach Procedures. This regulation specifically cites and recommends compliance with KDE published "Data Security and Breach Notification Best Practice Guide" which provides guidance on preventing and mitigating security breaches.
Cyber policies cover data breaches, whether accidental or via a coordinated hacking attack, and notification costs, as well as the cost of investigating how the breach occurred, who could be affected, and legal assistance to determine notification requirements.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends the Board of Education approve the purchase of Cyber Insurance.
VIII.V.
Approval to Change the Name of Central High School Magnet Career Academy Athletic and Aquatic Center
Dr. Withers served as Central High School Magnet Career Academy principal for 12 years and as assistant principal for 10 years, during this time he had a positive impact on students and the community. While principal, he was an ardent supporter of all athletic teams. Even now in retirement, Dr. Withers cheers on teams in competition.
Dr. Withers was the principal during the renovation of the aquatic center and was the first person to swim in the newly renovated pool.
In accordance with Board of Education Policy 05.11 Naming Facilities and Alterations, it is appropriate that the athletic and aquatic center at Central High School Magnet Career Academy be named the Dr. Daniel Withers Athletic and Aquatic Center.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education change the name of Central High School Magnet Career Academy Athletic and Aquatic Center to the Dr. Daniel Withers Athletic and Aquatic Center.
VIII.W.
Revision of Board Policy: Student Discipline Code (First Reading)
The proposed revision will improve the functioning of the committee by permitting staff and stakeholders to formulate independent recommendations for changes to the code for consideration by the Board. The proposed revision also reflects the change to the district organizational structure wherein the General Counsel function is provided by external counsel.
The attached policy reflects a change in the composition of the committee that reviews the Student Discipline Code by removing a Board member and removing the General Counsel. Changes to the language are shown below.
In the system of revision used in the attached policy, words containing(----) are proposed deleted language.
Review
This Code of Acceptable Behavior and Discipline shall be reviewed by a committee that includes students, administrators, teachers, parents, community members, a Board member, the Director of Pupil Personnel, the general counsel and such other members as determined by the Board.
The committee shall be chaired by the superintendent/designee. The Code of Acceptable Behavior and Discipline shall be recommended by the superintendent to the Board for approval.
The Board shall update the student discipline code at least every two (2) years.
Submitted by: John Marshall
Attachment
Superintendent Donna Hargens recommends the Board of Education receive the proposed revisions to the Board Policy: Student Discipline Code for first submission and reading.
IX.
Board Reports, Requests, and Planning Calendar
IX.A.
2015-16 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year.
Order #222 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2015–16 fiscal year. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.
X.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XI.
Executive Session (If Needed)
XII.
Adjournment
A recommendation to adjourn the December 14, 2015, meeting of the Jefferson County Board of Education at xxx p.m.
Order #223 - Motion Passed: A recommendation to adjourn the December 14, 2015, meeting of the Jefferson County Board of Education at 10:13 p.m. passed with a motion by Mr. Chris Brady and a second by Ms. Diane Porter.
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